[00:00:01]
BUSINESS IS TO WELCOME[CALL TO ORDER]
AND INTRODUCE YOU ALL TO OUR BRAND NEW COMMISSIONER, JONATHAN, CHIEF COLEMAN.AND I UNDERSTAND YOU'D LIKE TO GO BY CHIEF CHAIR AND WE WOULD GIVE YOU A FEW MINUTES TO SAY ANYTHING THAT YOU'D LIKE TO, IF YOU'D LIKE TO CHAIR.
DID YOU WANNA TAKE ROLL CALL FIRST? OH, THAT WOULD BE GOOD, WOULDN'T IT? I WAS SO EXCITED TO INTRODUCE COMMISSIONER COLEMAN.
OKAY, LET'S DO ROLL CALL FIRST.
[ROLL CALL]
HERE.SO THOSE OF US ON THE COMMISSION ARE FAMILIAR WITH
[1. 24-51678 Recommendation to welcome and introduce Commissioner Johnathan “Chief” Coleman to the Ethics Commission. Suggested Action: Approve recommendation. ]
COMMISSIONER COLEMAN.WE INTERVIEWED HIM IN NOVEMBER.
SO IF YOU'D LIKE TO SAY A FEW WORDS AS YOU JOIN US, WE ARE VERY EXCITED TO HAVE YOU ON THE DAAS WITH US.
UH, YOU KNOW, JUST WANNA SAY THANK YOU FOR THIS OPPORTUNITY.
UM, I WAS VERY EXCITED TO SEE IT, UM, POSTED AND LOVE TO BE A PART OF MY COMMUNITY.
SO, UM, WHEN IT WAS PRESENTED AND I APPLIED AND WAS VERY THANKFUL TO BE, UH, ABLE TO BE INTERVIEWED AND THANKFUL TO ALL OF YOU FOR GIVING ME THE OPPORTUNITY.
WELL, WE'LL SEE YOU IN A COUPLE OF MONTHS WHEN WE GET YOU BUSY ON COMMITTEES.
IF YOU'RE STILL THANKING US, WE TEND TO BE A BUSY COMMISSION.
UH, CAN I HAVE A MOTION TO APPROVE THE MINUTES FOR OUR MEETING OF WEDNESDAY, NOVEMBER 15TH AND DECEMBER 13TH? YOU MIGHT REMEMBER WE HAVE NOVEMBER THIS MONTH BECAUSE THE MINUTES THE RECORD.
DID YOU WANNA TAKE A VOTE ON ITEM ONE? WE HAVE TO APPROVE THE RECOMMENDATION FOR THE WELCOME AND INTRODUCTION.
OH, AFTER, APPROVE THE RECOMMENDATION TO WELCOME.
SO SOMEBODY MOTION ON THAT ONE.
SO WE HAVE A MOTION AND WE HAVE A SECOND.
SO LET'S, IS THERE ANY PUBLIC COMMENT ON THIS ITEM? SEEING NONE, LET'S GO TO THE VOTE.
SO NOW WE'RE LOOKING AT THE MINUTES,
[2. 24-51679 Recommendation to approve the minutes for the Ethics Commission meeting of Wednesday, November 15, and December 13, 2023. Suggested Action: Approve recommendation. ]
UM, WHAT THE RECOMMENDATION WOULD BE TO APPROVE BOTH NOVEMBER AND DECEMBER.WE ARE LOOKING AT THE NOVEMBER THIS MONTH BECAUSE THERE WAS A PROBLEM WITH RECORDING THAT'S BEEN FIXED.
SO THOSE MINUTES HAVE BEEN REWORKED.
AND ARE, WERE FOR YOUR APPROVAL.
SO DO WE HAVE MOVE MOTION? I HAVE A MOTION BY COMMISSIONER NOVEY.
A SECOND BY COMMISSIONER DEUS.
ANY FEEDBACK ON THE MINUTES CHAIR? YES.
I DON'T KNOW HOW DETAILED WE WANT TO BE, BUT THERE'S NO, UM, THERE'S NO NOTE ON THE MINUTES FOR DECEMBER 13TH THAT I LEFT THE MEETING EARLY.
I DON'T KNOW IF WE WANTED TO NOTE THAT.
YES, WHEN WE DID MAKE A NOTE OF THAT IN THE MEETING THAT YOU HAD LEFT.
SO I SAW THE VIDEO, BUT I WASN'T SURE IF, YEAH.
SO I SAW IT IN YOUR NOTES IF WE, IF WE COULD MAKE THAT AMENDMENT.
OR DID YOU FIND IT JT? YEAH, THAT WAS INCLUDED.
UM, UNDER ITEM THREE, THE, YEAH.
I THINK I JUST GOT CONFUSED BECAUSE WE SWITCHED AROUND THE AGENDA ITEMS. ALL RIGHT.
ANY OTHER COMMENTS ON THE MINUTES? YEAH.
ANY PUBLIC COMMENTS ON THE MINUTES? SEEING NONE, CAN WE HAVE THE VOTE PLEASE? MOTION CARRIES.
I AM GOING TO MAKE A MOTION THAT WE CARRY OVER.
[3. 24-51680 Recommendation to receive and file a presentation providing an update for the Public Records Act Program. Suggested Action: Approve recommendation. ]
RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION PROVIDING AN UPDATE ON THE PUBLIC RECORDS ACT PROGRAM TO THE FEBRUARY MEETING.I RECEIVED A NOTE FROM APRIL TODAY THAT, UM, THEY WERE UNABLE TO COMPLETE THAT ITEM AND ASKED FOR MORE TIME TO GET A REPORT BACK.
AND I'VE ASKED THAT THE REPORT DEFINITELY BE HERE IN FEBRUARY, BECAUSE I KNOW WE'VE WAITED A FEW MINUTES, SO I MOVED IT.
IF I COULD HAVE SOMEBODY SECOND PLEASE.
SECONDED BY COMMISSIONER SHOTWELL.
ARE THERE ANY DISCUSSION ON THIS ITEM? ANY PUBLIC COMMENT? SEEING NONE, LET'S GO TO A VOTE.
[4. 24-51681 Recommendation to review the status of the Commission’s action plan and decide priorities as applicable to any outstanding items. Suggested Action: Approve recommendation. ]
SO CAN I HAVE A MOTION ON RECOMMENDATION TO REVIEW THE STATUS OF THE COMMISSION'S ACTION PLAN AND DECIDE PRIORITIES AS APPLICABLE TO ANY OUTSTANDING ITEMS?[00:05:05]
IT'S BEEN MOVED BY COMMISSIONER SHOTWELL AND SECONDED BY COMMISSIONER DE BENEDICTUS.LET ME PULL UP THE POWERPOINT SO I CAN SEE IT.
SO, UM, YOU'LL SEE IN YOUR PACKET THAT I WENT THROUGH EACH ITEM AND UPDATED, UM, EVERYTHING THAT I THOUGHT NEEDED TO BE UPDATED.
UM, WE'LL GO THROUGH A QUICK POWERPOINT JUST SO, UM, I SUMMARIZED IT.
OF COURSE, IF YOU DISAGREE WITH SOMETHING THAT I PUT, WE CAN FIX THAT.
UM, WE CAN ADD, UM, TAKE AWAY STUFF.
BUT, UM, ANYTHING THAT'S GREEN IS AN UPDATE.
ANYTHING THAT'S HIGHLIGHTED IN YELLOW, UM, IS SOMETHING THAT I CONSIDER OUTSTANDING.
WE DON'T HAVE, WE'RE NOT ACTIVELY WORKING ON.
UH, THERE ISN'T AN UPDATE FOR.
SO JUST STARTING FROM THE TOP, UM, 1.1 I'VE HIGHLIGHTED IN YELLOW AS ASSESSING SLASH PROPOSING RULES AND RESPONSIBILITIES.
I KNOW THAT THAT'S SOMETHING THAT'S BEEN TALKED ABOUT OFF AND ON THROUGHOUT THE LAST COUPLE OF YEARS, BUT AS FAR AS I KNOW, WE DON'T HAVE ANYTHING TO UPDATE THIS SECTION.
I DON'T KNOW THAT IT'S COMPLETE YET.
I'LL LEAVE THAT UP TO THE COMMISSION.
UM, SHOULD WE, IF WE WANNA SPEAK, SHOULD WE SPEAK AS TO A SPECIFIC ITEM OR WAIT TILL THE END? LET'S LET HER GO THROUGH THE ENTIRE REPORT AND THEN SPEAK ON AT THE END.
JUST MAKE NOTE OF THE ITEMS YOU WANNA DISCUSS.
SO, 1.2, PUBLISH ANNUAL REPORT.
THAT IS AN ONGOING ACTION THAT WE CONTINUE TO TAKE.
UM, OUR NEXT REPORT IS DUE OUT MARCH OF THIS YEAR, 1.4, COMPILE AND ISSUE QUARTERLY ETHICS REPORTS.
UM, THIS IS RELATED TO THE AUDITOR, AND SHE IS SCHEDULED TO PRESENT TO THE COMMISSION ON MARCH 13TH.
THIS IS AN ANNUAL PRESENTATION, UM, GIVING THE COMMISSION AN UPDATE OF WHAT THE AUDITOR PROJECTS THAT THE AUDITOR HAS WORKED ON THROUGHOUT THE YEAR, BUT ALSO AN OPPORTUNITY TO UPDATE THE COMMISSION ON THEIR HOTLINE STATISTICS.
SO AGAIN, THAT'LL BE IN MARCH 2.1.
DEVELOP AND DEPLOY ETHICS MEDIA SITE WITH RESOURCES FOR CITY EMPLOYEES.
UM, BOTH 2.1 AND 2.2 ARE ONGOING.
UM, WE'RE ACTUALLY IN THE MIDDLE OF A SECOND ROUND OF UPDATES FOR, UH, BOTH THE PUBLIC FACING AND INTERNAL WEBSITES.
UM, RESOURCES CONTINUE TO BE CREATED AND UPDATED COMMUNICATION STRATEGY IS IN PLACE AND CONTINUES TO EVOLVE.
SO BOTH OF THOSE ARE UP AND RUNNING.
2.3, DEVELOPED CODE OF CONDUCT AND MY OPINION, WE'VE COMPLETED THAT.
UH, THE UPDATED CODE OF CONDUCT WAS FORMALLY CODIFIED IN JANUARY OF 2023.
HOWEVER, I DID MAKE A NOTE, AND I KNOW THAT WE'VE TALKED ABOUT THIS BEFORE, THAT THE COMMISSION SHOULD CONTINUE TO, UM, EVALUATE AND UPDATE AS NEEDED.
IT'S COMMON TO, UM, UPDATE CODES EVERY THREE YEARS OR SO.
2.4, CREATE COMPREHENSIVE COMPANION DOCUMENT TO THE CODE.
SO THE CITY ATTORNEY'S OFFICE HAS MADE THE, UM, NECESSARY UPDATES TO THE CURRENT CITY'S ETHICS HANDBOOK, UH, OFFICE OF ETHICS AND TRANSPARENCY STAFF.
WE ARE CURRENTLY DESIGNING A CODE OF CONDUCT AND ETHICS TOOLKIT, UM, THAT IS ACTIVELY BEING WORKED ON IN TANDEM WITH SOME OF THE STUFF THAT THE UPDATED POLICIES AD HOC IS WORKING ON, BUT NOT NECESSARILY, UM, DIRECTLY RELATED TO EVERYTHING THEY'RE WORKING ON.
2.5, IMPLEMENT NEW CODE AND GUIDE TO ALL CITY EMPLOYEES.
UM, SO WE'VE IMPLEMENTED THE CODE OF CONDUCT.
I DID, I DON'T KNOW THAT I WOULD CALL IT COMPLETE NOW THAT, UM, WE'RE LINKING THE GUIDE TO THAT, IF I'M READING IT CORRECTLY.
SO THIS IS ONGOING, BUT NOT SURE THAT I WOULD SAY COMPLETE DEVELOPED SUPPLIER CODE OF CONDUCT 2.6 THAT'S BEEN COMPLETED, 2.7 REVIEW, CONSOLIDATE AND MODIFY ANTI-RETALIATION PROTECTION POLICY.
I'VE HIGHLIGHTED THAT IN YELLOW AS SOMETHING, UM, I, TO MY RECOLLECTION, THERE HASN'T BEEN MUCH ACTION TAKEN ON THIS ONE LATELY, OR IF SO, MAYBE BEFORE I CAME ON BOARD.
SO WE WOULD HAVE TO DECIDE, UH, WHAT YOU WANNA DO WITH THAT WORK.
STREAM 2.8, ESTABLISH A PROCESS TO PROVIDE ADVICE AND INFORMATION TO EMPLOYEES AND THE PUBLIC.
UH, WE HAVE LAUNCHED A HELPLINE.
WE'VE ACTUALLY, SINCE WE LAST LOOKED AT OUR ACTION PLAN, WE'VE JUST LAUNCHED OUR SECOND HELPLINE.
UH, WE REALIZED THAT THE FIRST ONE THAT WE LAUNCHED IN PARTNERSHIP WITH THE AUDITOR JUST WASN'T GOING
[00:10:01]
TO FUNCTION THE WAY THAT WE WANTED THAT HELPLINE TO FUNCTION.SO WE LAUNCHED A NEW HELPLINE, UM, DEDICATED SOLELY TO THE OFFICE OF ETHICS AND TRANSPARENCY, PAN TRANSPARENCY, AND AN ONLINE FORM, UM, INDEPENDENT OF THE AUDITOR.
INTEGRATE ETHICS PROGRAM LANGUAGE, CLEARLY IN CITY'S MUNICIPAL CODE.
WE DO HAVE OUR UPDATED VALUES AND CODE OF CONDUCT AND ETHICS THAT'S BEEN CODIFIED.
UM, THIS WORK STREAM IS CURRENTLY BEING CONSIDERED IN VARIOUS AD HOC COMMITTEES.
3.2, OUR ETHICS TRAINING PROGRAM.
WE'VE CREATED IT, SO I MARKED IT COMPLETE.
HOWEVER, EFFORTS OUR ONGOING STAFF CONTINUES TO CREATE TRAINING OPPORTUNITIES FOR THE CITY'S WORKFORCE.
AND WE'LL UPDATE THE 30 MINUTE TRAINING AS NECESSARY.
ADDITIONALLY, THERE ARE MANY LEARNING OPPORTUNITIES THAT CURRENTLY EXIST IN OUR LEARNING MANAGEMENT SYSTEM THAT CENTERS ETHICS AND VALUES.
THE CITY ATTORNEY AND THE CITY CLERK ARE ALSO ACTIVELY CONTRIBUTING TO THIS WORK STREAM AND HAVE MOST RECENTLY CREATED THE CITY'S VERSION OF OUR AB 1234 STATE MANDATED ETHICS TRAINING.
3.3 INCORPORATE OUR NEW SUPPLIER CODE OF CONDUCT.
SO THE VENDOR CODE OF CONDUCT IS WHAT WE CALL IT, UH, WAS DELIVERED DURING THE FOURTH QUARTER OF LAST YEAR.
FINANCIAL MANAGEMENT STAFF IS CURRENTLY WORKING ON UPDATE TO THEIR COMMUNICATIONS OUTREACH STRATEGY, WHICH INCLUDES, UM, OUTREACH TO VENDORS.
SO THEY'RE, UH, LOOKING AT WAYS THAT THEY CAN USE THAT, UM, CODE OF CONDUCT 3.4, CREATE AND EXECUTE OUTREACH PLAN.
