Dec 06, 2023 Civil Service Commission

[00:00:24]

ALL RIGHT.

THANK YOU EVERYONE.

GOOD MORNING.

WE WILL NOW CALL THE CIVIL SERVICE COMMISSION REGULAR MEETING OF DECEMBER 6TH, UH, TO ORDER AT 9:06 AM ROLL CALL PLEASE.

YES, PRESIDENT ROSS HOLLINS.

[CALL TO ORDER]

HERE.

COMMISSIONER GARA.

[ROLL CALL]

COMMISSIONER LOVE.

HERE.

COMMISSIONER OSUNA.

HERE.

THANK YOU.

UH, SHOWING THAT WE HAVE QUORUM.

WE'LL MOVE TO THE PLEDGE OF ALLEGIANCE.

AND PHILLIP MCGOWAN FROM THE SEA CLERK'S OFFICE WILL BE LEADING US.

GOOD MORNING.

IF

[PLEDGE OF ALLEGIANCE]

I PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

PERFECT, THERE.

THANK YOU.

OUR NEXT,

[PUBLIC COMMENT Opportunity to address the Civil Service Commission on agenda items. ]

THIS IS THE OPPORTUNITY TO ADDRESS THE CIVIL SERVICE COMMISSION ON AGENDA ITEMS. ARE THERE ANY REQUESTS? SEEING NONE, THAT WILL MOVE US INTO THE CONSENT CALENDAR, WHICH IS ITEMS ONE THROUGH FOUR.

[CONSENT CALENDAR (1 – 4)]

SEEING NO REQUEST TO PULL FOR SEPARATE CONSIDERATION AND A MOTION AND A SECOND, UH, PLEASE CAST YOUR VOTE.

OH, YEAH, I VOTE.

AYE OR YAY, .

SORRY.

MOTION CARRIES.

THANK YOU.

VERY GOOD.

UM, WE'LL GIVE IT A COUPLE SECONDS.

[5. 23-51451 Recommendation to approve the minutes of the Civil Service Commission Special Meeting on Wednesday, November 15, 2023.        Suggested Action: Approve recommendation. ]

THAT BRINGS US TO ITEM FIVE, RECOMMENDATION TO APPROVE THE MINUTES OF THE CIVIL SERVICE COMMISSION SPECIAL MEETING ON WEDNESDAY, NOVEMBER 15TH, 2023.

MAY I HAVE A MOTION? AND SECOND.

AND WE HAVE ONE.

ANY CORRECTIONS AMENDMENTS? SEEING NONE, PLEASE CAST YOUR VOTE.

MOTION CARRIES.

THANK YOU.

[6. 23-51455 Recommendation to approve bulletin for Fire Captain.        Suggested Action: Approve recommendation. ]

YES.

AND STEPHANIE ADA, I WILL PRESENT THE BULLETIN TO YOU THIS MORNING.

GOOD MORNING, COMMISSIONERS.

UM, THE EXAMINATION FOR FIRE CAPTAIN WAS LAST ADMINISTERED AS A PROMOTIONAL EXAM PROCESS IN FISCAL YEAR 2023.

UM, WE RAN THAT, UM, WITH DATES IN NOVEMBER, DECEMBER, 2022.

UM, AT THAT TIME, 19 CANDIDATES APPLIED AND 10 QUALIFIED 10 SELECTIONS WERE MADE FROM THE ELIGIBLE LIST, UM, WHICH HAS BEEN EXHAUSTED AND IS SET TO EXPIRE.

UM, FEBRUARY 28TH, 2025.

WE CURRENTLY HAVE FOUR VACANCIES IN THE FIRE DEPARTMENT.

PROPOSED CHANGES TO THE BULLETIN INCLUDE FILING DATES, SALARY INFORMATION, AND THE ADDITION OF DIVERSITY LANGUAGE STAFF RECOMMENDS THAT THE SELECTION PROCESS REMAIN THE SAME.

UM, AND WE ARE RECOMMENDING A FILING PERIOD OF TWO WEEKS.

THIS CONCLUDES MY PRESENTATION.

THANK YOU.

[00:05:03]

ARE THERE ANY QUESTIONS? DISCUSSION? RIGHT.

UH, SEEING NONE, PLEASE CAST YOUR VOTE.

THANK YOU.

THANK YOU, PRESIDENT.

CARRIE FROST.

TOLIN, I JUST WANTED TO THANK THE FIRE DEPARTMENT FOR BEING HERE TO SUPPORT THE BULLETIN TODAY.

YES.

QUITE SURE.

YES.

WELL, THANK YOU VERY MUCH.

GLAD WE MADE IT EASY ON YOU,

[7. 23-51454 Recommendation to approve bulletin for Environmental Specialist Associate.        Suggested Action: Approve recommendation. ]

WE COULD ASK A FEW QUESTIONS IF YOU WANNA JUST, UH, .

ALRIGHT, THANK YOU.

BRINGS US TO ITEM NUMBER SEVEN, RECOMMENDATION TO APPROVE BULLETIN FOR ENVIRONMENTAL, UH, ENVIRONMENTAL SPECIALIST ASSOCIATE.

YES.

AND TIFFANY JAMES WILL PRESENT THIS BULLETIN FOR US.

THANK YOU.

GOOD MORNING COMMISSIONERS.

THE EXAMINATION FOR ENVIRONMENTAL SPECIALIST ASSOCIATE WAS LAST ADMINISTERED AS A CONTINUOUS NON-COMPETITIVE EXAM IN NOVEMBER, 2019.

AT THAT TIME, 331 CANDIDATES SUPPLIED AND 70 QUALIFIED SEVEN CAN SEVEN SELECTIONS WERE MADE FROM THE ELIGIBLE LIST, WHICH WERE CONSIST OF TEST ONE, TEST TWO, AND TEST THREE THAT EXPIRED EARLIER THIS YEAR.

THERE IS CURRENTLY ONE VACANCY IN THE PUBLIC WORKS DEPARTMENT.

THIS VACANCY IS A BUDGETED POSITION TO REPLACE AN EMPLOYEE NO LONGER IN THE POSITION.

PROPOSED CHANGES TO THE ENVIRONMENTAL SPECIALIST, ASSOCIATE BULLETIN R SALARY AND FILING DATES.

INFORMATION WERE UPDATED, HYBRID WORK SCHEDULE LANGUAGE WAS ADDED, AND EQUITY AND INCLUSION LANGUAGE WAS ADDED.

STAFF RECOMMENDS THAT THE EXAMINATION WAITS REMAIN THE SAME WITH A QUALIFYING APPLICATION.

AND SUPPLEMENTAL APPLICATION STAFF ALSO RECOMMENDS AN APPLICATION FILING PERIOD OF FOUR WEEKS.

THIS CONCLUDES MY PRESENTATION.

THANK YOU VERY MUCH.

ANY QUESTIONS? DISCUSSION? SEEING NONE, PLEASE CAST YOUR VOTE.

THANK YOU FOR THE PRESENTATION.

MOTION CARRIES.

ALL RIGHT.

ITEM EIGHT IS RECOMMENDATION TO APPROVE BULLETIN FOR PORT PLANNER ONE THROUGH FIVE.

[8. 23-51458 Recommendation to approve bulletin for Port Planner I-V.        Suggested Action: Approve recommendation.  ]

AND SALVADOR BAJA WILL MAKE THE PRESENTATION THIS MORNING.

YOU NEED TO NEED MOTIONS, PLEASE.

THANK YOU.

JUST GOT IT.

YEP.

SORRY.

YOU'RE GOOD TO GO SOUTH.

GOOD MORNING, COMMISSIONERS.

THE PORT PLANNER EXAMINATION WAS LAST ADMINISTERED AS AN OPEN NON-COMPETITIVE EXAMINATION OVER THREE YEARS AGO IN AUGUST, 2020.

AT THE TIME, SEVEN ONE APPLICANTS APPLIED AND 37 QUALIFIED TWO SELECTIONS WERE MADE FROM THE ELIGIBLE LEAGUES THAT EXPIRED IN SEPTEMBER, 2023.

THERE ARE CURRENTLY FOUR VACANCIES IN THE HARBOR DEPARTMENT.

PROPOSED CHANGES TO THE PORT PLANNER BULLETS AND INCLUDE FILING DATES AND SALARY UPDATES.

SMALL CHANGE IN THE REQUIREMENTS TO FILE SECTION INCLUSION OF VETERAN EQUITY INCLUSION LANGUAGE.

UH, STAFF RECOMMENDS THE EXAMINATION WHICH REMAIN THE SAME, AND FOR THE APPLICATION FILING PERIOD TO, UH, BE OPEN FOR TWO WEEKS FROM DECEMBER 8TH TO DECEMBER 22ND, 22, 20 23.