UM, GENERAL COMMUNICATIONS PLAN HAS BEEN ESTABLISHED AND CONTINUES TO EVOLVE AND CHANGE, UH, TO MEET THE NEEDS OF OUR GROWING PROGRAM.
3.5, CREATE AND EXECUTE PUBLIC OUTREACH PLAN.
THE FRAMEWORK FOR THIS WORK STREAM HAS BEEN ESTABLISHED AND OUR TEAM CONTINUES TO BUILD OUT AND FIND CREATIVE WAYS TO CONNECT WITH THE PUBLIC.
VARIOUS BRANDED MATERIALS HAVE BEEN CREATED AND DISTRIBUTED.
3.6, UM, ESTABLISHED CITYWIDE ETHICS LIAISONS, WHICH ARE ACTUALLY DEPARTMENTAL.
UM, AS FAR AS I'M CONCERNED, AND, AND THE COMMISSION MAY HAVE A DIFFERENT OPINION.
UM, WE'VE AGREED THAT IT MAKES THE MOST SENSE FOR THE CITY TO UTILIZE OUR ADMINISTRATIVE OFFICERS AS THESE ETHICS LIAISONS.
UM, I WILL CONTINUE TO ENGAGE ALL OF THESE DEPARTMENTS THROUGH THESE OFFICERS ON A MONTHLY AND AS NEEDED BASIS.
UH, ESTABLISH CLEAR PATHS FOR REPORTING ETHICS VIOLATIONS.
UM, THE ETHICS HELPLINE AND ONLINE FORM HAS BEEN REBRANDED AND LAUNCHED.
I DON'T KNOW IF IT'S THE PATH, UM, OR THE ONLY PATH I WOULD SAY.
SO I, I DON'T KNOW THAT I WOULD MARK 4.1 COMPLETE, BUT WE DO HAVE OUR HELPLINE, UM, AND ONLINE FORM 4.2 AND THREE, I'VE LEFT HIGHLIGHTED IN YELLOW AS SOMETHING, UM, THAT NEEDS, THAT THE COMMISSION NEEDS TO DECIDE WHAT DIRECTION, IF ANY, THEY'RE GONNA GO IN 5.1 AND TWO THE SAME ARE HIGHLIGHTED IN YELLOW.
UH, SO THAT'S, UM, EITHER GOING TO BE AN ONGOING PROJECT OR NOT FOR THE COMMISSION.
5.3 IMPLEMENT OUR ANNUAL CERTIFICATION OF COMPLIANCE.
THIS HAS BEEN COMPLETED, UM, IN MY OPINION.
AGAIN, THIS IS UP TO THE COMMISSION.
CHANGES TO THE CERTIFICATION PROCESS MAY BE REQUIRED AS THE PROGRAM EVOLVES.
UH, CERTIFICATION IS CAPTURED IN THE LEARNING MANAGEMENT SYSTEM WHEN TRAINING HAS BEEN COMPLETED OR THROUGH A SIGN-IN PROCESS INDEPENDENTLY DEVELOPED IN EACH DEPARTMENT.
5.5 REVIEW OF GIFTS RELATED POLICIES AND IMPROVED PROCESS FOR REVIEW.
UH, THIS IS CURRENTLY BEING, UM, EVALUATED IN THE UPDATED POLICIES, AD HOC 5.6 AND SEVEN.
I'VE LEFT HIGHLIGHTED IN YELLOW AS TO BE DETERMINED.
6.1 ACTION PLAN FOR LOBBYING AND CAMPAIGN FINANCING REQUIREMENTS.
THIS IS ONGOING, ACTIVELY BEING LOOKED AT.
UM, AND OUR LAST ACTION PLAN, I THINK WE STATED THAT THE RECOMMENDATION WAS COMING NEAR THE END OF THE YEAR, BUT IT'S NOW EXPECTED DURING THE SECOND QUARTER OF FY 24.
AND THEN 6.3 OVERSIGHT OF REVOLVING REVOLVING DOOR REGULATIONS.
THAT'S CURRENTLY BEING CONSIDERED IN THE UPDATED POLICIES AD HOC COMMITTEE 5.0.
THIS IS, UM, JUST A SUMMARY OF THE PRIORITIES THAT THE COMMISSION IDENTIFIED DURING YOUR RETREAT LAST FEBRUARY.
[00:15:01]
FROM, UM, TOP PRIORITY TO THE LOWEST OF THE PRIORITIES IDENTIFIED.UM, FOUR OF THOSE ARE STILL HIGHLIGHTED IN YELLOW, UM, WITH NO ACTION THAT I CAN TELL THAT'S BEEN TAKEN.
SO YOU'LL NEED TO DECIDE ON THOSE FOUR WORK STREAMS. AND THIS IS JUST A SUMMARY OF THE OUTSTANDING WORK STREAMS THAT I JUST WENT OVER.
UM, I DON'T KNOW THAT I NEED TO GO OVER THEM AGAIN, BUT, UM, THEY'RE ALL ON ONE SLIDE FOR YOU TO, UH, CONSIDER.
AND THAT'S THE END OF THE PRESENTATION.
WELL, WHEN WE WENT THROUGH THE AUDITS THAT LED TO THAT ACTION PLAN AND CREATED THE ACTION PLAN, IT SEEMED LIKE WE HAD WORK THAT WOULD KEEP US BUSY FOR THE NEXT 10 YEARS.
AND, YOU KNOW, I KNOW FOR MOST OF US THAT HAVE BEEN HERE SINCE THE BEGINNING, IT SEEMED LIKE THINGS WERE MOVING AT A BANANA SLUG PACE, EVEN SLOWER THAN A SNAIL.
UM, BUT I, WE, WE'VE REALLY MADE SOME GOOD PROGRESS, WHICH WAS ONE OF THE REASONS AFTER WE HAD OUR RETREAT LAST YEAR, AS I STARTED LOOKING AT IT, IT CAME TO MIND THAT WE WERE GONNA NEED MORE THINGS GOING FORWARD TO FOCUS ON.
AND THAT THAT WILL BE THE SUBJECT OF THE STRATEGIC PLAN PROCESS THAT WE'VE, WE'VE RECENTLY STARTED.
SO YOU WANNA START VICE CHAIR SINCE YOU INDICATED YOU HAD SOME QUESTIONS ON A COUPLE OF ITEMS. OKAY.
UM, UH, FIRST LET ME TALK ABOUT FI I'D LIKE TO TALK ABOUT FRAMEWORK GOING FORWARD IF I COULD.
UM, AS THE CHAIR NOTED, WHEN WE PUT TOGETHER THE ACTION PLAN, IT WAS IN RESPONSE TO THE AUDITS THAT WE HAD RECEIVED.
UM, AND, UH, IT DID LOOK LIKE WE WERE SETTING OUT, UM, SEVERAL YEARS WORTH OF WORK FOR, FOR THE TEAM.
UM, I, AND IT WAS ENVISIONED THAT THE ACTION PLAN WOULD BE A LIVING DOCUMENT AND WOULD CONTINUE TO EVOLVE.
UM, AND NOW LOOKING THROUGH WHAT HAS BEEN DONE, I THINK WE, AND WE CAN EITHER USE THE ACTION PLAN OR EXPORT THE ACTION PLAN TO ANOTHER DOCUMENT.
I I THINK WE HAVE THREE CATEGORIES OF WORK COMPLETED ABSOLUTELY JUST DONE.
WE HAVE AN A CODE OF CONDUCT, FOR EXAMPLE.
UM, AND THE ACTION PLAN HAD DIVIDED, FOR EXAMPLE, THE CODE OF CONDUCT INTO TWO DIFFERENT WORK STREAMS. ONE IS GET THE CODE OF CONDUCT OUT.
TWO IS IMPLEMENT THE CODE OF CONDUCT.
THE CODE OF CONDUCT ITSELF IS DONE.
WE NEED TO LOOK AT IT EVERY FEW YEARS.
UH, BUT THE IMPLEMENTATION IS ONGOING.
SO WE'VE GOT THE CATEGORY OF THINGS THAT ARE COMPLETED.
WE HAVE A CATEGORY OF THINGS THAT ARE PERIODICALLY WHERE WE, WE WILL BE WORKING, FOR EXAMPLE, ANNUAL REPORTS EVERY YEAR.
YOU KNOW, THERE'S, THERE'S THOSE KINDS OF THINGS IN THE ONGOING CATEGORY.
WE ALSO HAVE, UH, THE WORK THAT'S CURRENTLY ASSIGNED TO AD HOCS OR WOULD BE ASSIGNED TO AN AD HOC DOWN THE ROAD.
AND A GOOD EXAMPLE OF THAT IS WE HAVE THE LOBBYING AND CAMPAIGN FINANCE.
THE LOBBYING AD HOC IS ONLY DEALING WITH LOBBYING CAMPAIGN FINANCE REMAINS AN UNADDRESSED PROJECT, WHICH THERE WOULD NEED TO BE ANOTHER AD HOC OR SOME OTHER WORK PLAN FOR, FOR CAMPAIGN FINANCE OVER AND ABOVE THE WORK THAT THE, THE NEW AD HOC IS GONNA DO TO JUST REVIEW THE, THE CAMPAIGN FILINGS.
UM, WE HAVEN'T ACTUALLY TAKEN A LOOK AT WHETHER OR NOT THE COMMISSION WANTS TO RECOMMEND CHANGES TO THE CAMPAIGN FINANCE RULES.
UM, AND, AND THEN WE HAVE SOME THINGS THAT WE'RE NOT ADDRESSING AT ALL YET.
AND YOU'VE IDENTIFIED THOSE PRETTY, UH, YOU KNOW, I, I WENT THROUGH AND I MAY HAVE A COUPLE AREAS WHERE I, I WOULD SAY NO, WE STILL HAVE MORE WORK TO DO.
UM, BUT IN, IN GENERAL, I REALLY APPRECIATE THE WORK YOU DID ON GOING THROUGH THIS ACTION PLAN AND BRINGING IT UP TO DATE.
BUT I'D LIKE TO GET THE SENSE OF THE COMMISSION ON A DOCUMENT, WHETHER IT'S THE ACTION PLAN OR WHETHER WE SHOULD BE LOOKING AT ANOTHER DOCUMENT TO CAPTURE AND WORK FROM.
WHAT ARE THE THINGS WE DO PERIODICALLY, EVERY QUARTER, EVERY YEAR, AND WHAT ARE THE THINGS THAT REALLY NEED SOME SIGNIFICANT WORK IN TERMS OF THE ONGOING, UH, WORK STREAMS? UH, AND, AND JUST, YOU KNOW, WHAT, WHAT'S THE BEST TOOL TO BRING THAT FORWARD? COMMISSIONER NEEDS SOME ADDICTIVE.
[00:20:01]
SURE.I'LL, UH, I'LL TAKE A STAB AT THAT.
I THINK WE NEED TO, UM, FIRST COMES TO MIND FOR ME IS START WITH A NEW DOCUMENT.
AND I DO LIKE THE IDEA OF WHAT'S COMPLETED.
AND I LOOK AT THE ONGOING, YOU KNOW, AS, AS WHEN I THINK OF MY FORMER CAREER, YOU HAVE WHAT IS, UM, OPERATIONS AND MAINTENANCE.
UH, AND THAT IS YOU HAVE TO DO CERTAIN THINGS EVERY YEAR.
I, I AGREE WITH THE REFRESHING OF POLICY AND PROCEDURE EVERY THREE YEARS AS IT'S GIVEN BIRTH, UM, BECAUSE YOU WANNA STAY FRESH.
UM, SO I KIND OF LOOK AT THOSE ARE THE ONGOING, UH, ACTIVITIES, THE WORK THAT IS NOT ASSIGNED.
WE COULD PROBABLY SCRUB THAT A LITTLE BIT MORE.
UH, I'D ALSO LIKE TO RECOMMEND THAT THE ANTI-RETALIATION POLICY, UM, IF IT'S, IF, UH, UH, COMMISSIONER SHOTWELL AGREES WITH ME, I THINK THAT THAT IS SOMETHING THAT WE SHOULD TAKE ON IN OUR POLICY, UH, AD HOC.
AND I WOULD POSSIBLY ARGUE THAT THE, UM, CONFLICT OF INTEREST POLICIES, YOU KNOW, 2.9 I THINK IT WILL BE ADDRESSED IN OURS.
I, I DON'T THINK IT'S COMPLETELY, UM, IT HASN'T BEEN DONE YET, BUT WE NOW KNOW WE HAVE A, A, A PATH AND THEN WE HAVE AN OUTLINE THAT WE ARE, UH, GOING TO TACKLE THE CONFLICT OF INTEREST PIECE.
IT'S CONTEMPLATED ALREADY IN OUR AD AD HOC.
SO I THINK, UH, THAT FEELS GOOD.
THE AREAS THAT ARE UN UH, UNASSIGNED, AS YOU MENTIONED, THE, UH, CAMPAIGN FINANCING INVESTIGATIONS, SOME OTHER AREAS, UH, THOSE SHOULD BE IN THAT NEW AREA.
AND WHETHER WE NEED TO CONVENE AGAIN, WOULD BE A GOOD IDEA, UH, AS AT AN OFFSITE.
I THINK YOU'VE DONE A GREAT JOB, HEATHER, TRACKING ALL OF THESE THINGS BECAUSE THEY ALL OVERLAP AND THEY'RE ALL CONNECTED.
UH, YOU CAN'T USUALLY DO ONE WITHOUT, UH, AFFECTING ANOTHER.
UH, THOSE ARE, THOSE ARE MY THOUGHTS.
THANK YOU COMMISSIONER SHOTWELL.
FIRST, I, I WANT TO AGREE WITH VICE CHAIR P*****K AND COMMISSIONER THE BENEDICTUS ON KIND OF HOW PULLING THIS ALL TOGETHER.
HEATHER, I VERY MUCH APPRECIATE THAT AND I THINK YOU'VE DONE AN EXCELLENT JOB THERE.
I AGREE WITH, UM, UH, COMMISSIONER DAVE BENEDICTUS ON WITH REGARD TO THE ANTI-RETALIATION, UH, SECTION BEING CONSIDERED POSSIBLY OR IS BEING CONSIDERED BY THE AD HOC PO ON AD HOC COMMITTEE ON POLICIES.
I DO HAVE A COUPLE OF SPECIFIC COMMENTS THAT I'LL GET TO ON THE GENERAL COMMENT THAT VICE CHAIR P*****K RAISED IN TERMS OF DO WE KEEP THIS DOCUMENT OR MOVE AND RETIRE IT AND HAVE SOMETHING ELSE? MY SENSE IS THAT WE SHOULD KEEP, UH, THIS TRACKING DOCUMENT.
I'M TOTALLY COMFORTABLE WITH MODIFYING THE LOOK AND FEEL OF THE DOCUMENT.
I ALSO THINK THAT AND AGREE WITH VICE CHAIR P*****K AND I MADE A NOTE THAT WE NEED TO MOVE SOME THINGS OFF OF THE ONGOING TRACKING, 'CAUSE THEY'RE JUST ONGOING ACTIVITIES OF THE, OF THE OFFICE OET AND ALSO OF THE COMMISSIONS.
SO WE DON'T NEED TO CONTINUE TO REPORT ON THEM.
FOR EXAMPLE, THINGS LIKE TRAINING, I'D SAY THAT'S BEEN DONE, IT'S NOW MOVED TO THE ONGOING.
OTHER ITEMS ARE COMPLETE AND WE CAN JUST KIND OF CHECK THEM OFF.
BUT I LIKE THE IDEA OF CONSTANTLY BEING ABLE TO SEE EVERYTHING THAT THE COMMISSION SET OUT TO DO, WHAT IT'S ADDING TO ITS PLATE, AND ALSO WHAT'S, WHAT'S WORKING ON AND WHAT IT'S ALREADY COMPLETED.
UM, SO MY SENSE IS I'M VOTING FOR, WELL, ADVOCATING FOR SOMETHING THAT KIND OF, YOU KNOW, CONTINUES THE, THE SPIRIT OF IT.
BUT WE CAN MODIFY THE LOOK AND FEEL.
UH, I DID HAVE A COUPLE OF COMMENTS SPECIFICALLY AND I THINK COMMISSIONER DE BENEDICTUS ADDRESSED, UH, ONE, UM, WITH REGARDS TO I THE QUESTION ON 1.1, IF THAT'S COMPLETE.
AND I WAS INITIALLY THINKING THAT THAT WASN'T COMPLETE.
UH, BUT IT MIGHT BE COMPLETE, BUT IT MIGHT GO INTO SOMETHING ELSE THAT I'VE ADVOCATED, I THINK AT THE LAST MEETING WITH, I THINK IS ON KIND OF THE INVESTIGATORY POWERS OF THE COMMISSION, WHICH I THINK IS 4.3 IF I COULD.
UM, WE SHOULD COME UP WITH A NAME FOR THAT AD HOC, EVEN THOUGH WE HAVEN'T FORMED IT BECAUSE I MADE A NUMBER OF NOTES.
I THINK IT'S A LITTLE BROADER THAN WHAT YOU'RE SAYING.
I THINK IT'S KIND OF THE POWERS AND AUTHORITIES AUTHORITY.
NO POWER EXCUSE I 100%, EXCUSE ME, COMPLETE AUTHORITY, NO POWER
AND THERE ARE A NUMBER OF WORK STREAMS IN HERE THAT I THINK ARE APPROPRIATE TO THAT AD HOC, THAT WISE COUNT.
[00:25:03]
THERE'S A COUPLE THINGS I MIGHT JUST ADDRESS WITH YOU.IT JUST QUESTIONS CLARIFICATIONS FOR ME THAT I CAN ADDRESS OFFLINE.
UM, THE SPECIFICALLY THOUGH, ON SECTION 3.6, UM, ON THE LIAISONS, IT WAS, I'M, MAYBE I'M JUST NOT REMEMBERING WHERE WE MIGHT HAVE DISCUSSED THIS WITHIN A COMMISSION MEETING.
UM, AND THAT'S HAPPENED BEFORE.
I'M JUST NOT RECALLING WHAT WE'VE DISCUSSED IN OUR PRIOR COMMISSION MEETING.
UH, BUT I DID SEE THE KIND OF THESE LIAISONS AS BEING DIFFERENT FROM THE WORK OF THE OET OR YOU HEATHER, IN THE SENSE THAT I SAW THE LIAISONS AS KIND OF, YOU KNOW, PEOPLE THAT LIVE AND BREATHE WITH THE DIFFERENT ENTITIES WITHIN THE CITY, UH, THAT, UM, YOU CAN UTILIZE, UH, AND USE TO GET MESSAGES OUT AND GET, UH, KIND OF INFUSE THAT SPIRIT OF ETHICS THROUGHOUT THE CITY.
UH, SO I, MY FUNDAMENTALLY, I DON'T SEE THEM AS SOMETHING THAT CAN BE DISPLACED BY YOUR OFFICE.
I SEE THEM AS AN EXTENSION OF YOUR OFFICE COMMISSIONER, IF I MAY.
SO ADMINISTRATIVE OFFICERS ARE IN INDIVIDUAL DEPARTMENTS, SO THEY'RE THE FOLKS THAT, UM, HANDLE THE PERSONNEL.
UM, I DON'T WANNA SAY ISSUES 'CAUSE THEY'RE NOT ALWAYS ISSUES, BUT THOSE ARE MY GO-TO, TO HELP ME GET MY MESSAGING OUT ON ETHICS.
WHETHER IT'S NEW COMPLIANCE THAT'S COME ABOUT A NEW TRAINING THAT WE'RE GETTING READY TO LAUNCH OUR NEW HELPLINE MATERIALS THAT I NEED HELP GETTING OUT.
UM, SO THOSE ADMINISTRATIVE OFFICERS ARE EACH IN, THEY'RE IN INDIVIDUAL DEPARTMENTS.
UM, AND NOW THAT YOU MENTION THAT, I NOW RECALL THAT DISCUSSION WITH REGARD TO THOSE ADMINISTRATIVE OFFICERS, UM, I'M FINE HAVING IT MARKED COMPLETE.
I DO WANT TO THINK ABOUT THAT A LITTLE BIT MORE AS WE CONTINUE TO MATURE.
BUT YOU KNOW, WE CAN TALK OFFLINE AND GET YOUR THOUGHTS.
BEFORE I GO TO COMMISSIONER WE IS, AND TO KIND OF PIGGYBACK ON YOUR COMMENT ON THE LIAISONS, IS THERE A WAY AT SOME POINT IN TIME WE COULD LIKE, GET TOGETHER WITH ALL OF THEM, MAYBE WHEN WE DO OUR RETREAT THIS YEAR, INVITE THEM TO COME IN AND JOIN US JUST SO THAT WE CAN SEE WHO THEY ARE IN EACH OF THE DEPARTMENTS AND HEAR HOW IT'S WORKING IN THEIR DEPARTMENT.
UM, WE'LL SEE WHAT OPPORTUNITIES.
THEY'RE A BIG GROUP AND A VERY BUSY GROUP.
SO GETTING THEM ALL TOGETHER MIGHT BE HARD, BUT DEFINITELY.
BUT I THINK IT, I THINK IT WOULD BE GOOD FOR US TO SEE PUT FACES WITH THE PEOPLE THAT ARE DOING THE WORK OUT THERE.
AND JUST KIND OF HEAR FROM THEM ON HOW THINGS ARE GOING.
AND WHEN WE DO YOUR MIC, I WOULD ECHO THAT.
AND WHEN WE DO, I WOULD KIND OF LIKE TO MAKE, UM, GET A LITTLE BIT MORE OF A SENSE OF WHAT THEIR OTHER RULES ARE.
UM, I'M JUST NOT RECALLING IT FROM OUR PRIOR DISCUSSION, THE COMMISSION MEETING AND WE DON'T HAVE TO DO IT NOW.
BUT, UM, 'CAUSE WITH THESE LIAISONS, I'M REALLY KIND OF LOOKING FOR PEOPLE THAT ARE MORE, FOR LACK OF A BETTER TERM, I HATE TO USE THE TERM, BUT AVERAGE EMPLOYEES AS OPPOSED TO PEOPLE THAT ARE KIND OF MANAGEMENT.
UM, I'LL START JUST WHERE YOU GUYS LEFT OFF BECAUSE I HAD SOME QUESTIONS ABOUT THE LIAISONS AS WELL,
UM, HOW MANY OF THEM ARE THERE? HOW MANY DEPARTMENTS DO WE HAVE? I THINK 22, 26.
AND, AND DOES THAT STRETCH INTO THE NON-CITY MANAGER DEPARTMENTS? I CAN'T REMEMBER HOW MANY AND YES, THESE ARE, THIS INCLUDES THE INDEPENDENT DEPARTMENTS AS WELL.
SO EACH DEPARTMENT HAS AN ADMINISTRATIVE OFFICER WHO IS MANAGER.
AND SO WHEN, WHEN YOU PUT IN THE REPORT THAT YOU REACH OUT TO THEM MONTHLY AND AS NEEDED, WHEN DOES THAT MEAN THAT MONTHLY YOU SEND AN EMAIL OR, AND SAY HOW'S IT GOING? OR DOES IT MEAN THAT YOU CALL THEM THAT YOU HAVE A MEETING WITH THEM? WHAT DOES THAT REALLY MEAN? I SIT IN ON A MEETING WITH THEM.
SO THERE'S A STANDING MONTHLY MEETING OF ALL OF THESE OFFICERS THAT THEY, UM, I REACHED OUT TO THEM NOT LONG AFTER I STARTED IN THIS POSITION AND ASKED IF I COULD BE INCLUDED.
SO I JUST WAS A FLY ON THE WALL FOR A LITTLE WHILE AND GOT A FEEL FOR HOW THESE OFFICERS WORKED.
AND THEN, SO NOW WHEN I MEET WITH THEM MONTHLY, IF I HAVE AN UPDATE TO GIVE, I GIVE IT, UM, ET CETERA.
[00:30:01]
THAT I NEED TO SHARE, I ASK TO BE PUT ON THE AGENDA.UM, SO THERE IS AN OPPORTUNITY MONTHLY, UH, FOR ME TO INTERACT WITH THESE OFFICERS.
BUT, SO IT'S NOT A ONE-ON-ONE THING, IT'S, IT'S, YOU ARE AT A MEETING THAT'S ALL OF THEM HAVING THEIR MONTHLY, ALL OF THEM MEETING.
IF I NEED TO MEET WITH THEM ONE-ON-ONE, I COULD DO THAT.
BUT I, I DON'T THINK IT'S NECESSARY, AT LEAST RIGHT NOW.
UM, THIS, I FEEL LIKE THESE MEETINGS DO WHAT I NEED THEM TO DO RIGHT NOW.
UM, BUT IF, BUT WOULD THEY BE THE PEOPLE THAT EMPLOYEES WOULD, IF THERE WAS A PROBLEM IN THAT DEPARTMENT OR THAT THEY WOULD LIKELY BE AWARE OF THE PROBLEM? YES.
THIS IS WHO THE EMPLOYEES GO TO.
IDEALLY, UM, BEFORE ANYONE COMES TO ME, THEY SHOULD BE GOING TO THESE OFFICERS.
THEY'RE PRETTY IMPORTANT THEN.
YES, VERY IN THIS WHOLE, THIS WHOLE SYSTEM.
SO YEAH, I THINK GETTING SOME FEEDBACK FROM SOME OF THE PEOPLE ON THE GROUND COULD BE REALLY USEFUL TO US IN UNDERSTANDING HOW WHAT WE'RE DOING HERE, UM, REALLY IS AFFECTING THE, THE WORKFORCE.
SO I THINK THAT COULD BE VERY, VERY VALUABLE.
UM, NOW I'M GONNA JUMP BACK TO THE, THE, THE, THE BIGGER QUESTION, WHICH IS LIKE WHAT THE NEXT DOCUMENT OR ITERATION OF THIS DOCUMENT SHOULD BE.
AND I, THERE WERE A COUPLE ITEMS WHERE, UM, WHERE WE HAVE ONGOING, BUT I WANTED TO KNOW LIKE, WAS THERE A TIMELINE FOR WHEN THIS IS GONNA HAPPEN? LIKE, IS THE ETHICS TOOLKIT ALL DONE IF IT'S NOT ALL DONE? DO WE HAVE A GOAL? SO THAT'S ONE THING I WOULD LIKE TO SEE.
I DON'T KNOW WHAT OF THE CATEGORIES THAT ARE BEING DISCUSSED, YOU PUT THAT IN.
BUT I WOULD LIKE TO, TO SEE SOMETHING, UM, SOMETHING LIKE THAT.
AND I KNOW WE JUST SET UP OUR OWN HOTLINE, RIGHT? OR HELPLINE STARTING IN DECEMBER.
UM, JUST LIKE WE HAVE THE AUDITOR REPORTING ONCE A YEAR.
WE SHOULD AT LEAST ONCE A YEAR BE GETTING A REPORT HERE.
AND IT SEEMS TO ME THAT IT MIGHT MAKE SENSE TO HAVE A REPORT AT LEAST IN THIS FIRST YEAR, AT THE SIX MONTH POINT, AND THEN MAYBE AGAIN AT THE END OF THE YEAR AND THEN DECIDE WHETHER WE WANT 'EM MANUALLY OR HOW OFTEN WE WE NEED THEM.
BECAUSE I THINK IT'S AN, IT HOPEFULLY IS, IS, YOU KNOW, GONNA BE EFFECTIVE IN, IN, UM, REMINDING PEOPLE THAT, UM, THAT, THAT WE DO CARE ABOUT ETHICS, THAT THE CITY CARES ABOUT ETHICS.
I'M PREPARED TO DO THAT TODAY IF YOU'D LIKE.
WELL YOU CAN DO IT TODAY OR WHENEVER.
WAS GONNA SAY, DON'T YOU REGULAR, YOU REGULARLY UPDATE US WHEN THINGS, IF THINGS COME INTO THE HOTLINE IN YOUR, YOUR REPORT.
SO IT'S, WE HAVEN'T SET IT UP AS A, AS STRUCTURED, BUT IF SOMETHING COMES UP ON THE HOTLINE, SHE HAS REPORTED THOSE OUT TO US.
I, I MEAN HONESTLY WE'VE HAD FIVE SINCE JUNE.
UM, SO IT, WE'RE LOOKING, WE'RE, WE'RE HOPING THAT THOSE NUMBERS, WELL, I DON'T KNOW IF WE HOPE THOSE NUMBERS INCREASE.
'CAUSE THAT MEANS THERE'S CONCERNS OUT THERE, BUT THE NUMBER OF WHY WOULDN'T ONLINE FORM PEOPLE THAT HAVE REACHED OUT TO US THROUGH THE ONLINE FORM IS FIVE.
WE'VE NOT GOTTEN ANY CALLS THROUGH THE HELPLINE.
OH, COMMISSIONER, WHY IS YOUR MIC'S OFF? UM, I WASN'T NECESSARILY CONNECTING SOME THINGS IN YOUR REPORT TO THAT, MAYBE BECAUSE I WASN'T YEAH, I UNDERSTAND.
SO I CAN, SO I, I THINK IT WOULD BE HELPFUL TO HAVE IT TO HAVE THAT DONE OR FOR US STILL TO PERIODICALLY LOOK AT IT SORT OF, I'LL SAY STATISTICALLY ABSOLUTELY.
IN TERMS OF, OF WHAT WE'RE DOING.
AND I'LL LEAVE IT TO, TO YOU TO MAKE A RECOMMENDATION AS TO HOW OFTEN THAT SHOULD BE.
BUT I THINK THAT SHOULD BE INCORPORATED INTO THE, UM, INTO THE, THE NEXT, UM, REITERATION OF THE, UM, OF THE, OF THE DOCUMENT AND THE, UM, THE TRAINING IS SOMETHING THAT'S GONNA HAPPEN ON AN ANNUAL BASIS, RIGHT? MM-HMM,
SO THAT WOULD BE SOMETHING JUST LIKE THE 700 FORMS THAT WE COULD GET A REPORT ON REGULARLY, THAT EVERYBODY'S DONE IT FOR 2023 OR 2024.
I'M PREPARED TO DO THAT TODAY TOO.
BUT YES, I I CAN MAKE THAT A STANDING ITEM.
I'M BEHIND YOU OR AHEAD OF YOU OR SOMETHING.
UM, AND THE LAST THING I WANNA JUST SAY IS I, I DO THINK IT MIGHT DO US WELL IN OUR SPARE TIME TO GO BACK AND LOOK AT THAT AUDIT THAT WAS DONE.
AND SEE IF WE REALLY THINK WE HAVE ADDRESSED THOSE ISSUES.
I KNOW WE BROKE IT DOWN IN A CERTAIN WAY, BUT HAVE WE REALLY, HAVE WE REALLY ADDRESSED THEM? SO BEFORE WE TOTALLY LET IT GO.
UM, I'M, I'M HOPING AT LEAST I WILL MAKE SOME TIME TO DO THAT.
SO THOSE ARE, UH, MY COMMENTS.