AND THAT CONCLUDES MY PRESENTATION.

THANK YOU.

THANK YOU.

ANYTHING DISCUSSION QUESTIONS? SEEING NONE, PLEASE CAST YOUR VOTE.

MOTION CARRIES.

THANK YOU.

THAT BRINGS US TO ITEM NINE, WHICH IS THE RECOMMENDATION TO APPROVE BULLETIN FOR CUSTOMER SERVICE REPRESENTATIVE ONE THROUGH THREE.

[9. 23-51452 Recommendation to approve bulletin for Customer Service Representative I-III.       Suggested Action: Approve recommendation. ]

AND MARIA CONNELL WILL MAKE THAT PRESENTATION THIS MORNING.

OKAY.

THANK YOU.

GOOD MORNING COMMISSIONERS.

THE EXAMINATION FOR CUSTOMER SERVICE REPRESENTATIVE ONE THROUGH THREE WAS LAST ADMINISTERED AS AN OPEN COMPETITIVE EXAMINATION IN FEBRUARY, 2022.

AT THE TIME, CIVIL SERVICE DEPARTMENT RECEIVED 345 APPLICATIONS RESULTING IN 197 CANDIDATES ON THE ELIGIBLE LIST, WHICH EXPIRED IN AUGUST, 2023.

THE PROPOSED CHANGES TO THE CURRENT BULLETIN INCLUDE THE FILING DATES AND SALARY, AS WELL AS THE ADDITION OF EQUITY AND INCLUSION LANGUAGE.

NOTABLY, A LIST OF DESIRABLE QUALIFICATIONS WERE ADDED TO THE BULLETIN TO ADDRESS THE NEEDS OF THE DIFFERENT DEPARTMENTS THAT USED THIS CLASSIFICATION.

STAFF RECOMMENDS THAT THE EXAMINATION WEIGHTS MIRROR THAT OF THE PREVIOUS RECRUITMENT WITH A WRITTEN EXAM, WAITED AT 100% AND A TWO WEEK FILING PERIOD IS PROPOSED.

THANK YOU.

THANK YOU.

ANY QUESTIONS? DISCUSSION? SEEING NONE, PLEASE CATCH YOUR FOOT.

[00:10:02]

THANK YOU.

ALL RIGHT.

THAT BRINGS US TO, I BELIEVE ITEM NUMBER 10, UH, RECOMMENDATION TO APPROVE

[10. 23-51453 Recommendation to approve bulletin for Equipment Mechanic I-II.       Suggested Action: Approve recommendation. ]

AND I SEE A MOTION SECOND AND MARIA'S STANDING THERE WAITING TO PUT HI, MARIA, ME AGAIN.

THE EXAMINATION FOR EQUIPMENT MECHANIC ONE THROUGH TWO WAS LAST ADMINISTERED IN JULY AND AUGUST OF 2022.

THE RECRUITMENT RECEIVED 41 APPLICATIONS RESULTING IN 14 CANDIDATES ON THE ELIGIBLE LIST.

AND I MUST NOTE THAT THERE WERE 11 HIRES MADE FROM THAT LIST OF 14 THAT EXPIRED IN SEPTEMBER, 2023.

THE PROPOSED CHANGES TO THE BULLETIN WERE MINIMAL AND INCLUDED THE REMOVAL OF COVID LANGUAGE AND UPDATES TO SALARY AND FILING DATES, AS WELL AS THE ADDITION OF EQUITY AND INCLUSION LANGUAGE THAT RECOMMEND THAT THE EXAMINATION TYPE AND WEIGHTS MIRROR THAT OF THE PREVIOUS RECRUITMENT AWAITED AT 40% FOR THE WRITTEN EXAM AND 60% FOR THE PERFORMANCE EXAM AND A FOUR WEEK FILING PERIOD IS RECOMMENDED.

THANK YOU.

THANK YOU.

ANY QUESTIONS? DISCUSSION? SEEING NONE, PLEASE CAST YOUR VOTE.

MOTION CARRIES.

THANK YOU.

ITEM 11, RECOMMENDATION TO APPROVE THE PROVISIONAL APPOINTMENT OF ALAN FONG EQUIPMENT MECHANIC ONE

[11. 23-51460 Recommendation to approve the provisional appointment of Allen Phang, Equipment Mechanic I-II.       Suggested Action: Approve recommendation. ]

AND I SEE A MOTION IN A SECOND.

OH, WAIT, I, SORRY.

I KNOW I'M WAITING FOR THE I SEE THAT IT'S THERE.

GO AHEAD, MARIA.

OKAY.

I PROMISE TO LEAVE YOU ALONE AFTER THIS.

UM, SO ON SEPTEMBER 13TH, 2023, THE CIVIL SERVICE DEPARTMENT EXECUTIVE DIRECTOR, UH, CHRISTINA BEZARO WINTE, RECEIVED COMMUNICATION FROM ANNA REYES, UH, ADMINISTRATIVE OFFICER FROM THE FINANCIAL DEPARTMENT TO CONDUCT A PROVISIONAL APPOINTMENT FOR ONE EQUIPMENT MECHANIC ONE THROUGH TWO, IN ACCORDANCE WITH ARTICLE FIVE, SECTION 43 OF THE CIVIL SERVICE RULES AND REGULATIONS AND POLICY 1.02.

ON NOVEMBER 16TH, 2023, FINANCIAL MANAGEMENT STAFF CONTACTED CIVIL SERVICE TO CONFIRM THAT THE DEPARTMENT HAD MADE A SELECTION FOR THEIR EQUIPMENT MECHANIC PROVISIONAL APPROVAL OF THE PRO.

THIS PROVISIONAL APPOINTMENT WOULD IMMEDIATELY FAIL ONE OF THE CRITICAL VACANCIES IN THE FLEET SERVICES BUREAU.

FILLING THIS VACANCY WITH A PROVISIONAL WOULD HELP ENSURE THE CONTINUITY OF ESSENTIAL BUSINESS FUNCTIONS IN THE FLEET SERVICES BUREAU, INCLUDING, BUT NOT LIMITED TO THE ASSURANCE OF CITY VEHICLES THAT THAT INSURANCE, THAT THE CITY VEHICLES ARE PROPERLY OUTFITTED AND REPLACED.

ACCORDING TO THE CITY'S VEHICLE REPLACEMENT PLAN, MR. FANG'S APPLICATION HAS BEEN SCREENED BY CIVIL SERVICE STAFF AND HAS, THAT, HAS DETERMINED THAT HE MEETS THE MINIMUM QUALIFICATIONS FOR THE CLASSIFICATION.

AND HE HAS SIGNED THE PROVISIONAL APPOINTMENT OF CONDITIONS, WHICH OUTLINES THE CONDITIONS AS OF A PROVISIONAL APPOINTMENT, INCLUDING THAT THE PROVISIONAL APPOINTMENT IS TEMPORARY AND THAT HE MISSED, APPLY AND COMPETE IN THE CIVIL SERVICE EXAMINATION PROCESS, UH, FOR A PERMANENT APPOINTMENT REQUISITION.

THERE'S A REQUISITION ON FILE FOR THIS PROVISIONAL AND A REQUISITION ON FILE FOR THE UPCOMING, UH, ELIGIBLE LIST OF PERMANENT POSITION.

AND A BULLETIN FOR THE EQUIPMENT MECHANIC ONE THROUGH TWO WAS, UH, RECENTLY APPROVED JUST A FEW MINUTES AGO BY THIS, UH, BODY.

THE APPROVAL OF THE PROVISIONAL APPOINTMENT WOULD ALLOW FOR ONE VACANCY TO BE IMMEDIATELY FILLED TEMPORARILY WHILE SERVICE SERVICE STAFF CARRY OUT THE RECRUITMENT PROCESS THAT WOULD PRODUCE A NEW ELIGIBLE LIST FOR PERMANENT APPOINTMENTS.

UH, STAFF FROM THE FINANCIAL MANAGEMENT DEPARTMENT ARE PRESENT TO ANSWER YOUR QUESTIONS.

ANY QUESTIONS? I DO KNOW WE HAD, OH, YES.

COMMISSIONER L.

GOOD MORNING.

GOOD MORNING.

YOU SAID IT'S THE CRITICAL POSITION.

IS ONE OPEN? SO WHAT IS, WHAT, WHAT MAKES IT CRITICAL? SO THERE ARE ACTUALLY, UM, THERE ARE ACTUALLY SEVERAL OTHER, UH, RE REQUIREMENTS, NOT REQUIREMENTS REQUISITIONS, BUT ONE OF THE CRITICAL THINGS ABOUT THIS POSITION IS THAT IT'S ONE OF THE POSITIONS THAT OUTFITS POLICE VEHICLES, UM, AND JUST THE CITY'S FLEET, UM, IN GENERAL.