[00:35:01]
I'LL GO AHEAD AND FOLLOW UP.SO, UM, WITH REGARD TO COMMISSIONER WEISS'S COMMENT ON A KIND OF A, A REPORT, MAYBE IT'S ANNUAL, SEMI-ANNUAL, I WOULD LIKE, UM, I WAS EVEN THINKING QUARTERLY, ADMITTEDLY, I WAS THINKING THAT BEFORE YOU NOTED THAT WE HAD HAD FIVE, UH, SINCE JUNE, I THINK YOU MEANT, I'M THINKING THAT THAT NUMBER WILL INCREASE.
UM, NOT, UH, AND DOES, UH, THE OTHER QUESTION, IS THAT ALSO INCLUDE ADVICE OR IS IT JUST, UH, ALLEGATIONS? JUST ALLEGATIONS? SO I SHOULD PROB I'M NOT TRACKING THE ADVICE AS MUCH AS I AM THE ALLEGATIONS, BUT WE CAN DEFINITELY START DOING THAT.
WHAT I, WHAT I, 'CAUSE THE OTHER THING IN TERMS OF, I APPRECIATE THESE ITEMS COMING TO US AS THEY'RE RAISED, UM, PERIODICALLY, I THINK WHAT I'M, LOOK, WHAT I WOULD LIKE TO SEE ON A UNIFORM BASIS, WHETHER IT'S QUARTERLY BIENNIAL OR SEMI-ANNUAL OR ANNUALLY, IS MORE KIND OF WHAT THE TRENDS ARE, INCLUDING THE TRENDS ON WHERE THE ADVICE QUESTIONS ARE GOING AND THEN WHAT YOU'RE DOING BASED ON THOSE TRENDS.
BECAUSE YOU'RE GETTING A LOT OF ADVICE, QUESTIONS IN A CERTAIN AREA, THEN YOU'RE BEEFING UP COMMUNICATIONS IN THAT PARTICULAR AREA.
I THINK THE ADVICE ISSUE ALSO GIVES US IDEAS IF THERE'S A DEPARTMENT THAT HAS A SPECIFIC ISSUE OR IF THERE'S A CITYWIDE ISSUE THAT WE MIGHT WANT TO ADDRESS OR MAKE A RECOMMENDATION TO THE CITY MANAGER BE ADDRESSED.
DID YOU HAVE SOMETHING ELSE TO ADD? YEAH, GO AHEAD.
UM, I WOULD LIKE TO CORRECT WHAT I HAD STATED BEFORE.
I THINK I WAS NOT THINKING ABOUT THE HARD WORK, UH, UNTIL, UH, COMMISSIONER SHOTWELL, UH, MADE IT MORE CLEAR TO ME THAT ACTION PLAN IS CRITICAL THAT WE STAY IN THAT TYPE OF, UH, YOU CAN RETOOL IT AND RE AS YOU SAID, CHANGE THE, UH, UH, THE FORMATTING, ET CETERA TO KEEP IT MORE, UM, UH, DYNAMIC.
BUT I THINK, UH, THAT TRACEABILITY BACK TO THE AUDITS AND THE REPORTS IS CRITICAL.
AND SO I'M SORRY THAT I OVERLOOKED THAT.
AND I WOULD STRONGLY RECOMMEND THAT YOU DO TRACK ALL ADVICE MM-HMM.
UH, AND WE CAN ALWAYS, UM, GIVE FEEDBACK IF WE FEEL THAT THERE NEEDS TO BE GREATER, UH, DETAIL OR DESCRIPTION.
BUT, UH, I WOULD ENCOURAGE YOU TO TRACK ALL ACTIVITY.
UM, I HAVE A NUMBER OF ITEMS THAT I THOUGHT ARE PIECES OF WORK STREAMS THAT NEED TO BE ADDED TO THE LIST OF OUTSTANDING VIOLA OR OUTSTANDING WORK STREAMS. BUT I'D JUST LIKE TO GET THOSE TO, TO THE ETHICS OFFICER.
I, I DON'T NEED TO TAKE EVERYBODY'S TIME.
UM, AND, AND IN GENERAL, THEY'RE ALREADY BEING ADDRESSED BY AN AD HOC OR BY A FUTURE AD HOC, YOU KNOW, ON, ON TRACK FOR A FUTURE AD HOC, BUT I WOULD WANNA GET THEM ON THE LIST OF OUTSTANDING WORK STREAMS. SO I'LL GIVE YOU A CALL.
SO I WAS GONNA MAKE A SUGGESTION HERE BASED ON, ON WHAT I'VE HEARD EVERYONE SAY.
AND, UM, BASICALLY WHAT I'VE HEARD IS THAT WE WANT TO KEEP THIS DOCUMENT FOR HISTORICAL PURPOSES.
AND, AND I REALLY THINK IT IS IMPORTANT TO KEEP BECAUSE IT SHOWS THE FOUNDATION OF WHERE WE CAME FROM.
BUT AT THE SAME TIME, THERE'S SOME TWEAKS THAT NEED TO BE MADE AND HOW WE'RE TRACKING THINGS BECAUSE SO MANY THINGS ARE COMPLETED, THINGS ARE ONGOING, AND IT SEEMS LIKE THE VICE CHAIR HAS SOME IDEAS OF WHAT THAT MIGHT LOOK LIKE THAT EVERYONE KIND OF LIKED.
SO WHAT I'D LIKE TO SUGGEST IS THAT OVER THE NEXT FEW MONTHS, THE VICE CHAIR WORK WITH THE STAFF ON WHAT THAT TRACKING LOOKS LIKE AND WHATEVER TRACKING WE COME BACK WITH, HAVE A FOOTNOTE THAT TIES TO THE ORIGINAL DOCUMENT.
IS THAT, IS THAT AGREEABLE TO EVERYONE CHAIR? IF I MAY.
I FEEL LIKE THIS IS GONNA BE INCORPORATED IN THE ROADMAP PLANNING PROCESS THAT WE INITIATED THAT ONE OF THE OUT STRATEGIC COMES AND THIS STRATEGIC PLANNING WILL BE A NEW ACTION PLAN.
WE MAY CALL IT SOMETHING ELSE.
I THINK IT WILL, BUT I STILL THINK I, AND I THINK IT CAN BE DONE FAIRLY QUICKLY, LIKE OVER THE NEXT MONTH.
BUT I THINK IT WILL HELP EVERYONE HERE AS WE START MOVING INTO THAT STRATEGIC PLANNING PROCESS TO REALLY LOOK AT THE THINGS THAT WE HAVEN'T ADDRESSED.
AND I REALLY THINK WHAT'S GONNA BE CRITICAL FOR EVERYONE IS THAT STRATEGIC PLANNING, WHATEVER, THERE'D BE SOME TYPE OF TIE BACK TO THE ORIGINAL ACTION PLAN.
SO I THINK, I THINK THE VISION THAT THE VICE CHAIR HAS, IF WE CAN PUT THAT TOGETHER, IT REALLY HELPS EVERYONE HERE TO KIND OF THINK ABOUT WHEN WE MEET WITH THE CONSULTANTS, WHAT ARE THE THINGS THAT WE THINK ARE IMPORTANT THAT STILL MOVE FORWARD.
[00:40:01]
AGREEABLE TO EVERYONE.SO I WOULD MAKE THAT AS AN AMENDMENT TO THE MOTION.
DID YOU KIND OF GET THAT JT? YEAH, I CAN GO BACK AND CHECK ON IT.
IS THERE ANY OTHER COMMENT FOR A PUBLIC COMMENT? YES.
I'M VERY NERVOUS AND I WASN'T PLANNING ON SPEAKING.
UM, MY UNDERSTANDING IS SOMETHING CAN BE LEGAL AND NOT ETHICAL AND I APPRECIATE YOU ALL TRYING TO PUSH FORWARD ETHICS.
BUT AS I READ YOUR 5.2 RIGHT NOW, MY UNDERSTANDING IS WITH YOUR ETHICS CODE, YOUR CODE OF CONDUCT NOW AND YOUR VALUE STATEMENT, THERE CURRENTLY IS NO OTHER ACTION THAT CAN BE TAKEN AGAINST THE CITY REPRESENTATIVE, EMPLOYEE COMMISSIONER, COUNCIL MEMBER, WHOMEVER WHO SIGNS THIS IF THEY VIOLATE THE CODE OF CONDUCT UNLESS THEY'VE MADE IT A LEGAL VIOLATION FOR THE PUBLIC.
IS THAT TRUE? I JUST NEED TO KNOW NOW.
IS THIS CODE OF CONDUCT ENFORCEABLE WITH ANY KIND OF PENALTY OR DISCIPLINE IF SOMEBODY VIOLATES IT? OR DOES IT HAVE TO BE A LEGAL VIOLATION? YOU ASKING IF IT WAS IF IT'S APPLICABLE TO PRIVATE CITIZENS? NO, I'M ASKING IF IT'S AN, IF AN EMPLOYEE, A COMMISSIONER, CITY COUNCIL MEMBER, ANY CITY REPRESENTATIVES.
AND IT SOUNDS LIKE YOU'RE GONNA HAVE HAVE CONTRACTORS SIGNING TOO.
I'M JUST OPENING UP 'CAUSE I SEE THAT THERE'S NO DISCIPLINE THERE AT ALL FOR VIOLATION OF THIS CODE.
AT LEAST THAT'S WHAT IT LOOKS LIKE TO ME.
AND AS I SAID, IF THERE'S NO ANSWER NOW FINE.
BUT JUST SO NORMALLY WE DON'T RESPOND TO PUBLIC COMMENT, BUT SINCE IT'S JUST LEMME SO I DON'T, SO LET'S, LET'S SO LEGAL.
SO DO YOU MIND IF I SIT DOWN? I'M JUST NO, GO AHEAD AND SIT DOWN.
IT'S NOT QA BUT YOU CAN RESPOND.
AND YOU MAY HAVE BEEN TALKING CRIMINAL MATTER, BUT THERE ARE POLICIES WITHIN THE CITY AND IF AN EMPLOYEE, A COUNCIL MEMBER, A COMMISSIONER VIOLATES ONE OF THE POLICIES OF THE CITY THAT WOULD BE APPLICABLE TO THE CODE OF CONDUCT, THEY WOULD BE DISCIPLINED WITHIN THE POLICY THAT THEY VIOLATED, NOT NECESSARILY THE CODE.
WE DRAFTED THE CODE OF CONDUCT SO THAT THE UNIVERSE OF FOLKS WITHIN THE CITY FAMILY UNDERSTAND THAT THIS IS THE DEMEANOR WE EXPECT YOU TO COMPORT WHEN YOU ARE, WHEN YOU ARE REPRESENTING THE CITY, BE IT THROUGH YOUR INTERACTIONS WITH THE PUBLIC.
YOU'RE DOING YOUR WORK WITHIN YOUR ORGANIZATION, WHATEVER.
SO THOSE ARE THE, THE BEHAVIORS WE EXPECT PEOPLE TO UNDERTAKE.
THE POLICY IS THE GUIDING PRINCIPLE OF HOW YOU'RE SUPPOSED TO DO VERY SPECIFIC ISSUES.
UM, I GUESS I DON'T FEEL LIKE IT ANSWERS MY QUESTION.
I DON'T KNOW EVERY POLICY I'VE READ THE CODE OF CONDUCT.
UM, I AM SOMEONE WHO BELIEVES THAT THERE WERE CERTAIN INDIVIDUALS AND I, I REPORTED, IN FACT, I THOUGHT I REPORTED THROUGH A HOTLINE AND IT DID GET TO THE ETHICS OFFICER.
APPARENTLY I CALLED THE WRONG HOTLINE.
BUT I BELIEVE CERTAIN INDIVIDUALS DID VIOLATE THE CODE OF CONDUCT.
AND THE RESPONSE I'VE RECEIVED IS, BUT THERE ARE NO LEGAL VIOLATIONS.
SO I AM JUST ASKING BECAUSE YOU'RE THE ETHICS COMMISSIONER.
IF SOMEBODY, IF YOU LOOK AT YOUR CODE OF CONDUCT AND YOU LOOK AT THE ACTIONS AND SOMEBODY HAS VIOLATED THOSE ACTIONS, I HAVE NO WAY TO STRING THEM TO DIFFERENT POLICIES.
IS THERE ANYTHING THAT THE PUBLIC CAN DO IF THEY BRING IT TO THE ATTENTION OF THE ETHICS OFFICER? SO IF IT'S BROUGHT TO THE ATTENTION OF THE ETHICS OFFICER, THE ETHICS OFFICER WOULD LOOK TO SEE IF THERE'S A POLICY VIOLATION.
THE CODE OF CONDUCT IN AND OF ITSELF IS, IS NOT, IT WOULD HAVE TO BE A SPECIFIC POLICY WITHIN THE CITY.
AND THAT WAS ONE OF THE REASONS WHY IT TOOK US SO LONG TO GET THE CODE CODIFIED, WAS BECAUSE THE UNIONS UNDERSTAND THAT THERE ARE POLICIES WITHIN THE CITY.
IF THE EMPLOYEES VIOLATE THOSE POLICIES, THEY CAN BE DISCIPLINED BY THE STANDARDS.
SO, SO ARE THERE POLICIES IN THE CITY THAT,
[00:45:01]
LET'S SAY COMMISSIONERS MUST FOLLOW THAT TAG ONTO THAT CODE OF CONDUCT THAT COULD BE IDENTIFIED? SO, 'CAUSE I WOULD HAVE NO WAY, UH, I MEAN, I'VE SPENT HOURS LOOKING SURE.I WOULD HAVE NO WAY OF KNOWING WHAT POLICY IS TAGGED ON TO, LET'S SAY, PERSONAL INTEREST OR A PERSONAL BIAS.
SO THE, IF IT'S AN ISSUE, I I, THE ORDINANCE THAT THE COMMISSION IS ACTUALLY WORKING ON RIGHT NOW IS WORKING TO ENSURE THAT ETHICS POLICIES, CLEAR ETHICS POLICIES ARE OUTLINED, APPLICABLE TO ALL DEPARTMENTS AND COMMISSIONERS AND CONSULTANTS AND POTENTIALLY VOLUNTEERS OF THE CITY.
AND WOULD PROVIDE THE KIND OF CLARIFICATION THAT I THINK THAT YOU'RE LOOKING FOR.
RIGHT? AS OF RIGHT NOW, IT EITHER HAS TO BE A CITY POLICY OR STATE LAW, AND THEN THE CITY'S ABILITY TO ENFORCE STATE LAW IS MIXED ON WHATEVER THE CODE IS, ESPECIALLY IF IT'S CRIMINAL OR, UM, MORE OF A LIKE STATE.
THERE'S AGENCIES AT THE STATE THAN ENFORCED.
SO THIS COMMISSION IS ACTUALLY UNDERGOING AN EFFORT RIGHT NOW TO RESOLVE SOME OF THE CONCERNS THAT YOU'RE EXPRESSING TODAY.
UM, THERE, THERE ARE SOME POLICIES THAT APPLY TO COMMISSIONERS.
IT'S NOT TO THE EXTENT THAT I THINK WILL SATISFY WHAT YOU'RE TALKING ABOUT TODAY.
IT'S NOT JUST ME, JUST I AM CORRECT.
BUT THAT'S SOMETHING THAT THEY'RE ACTIVELY WORKING ON TO MAKE BETTER AS OF RIGHT NOW, BECAUSE THERE IS NO ENFORCEMENT MECHANISM FOR SOME OF THESE POLICIES.
SO IT'S SOMETHING THAT THEY'RE WORKING ON.
THEY'RE ACTUALLY GONNA GIVE A REPORT ON THE PROGRESS OF THAT ORDINANCE, UM, A LITTLE BIT LATER IN THE AGENDA.
SO AS OF RIGHT NOW, IF IT'S NOT A POLICY OF THE CITY AND IT'S NOT A STATE LAW THAT CAN BE ENFORCED, UM, THERE'S NOT MUCH WE CAN DO.
SO THEY'RE WORKING TO PUT CLEAR TERMS TO WHAT DOES IT MEAN TO BE IMPARTIAL, RIGHT? LIKE, WHAT DOES IT MEAN WHEN YOU HAVE A CONFLICT OF INTEREST? YOU HAVE TO RECUSE YOURSELF WHEN YOU HAVE A CONFLICT OF INTEREST.
WHAT, WHAT, WHAT DO, WHAT DO THOSE THINGS MEAN? SO THEY ARE LOOKING AT THOSE PROVISIONS NOW, UM, BUT RIGHT NOW THERE'S NOT SOMETHING IN PLACE TO GO BEYOND POLICY OR STATE LAW.
SO WOULD IT BE FAIR TO SAY THAT WHAT DO THEY SAY IS, IS YOUR CHARACTER IS HOW YOU BEHAVE WHEN NO ONE'S LOOKING THAT, THAT AS OF NOW, IT IS A FREE FOR ALL BECAUSE THERE IS NOTHING THAT THE PUBLIC CAN DO WHEN THEY FEEL THAT SOMETHING HAS BEEN DONE WITHIN THE CITY FOR WHICH THERE IS NO STATE OR OTHER ACTION POSSIBLE.
I MEAN, I JUST NEED TO KNOW IT BECAUSE YEAH.
JUST TELL ME IT'S THERE, THERE'S A CODE OF CONDUCT, BUT AS OF NOW, AS OF NOW, WE HAVEN'T GOTTEN TO THE POLICIES.
WE'RE HOPING WE HAVEN'T GOTTEN TO ALL OF THE POLICIES.
THAT NEED TO BE THERE BECAUSE I THINK IT'S GREAT.
AND I LOVE THAT YOU BAKED ETHICS, ETHICS IN, BECAUSE AS I SAID, IT CAN BE LEGAL AND NOT ETHICAL.
AND I PERSONALLY THINK YOU NEED A MORAL COMPASS.
AND I WOULD LOVE TO SEE THE CITY HAVE IT, IT JUST BOTHERS ME THAT I SAW THIS, I SAID, YES, THIS IS IMPORTANT.
AND WHAT I'M HEARING IS, AS OF NOW, THERE'S NOTHING THAT I CAN DO.
SO I WOULD, AND I THINK THAT IF YOU CITY REPRESENTATIVES KNOW THAT THEY KNOW IT, SO I DON'T WANNA KEEP GOING BACK AND FORTH.
WE DON'T, WE DON'T NORMALLY ENGAGE IN THIS WAY.
NO, I'M, BUT I UNDERSTAND YOUR FRUSTRATION.
AND SO IN THE COMMISSION, I KNOW WANTS TO HEAR THE THINGS THAT YOU'RE SAYING.
I DO HAVE TO TELL YOU THIS, IT'S IMPORTANT FOR THE PUBLIC TO CONTINUE TO REPORT THINGS TO THE ETHICS OFFICER WHO CAN WORK ON THINGS INTERNALLY.
THE PUBLIC RESPONSE IS NOT ALWAYS GOING TO BE THE ANSWER TO THE SATISFACTION THAT YOU'RE LOOKING FOR.
BUT THAT DOESN'T MEAN THAT INTERNALLY, THAT THE CITY ISN'T WORKING TO RESOLVE THE THINGS THAT GET REPORTED.
SO IF THERE ARE PROBLEMS WITH EMPLOYEES OR COMMISSIONERS, UM, PEOPLE WHO ARE APPOINTED CONTRACTORS AND THERE'S A PATTERN AND PEOPLE CONTINUE TO REPORT IT, RIGHT? THERE'S SOMETHING THAT CAN BE DONE ABOUT THOSE THINGS.
SO IF THERE'S MISCONDUCT OR THERE'S THINGS THAT THEY MIGHT NOT BE ENFORCEABLE UNDER THE CODE OF ETHICS, IT'S STILL IMPORTANT FOR THE PUBLIC TO REPORT THEM TO US SO THAT WE CAN HAVE A RECORD OF IT.
WE MIGHT NOT BE ABLE TO TAKE ACTION THE FIRST TIME, BUT THE CITY AT SOME LEVEL LATER DOWN THE LINE, IF THERE'S A PATTERN OF THAT BEHAVIOR, MAYBE THERE IS SOMETHING THAT
[00:50:01]
WE CAN DO.RIGHT? SO, AND BY WE, I MEAN THE CITY AND THEN THE ETHICS OFFICER IS IN THE BEST POSITION TO GET THE INFORMATION TO THE CORRECT DEPARTMENTS.
RIGHT? THERE'S NO WAY AS A, I MEAN, WE HAVE LIKE 23 OR 26 DEPARTMENTS, THERE'S NO WAY THAT YOU'RE GONNA KNOW AS AN INDIVIDUAL WHO THE PERSON IS TO DO THE THING.
RIGHT? SO THAT'S WHY IT'S IMPORTANT TO CONTINUE TO CALL THE HOTLINE, TO CONTINUE TO SHARE THE INFORMATION BECAUSE IT MIGHT NOT BE TODAY, BUT IT COULD BE LATER.
DO YOU KNOW WHAT I MEAN? I DO.
AND ALL I WOULD ASK, IF THERE IS NO ACTUAL DISCIPLINE OR VI FOR THE VIOLATIONS OR ANYTHING, PERHAPS THIS COMMISSION MAY LOOK AT THOSE ACTS AND DECIDE ON A BASIS TO CALL IN THOSE INDIVIDUALS AND JUST TELL THEM, MAYBE I DON'T WANT TO SAY HOW EMBARRASSING IT IS FOR THE CITY OR HOW AGAINST WHAT YOU'RE TRYING TO DO IS FOR THE CITY.
BECAUSE WHEN THE PUBLIC SEES IT AND THEY SEE THIS CODE OF CONDUCT, AND IF THEY REALLY BELIEVE THAT THE CODE HAS BEEN VIOLATED AND THERE IS NOTHING SAID OR DONE, THAT DOESN'T GIVE US A LOT OF TRUST AND TRANSPARENCY.
I, I REALLY WASN'T PLANNING TO SPEAK.
AS YOU CAN TELL, I FEEL VERY PASSIONATE ABOUT THIS AND I FEEL EXTREMELY DISAPPOINTED THAT IT'S THERE.
IT IS ETHICAL AND IT JUST FEELS LIKE AT THIS POINT THERE IS NOTHING AS, AS A RESIDENT OF THIS COMMUNITY, I CAN DO.
AND I FEEL THE COMMUNITY HAS BEEN HURT BY SOME OF THE ACTIONS OF THE REPRESENTATIVES OF THE CITY.
WELL, THANK YOU FOR TAKING THE TIME TO COME DOWN AND TALK TO US AND KNOW THAT WHAT YOU SAID THERE AT THE END IS OUR GOAL TO, TO INCREASE THE TRUST OF THE COMMUNITY WITHIN THE CITY.
AND AS, AS TAYLOR, OUR ATTORNEY HAS INDICATED IT, IT MAY TAKE US A WHILE TO GET THERE, TO GET ALL THE I'S DOTTED AND ALL THE T'S CROSSED, BUT WE'VE ONLY BEEN IN EXISTENCE FOR THREE AND A HALF YEARS AND WE'VE MADE SOME PROGRESS, BUT WE'RE HERE CHUGGING ALONG, TRYING TO DRESS AND EVERYTHING GETS COMPLICATED.
WE'RE GONNA, WE'RE GONNA GET THERE EVENTUALLY.
SO THANK YOU FOR TAKING THE TIME TO COME DOWN.
LET'S CALL THE VOTE COMMISSIONERS COLEMAN AND DAVE BENDI.
AND COMMISSIONER COLEMAN, I'M SORRY, SHOWING THAT I VOTED OKAY, I'LL MARK IT.
CAN I HAVE A MOTION ON THE RECOMMENDATION TO RECEIVE
[5. 24-51682 Recommendation to receive and file a report on the 2024 Primary Nominating Election candidates who signed the Code of Fair Campaign Practices Pledge. Suggested Action: Approve recommendation. ]
AND FILE A REPORT ON THE 2024 PRIMARY NOMINATING ELECTION CANDIDATE WHO SIGN THE CODE OF FAIR CAMPAIGN PRACTICES PLEDGE? IT'S BEEN MOVED BY COMMISSIONER DE BENEDICTUS AND SECONDED BY COMMISSIONER NOVE.UM, AND I'M GONNA, I HOPE YOU, THE REST OF YOU DON'T MIND, BUT JUST KIND OF BRING COMMISSIONER COLEMAN ALONG WITH US BECAUSE HE HASN'T BEEN THERE.
THIS IS AN ELECTION YEAR AND THERE IS WITHIN THE CANDIDATE HANDBOOK, A PLEDGE THAT THE CANDIDATES WILL ACT IN AN ETHICAL MANNER.
WE DON'T HAVE ANY ENFORCEMENT TEETH IN IT.
IT'S SOMETHING THAT WE WOULD LIKE TO LOOK AT DOWN THE ROAD.
BUT, UM, THEY'RE GONNA MAKE A REPORT TO US ON HOW MANY CANDIDATES, THE VICE CHAIR AND I ATTENDED THE ONLINE MEETING WITH ALL OF THE CANDIDATES WHERE THE CITY CLERK WENT OVER WITH THEM THE POLICIES OF THE CITY FOR ELECTIONS AND MADE A PITCH FOR EACH OF THEM TO DO THAT.
LATER ON IN THIS MEETING, WE WILL HAVE AN ITEM TO SET UP AN AD HOC COMMITTEE.
IN THE LAST ELECTION CYCLE, WE WERE VERY DISMAYED TO FIND THAT WHILE THE CITY HAS RULES ON CAMPAIGN FINANCE, THERE WAS NOBODY ACTUALLY MONITORING THE HEN HOUSE.
NOBODY WITHIN THE CITY LOOKED AT CAMPAIGN FINANCE REPORTS WHEN THEY WERE FILED.
THE ONLY TIME ANYTHING HAPPENED WITH THEM IS IF SOMEBODY FROM THE PUBLIC CONTACTED THE CITY ATTORNEY'S OFFICE AND SAID, HEY, OR THE CITY CLERK'S OFFICE AND SAID, HEY, IT LOOKS LIKE THIS PERSON VIOLATED THIS POLICY.
AND THEN THERE WAS A DEEPER DIVE INTO THEM, RATHER THAN HAVING THE CANDIDATES KNOW THAT THAT WAS GONNA BE THE CASE.
AGAIN, WE MADE THE DECISION THAT WE WOULD SET UP AN AD HOC OF TWO TO THREE MEMBERS OF THIS ORGANIZATION AND THEY WOULD LOOK AT THE CAMPAIGN FINANCE REPORTS AS THEY COME IN, MAKE SURE THAT THEY'RE IN COMPLIANCE WITH ALL OF THE CITY LAWS, UM, AND THEN MAKE A REPORT BACK TO US.
SO THIS PART IS JUST ON A REPORT OF WHO ACTUALLY FILED THE PLEDGE, JT?
[00:55:02]
YES.AND I THINK YOU'VE COVERED MOSTLY EVERYTHING.
UM, THE, THE ONLY THING TO ADD WOULD JUST BE, UM, THAT ALL 11 CANDIDATES FOR THE OFFICES OF THE CITY COUNCIL DISTRICTS 2, 4, 6, AND EIGHT DID SIGN THE PLEDGE FOR THIS SELECTION.
UM, AND THE LIST OF THE CANDIDATE CANDIDATES, UM, IS INCLUDED IN YOUR STAFF REPORT.
ARE THERE ANY QUESTIONS FOR JT? I DIDN'T MEAN TO DO YOUR JOB CHAIR.
I HAVE A QUESTION, JT, IS THIS A COMPREHENSIVE LIST? IN OTHER WORDS, IS THERE A CANDIDATE IN TWO OR SIX THAT DID NOT SIGN? NO.
ALL, ALL THE CANDIDATES, UM, FOR THIS SELECTION DID SIGN AND THERE ARE A TOTAL OF 11 FOR OKAY.
IS THAT RIGHT? YES, I MENTIONED THAT.
BUT DID, AND DID ALL OF THE CANDIDATES ATTEND OR SEND A REPRESENTATIVE? I'M JUST CURIOUS.
I'M NOT SURE IF ALL OF THEM DID.
UM, BECAUSE, UM, WE DON'T, UM, FOR THIS ONE WE, WE DIDN'T VIRTUALLY, SO WE DIDN'T TRACK, LIKE, HAVE LIKE A SIGN IN AND LOGIN FOR ALL THE CANDIDATES WHO DID SHOW UP OR, UM, WHO DID OR DIDN'T SHOW UP.
UM, BUT WE DO PROVIDE THEM WITH LIKE THE CANDIDATE HANDBOOK, UM, AND A PACKET WHEN THEY PICK UP THEIR NOMINATION PAPERS FOLLOWING THAT BECAUSE THEY, UM, THEY, WE RECOMMEND THEY COME IN AND MAKE AN APPOINTMENT WITH US.
SO WE CAN KIND OF GO OVER ALL THE PAPERWORK AND THE PROVIDE 'EM WITH THE HANDBOOK AND WE DO KIND OF GET A RECEIPT FOR THAT ONE.
SO WE DO, UM, AND LET THEM KNOW THAT THE, THE RECORDING OF THE WORKSHOP IS ONLINE AND THEY CAN REVIEW IT.
BUT TO ANSWER YOUR QUESTION, WE DON'T HAVE LIKE A ACTUAL RECORD OF WHO ATTENDED.
WAS IT WELL ATTENDED? I BELIEVE THERE WERE A FEW CANDIDATES AND STAFF THAT WERE THERE.
THERE WERE SOME, THERE WERE BEING TOTALLY TRANSPARENT, THERE WERE SOME TECHNICAL DIFFICULTIES.
AND SOME OF THE CANDIDATES HAD TROUBLE LOGGING IN SO THAT WHEN THEY LOGGED IN, THEY ACTUALLY LOGGED IN AS MONIQUE.
SO IT WAS A LITTLE DIFFICULT TO, TO KNOW WHO THE CANDIDATES WERE.
I JUST WANTED, WANTED, I, I'M JUST LOOKING TO KNOW WHETHER IT'S WORTHWHILE AND, AND, AND IT'S PROBABLY USEFUL TO PEOPLE OR, OR NOT.
THAT'S WHAT I'M, I'M GETTING TO.
AND ATTENDANCE WOULD BE ONE INDICATION OF WHETHER PEOPLE ARE GONNA TAKE ADVANTAGE OF IT.
SO ARE THERE COMMISSIONER, NOR I THANK YOU CHAIR.
UH, JT I THINK IT WOULD BE NICE TO ACTUALLY HAVE A CONFIRMED LIST, UM, OF THOSE WHO ATTENDED FOR THE NEXT WORKSHOP OR FOR THE NEXT CYCLE.
UM, I THINK IT'S IMPORTANT TO KEEP TRACK OF WHO WAS THERE AND IF IT WAS A STAFF OR VOLUNTEER FOR A CANDIDATE, HAVE THEM ALSO SIGN THAT THEY ATTENDED.
UM, TYPICALLY, AND WE'VE LEARNED THIS DURING CO, WHEN YOU SIGN UP FOR A ZOOM OR A WORKSHOP, YOUR EMAIL IS REGISTERED AND THERE'S A RECORD OF IT.