UH, BUT I ALSO HAVE THE FINANCIAL MANAGEMENT DEPARTMENT HERE SO THAT THEY CAN ANSWER, UH, FURTHER ANSWER YOUR QUESTION.

YEAH, I'D LIKE TO KNOW WHAT, WHAT MAKES HIM CRITICAL.

IT'S A MECHANIC.

AND YOU SAID YOU HAVE A LIST COMING OUT SOON.

WELL, WE HAVE THE LIST COMING OUT AFTER TESTING THE TESTING PROCESS, BUT THEY HAVE AN IMMEDIATE NEED FOR THIS, SO WHY CAN'T YOU WAIT? WELL, THE DEPARTMENT, UM, NEEDS THIS POSITION SOONER RATHER THAN LATER.

AND ONE PROVISIONAL WOULD

[00:15:01]

WE HAVE 150 DAYS TO FILL THAT POSITION, UH, TO ACTUALLY PRODUCE A LIST.

AND, UM, 150 DAYS, IF YOU SPREAD IT OUT OVER MONTHS, IT'S ACTUALLY, YOU KNOW, SEVERAL MONTHS.

AND WE ARE GONNA START RUNNING THE, THE EXAM.

BUT THIS EXAM REQUIRES TWO DIFFERENT PARTS.

IT REQUIRES A WRITTEN EXAM, FOLLOWED BY A PERFORMANCE EXAM, SO IT COULD TAKE A LITTLE WHILE, AND THEY HAVE A PERSON READY TO GO.

UM, SO THEY COULD ACTUALLY FILL THAT POSITION WITH ONE PERSON, UM, WHILE THEY WAIT FOR THE EXAM.

SO YOU'RE TELLING ME THAT THEY NEED SOMEBODY TO DO THE JOB? SO MAYBE FINANCE DEPARTMENT, BUT THEY HAVEN'T PICKED ANYBODY YET BECAUSE THE TEST HASN'T BEEN GIVEN RIGHT.

THE TEST HASN'T BEEN GIVEN.

YEAH.

AND WE'RE WORKING ON GIVING THAT TEST.

THE BULLETIN WAS JUST APPROVED A FEW MINUTES AGO, SO WE'RE WORKING TIME.

SO THEY WILL GET A PROVISIONAL IF YOU APPROVE IT.

AND THEN AT THE SAME TIME, WE'RE WORKING ON PRODUCING THAT LIST FOR THEM.

OKAY.

SO THEY'LL GET SOMEBODY IN A SEAT, YOU KNOW, IN THAT POSITION RIGHT AWAY WITHIN THE NEXT, YOU KNOW, UH, PAY PERIOD BECAUSE THIS PERSON IS ALSO, UM, ALREADY IN A, A CITY EMPLOYEE.

MM-HMM.

.

AND SO THEY WILL GET A PERSON RIGHT AWAY, AND THEN THE RECRUITMENT WILL BE ONGOING.

WE WILL COLLECT APPLICATIONS.

ADDITIONALLY, THIS IS A POSITION FOR WHICH WE ONLY PRODUCED A LIST AT THE LAST RECRUITMENT OF 14, UM, NAMES FOR THE ELIGIBLE LIST, AND 11 WERE HIRED.

SO THAT MEANS THAT WE ARE EXPECTING THAT THIS IS A HARDER TO RECRUIT POSITION THAN OTHERS.

SO WE WANNA MAKE SURE THAT WE PRODUCE A ROBUST LIST SO THAT WHEN THEY DO GIVE THEM A LIST, WE GIVE THEM SOMETHING THAT THEY CAN WORK WITH.

SO THE REQUISITIONS THAT WE HAVE ON FILE RIGHT NOW ARE WE, AS OF LAST WEEK WE HAD TWO, BUT TODAY WE HAVE THREE.

SO, YOU KNOW, WE HAVE THREE.

AND YOU KNOW, WE EXPECT THAT A LIST WILL GO ON FOR A YEAR AND WILL BE GOOD FOR A YEAR.

BUT IF WE GIVE THEM A, A, A MEAGER LIST WITH ONLY A FEW NAMES ON IT, BECAUSE WE WERE, WE RUSHED TO OPEN SO THAT WE CAN FILL WHATEVER, UH, POSITIONS THEY HAD OPEN NOW, THEN WE'RE NOT GONNA GIVE THEM A ROBUST LIST AND, YOU KNOW, WE WANT IT TO LAST THEM A WHILE.

OKAY.

THANK YOU.

UM, YOU'RE WELCOME.

JUST, JUST TO BE CLEAR, I STILL DON'T KNOW WHAT THE CRITICAL FUNCTION IS, BUT, AND YOU KNOW, WAS THIS A POSITION FROM SOMEBODY THAT RETIRED? OH, WELL, I COULD HAVE A DEPARTMENT HERE.

GOOD MORNING.

GOOD MORNING.

UM, I'M ANNA RAY IS THE, UH, UM, ADMIN OFFICER FOR FINANCIAL MANAGEMENT.

AND THIS IS FOR OUR FLEET SERVICES BUREAU.

AND AS MARIA SAID, WE'VE HAD, UM, WE'VE HAD SEVERAL VACANCIES AND WE'VE MADE SEVERAL RECRUITMENTS OFF OF THE, UH, RECENT EXPIRED LIST.

UH, WE ALREADY HAVE, WE HAVE SEVERAL VACANCIES STILL RIGHT NOW.

UM, THIS HAS ALWAYS BEEN ONE OF OUR, UM, MOST IMPORTANT ELIGIBILITY LISTS BECAUSE, YOU KNOW, UH, WE CONSTANTLY RECRUITING, UM, AND AS YOU KNOW, RETENTION, UH, HAS BEEN A BIT OF A CHALLENGE.

UH, AND WE'VE HAD SOME RECENT RETIREMENTS AND, YOU KNOW, WE'VE HAD SOME PEOPLE TRANSFER OUT.

UM, SO RIGHT NOW WE DO HAVE MORE THAN ONE VACANCY, BUT THIS RIGHT NOW IS JUST TO GET A PROVISIONAL JUST TO KIND OF MAINTAIN OPERATIONS FOR US WHILE WE WAIT FOR THE NEW ELIGIBILITY LIST THAT WAS RECENTLY EXPIRED.

OKAY.

THANK YOU.

AND ES OH, ARI SAID, THIS IS IN OUR ACQUISITIONS, UH, DEPARTMENT OR SECTION, WHICH IS RESPONSIBLE FOR THE UPFITTING OF THE PUBLIC SAFETY VEHICLES AS WELL.

OKAY, THANK YOU.

COMMISSIONER, ANYTHING FURTHER? UM, I DID HAVE A COUPLE OF THINGS, UH, FIRST I KNOW TALKED ABOUT AND WE IN FACT ADOPTED A RECOMMENDATION FOR A RULE CHANGE TO EXTEND, UH, PROVISIONAL.

DO WE KNOW YEAH.

THE DURATION THAT PROVISIONALS CAN SERVE.

DO WE KNOW WHERE WE ARE ON THAT? NO, I, I'M NOT REMEMBERING.

WE WERE ADOPTING, WE WERE REVISING, YEAH.

WE HAD A SUGGESTED RULE CHANGE ON THE DURATION OF PROVISIONALS.

SO WE, WE ARE STILL WORKING ON THAT THEN.

OKAY.

UM, SO THIS IS CONTINUING UNDER THE PREVIOUS, YES.

OKAY.

UM, AND THE OTHER SIDE OF THAT BEING, UM, WE HAD TALKED ABOUT ON HARD TO FILL POSITIONS, YOU KNOW, THE POSSIBILITY OF OPEN AND CONTINUOUS.

UM, AND THIS SOUNDS LIKE EVEN THOUGH I KNOW WE JUST TOOK THE ACTION, SO I'M NOT GONNA SUGGEST WE GO BACK, BUT IT SOUNDS LIKE THIS MIGHT BE ONE TO CONSIDER FOR THE FUTURE IF IT CONTINUES TO BE HARD TO FILL.

FOR ALL OUR RECRUITMENTS, WE ASSESS THEM WHEN THEY'RE OPEN.

UM, AND EVEN THOUGH IF WE SEE THAT WE'RE NOT GETTING, LIKE, AS MARIA SAID, WE'RE STRIVING FOR A ROBUST LIST, WE WILL, UH, DO A CHANGE OF

[00:20:01]

WE WILL KEEP IT OPEN.

AND RIGHT NOW, HAVING CONVERSATIONS WITH THE LEAD ANALYSTS, UH, ONE OF THE STRATEGIES THAT WE ARE GONNA MOVE FORWARD WITH IS IF WHENEVER POSSIBLE TO BE ABLE TO PRODUCE MULTIPLE LISTS, LIKE FOR EXAMPLE, CUSTOMER SERVICE REP, WE'RE HAVE THAT OPEN, BUT THE INTENT IS, UM, WE'RE GONNA GIVE THE DEPARTMENT A LIST, BUT MEANWHILE WE'RE GONNA KEEP IT OPEN TO GIVE ANOTHER HEALTHY LIST BECAUSE WE DON'T WANNA BE IN A SITUATION WHERE, YOU KNOW, SIX MONTHS THEY'RE COMPLETELY DONE.

SO THAT IS SOMETHING THAT WE'RE, UH, STRIVING FOR.

SO FOR THIS ONE, UM, IF I COULD JUST SAY THAT, UH, IF YOU LOOK AT THE BOTTOM UNDER THE EXAMINATION WEIGHTS, THERE IS, UH, A IN BOLD THAT WE ARE GONNA PRODUCE A TEST ONE.

THE IMPLICATION IS THAT AFTER WE ASSESS THE FIRST BATCH OF, UH, YOU KNOW, APPLICATIONS THAT COME IN, WE COULD PRODUCE A TEST TWO, A TEST THREE, AND SO ON, DEPENDING ON THE ROBUSTNESS.

SO A PROVISIONAL FOR THIS WOULD ALLOW, YOU KNOW, THAT, UH, RECRUITMENT TO BE ONGOING.

THE OTHER THING IS THE, UM, THE PSYCHOLOGY OF DEADLINE DATES.

I THINK WE'VE TALKED ABOUT THAT BEFORE.

WHEN WE HAVE AN OPEN CONTINUOUS LIST, UM, SOMEONE, AN APPLICANT'S HAVE NO SENSE OF URGENCY TO APPLY.

AND SO IT'S, I CAN DO THAT TOMORROW.

I CAN DO THAT TOMORROW.

AND SO WITH DEFINED DEADLINES, THEN WE KNOW THAT THEY ARE, THEY SEE AN APPLICATION DEADLINE THAT THEY MUST GET THEIR, THEIR APPLICATION IN BY.

AND SO THAT HELPS US TO GET MORE CANDIDATES THAN AN OPEN CONTINUOUS.

UNDERSTOOD.

UH, YEAH, IT SOUNDS LIKE THE PLAN TO CONTINUE TO NOT NECESSARILY CLOSE, YOU KNOW, EXPIRE THE LIST BEFORE ADDING TO IT IS PROBABLY THE, THE COMPROMISE WE'RE LOOKING FOR.

THANK YOU.

THANK YOU.

ALRIGHT, IS THERE ANYTHING FURTHER? I JUST WANNA SAY, UM, THANK YOU TO COMMISSIONER LOVE FOR ASKING THE QUESTION AND MARIA, YOUR ANSWER.

UM, IT PROVIDED SOME, SOME INSIGHT.

IT WAS REALLY GOOD TO UNDERSTAND THAT THE PREVIOUS, THERE WAS 14 NAMES AND 11 WERE HIRED.

THAT WAS GOOD INFORMATION TO HAVE, UM, AS WELL AS SOME OF THE OTHER THINGS YOU MENTIONED.

SO THANK YOU FOR THAT.

THANK YOU.

ALL RIGHT.

UNLESS THERE IS ANYTHING FURTHER, I THINK WE'RE READY TO VOTE.

MOTION CARRIES.

THANK YOU.

ITEM 12.

THANK YOU.

MARIA ? NO, WE DID A LITTLE MARATHON THERE.

UH, RECOMMENDATION TO APPROVE THE EXTENSION OF PROVISIONAL APPOINTMENT

[12. 23-51462 Recommendation to approve the extension of provisional appointment for Froilan Diaz, Office Services Supervisor.       Suggested Action: Approve recommendation. ]

I'M SORRY.

UM, OFFICE SUPERVISOR, UH, SERVICES SUPERVISOR, CIVIL SERVICE STAFF IS REQUESTING A, HOLD ON.

HOLD ON.

100.

HOLD ON.

SORRY.

WHAT? YOU HAVE? NO, I, YEAH, YOU READY? OKAY, GO AHEAD.

CIVIL SERVICE STAFF IS REQUESTING A 120 DAY BUSINESS DAY EXTENSION OF THE OFFICE SERVICES SUPERVISOR PROVISIONAL APPOINTEE FOR LAND DIAZ.

ON JUNE 7TH, THE CIVIL SERVICE COMMISSION APPROVED THE PROVISIONAL APPOINTMENT OF FERLAND DIAZ TO THE CLASSIFICATION OF OFFICE SERVICES SUPERVISOR FOR THE TECHNOLOGY AND INNOVATION DEPARTMENT.

THE PROVISIONAL APPOINTMENT TERM BEGAN ON JUNE 7TH AND WILL EXPIRE ON JUNE 11TH, 2024.

SINCE JUNE 20, 23, STAFF HAS BEEN WORKING WITH HUMAN RESOURCES IN THE DEPARTMENT TO UPDATE THE CLASS, UH, CLASSIFICATION SPECIFICATION OF OFFICE SERVICES SUPERVISOR.

THE UPDATE, UPDATED CLASSIFICATION SPECIFICATION IS CURRENTLY PENDING TRANSMISSION TO THE INTERNATIONAL ASSOCIATION OF MACHINISTS AND AEROSPACE WORKERS BY THE HUMAN RESOURCES DEPARTMENT.

THE EXAM RESULTS ARE ANTICIPATED TO GO TO THE CIVIL SERVICE COMMISSION ON APRIL 3RD, UH, 3 20 24.

THE EXTENSION WILL ALLOW SUFFICIENT TIME FOR THE ELIG TO BE ESTABLISHED, CANDIDATES INTERVIEWED AND A SELECTION FOR THE PERMANENT POSITION.

THEREFORE, STAFF COMMENDS APPROVAL FOR THE EXTENSION OF THE PROVISIONAL APPOINTMENT FOR FORLAND DIAZ PURSUANT ARTICLE FIVE, SECTION 49 OF THE CIVIL SERVICE RULES AND REGULATIONS AND SECTION 1.02 OF THE CIVIL SERVICE COMMISSION POLICY.

THE PROCEDURES STAFF ASKED TO INFORM THE DEPARTMENT, MR. FIND DIAZ, THAT THIS REQUEST IS ON TODAY'S AGENDA.

AND THIS CONCLUDES MY PRESENTATION.

THANK YOU.

SO ARE THERE ANY QUESTIONS, COMMENTS? ALL RIGHT.

SAYING NONE.

LOOKS LIKE WE ARE READY TO VOTE.

MOTION CARRIES.

THANK YOU.

ITEM 13, RECOMMENDATION TO RECEIVE AND FILE REPORTS FROM CIVIL SERVICE MANAGERS.

WE WILL TAKE A MOTION.

SECOND.

THANK YOU.

[13. 23-51467 Recommendation to receive and file reports from Civil Service Managers.       Suggested Action: Approve recommendation. ]

[00:25:01]

HI.

GOOD MORNING COMMISSIONERS.

GOOD MORNING.

GOOD MORNING EVERYONE.

UH, THANK YOU CHRISTINA, FOR THE OPPORTUNITY TO SHARE THIS UPDATES WITH THE COMMISSIONERS.

I WOULD LIKE TO START WITH, UH, WITH OUR UPCOMING EVENTS THAT ARE CURRENT.

AN OUTREACH TEAM WILL BE ATTENDING THE CALIFORNIA DEPARTMENT OF REHABILITATION JOB FAIR ON CARSON COMMUNITY AT THE CARSON COMMUNITY CENTER.

ON THURSDAY, DECEMBER 16TH, WE RECEIVED THE INVITATION TO PARTICIPATE FROM THE EMPLOYMENT DEVELOPMENT DEPARTMENT, EDD.

AND WE ARE EXCITED TO CONTINUE FOSTERING THIS RELATIONSHIP WITH OUR COMMUNITY PARTNER.

AND I BELIEVE THIS COULD BE A GREAT SOURCE FOR POTENTIAL APPLICANTS.

WE ALSO, WE ALSO, UM, ARE READY TO LAUNCH AN, UH, A NEW TRAINING.

UH, THIS IS A FOLLOW UP TO ONE OF OUR TRAININGS THAT WE ALREADY HAVE ON DECK.