SO I'M JUST CURIOUS TO KNOW IF WE CAN BE A LITTLE BIT MORE PROACTIVE ABOUT THAT.
'CAUSE I THINK IT'S IMPORTANT TO KEEP TRACK OF THOSE THAT WERE THERE SO THAT THERE'S NO ISSUES.
WE CAN LOOK INTO THAT FOR, UM, THE, THE NEXT ONE.
ANY OTHER QUESTIONS FOR JT? ANY PUBLIC COMMENT ON THIS ITEM? SEEING NONE, WE'LL MOVE TO THE VOTE.
CAN I HAVE A MOTION ON THE RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM
[6. 24-51683 Recommendation to receive and file a monthly update from the Ethics Officer. Suggested Action: Approve recommendation. ]
THE ETHICS OFFICER? IT'S BEEN MOVED BY COMMISSIONER COLEMAN AND SECONDED BY COMMISSIONER DE BENEDICTUS.UH, BEFORE I GIVE MY MONTHLY REPORT, I'D LIKE TO INTRODUCE, UH, FORMERLY TYLER CURLEY TO OUR TEAM.
UM, AS YOU KNOW, APRIL TRANSITIONED OUT AFTER SHE WAS APPOINTED TO BE OUR ASSISTANT CITY MANAGER FOR THE CITY.
SO TYLER WAS APPOINTED, UM, AS OUR NEW ADMINISTRATIVE DEPUTY CITY MANAGER.
SO I'M GONNA TURN IT OVER TO TYLER JUST TO INTRODUCE HIMSELF.
YES, I'M THE ARTIST, FORMERLY KNOWN AS TYLER CURLEY.
MY, MY NAME IS TYLER BONANO CURLEY.
UM, UH, WE WERE TALKING EARLIER, I TOOK MY WIFE'S LAST NAME AND MY LAST NAME, SO, UM, BUT TYLER IS JUST FINE.
AND YEAH, JUST A QUICK KIND OF BACKGROUND ON ME.
UM, AFTER GRAD SCHOOL AT USC IN POLITICAL SCIENCE, I STARTED WORKING FOR THE CITY ABOUT SEVEN YEARS AGO.
UH, I STARTED WITH MAYOR GARCIA'S OFFICE.
AND SO ACTUALLY I, UM, WAS ABLE TO WORK WITH COMMISSION APPOINTMENTS AND THAT PROCESS ALONG WITH OTHER, UM,
[01:00:01]
KIND OF LEGISLATIVE POLICY ITEMS, UH, WITH THE MAYOR AND WAS WITH HIS OFFICE FOR A COUPLE YEARS.AND THEN, UM, BECAME A CHIEF OF STAFF FOR COUNCIL MEMBER LENA GONZALEZ AT THE TIME.
UM, AND WORKED WITH, UH, VERY CLOSELY, OF COURSE WITH THE CITY MANAGER'S, OFFICE, CITY DEPARTMENTS THROUGH THAT ROLE IN PARTICULAR.
UM, AND THEN FOR ABOUT NINE MONTHS, WENT WITH, UM, WITH LENA, UM, AS SHE TRANSITIONED TO BECOME A STATE SENATOR.
SO I WAS HER, UM, LEGISLATIVE DIRECTOR FOR A LITTLE WHILE AND, UM, THE DISTRICT OFFICE AND WORKING CLOSELY, UM, WITH THE CAPITAL OFFICE AS WELL ON POLICY RELATED ITEMS. AND THEN, UM, LITERALLY THE WEEK THAT THE PANDEMIC STARTED, I, UH, CAME BACK TO THE CITY AND STARTED, UM, GOVERNMENT AFFAIRS MANAGER ROLE IN THE CITY MANAGER'S OFFICE.
SO UNTIL, UM, THE LAST MONTH OR SO, I WAS, UM, WORKING AS THE GOVERNMENT AFFAIRS MANAGER FOR THE CITY.
AND MY ROLE REALLY HAS BEEN TO, UM, ESSENTIALLY TRANSLATE THE CITY'S PRIORITIES, UH, LEGISLATIVE AND FUNDING TO OTHER LEVELS OF GOVERNMENT.
SO ADVOCATING ON BEHALF OF THE CITY'S PRIORITIES AND INTERESTS, UH, WITH ALL OF OUR PARTNERS, UM, YOU KNOW, OUR COUNTY SUPERVISOR, OUR STATE REPRESENTATIVES, AND CONGRESSIONAL MEMBERS.
UM, AND A LOT OF MY WORK HAS BEEN, UH, BEGGING FOR MONEY ESSENTIALLY DURING THE PANDEMIC AND MAKING SURE THAT WE HAVE THE RESOURCES WE NEED TO, UM, BE SUCCESSFUL, UH, NOT ONLY IN THE PANDEMIC RESPONSE AND NOW OUR HOMELESSNESS EMERGENCY AND OTHER PRIORITIES THAT COME UP ALONG THE WAY.
SO, UM, THAT'S A, A LITTLE BIT OF MY BACKGROUND WITH THE CITY AND I AM, UH, VERY EXCITED TO START THIS NEW ROLE AND, UM, YOU KNOW, LEARN A LOT MORE FROM YOU ALL AND THE, THE GREAT TEAM THAT'S SUPPORTING THE COMMISSION.
AND, UM, YEAH, I'M HAPPY TO ANSWER ANY QUESTIONS OR, UM, LOOK FORWARD TO LEARNING MORE AND, AND HEARING FROM YOU ALL MORE.
WE'RE LOOKING FORWARD TO WORKING WITH YOU.
DOES ANYONE HAVE ANY QUESTIONS FOR TYLER? HEATHER, WE'LL GO BACK TO YOUR REPORT.
SO I WANTED TO GIVE AN UPDATE ON OUR STRATEGIC PLANNING PROCESS.
UM, WE ARE IN THE SOAR ANALYSIS PHASE.
UM, I AM ACTIVELY SETTING UP INTERVIEWS.
SO THE CHAIR, VICE CHAIR AND I, WE IDENTIFIED, UM, 19 INTERVIEWEES.
UH, 14 OF THOSE HAVE BEEN SCHEDULED, SO THEY'LL START ON MONDAY.
UM, JORGE AND I DO HAVE A CHECK-IN WITH MARCO TOMORROW.
UM, SO, UH, WE'LL TALK ABOUT THE QUESTIONS, ET CETERA AS WE MOVE INTO THAT PHASE.
UM, THERE IS SOME DISCUSSION ABOUT THE BEST WAY TO INTERACT WITH THE ETHICS COMMISSION.
I KNOW WE HAD TALKED ABOUT DOING THAT AT THE RETREAT.
UM, WITH THAT I DON'T KNOW THAT WELL, I KNOW THAT, UM, THE CONSULTANT'S NOT GONNA BE READY FOR THAT PORTION OF THIS PLANNING PROCESS IN FEBRUARY.
SO, UM, WE'LL HAVE TO LOOK DOWN THE ROAD A LITTLE BIT, UM, MAYBE APRIL-ISH, UM, FOR THE RETREAT BUT I'LL HAVE A BETTER IDEA AFTER JORGE AND I MEET WITH MARCOLA.
BUT JUST WANTED TO PUT THAT ON YOUR RADAR THAT, UM, IT'S OUR OPINION THAT WE SHOULD PUSH THE RETREAT OUT JUST A COUPLE OF MONTHS.
UM, SO YOU CAN HAVE, UM, THE INTERACTION THAT WE'D LIKE YOU TO HAVE WITH, UM, THE CONSULTANT.
SO TO BE CONTINUED HELPLINE WE'VE TALKED ABOUT, UM, SO BUSY BUILDING, UM, UPDATED AWARENESS MATERIALS THAT HAS STARTED GOING OUT, UH, THIS WEEK AS, AS WE'RE ALL COMING BACK FROM VACATION.
UM, THE BUILDING OUR MORAL MUSCLES TEAMS PAGE, UM, HOPEFULLY YOU GUYS ARE ON THAT, WHOM, WHOMEVER ELECTED TO BE ON THAT DURING THE SURVEY.
UM, OF THE CODE OF CONDUCT TRAINING SHOULD BE ON THAT TEAM.
IF YOU'RE NOT, SHOOT ME AN EMAIL AND I'LL ADD YOU.
UM, BUT THE BUILDING OUR MORAL MUSCLES PAGE THAT I'M TALKING ABOUT, IT'S REALLY STARTING TO GAIN TRACTION, WHICH IS GOOD.
UM, THAT'S JUST ONE PATHWAY THAT I USE TO INTERACT, UH, WITH OUR WORKFORCE.
UM, JORGE AND I ARE STARTING TO BUILD OUT QUICK GUIDES.
THAT'S WHAT WE'RE CALLING OUR FAQS.
SO AS WE UPDATE OUR WEBPAGES, BOTH THE INTERNAL AND THE PUBLIC FACING ONE, UM, WE'RE GONNA START LAUNCHING THOSE GUIDES.
AND THEN WE HAD TALKED A LITTLE BIT ABOUT THE CODE OF CONDUCT AND ETHICS TOOLKIT.
SO THAT'S SOMETHING THAT I STARTED WORKING ON WITH TARA.
OUR INTERN, TARA GOT POACHED BY A CITY THAT WANTED HER, SO WE LOST HER AT THE END OF NOVEMBER.
UM, SO OUR NEW INTERN IS COMING ON AT THE END OF THIS MONTH.
SO, UM, JORGE AND I ARE FINISHING BUILDING OUT THE OUTLINE OF THE TOOLKIT, BUT THIS IS REALLY GONNA BE THE PRIMARY PROJECT THAT I HAVE OUR INTERN, UH, WORK ON.
WE TALKED ABOUT THE RETREAT, UM, THE FEBRUARY 14TH MEETING.
THEY'RE GONNA START DOING SOME WORK IN THE CHAMBER.
UM, IT'S SCHEDULED TO BE FINISHED BY THE 13TH,
[01:05:01]
I THINK.UH, BUT JUST IN CASE, UM, IT'S NOT FINISHED ON TIME.
I HAVE, UH, RESERVED THE BEACH CONFERENCE ROOM ON THE SECOND FLOOR.
SO I'LL KEEP YOU POSTED ON LOCATION.
UM, AND THEN JORGE AND I CONTINUE TO SUPPORT THE UPDATED POLICIES AD HOC.
AND THEN THE CITY ATTORNEY'S OFFICE, TAYLOR SPECIFICALLY, HAS REALLY DONE A GOOD JOB OF, UM, PUTTING TOGETHER THE CITY OR OUR DRAFT OF THE AB 1234 TRAINING.
SO THAT DRAFT IS FINISHED, IT'S IN THE FINALIZATION PROCESS.
UM, BUT I JUST REALLY WANNA ACKNOWLEDGE THE WORK THAT TAYLOR HAS PUT INTO THIS.
AND I THINK THE COMMISSION, UM, WILL BE VERY PROUD OF IT.
AND I THINK, OH, WE HAD TALKED ABOUT THE CODE OF CONDUCT STATISTICS.
I CAN SHARE THOSE SINCE I HAVE THOSE TODAY.
SO, UM, WE HAVE AN 84% ACTIVATION RATE OF ALL OF THE LEARN ACCOUNTS.
THE LAST TIME I UPDATED THE COMMISSION, WE WERE, I BELIEVE, AT 66%.
UM, SO THAT HAS INCREASED OVER THE LAST FEW MONTHS OF THAT 84%, 74%, UM, OF OUR EMPLOYEES HAVE FINISHED, HAVE COMPLETED THE CODE OF CONDUCT TRAINING.
SO A LITTLE OVER 4,000 OF US HAVE DONE THE CODE OF CONDUCT TRAINING.
SO FAR WE'RE TRYING, WE NEED 820 MORE ACTIVATIONS OF THE, UM, OF THE LEARN ACCOUNTS TO GET TO A HUNDRED PERCENT.
UM, SO SLOW OR SLOWLY GETTING THERE I SHOULD SAY.
BUT 4,000 IS A PRETTY GOOD NUMBER FOR SEVEN MONTHS INTO, UH, THE TRAINING PROGRAM.
ANY QUESTIONS FOR HEATHER? I HAVE A, A QUESTION ON, ON THE TRAINING.
UM, IS THAT A ROLLING 12 DEADLINE OR DO YOU HAVE A, AN ACTUAL DATE WHEN THOSE 821, IT'S A ROLLING DEADLINE.
I MEAN, REALLY, THEY SHOULD ALL HAVE, THESE ACCOUNTS SHOULD ALREADY HAVE BEEN ACTIVATED.
UM, SO I DON'T, I DON'T KNOW HOW HR MANAGES THAT PART, BUT EVERYONE, AS SOON AS THE TRAINING WENT LIVE, UM, EVERYONE WHO WAS ALREADY IN THE SYSTEM WAS ASSIGNED THE TRAINING.
SO IT IS A ROLLING, UM, DUE DATE.
AND AS, AS NEW FOLKS COME INTO THE SYSTEM, UM, THAT'S WHEN THEIR, THE, THE DATE STARTS FOR THEM.
UM, SO IF YOU'RE ASKING ABOUT THE PEOPLE THAT HAVEN'T ACTIVATED THEIR ACCOUNTS YET, I, I DON'T KNOW HOW TO ANSWER THAT.
YEAH, I, I WOULD BE CURIOUS ABOUT, UM, I'M SURE YOU, YOU'VE DONE THIS BEFORE IN YOUR, YOUR PREVIOUS LIVES, UH, IN TERMS OF, UH, ESCALATION OR AUTO NAG, THERE'S A WHOLE VARIETY OF DIFFERENT DEFINITELY AUTO NAG THERE.
IT, IT, THE, THE ACTIVATION REQUESTS ARE ON AUTO NAG, AS YOU SAY.
UM, CODE OF CONDUCT, TRAINING, REMINDERS, THOSE ARE ON AUTO NAG AS WELL.
UM, SO THAT PROCESS IS IN PLACE.
'CAUSE I'M NOT, UH, I, I DON'T KNOW IF WE'VE SPOKEN ABOUT THIS BEFORE, IF IT'S A CONDITION OF EMPLOYMENT OR IF THERE IS SOME KIND OF, UM, OUTCOME, UM, OR MEMO OR ANYTHING THAT, UH, SENT TO MANAGEMENT REGARDING THE, THE PEOPLE WHO HAD, WHO DID NOT COMPLETE THEIR WORK.
SO DO THE ETHICS LIAISONS KNOW WHICH OF THE PEOPLE IN THEIR DEPARTMENT HAVE NOT YET LOGGED ONTO THE LMS SYSTEM? THEY CAN KNOW THAT.
I MEAN, SEEMS TO ME THAT'S SOMETHING WE SHOULD LAUNCH THEM.
JUST ALONG THAT LINE, I THINK THE, IT IS REALLY ENGAGING AND YOU, YOU BASICALLY DELEGATING TO EACH OF THE LEADERS IN THE ORGANIZATION, THIS COMMISSIONER ADVICE CHAIR P*****K WAS SAYING, YOU KNOW, AND HAVING THEM, GIVING THEM THE INFORMATION SO THEY CAN DO THE JOB.
AND I'M PLAYING A LITTLE CATCH UP.
BEFORE THE SOAR REPORT, WHAT DID SOAR STAND FOR? STRENGTHS, OPPORTUNITIES.
WE ALWAYS FORGET THE A AND THEN THE R IS FOR RESULTS.