AND THIS WILL BE IN COLLABORATION WITH OUR, UM, MY COLLEAGUES, SALVA HAS, UM, OF ESD.

AND, UM, WE'RE STILL REFINING THE LAST DETAILS, BUT I'M EXCITED TO KNOW TO, TO LET YOU KNOW THAT THIS IS SOMETHING THAT WE HAVE, UM, ALSO PLANNED TO CONTINUE DEVELOPING TO BRING THIS TO OUR CURRENT EMPLOYEES AND ALSO TO OTHER PEOPLE THAT MIGHT BE, UM, SEEKING EMPLOYMENT WITH US ON SUNDAY.

UH, DECEMBER 3RD, CRYSTAL AND I ATTENDED OUR THIRD, THIRD ANNUAL FEMALE FIGHTER FIGHTER, , FIREFIGHTER CARIG WORKSHOP AT THE CAPTAIN ROSA TRAINING CENTER.

WE HAD, UH, 20 ASPIRING FIREFIGHTERS IN ATTENDANCE AND OUR, OUR TEAM, CRYSTAL AND, UM, VIA REACH TEAM UP TO PROVIDE FOR INFORMATION ON THE APPLICATION PROCESS.

SO THIS WAS, UH, A VERY, UH, NICE EVENT.

THANK YOU FOR THE INVITATION.

UM, ALSO ON LAST FRIDAY, ON DECEMBER 1ST, I ATTENDED THE CARRIO HIGH SCHOOL'S CAREER CENTER.

WE, UM, OUTREACH TO HIGH SCHOOL, UM, STUDENTS, UH, JUNIORS AND, AND SENIORS.

THIS EVENT, EVENT WAS A PRODUCT OF THE MEETING WITH THE PATHWAY LEAD, ANDREA BAPTISTA AT THE P UH, PORT OF LONG BEACH WOMEN AND TRADE LUNCH AND EVENT ON NOVEMBER 16TH, WHICH I WAS VERY NICE TO SHARE WITH, UM, WITH, UH, COMMISSIONER GORDON PETERSON.

UH, ALSO, I'M EXCITED TO BRING AN UPDATE ON A, ON OUR, ON OUR RECRUITING TOOLS.

UH, WE HAD PREVIOUSLY MENTIONED NEO GOBA TRACK WAS ONE OF THE NEW PILOTS THAT WE WERE TRYING TO, UH, TAKE OUT, YOU KNOW, TO TAKE, UM, OFF THE GROUND AND IT'S ACTUALLY GAINING TRACTION.

I SPENT, UM, THE MAJORITY OF LAST WEEK TRYING TO REACH OUT AND, AND REFINING THE, UH, TARGETED OUTREACH TO THOSE, UH, ALREADY USING, UH, GOVERNMENT JOBS, UH, WEBSITE, UM, JUST FINDING THEM WITH THE MINIMUM QUALIFICATIONS.

AND I GOT A LOT OF RESPONSES.

I GOT, UH, EMAILS, YOU KNOW, ASKING QUESTIONS AND ALSO EMAILS SAYING I APPLIED FOR THE JOB.

SO I'M STILL WORKING ON THIS.

IT'S, UH, IT'S, UM, VERY TIME CONSUMING, BUT IT'S, IT'S VERY EXCITING TO SEE THAT THERE'S ACTUALLY A RESPONSE FROM, FROM THESE PEOPLE THAT CAN POTENTIALLY FILL OUT OUR, UM, APPLICANTS.

SO THEY'RE ALREADY ON THE SYSTEM, SO THEY'RE ALREADY, WE ALREADY KNOW THAT THEY'RE INTERESTED IN WORKING FOR A GOVERNMENT.

SO HOPEFULLY WE'LL BE CITY OF LONG BEACH.

AS FAR AS, UH, LINKEDIN, WE HAD TO EARN SOME WRINKLES.

WE HAD, UM, A MEETING YESTERDAY ON TUESDAY ABOUT THE, THE DATA THAT THEY WERE COLLECTING.

UNFORTUNATELY, IT WASN'T VERY, UH, EXCITING DATA.

WE, WE HAD SOME, UH, ACTIVITY, BUT THE MOST IMPORTANT PART HERE IS THAT, UM, AND I WAS JUST THINKING ABOUT THE TESTIMONIALS THAT WE, WE WANNA SHARE WITH OUR, OUR APPLICANTS.

YOU KNOW, THERE'S A SPACE WHERE WE CAN START SHARING MORE ABOUT OUR ORGANIZATION AND WHY THEY SHOULD COME AND WORK FOR US.

SO, UM, WE'RE STILL LOOKING THROUGH THOSE LISTS.

I AM, UM, THAT WILL BE MY COMMITMENT IN THE NEXT FEW WEEKS TO, TO LEARN IT AND TO, TO BETTER USE IT BECAUSE WE WERE DOING EVERYTHING, UH, HARDER RATHER THAN EASIER.

SO, UH, I WILL GET AN UPDATE FOR YOU ALL, UH, YOU KNOW, NEXT TIME THAT THIS REPORT COMES OUT FOR YOU.

AND, UM, AND TO CONCLUDE, I, I AM REALLY EXCITED ABOUT THIS NEWS BECAUSE THIS IS SOMETHING THAT WE HAVE BEEN WORKING ON.

UM, IT, IT IS ALSO, UH, A TRAINING THAT I TOOK TO THE LONG BEACH CORE.

THIS WAS, UM, KIND OF LIKE AN IDEA, KIND OF LIKE A PILOT, BECAUSE WE WERE LOOKING FOR, UH, GARDENERS AND TREE TRIMMERS.

AND THAT WAS A VERY HARD TO, UH, RECRUIT.

AND THIS WAS, YOU KNOW, SINCE ALREADY THIS GROUP ALREADY DOESN'T WORK FOR THE CITY OF LONG BEACH, IT'S, UM, I THOUGHT, WHY NOT? LET'S, LET'S, LET'S SEE IF WE CAN GET, UM, YOU KNOW, A CANDIDATE POOL THERE.

AND OUT OF 14 PEOPLE, ONE PERSON WAS ABLE TO GET ON THE ELIGIBLE LIST,

[00:30:01]

SHE SAID, I GOT TWO INTERVIEWS, ONE WITH THE PARKS AND RECREATION MARINE DEPARTMENT AND THE OTHER ONE WITH THE PORT OF LONG BEACH.

UM, SHE WAS, UH, SEEKING MORE ADVICE ON WHAT, WHAT TO SAY, WHAT TO DO, YOU KNOW, YOU KNOW, A LITTLE BIT MORE ON INTERVIEWING SKILLS AND STUFF, AND, YOU KNOW, THINGS LIKE THAT.

SO SHE CAN GET, UH, TO THAT SUCCESSFUL INTERVIEW.

AND, UM, SHE SAID, YOU KNOW, YES, YOU KNOW, THIS IS WHAT YOU CAN DO, LET ME KNOW SO WE CAN KEEP SHARPENING THE SAW.

AND, AND YOU CAN GET, UH, A BETTER INTERVIEW AT THE PORT.

AND, UM, BUT SHE SAID SHE FELT GOOD ABOUT THE FIRST INTERVIEW, SO HOPEFULLY THIS CAN ALSO BE FRUITFUL.

AND WE HAVE A, A NEW EMPLOYEE.

SO LITTLE THINGS THAT WE DO, UM, I MEAN, SIMILAR LITTLE, BUT YOU KNOW, THE, THE, THE EFFORT THAT, THAT, IT GOES INTO THE, ALL THESE THINGS AND A LOT OF THE RESULTS ARE COMING, YOU KNOW, SLOWLY, PARTIALLY.

AND, UH, THAT CONCLUDES MY, MY REPORT.

AND THANK YOU FOR THE TIME TO SHARE MY HIGHLIGHT OR HIGHLIGHT.

THANK YOU.

ARE THERE ANY QUESTIONS, COMMENTS, COMMISSIONER HASINA? COUPLE OF QUESTIONS.

UM, SO, UH, THERE'S A RESOURCE FAIR GOING ON TODAY HERE, UM, IN THE SPACE IN THE QUAD BETWEEN THE PORT BUILDING AND CITY HALL PUT ON BY LA COUNTY PROBATION.

UM, I SAW THAT PACIFIC GATEWAYS, UH, WE'LL BE HAVING A BOOTH OUT THERE.

I'M WONDERING IF THE CITY OF LONG BEACH IS GONNA BE HAVING A BOOTH OUT THERE, BECAUSE FROM MY OWN PERSONAL EXPERIENCE, UM, HAVING BEEN, UH, UNDER THE CARE OF LA COUNTY PROBATION FOR, UH, VERY LONG PERIODS OF MY LIFE, UNFORTUNATELY, I KNOW THAT THERE'S NO GREATER RESOURCE THAN A JOB, UM, TO HELP FOLKS IN THEIR REENTRY PROCESS AND IN THEIR TRANSITION BACK TO BEING A PRODUCTIVE MEMBER OF THE COMMUNITY.

UM, SO I'M WONDERING IF WE'RE PARTICIPATING IN THAT AT ALL.

UM, BECAUSE IF WE'RE NOT, UM, I THINK IT'S A MISSED OPPORTUNITY, ESPECIALLY NOT IN OUR BACKYARD, BUT IN OUR FRONT YARD, RIGHT? UM, RIGHT HERE, UM, AS YOU WALK OUT, YOU'LL SEE ALL THE, THE, UH, THE CANOPY SET UP, UH, BY LA COUNTY PROBATION FOR THEIR PARTNERS.

SO JUST WANTED TO FIND OUT, ARE WE PARTICIPATING IN THAT, LAURA? NO, WE'RE NOT.

UM, UNFORTUNATELY WE WERE NOT AWARE OF THAT, UH, CHILD FAIR THAT WAS COMING UP.

BUT I KNOW OUR PARTNERS WITH PACIFIC GATEWAY WAY, THEY DO HAVE A GOOD, UM, UH, A GOOD HOLD.

I WOULD SAY THAT, YOU KNOW, WITH THE, UM, ALL THE PEOPLE THAT WORK, YOU KNOW, THAT THEY HAVE THEIR INTER PROGRAM AND HOPEFULLY, UM, I'LL MAKE SOME CONNECTIONS.

YOU KNOW, I'LL CONNECT WITH, UH, MY COLLEAGUES THERE AND I'LL, I'LL LET 'EM KNOW THAT WE ARE HERE FOR THEM.

BUT, UM, THIS IS FRUSTRATING TO BE HONEST WITH YOU, AND NOT, I'M NOT FRUSTRATED WITH YOU.

I'M NOT SAYING THAT THE, THE SITUATION'S VERY FRUSTRATING BECAUSE I GOT AN EMAIL FROM THE HEALTH DEPARTMENT THAT MADE ME AWARE OF THAT RIGHT ON MY PERSONAL EMAIL.

UM, AND FOR THAT TO NOT BE DISTRIBUTED CITYWIDE TO ALL CITY EMPLOYEES, ESPECIALLY THE CIVIL SERVICE DEPARTMENT, UM, TO ME IS VERY FRUSTRATING.

UM, TO, I, I DIDN'T REALIZE IT WAS GONNA BE HERE.

I KNEW THE DATE, UM, AND WHEN I PARKED AND I WAS WALKING UP, I SAW ALL THE CANOPIES AND I REALIZED IT'S HERE.

AND THAT'S WHAT MADE ME WONDER IF THE CITY OF LONG BEACH ITSELF, UM, WAS ACTUALLY PARTICIPATING TODAY.

SO, UM, FRUSTRATION AROUND THE COMMUNICATION BETWEEN CITY DEPARTMENTS IS REAL FOR ME.

UM, ESPECIALLY WITH THE HEALTH DEPARTMENT.

UM, THEY ARE SUPPOSED TO ENGAGE THE COMMUNITY AROUND THE REENTRY PROCESS.

THEY'RE IN CHARGE OF THAT FOR THE CITY.

AND FOR THEM TO NOT BE COMMUNICATING THESE OPPORTUNITIES TO THE REST OF THE CITY DEPARTMENTS IS FRUSTRATING.

UH, SO I JUST WANT TO PUT THAT ON RECORD.

UM, THE OTHER THING, UM, I WAS GONNA SAY, WE'LL FOLLOW UP WITH THAT TOO.

OKAY.

THANK, THANK YOU, CHRISTINA.

I APPRECIATE THAT.

UM, I DO WANT TO ACKNOWLEDGE THAT, UM, I'M VERY APPRECIATIVE OF ALL THE WORK THAT YOU AND THE TEAM ARE DOING AROUND RECRUITING.

I ESPECIALLY LOVE HEARING ABOUT, UH, HAVING US GO OUT TO THE HIGH SCHOOLS NOW AND STARTING TO ENGAGE, UH, OUR YOUNG PEOPLE THAT MAYBE WANT TO CREATE A PATHWAY DIRECTLY TO CITY JOBS.

SO, UM, I WANT TO EXPRESS MY GRATITUDE FOR THAT.

I DIDN'T WANT TO JUST TALK A BUNCH OF MADNESS AND LEAVE IT AT THAT.

SO THANK YOU, LAURA.

IT'S OUR PLEASURE.

THANK YOU.

AND MAYBE, AND MAYBE WE'LL SEE SINCE LAURA HAS FRIENDS AT PACIFIC GATEWAY THAT MAYBE WE CAN DROP OFF SOME INFORMATION OR FLYERS OR BUSINESS CARDS ON THAT TABLE.

DEFINITELY.

SINCE WE'RE NOT OFFICIALLY AT THAT TABLE, BUT WE'LL GET SOME IN, WE'LL INFILTRATE PUT SOME INFORMATION OVER THERE.

PARTY.

WE'RE GONNA CRASH THE PARTY WITH SOME INFORMATION.

THERE

[00:35:01]

CRASH THE PARTY .

ALL RIGHT.

THANK YOU.

LAURA.

COME SHARE SOMETHING, ANYTHING FURTHER.

I LOVE THAT SHE MADE A NOTE TO CRUSH THE PARTY .

YES.

I WILL SAY, 'CAUSE I ACTUALLY THINK THIS IS OUR FIRST MEETING SINCE IT WAS, I WASN'T ABLE TO CATCH YOU ALL WHILE, WHILE WE WERE THERE, BUT THE DIA DE LOS MUERTOS, UH, CELEBRATION, I SAW YOUR PHOTOS, IT WAS A WONDERFUL, UM, CELEBRATION.

AND I HAD A CHANCE TO CONNECT WITH OUR FRIENDS FROM POLICE WHO WERE THERE RECRUITING.

UM, SO IT'S, UH, THERE WAS QUITE A PRESENCE OF THE CITY, OF LONG BEACH AT, UH, AT THAT EVENT, AND THAT WAS VERY GOOD.

ALRIGHT, IS THERE ANYTHING FURTHER? UM, MY MIC IS MY ON.

YES.

THANK YOU.

SO GOOD MORNING COMMISSIONERS.

IT'S ALWAYS GREAT TO BE HERE.

AND I ALSO WANNA THANK FIRE FOR SHOWING OUR PRESENCE AND SUPPORT.

IT GOES A LONG WAY.

IT'S A LOT OF WORK BEHIND THE SCENES TO GET THAT, UH, THE PROMOTIONAL BULLETINS.

SO, AND I KNOW YOU GUYS REALLY MADE, UH, STEPHANIE'S DAY SHOW SUPPORT AND COMMISSIONERS, THANK YOU FOR BEING THERE AND QUESTIONS THAT YOU'RE ASKING.

THEY'RE REALLY INSIGHTFUL, AND IT'S NOT JUST FOR STAFF, IT'S FOR ANYONE ELSE OUT THERE THAT NEEDS TO HEAR IT.

SO KEEP IT UP.

SO TODAY IS PROBABLY LIKELY MAYBE MY LAST COMMISSION MEETING OF THE YEAR, UM, BECAUSE I DO HAVE PLANS TO USE SOME, UH, PAID TIME OFF, UM, BEFORE I LOSE IT.

UM, BUT I MAY COME IN JUST FOR A BRIEF MOMENT NEXT WEEK.

SO AS WE COME TO THE END OF THE CALENDAR YEAR, IT'S ALWAYS AN OPPORTUNITY FOR US TO LOOK AT WHAT'S MOVING FORWARD AND WHAT NEXT YEAR'S GONNA BE LIKE.

UM, MOST RECENTLY, UM, THE EMPLOYMENT SERVICES DIVISION, WE HAVE BEEN CONTINUING TO WORK TOWARDS ADDITIONAL WAYS FOR EFFICIENCIES.

AND THIS COMES ABOUT AFTER SIGNIFICANT STAFFING CHANGES.

SO JUST AS THE PANDEMIC PANDEMIC HAVE FORCED THE ENTIRE ORGANIZATION TO SEEK OUT OTHER WAYS TO CONTINUE DOING BUSINESS, WHILE STAFFING CHANGES THAT OCCURRED IN CIVIL SERVICE, IT'S LIKELY PRODUCING THE SAME RESULTS.