SO IT'S REALLY THE NEWER WAY OF APPROACHING WHAT USED TO, WELL, IT STILL EXISTS, THE SWOT ANALYSIS, LOOKING AT, UM, OUR STRENGTHS WHERE WE SEE THERE'S OPPORTUNITIES FOR GROWTH, UM, WHERE WE WANNA BE, WHERE WE ASPIRE TO BE.
UM, IF WE COULD HAVE ANYTHING WE WANTED, WHAT WOULD THAT LOOK LIKE? UM, AND THEN LOOKING AT THE RESULTS.
SO, UM, AGAIN, I'LL HAVE A BETTER IDEA OF SPECIFIC QUESTIONS THAT THE CONSULTANT WILL BE ASKING DURING THAT ANALYSIS, BUT THAT'S ESSENTIALLY WHAT SHE'LL BE ASKING AROUND.
UM, AND JUST CLARIFYING, SO, UM, ONCE THEY MAKE THEIR ACCOUNT, IS
[01:10:01]
THERE A DEADLINE? SO I KNOW YOU SAID THERE'S 824 ACCOUNTS THAT HAVEN'T BEEN ACTIVATED.UM, AND YOU ALSO SAID THERE'S 74, UH, OF THE ACCOUNTS THAT HAVE BEEN ACTIVATED, 74% HAVE BEEN COMPLETED.
SO IS THERE A DEADLINE FOR THE ONES THAT ARE ACTIVE, UM, BUT HAVEN'T BEEN COMPLETED YET TO FINISH? OR ARE THOSE ALSO JUST ROLLING THE ACTIVATION OR THE, THE CODE OF CONDUCT TRAINING? THE CODE OF CONDUCT TRAINING.
SO YOU'RE GIVEN TWO MONTHS TO FINISH IT.
UM, IT GOES ON AUTONAG 10 MONTHS.
UM, AFTER YOU ARE ASSIGNED THE TRAINING, WHAT THE ENFORCEMENT LOOKS LIKE, THAT'S TO THE DEPARTMENT'S DISCRETION.
BUT YOU'RE GETTING A REMINDER WEEKLY, UH, TO DO THIS TRAINING UNTIL YOU COMPLETE THE TRAINING.
SO THE, THE 25% OF THE FOLKS THAT ARE, HAVE ACTIVATED THEIR ACCOUNTS, BUT HAVEN'T TAKEN THE CODE OF CONDUCT TRAINING YET WEEKLY, THEY'RE GETTING AN EMAIL THAT APPARENTLY THEY'RE IGNORING, UH, TO TAKE THIS TRAINING.
OH, I THOUGHT I SAW YOUR HAND.
ANY OTHER QUESTIONS FOR HEATHER? ANY PUBLIC COMMENT? SEEING NONE, CAN WE MOVE TO A VOTE PLEASE? MOTION CARRIES.
CAN I HAVE A MOTION ON THE RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE AD HOC COMMITTEE ON LOBBYIST ORDINANCE? I'VE BEEN MOVED BY COMMISSIONER WEISS, SECONDED
[7. 24-51684 Recommendation to receive and file a monthly update from the Ad Hoc Committee on the Lobbyist Ordinance. Suggested Action: Approve recommendation. ]
BY COMMISSIONER BEN DE BENEDICTUS, AND THE VICE CHAIR IS GONNA GIVE THE ME, UH, UPDATE ON THIS ONE.UM, FIRST LET ME SAY FOR CHIEF COMMISSIONER COLEMAN, WE WILL HAVE TO GIVE YOU A MORE LENGTHY UPDATE ON THE WORK OF THIS PARTICULAR AD HOC.
UM, WE ARE LOOKING AT THE LOBBYIST ORDINANCE IN THE CITY.
UM, THE AD HOC MET ON JANUARY 2ND AND JANUARY 5TH.
UM, WE RECEIVED SUBSTANTIAL INPUT FROM TAYLOR ANDERSON ON SEVERAL LEGAL QUESTIONS THAT WE HAD SUBMITTED.
WE WERE REVIEWED INFORMATION OBTAINED, UH, IN DECEMBER BY TAYLOR AND HEATHER AT THE ETHICS IN GOVERNMENT CONFERENCE.
UM, AND THAT INFORMATION WAS INCREDIBLY VALUABLE, UH, INCLUDED BEST PRACTICES IN OTHER JURISDICTIONS THROUGHOUT NORTH AMERICA, INCLUDING OTHER CALIFORNIA MUNICIPALITIES.
AND I REALLY APPRECIATE, UH, THAT INFORMATION AND THE AD HOC HAS BEEN REVIEWING, UM, THE INFORMATION THAT WAS PROVIDED.
UM, WE EXPECT THAT WE'LL BE ABLE TO MAKE A SUBSTANTIVE RECOMMENDATION AT THE FEBRUARY MEETING.
UM, AND JUST TO HIGHLIGHT WHERE WE'RE LOOKING FIRST, WE'RE LOOKING AT SIMPLIFICATION AND CLARIFICATION OPPORTUNITIES.
UH, ONE WE'RE LOOKING AT REPORT THE REPORTING THRESHOLDS.
WHEN IS SOMEONE A LOBBYIST AND WHEN DO THEY NEED TO REGISTER AND REPORT? WE'RE LOOKING AT, UH, BASING THAT ON THE NUMBER OF CONTACTS THEY HAVE WITH CITY OFFICIALS RATHER THAN THE NUMBER OF HOURS.
UM, AND WE'RE ALSO LOOKING AT, UH, WHAT IS CURRENTLY CALLED ENTERPRISE LOBBYING.
UM, AND MAKE IT CLEAR THAT THAT IS GRASSROOTS LOBBYING.
UM, WE'RE ALSO LOOKING AT NARROWING THE EXEMPTION FOR 5 0 1 C3 NONPROFITS BASED UPON THE REVENUE REPORTED BY THE THE 5 0 1 C3 NONPROFIT TO THE IRS.
WE WOULD LOOK TO CONTINUE THE EXEMPTION FOR SMALL NONPROFITS, WHICH NECESSARILY ARE, ARE RESOURCE CONSTRAINED, UM, BUT LARGE 5 0 1 3 NONPROFITS AND 5 0 1 C FOURS AND FIVES AND SIXES, ET CETERA, WOULD NOT BE EXEMPT.
UM, WE ARE LOOKING AT ADDING A REGISTRATION REQUIREMENT FOR NON LOBBYING ADVOCACY, BUT ONLY ON SPECIFIC TOPICS WITH A FOCUS ON THE TOPICS THAT WERE IDENTIFIED AS TOP TOPICS IN THE SURVEY THAT WAS SUBMITTED.
SO AN EXAMPLE OF THAT IS LAND USE AND ZONING, WHICH I THINK WAS THE TOP TOPIC.
UM, AND WE'D BE LOOKING AT, AT, UH, ADVOCACY ON THOSE TOPICS ONLY.
WE, UH, ARE THINKING, UH, THINKING ABOUT RECOMMENDING A FEE WAIVER FOR NONPROFITS WHO, UH, WHEN THE NONPROFIT IS REQUIRED TO REGISTER AND REPORT.
AND WE ARE LOOKING AT POTENTIAL DISCLOSURE OF SPECIFIC CALENDAR INFORMATION BY TOP CITY OFFICIALS.
UM, AND I WOULD NOTE THERE IS A, ANOTHER JURISDICTION SANTA CLARA, THAT HAS SUCH A PROVISION IN PLACE FOR SOME TIME FOR SEVERAL YEARS.
UM, AND WE HAVE ASKED THE STAFF TO COMMUNICATE WITH THEM ON CHALLENGES THAT THEY, UM, ENCOUNTERED WHEN THEY WERE IMPLEMENTING THE CALENDAR DISCLOSURE REQUIREMENTS.
SO WE'LL, UM, GET THAT INFORMATION BACK, UH, BEFORE WE MEET AGAIN, HOPEFULLY.
[01:15:01]
ANY QUESTIONS FOR THE VICE CHAIR OR THE AD HOC COMMISSIONER SHOTWELL? UH, JUST ON THAT LAST ITEM, IT WOULD BE ANY CHALLENGES, BUT ALSO HOW, UH, ANY SUCCESSES OR HOW WELL IT'S WORKING.COMMISSIONER NOVA? YEAH, CHAIR, UH, JUST TO REQUEST, IF POSSIBLE, IF WE CAN GET THE FINAL RECOMMENDATION, UM, ON A TIMELY BASIS.
SOMETIMES I GET THE AGENDAS PAST 5:00 PM ON A FRIDAY.
IS THERE ANY WAY THAT WE CAN GET ACCESS TO THE FINAL RECOMMENDATION BEFORE FIVE O'CLOCK ON A FRIDAY? JP I MEAN, THAT'S PROBABLY SOMETHING YOU CAN, UH, SPEAK TO CITY CLERK ABOUT.
WOULD THERE BE ANY, WOULD IT BE OKAY FOR US TO SEND IT OUT IN ADVANCE OF THE AGENDA? SO IN THEORY, YES.
UM, THE PROBLEM IS, IS THAT UNDER THE BROWN ACT, WHEN WE MAKE DOCUMENTS AVAILABLE TO ALL OF YOU THAT ARE GOING TO BE REVIEWED FOR THE AGENDA, WE HAVE TO MAKE THEM AVAILABLE TO THE PUBLIC.
SO I THINK WE WOULD HAVE TO POTENTIALLY COORDINATE WITH THE CLERK'S OFFICE TO HAVE THE AGENDA READY EARLIER TO MAKE SURE THAT WE WERE COMPLYING WITH THAT REQUIREMENT.
DOES IT HAVE TO BE IN THE AGENDA OR COULD WE POST IT ON OUR WEBSITE? YEAH, WE COULD POST IT ON THE WEBSITE.
WHEN WE FINISH IT IN ADVANCE OF THE MEETING, LET'S HAVE HEATHER AND JORGE SEND IT OUT TO ALL OF THE COMMISSIONERS AND THEN POST IT TO THE WEBSITE AT THE SAME TIME.
AND I THINK THAT WOULD ACTUALLY WORK OUT BETTER BECAUSE WE HAD PROMISED TO MEET WITH THE NONPROFITS ALSO, AND I DIDN'T WANNA MEET WITH THEM BEFORE THE MEMBERS OF THE COMMISSION HAD A CHANCE TO SEE IT.
SO THAT WOULD GIVE US A CHANCE TO TRY AND SET UP A MEETING WITH THEM IN ADVANCE OF OUR MEETING.
THAT WOULD BE EXTREMELY HELPFUL AND I APPRECIATE IT.
ANY OTHER QUESTIONS FOR THE VICE CHAIR? ANY COMMENTS FROM THE PUBLIC? SEEING NONE, CAN WE HAVE A VOTE PLEASE? MOTION CARRIES.
CAN I HAVE A MOTION ON THE RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE AD HOC COMMITTEE ON UPDATED POLICIES AND IF APPROPRIATE, PROVIDE FEEDBACK TO THE AD HOC REGARDING
[8. 24-51685 Recommendation to receive and file a monthly update from the Ad Hoc Committee on Updated Policies; and, if appropriate, provide feedback to the Ad Hoc regarding a draft outline for a citywide ethics ordinance recommendation. Suggested Action: Approve recommendation. ]
A DRAFT OUTLINE FOR A CITYWIDE ETHIC ORDINANCE RECOMMENDATION? I HAVE A MOTION BY COMMISSIONER DE BENEDICTUS AND A SECOND BY COMMISSIONER WEISS IS WHO'S GIVING THE REPORT.AND SO, UM, THE AD HOC, UH, COMMITTEE MET ON JANUARY 3RD, OR MET AGAIN ON JANUARY 3RD.
UM, I, AND WE REVIEWED A DRAFT OUTLINE OF A COMPREHENSIVE ETHICS COMPLIANCE, GOVERNMENT GOVERNANCE OR GOVERNMENT CODE ORDINANCE.
UH, I DO WANNA THANK, UM, STAFF AND SPECIFICALLY TAILORED FOR KIND OF PULLING THAT TOGETHER.
UH, IT WAS, UM, INFLUENCED BY INPUT THAT THE COMMITTEE HAD ACTU HAD PREVIOUSLY PROVIDED, ALONG WITH BEST PRACTICES THAT WE HAVE SEEN WITH OTHER JURISDICTIONS.
UM, AND I THINK DOING THIS COMPREHENSIVE APPROACH, I THINK IS A MUCH EASIER WAY OF DOING IT, EVEN THOUGH IT'S MORE WORK ALL AT ONCE.
UH, IT REALLY KIND OF ALLOWS YOU TO KIND OF THINK ABOUT ALL THE ELEMENTS THAT WOULD GO INTO IT.
GET MORE INTO THAT IN A SECOND.
I DID WANT TO, UH, YOU KNOW, IT WILL BE A, THE ETHIC GOOD, UM, ETHICS AND GOOD GOVERNMENT CODE ORDINANCE NOT TO BE CONFUSED WITH OUR CODE OF CONDUCT.
UH, BUT IT DOES INCORPORATE, UH, THE ENTIRE, OR WE WOULD ANTICIPATE INCORPORATING THE ENTIRE ETHICS COM OR THE, OUR CODE OF CONDUCT INTO THE NEW ORDINANCE.
UH, I WANNA AGAIN, UH, EXPRESS MY APPRECIATION FOR THE PUBLIC COMMENT THAT WE HAD ON THE CODE OF CONDUCT.
UH, I THINK THIS COMMITTEE IS SOME, IS IT WOULD BE A COMMITTEE THAT WILL ACTUALLY BE CONSIDERING THAT FEEDBACK.
AND SO I VERY MUCH APPRECIATE IT.
I WILL TELL YOU, I COME FROM AN ENVIRONMENT WHERE I REALLY LOOK AT THE CODE TO BE FULLY ENFORCEABLE.
UM, THE OUTLINE REALLY PROVIDES HOW, UH, THE, UM, ORDINANCE, UH, WILL BE ORGANIZED AS TITLE IV WITHIN THE CITY'S UM, LAWS.
AND THE APPROACH THAT WE'LL BE TAKING IN THE NEW ORDINANCE, UH, WITH REGARD AND INCLUDING SPECIFIC TOPICS THAT WOULD BE ADDRESSED IN EACH AREA.
UH, SPECIFICALLY STARTS OUT WITH A GENERAL ORDINANCE PROVISION, WHICH INCLUDES, UM, UH, DISCUSS OR INCLUDES THE DEFINITIONS.
THEN WE GET INTO GENERAL CONFLICT OF INTEREST PROVISIONS,
[01:20:01]
A SECTION THEN ON FAIR, FAIR PROCESS, WHICH WE INCORPORATE ANTI ANTI-CORRUPTION PROVISIONS SECTION ON USE OF CITY RESOURCES.AND THEN FOLLOWED BY A SPECIFIC REQUIREMENTS ASSOCIATED WITH PERKS OF OFFICE, UM, SECTION ON THE CITY'S TICKET POLICIES AND WHERE, WHERE POSSIBLE WE'RE TRYING TO INCORPORATE THESE VARIOUS DIFFERENT THINGS INTO THE ACTUAL ORDINANCE AS OPPOSED TO JUST TO REFERRING TO THEM AS REFERENCE BY REFERENCE.
AND THEN FINALLY WE GET INTO THE POLITICAL ACTIVITY PROVISIONS AND THE LOBBYING PROVISIONS THAT THE AD HOC COMMITTEE ON LOBBYING IS DOING.
SO WE INVITE THE, UH, COMMISSION FOR ANY INPUT ON THE APPROACH THAT WE'RE TAKING, UM, IN TERMS OF BOTH WHERE WILL BE HOUSED, HOW IT'S GONNA BE ORGANIZED, AND SOME OF THE SPECIFIC TOPICS THAT WE'LL BE ADDRESSING.