AND, AND THAT'S BECAUSE WE HAVE A GREAT STAFF.

THE CHALLENGES HAVE BEEN ACCEPTED, SO STAFF HAS RISEN TO THE LEVEL ACCEPTING THESE CHALLENGES HEAD ON, WHICH I APPRECIATE.

SO, ALTHOUGH WE ARE WORKING VIGOROUSLY TO FILL THE VACATED POSITIONS, SO WE ALREADY MADE A SELECTION FOR OUR ADMIN ADMIN AID, AND WE'RE CONTINUING TO DO INTERVIEWS FOR OUR VACATED PERSONNEL ANALYSTS POSITION.

UM, WE ARE MAKING SIGNIFICANT IMPROVEMENTS, UM, AND RELYING ON INQUIRING NEW TECHNOLOGIES.

SO THOSE ARE THE THINGS THAT, YOU KNOW, WHEN WE'RE FACED WITH THE CHALLENGE, IT'S LIKE, WELL, WHAT CAN WE DO NOW? YOU KNOW, THERE'S, WE'RE USED TO PIVOTING OVER THE LAST THREE YEARS.

WE'RE CONTINUING.

SO WHEN SOMETHING HAPPENS, WE'RE NOT GOING TO TAKE IT AS A NEGATIVE.

WE TAKE IT AS A POSITIVE.

AND THAT'S WHAT STAFF'S BEEN DOING.

SO STAFF, UM, TOGETHER, WE'VE BEEN BRAINSTORMING, UM, EMPLOYMENT SERVICES DIVISION, UM, ON WHAT OUR VISION COULD LOOK LIKE FOR THE NEXT COUNTY YEAR AND THROUGHOUT THE ENTIRE CIVIL SERVICE DEPARTMENT.

SO THE GOAL IS TO ENSURE THAT ALL OUR PROCESSES DEPARTMENT WIDE ARE IN FULL COMPLIANCE WITH OUR CURRENT RULES AND REGULATIONS.

AND TO MAKE THIS HAPPEN WHERE I SIT, UM, OVERSEEING THE EMPLOYMENT SERVICE DIVISION, UH, MOST SPECIFICALLY WITH MY LEAD ANALYST, I, UH, WHAT YOU'RE GONNA PROBABLY HEAR COMING FROM ME IS, UM, WE NEED, WE NEED SOME SIGNIFICANT NECESSARY ENHANCEMENTS.

AND RECENTLY, LEVI, WITH THE SUPPORT OF OUR LEAD ANALYSTS THAT HAVE BEEN WORKING WITH THE APPLICANT TRACKING VENDOR TO ACQUIRE INTEGRATION, AND THIS WILL CUT DOWN ON PROCESSING OF TEST RESULTS, WHICH IS A CRITICAL KEY COMPONENT OF RUNNING OUR FAIR MERIT PROCESSES.

AND ADDITIONALLY, STAFF HAVE EXPLORED ENHANCEMENTS WITH THE VENDOR.

AND OUR VENDOR IS NEO GOV.

UM, THAT WILL CREATE EFFICIENCIES IN A VARIETY OF STANDARD ADMINISTRATIVE FUNCTIONS THAT ARE PERFORMED NOT ONLY IN CIVIL SERVICE BUT CITYWIDE.

SO WHEN WE'RE LOOKING AT AS THE, UM, CITYWIDE ADMINISTRATOR OF NEO GOV, WE'RE LOOKING AT NOT JUST HOW TO IMPROVE CIVIL SERVICES PROCESS, BUT CITYWIDE AS WELL.

AND WE, WE WILL SHARE THAT INFORMATION.

SO WE'RE NOT GONNA HOLD ONTO INFORMATION WE'RE GONNA SHARE, UM, AND UPDATES, LET ME SEE HERE.

AND THEN I ALSO SOLICIT, UH, UPDATES FROM STAFF.

SO MY COMMUNICATION WITH YOU IS NOT JUST ON BEHALF OF ME, BUT THE ENTIRE DIVISION AND STAFF WOULD LIKE FOR ME TO MENTION THAT.

YOU KNOW, IN ADDITION TO DEVELOPING

[00:40:01]

AND CURRENTLY STEPHANIE HERRERA IS IN THE BEGINNING STAGES OF THE MARINE SAFETY OFFICER.

UM, RECENTLY THEY FINALIZED, UH, THE SENIOR ANIMAL CONTROL OFFICER EXAM.

AND THAT IS TO ALLOW ANIMAL CON THE ANIMAL CARE TO CONTINUE WITH THEIR STAFFING AND ALSO, UH, FINALIZE THE GARDENER.

SO AS YOU HEARD, UM, FROM LAURA, OUR RECRUITMENT OUTREACH TEAM ARE OUT THERE LOOKING FOR, UH, CANDIDATES FOR US.

THANK YOU.

AND JUST, UH, THIS WEEK A TREE TREMOR, WHICH IS A VERY HARD TO FILL, UH, POSITION.

SO I THANK YOU.

RECRUITMENT, OUTREACH FOR GOING OUT, LOOKING FOR CANDIDATES, UH, TARSHA, THIS WAS PROBABLY HER SECOND OR THIRD ADMINISTRATION TRYING TO HELP PUBLIC WORKS FILL THAT VACANCY BECAUSE IT'S, THOSE VACANCIES ARE SO CRITICAL BECAUSE BECAUSE THEY'RE SEASONAL, UM, THERE'S A SHORT WINDOW PERIOD WHERE PUBLIC WORKS CAN ACTUALLY GO OUT AND, UH, DO THEIR TREE TRAINING.

AND ALSO, UM, LET'S SEE HERE, STAFF HAS BEEN OKAY, YEAH, 2, 2, 2, OH.

UM, STAFF HAS RESTRUCTURED THE INTERNAL PROCESS FOR, UM, ACCEPTING TRANSFER LIST APPLICATIONS.

SO, UM, WE'RE REVIEWING THOSE, UH, MORE REGULARLY BECAUSE JUST AS WE PUT OPPORTUNITIES OUT THERE TO THE COMMUNITY, WE WANNA MAKE SURE THAT, UM, THE CITY EMPLOYEE, UM, ARE AWARE OF OPPORTUNITIES AND MOVEMENT WITHIN THE CITY.

BECAUSE WHEN REQUISITIONS, UH, COME TO CIVIL SERVICE FOR THE VACANCY, IT'S NOT NECESSARILY ANNOUNCED TO, UH, INCUMBENTS AND OTHER DIVISIONS LIKE, HEY, THERE'S A VACANCY THAT YOU CAN APPLY.

SO, UM, WE WANNA CONTINUE TO PROMOTE THE, UH, TRANSFER LIST.

AND, UM, STEPHANIE AND TIFFANY AND TASHA HAS, UH, LEADING A CHARGE ON MAKING SURE THAT WE ARE GOING TO, UH, HAVE A MUCH QUICKER TURNAROUND.

SO GIVEN THAT THIS COULD BE MY LAST, UM, UPDATE FOR THE YEAR, I WANNA MAKE SURE I GIVE IT TO YOU.

OKAY.

SO UPDATES SHOULD BE ON NOT JUST EVERYTHING AND WHAT'S GOING WELL, BUT I DO FEEL LIKE IT'S IMPORTANT IN THIS ROOM TO BE ABLE TO SHARE WITH YOU SOME OF OUR CHALLENGES THAT WE FACE.

'CAUSE IT'S IN, IT'S IMPORTANT.

YOU KNOW, I ALWAYS, I ENJOY THAT EVEN THOUGH IT'S REWARDING TO, UM, ENSURE THAT THE CITY MERIT-BASED SYSTEM HIRING IS INTACT, IT'S ALSO CAN BE VERY STRESSFUL.

UM, AND SOME OF THE KEY CHALLENGES WE HAVE IS REALLY GETTING COOPERATIONS FROM THE HIRING DEPARTMENTS TO USE OUR TECHNOLOGY.

I MEAN, FOR, UH, GO BACKWARDS 10, 15 YEARS, IT WAS LIKE, SOCIAL SERVICES ANTIQUATED.

WE'RE NOT USING NEW TECHNOLOGY.

SO HERE WE ARE TODAY, WE'RE USING THE CURRENT TECHNOLOGY AND WE REALLY NEED THE HIRING DEPARTMENTS TO PARTICIPATE AND COOPERATE WITH THAT.

WE CAN'T, WE CAN'T HELP THOSE.

THAT WILL NOT HELP US HELP THEM.

SO, UM, WE'RE, WE'RE GONNA BE WORKING ON STRATEGIES ON HOW BEST TO GET DEPARTMENTS TO UTILIZE THE TECHNOLOGY WITH US.

BECAUSE WE DON'T WANNA GO BACK TO HAVING, UM, DEPARTMENTS SEND OUT PAPER NOTICES TO CANDIDATES THROUGH THE US MAIL WHEN WE HAVE THE TECHNOLOGY IN FRONT OF US AND THEY CAN UTILIZE THE APPLICANT TRACKING SYSTEM.

YOU KNOW, WE NO LONGER HAVE, THE DEPARTMENTS HAVE TO GIVE US A THIRD COPY OF THE PAPER WHEN WE HAD THE TECHNOLOGY IN FRONT OF US, AND WE COULD JUST LOOK ON IT AND BE ABLE TO VERIFY.

SO THAT'S HOW WE'RE GOING TO BE ABLE TO CONTINUE TO HAVE OVERSIGHT IF, IF WE HAVE THE COOPERATION OF THE HIRING DEPARTMENTS AND SOME DEPARTMENTS ARE, YOU KNOW, REALLY COMING ON BOARD, BUT THEN THERE'S STILL THE CHALLENGES THROUGHOUT THE CITY THAT WE NEED TO WORK ON.

AND ANOTHER CHA ANOTHER CHALLENGE WE HAVE IS REALLY HAVING DEPARTMENTS TO GIVE CONSIDERATION TO ALL CANDIDATES ON ELIGIBLE LIST.

HAVING BANDIT LISTS IS NOT A HINDRANCE.

IT'S, IT'S A WAY TO HAVE A, A FAIR MERIT PROCESS.

EVERYONE ON THE LIST IS CONSIDERED QUALIFIED.

IF, IF THEY DON'T QUALIFY, UM, THEY DON'T MEET THE MINIMUMS, THEY'RE NOT GONNA BE INVITED TO THE PROCESS.

IF THEY DON'T, UH, COMPETE AND PASS AND DEMONSTRATED KNOWLEDGE, SKILLS AND ABILITIES, THEY'RE NOT GONNA GET ON ELIGIBLE.

SO EVERYONE ON THE ELIGIBLE LIST IS, UH, CONSIDERED QUALIFIED, BUT YOU HAVE A BANDING AS A FORM OF RANKING.

SO RATHER THAN BEING LIKE THE CITY OF LA AND HAVING A STRICT RANKING, WE HAVE BROAD BANDED, WHEREAS YOU'RE NOT GONNA JUST GET ONE PERSON, YOU'RE GONNA GET EVERYONE IN THAT BAND.

AND SO IT'S IMPORTANT FOR, UM, DEPARTMENTS TO CONSIDER AND GO THROUGH

[00:45:01]

AND, AND THAT'S A, THE CHALLENGE THAT WE HAVE STILL WITH SOME DEPARTMENTS.

AND, BUT SOME DEPARTMENTS ARE REALLY GOOD AND THEY'RE GOING THROUGH AND YOU HEARD WHERE, UH, EQUIPMENT MECHANIC, YOU KNOW, THEY PRETTY MUCH HIRED A MAJORITY OF THE LIST BECAUSE EVERYONE WAS ON THE LIST AS QUALIFIED.

IF PEOPLE ARE ON A LIST AND THEY'RE NOT QUALIFIED, THEN THAT'S A CONCERN.

AND WE HAVE TO WORK WITH THE DEPARTMENT AND FIND OUT, WELL, WHAT CAN WE DO TO MAKE SURE THAT WE HAVE A, UM, A HEALTHY LIST, NOT JUST A HEALTHY LIST, BUT A QUALIFIED LIST.

BECAUSE IN A PERFECT DAY, 10 PEOPLE ON THERE, YOU HAVE 10 SLOTS, FILL 'EM.

UM, AND SO, YEAH, SO THE GOAL IS, YOU KNOW, HOW CAN WE BEST GET, YOU KNOW, THE, THE CITY, THE PUBLIC MONEY, THE USE OF WHEN WE'RE RUNNING EXAMS TO BE ABLE TO HAVE THE DEPARTMENT'S EXHAUST LIST? AND ONE OF THE KEY COMPONENTS OF, UH, THE EXPIRING ELIGIBLE LIST THAT YOU REVIEW THE RECOMMENDATIONS, THIS BODY, UM, SEES THE LIST OF THAT WE'RE EXTENDING, BUT WHAT YOU DON'T SEE ARE THE LISTS THAT WE DON'T EXTEND.

AND TO ME, THAT'S ALWAYS SEEMS TO BE A CONCERN.

AND I HOPE THAT WE MAYBE, UH, FIGURE OUT SOMETHING TO ADDRESS, BECAUSE YOU SEE THE LIST THAT WE BRING TO YOU, YOU DON'T SEE THE LIST THAT, HEY, ARE THERE, IS THERE ANY LISTS THAT ARE EXPIRING THAT NO ONE GOT HIRED FROM? YOU KNOW, AND I FEEL LIKE THAT'S SOMETHING THAT WE SHOULD WORK.

SO WHAT TO EXPECT THIS YEAR COMING UP.

WELL, UM, HAD CONVERSATIONS WITH CHRISTINA.

DATA DATA'S GONNA BE VERY IMPORTANT.

I THINK THIS YEAR WE'RE GONNA, UM, BE ABLE TO PRODUCE MORE DATA AND THAT'S HOW BEST TO TELL THE STORY.

AND NOT JUST GRAPHS AND DIAGRAM CHARTS, BUT WHOLE NUMBERS, NUMBERS THAT CAN BE EASILY COMPREHENDED BY ALL STAKEHOLDERS THAT NEED TO BE PRIVY TO THIS INFORMATION.

PEOPLE WANNA KNOW LIKE HOW MANY HIRES WERE MADE, YOU KNOW, HOW MANY PEOPLE GOT ON THE LIST, HOW MANY VACANCIES.

UM, SO EVEN THOUGH THAT WE ARE TASKED WITH CONTINUALLY INCREASING OUR TECHNICAL KNOWLEDGE BY WAY OF TECHNOLOGY, IT'S ALSO IMPORTANT THAT OUR SUCCESS IS NOT JUST MADE, MEASURED BASED ON, UH, HOW MUCH TECHNOLOGY WE HAVE AND ACQUIRED, BUT IT'S, UM, SHOULD BE BASED ON, UH, HOW, HOW WELL ARE WE DOING WITH OUR SYSTEM THAT WE HAVE IN PLACE BECAUSE WE'RE IN CHARGE TO BE IN FRONT OF DISCRIMINATION, CRONYISM, FAVORITISM AND PROVIDING OVERSIGHT.

SO, WHICH IS WHAT CIVIL SERVICES IS CHARGED TO DO IN A CITY CHARTER.

SO I, I MEASURE OUR ACCESS WHERE I LOOK BACK AND, UH, SOME OF THE DATA I WANNA LOOK AT IS HOW MANY CANDIDATES NOW HAVE, ARE NOW BEING GIVEN CONSIDERATION? IF I GO BACK FOUR OR FIVE YEARS, HOW MANY ELIGIBLE IS DID WE PRODUCE? AND PEOPLE DID NOT GET BROUGHT INTO INTERVIEW HOW MANY PEOPLE DID NOT GET A CALL? AND THAT'S SOMETHING THAT WE'RE TRYING TO, YOU KNOW, MAKE SURE WE CHANGE BECAUSE AGAIN, THE ENTIRE ELIGIBLE IS LET'S GET OUR FULL UTILIZATION OUT OF THAT.

UM, YOU KNOW, BECAUSE, UM, YOU KNOW, PEOPLE IN THE COMMUNITY ON THE OUTSIDE, THEY SHOULD BE HAVING OPPORTUNITY APPOINTMENT, NOT JUST, YOU KNOW, BY WAY OF CONNECTION OR YOU KNOW, WHO THEY KNOW, BUT BASED ON THE SKILLS AND THE MERITS THAT THEY BRING TO THE TABLE.

UM, AND SOMETHING ELSE CAPRICE, COULD I SUGGEST? 'CAUSE YES, I THINK A LOT OF THESE ARE GETTING INTO DEEP TOPICS MM-HMM.

THAT WE WANNA TALK ABOUT IN JANUARY.

AND IN FACT, WE HAVE A PLANNING MEETING SCHEDULED.

SO CAN I SUGGEST THAT YOU, WELL CAN WRAP OUT WORK WITH CHRISTINA TO HELP US CRAFT THAT AGENDA.

OKAY.

I'S KIND OF LIKE TIMING, LIKE, YOU KNOW, TRYING TO HAVE SOME FAIR SPEAK OUT TIME AS RECRUITMENT OUTREACH.