THE COMMISSION WILL BE GETTING AN OPPORTUNITY TO LOOK AT THE SPECIFIC LANGUAGE AT A LATER POINT IN TIME OF THE ORDINANCE.
AND WITH THAT, I'LL INVITE ANY QUESTIONS.
ANYONE HAVE ANY QUESTIONS FOR COMMISSIONER SHOTWELL? COMMISSIONER NORBY? I DO.
UM, MY APPRECIATION TO COMMISSIONER SHOTWELL AND TO BENEDICTUS, UH, FOR THEIR WORK ON THIS.
UM, JUST A COUPLE OF QUESTIONS.
UM, WE SPOKE EARLIER ABOUT THE ETHICS LIAISONS IN THE SEVERAL DEPARTMENTS OF THE CITY.
IS THERE MENTION OR WILL THERE BE MENTION OF THESE LIAISONS IN THIS CODE? I WASN'T ANTICIPATING THAT.
I WAS REALLY, I WOULD ACTUALLY SEE THE ETHICS, THE CODE WE FOCUSING ON WHAT EMPLOYEES ARE ALLOWED TO DO AND NOT ALLOWED TO DO, BUT THE ETHICS LIAISONS BEING USED TO REALLY KIND OF GET THE MESSAGE OUT TO EM, UH, TO ELECTEDS AND EMPLOYEES OF THE CITY.
THE ONLY REASON I ASK IS BECAUSE, UM, I DO SEE SOME NOTES, UM, SOME POINTS IN HERE ABOUT DISCIPLINE AND WARNING LETTER.
AND I'M JUST CURIOUS IF THAT WOULD BE, IF THOSE WOULD BE REFERRED TO THE ETHICS LIAISONS OR THE ADMINISTRATING OR, OR IS THERE, OR DO WE ALREADY HAVE AN ADMINISTRATIVE HEARING PROCESS OR LIKE AN OMBUDSMAN FOR THE CITY? I SEE WHAT YOU'RE REFERRING TO.
YEAH, I THINK WE CAN GET INTO THE SPECIFIC LANGUAGE OF WHERE SPECIFIC THINGS WILL BE REPORTABLE TO.
UM, I ALSO WILL SAY THAT I COME FROM AN ENVIRONMENT WHERE, YOU KNOW, WE'LL POINT TO SPECIFIC AREAS, BUT IF IT GETS TO ANOTHER AREA, THEN IT'S A RESPONSIBILITY OF THAT AREA TO GET IT TO THE RIGHT, UH, ORGANIZATION.
UM, 'CAUSE THERE SEEMS TO BE, UM, AND I'M OKAY WITH IT, THERE SEEMS TO BE OVERLAP.
IT WAS BROUGHT UP EARLIER THAT THERE'S OVERLAP FROM THE ACTION PLAN TO THE ITEM WE SPOKE ABOUT EARLIER AND TO THIS PRELIMINARY DRAFT OF THE ETHICS AND GOOD GOVERNMENT CODE.
SO I'M JUST CURIOUS IF IT WOULD BE A GOOD IDEA JUST TO REFERENCE THE ETHICS LIAISONS AND ALSO REFERENCE THE HOTLINE, THE ONLINE FORM IN THIS MAY DEFINITELY TAKE THAT UNDER CONSIDERATION AS WE'RE DRAFTING IT.
SO I THINK THE PROBLEM, I THINK WE'RE MY PREFERENCE IN WRITING IT IN AN ORDINANCE, WHICH IS A LOT HARDER TO CHANGE, BUT IT HAS A LOT MORE, UM, WHAT'S THE WORD I'M LOOKING FOR? THERE SEEMS BE SCARIER TEETH.
UM, SOMETHING LIKE, UH, WE'RE GONNA TALK ABOUT, WE TALKED ABOUT PUTTING THINGS IN THERE LIKE THE DUTY TO REPORT AND THESE THINGS, BUT LIKE THE ACTUAL PLACE TO DO THAT WON'T BE IN THE CODE JUST IN CASE IT HAS TO CHANGE LATER.
AND THEN THAT'S A WHOLE THING.
I BELIEVE THAT THE DEPARTMENTS EACH HANDLE DISCIPLINE DIFFERENTLY.
AND SO IN SOME DEPARTMENTS, UM, THE MANAGER MIGHT HANDLE, UH, DISCIPLINE, WHEREAS IN OTHERS, THE ETHICS, UM, ADMINISTRATIVE OFFICES, NO.
WHAT ARE, WHAT IS, WHAT ARE YOU CALLING LIAISON?
YOU KEEP CALLING THEM A DIFFERENT WORD THAN WHAT I'M USED TO.
UM, THE ADMINISTRATIVE OFFICER OR THE ETHICS LIAISON MIGHT HANDLE IT IN OTHERS.
AND SO KEEPING IT BROAD, BUT MAKING IT CLEAR THAT IT IS AT THE DEPARTMENT LEVEL OF HOW IT'S HANDLED AND THAT THERE HAS TO BE SOME KIND OF PROCESS THERE, WE CAN DO THAT, BUT I THINK WE DON'T WANNA CAUSE A COMPLETE UPSET RIGHT IN, IN HOW THE CITY IS HANDLING ADMINISTRATION DEPARTMENT TO DEPARTMENT.
SO IF YOU'RE COMFORTABLE WITH US LEAVING THAT FLEXIBILITY, I THINK IT WOULD BE IN THE BEST INTEREST TO EFFECTUATE THE POLICY.
WELL, I'LL LOOK FORWARD TO HOW THIS KEEPS MOVING ALONG AND HOW IT KEEPS EXPANDING WITH THE SPECIFIC LANGUAGE.
UM, I JUST HAD A COUPLE COMMENTS.
FIRST OF ALL, I THINK THIS IS A GREAT PIECE OF WORK AND A GREAT START TO, TO CONSOLIDATING ALL OF THIS.
[01:25:01]
SO THANK YOU ALL THE, I THINK IT'S THREE OF YOU THAT HAVE BEEN WORKING ON THIS REALLY HARD, SO THIS IS REALLY, REALLY GONNA BE VALUABLE.I THINK, UM, WHEN IT GETS FLUSHED OUT, I EXPECT IT'S GONNA BE PRETTY BIG.
AND SO I ACTUALLY THINK THAT THIS OUTLINE IS GONNA BECOME MORE IMPORTANT BECAUSE I THINK SOMEONE THAT IS, IS LOOKING AT IT, WILL JUST LOOK AT IT AND SAY, WELL, IS THERE ANYTHING IN HERE I'M CONCERNED ABOUT? OH YEAH.
WELL I MIGHT GET A, YOU KNOW, THERE MIGHT BE SOMETHING THEY'LL CATCH THEIR EYE.
BUT ANYWAY, FOR THAT REASON, I THINK SOME OF THESE TITLES WILL NEED TO BE CLARIFIED A LITTLE BIT.
SO I HAD JUST A FEW COMMENTS ON THOSE.
UM, WHICH I CAN JUST GIVE TO YOU ON THE, ON THE SIDE IF, IF THAT'S OKAY TO ADD, UH, CLARITY OR DO YOU WANNA HEAR THEM? I, YEAH, I THINK HEAR THEM SO THAT THE OTHER COMMISSIONERS HAVE AN OPPORTUNITY TO WEIGH IN, IN CASE THEY DISAGREE.
NOW, WELL, SO I WAS LOOKING AT PARTICULARLY AT, UM, PAGE SIX OF EIGHT.
SO THIS IS PAGE 46 OF THE AGENDA.
AND UM, ON, UM, 4.0, 4.070 NON INTERFERENCE IN ADMINISTRATIVE AFFAIRS.
THE SECOND BULLET POINT, UM, PROHIBITS COUNCIL, THE MAYOR AND COMMISSIONERS FROM GIVING CITY STAFF OR DIRECTING CITY MANAGER.
I JUST THINK IT'S, IT'S VERY IMPORTANT TO SAY FROM GIVING CITY STAFF ORDERS OR DIRECTING CITY MANAGER TO TAKE AN ACTION.
I THINK THAT'S IT, BECAUSE I THINK THAT'S SOMETHING VERY IMPORTANT TO THE WHOLE OPERATION OF THINGS FROM MY EXPERIENCE.
SO I'D LIKE TO HAVE THAT, THE OBJECTS OF THOSE DO NOT PUT IN THERE.
AND THE OTHER ONE, IF THIS IS AN INTENT, I THINK IT SHOULD BE CLARIFIED TOO, UM, IS UNDER THE NEXT SECTION 4.05 USE OF CITY RESOURCES 4.0, 5.040 FUNDRAISING AND SOLICITATION OF CITY VENDORS.
AND I THINK THAT IS THAT IT WOULD BE LIKE SOLICITING DONATIONS FOR NONPROFITS, FOR EXAMPLE.
IS THAT RIGHT? YEAH, WE'VE, WE'VE BEEN TALKING ABOUT FUNDRAISING, UH, AS IT GOES IN TWO DIFFERENT DIRECTIONS.
UH, RA RAISING EXTERNALLY AND THEN ALSO INTERNALLY.
UM, BUT AGAIN, IT'S A PLACEHOLDER.
WE EXPECT THESE TO BE PRETTY, UH, UH, MUCH, MUCH MORE DEVELOPED WHEN YOU, WHEN YOU RECEIVE YOUR DRAFT.
WELL THE ONE THAT I THOUGHT OF OBVIOUSLY WAS SOLICITING DONATIONS TO YOUR FAVORITE CHARITIES FROM THE VENDOR WHO'S LOOKING FOR THE CONTRACT.
UM, THOSE ARE BEHEST, THEY'RE HANDLED THROUGH A DIFFERENT PROCESS.
WELL IS THAT GONNA, IS THAT COVERED IN HERE AND I MISSED IT OR? IT WILL, BEHEST ARE COVERED.
THEY'RE IN HERE, UH, 4.0 6.060 DONATIONS TO THE CITY.
UM, I CAN ADD, NOW THAT WE'RE HAVING THIS CONVERSATION BE, WE CAN ADD THAT REQUIREMENT FOR BEHEST OF PAYMENTS TO MAKE SURE THAT THAT'S CLEAR.
JUST, JUST FOR YOUR INFORMATION.
I THINK THE WORD BEHEST, IT'S THE WORST.
IT DOESN'T MEAN VERY MUCH TO ANYBODY.
AND SO I DON'T THINK IT SHOULD BE USED AS THE CAPTION.
I THINK IT SHOULD BE, WE SHOULD USE SOMETHING THAT'S MORE PLAIN ENGLISH TO STAND OUT.
WE WANT AT LEAST, I THINK THIS TABLE OF CONTENTS SHOULD LOOK MORE LIKE, I'M JUST GOING TO USE THIS 10 COMMANDMENTS AS A, UM, EXAMPLE.
I MEAN, NOT THAT SIMPLE, BUT, YOU KNOW, OR, AND I UNDERSTAND IT'S GONNA BE MUCH BIGGER THAN THAT ANYWAY.
BUT, UM, YOU SHOULD KNOW BY THE TITLE KIND OF WHAT'S INSIDE THE SECTION IF YOU NEED TO GO TO IT.
SO THOSE, THOSE ARE MY ONLY SUGGEST PARTICULAR SUGGESTIONS, BUT IT'S VERY GOOD WORK.
SO, UH, DO YOU WANNA GO AND THEN I'LL GO? SURE.
UM, ONE OF THE THINGS, UH, IN OUR PRE ONE OF THE PREVIOUS AGENDA ITEMS WAS DISCUSSION OF THE ACTION PLAN.
UM, I WOULD LIKE TO, UH, RECOMMEND THAT OUR AD HOC ALSO TAKE A LOOK AT THE ACTION PLAN.
'CAUSE WE DID SEE SOME OTHER POLICY MENTION AND THERE ARE SOME SPECIFIC AREAS WHICH I KNOW THAT, UH, TAYLOR, THE COMMISSIONERS STAFF, WE ALL CONTEMPLATED WITH RESPECT TO, UH, NEPOTISM, ET CETERA.
BUT TO BE THOROUGH, LET'S MAKE SURE THAT THE ACTION PLAN, UM, MATCHES UP TO WHAT WE, UM, ARE TRYING TO ACHIEVE HERE.
AND UM, AGAIN, SPECIAL THANKS TO TAYLOR AND TO MY CO COMMISSIONER FOR, OR BRIEFING US ON THIS.
UM, I THINK THAT WE'RE READY TO START DRAFTING.
UH, WE ALREADY HAVE SOME AREAS ALREADY DRAFTED, SO I THINK THAT IT'LL, UH, WE HOPEFULLY WILL HAVE SOME INFORM MORE
[01:30:01]
SECTIONS FOR YOU TO ACTUALLY LOOK AT PERHAPS IN THE NEXT MONTH.I WAS, SHOULD HAVE, UH, UH, COMMISSIONER DAVE BENEDICTUS DID, UH, ADDRESS ONE POINT I WANTED TO MAKE AND THAT WAS THAT I THINK WE WILL SEE A FEW OF OUR ACTION PLAN ITEMS THAT WILL BE, UM, CHECKED OFF AS A PART OF THIS, UH, ONCE THIS ORDINANCE IS DONE.
AND THEN LASTLY, UH, THE COMMITTEE IS MEETING AGAIN TOMORROW TO DISCUSS IT.
ANY OTHER COMMENTS, QUESTIONS? ANY PUBLIC COMMENT? SEEING NONE, CAN WE HAVE THE VOTE PLEASE? MOTION CARRIES.
CAN I HAVE A MOTION ON THE RECOMMENDATION TO ESTABLISH AN AD HOC COMMITTEE
[9. 24-51686 Recommendation to establish an Ad Hoc Committee on reviewing 2024 Candidate filings. Suggested Action: Approve recommendation. ]
ON REVIEWING 2024 CANDIDATE FILINGS? IT'S BEEN MOVED BY COMMISSIONER BENEDICTUS AND SECONDED BY COMMISSIONER NOVE.SO JP ISS GONNA GO OVER FOR US HOW OFTEN THE FILINGS ARE GOING TO BE HELD.
AND THEN I'M GOING TO ASK FOR VOLUNTEERS FOR THIS AD HOC.
YES, LET ME PULL THAT UP REAL QUICK.
SO, UM, THE FIRST PRE-ELECTION, UM, FILING WILL BE JANUARY 25TH.
UM, THE SECOND PRE-ELECTION WILL BE FEBRUARY 22ND.
THE THIRD PRE-ELECTION WILL BE MARCH 1ST, AND THEN THE SEMI-ANNUAL IS ON JULY 31ST.
UM, AND THAT'S JUST FOR THE PRIMARY NOMINALLY NOMINATING ELECTION.
AND THEN THERE WILL BE AN ADDITIONAL SCHEDULE FOR THE GENERAL, LET'S JUST SET UP THE AD HOC TO DO THE PRIMARY, AND THEN WE CAN ALWAYS SEE IF MEMBERS WANNA CONTINUE OR IF MAYBE THEY WANNA STEP ASIDE AND LET SOME, SOME OTHER MEMBERS OF THE COMMISSION.
SO FOR COMMISSIONER COLEMAN, WE SET UP OUR WORK GROUPS TO BE TWO TO THREE PEOPLE.
UM, THAT WAY WE, WE CAN HAVE INTERNAL DISCUSSIONS AND NOT HAVE TO WORRY ABOUT VIOLATING THE BROWN ACT.
SO WHO WOULD LIKE TO VOLUNTEER TO BE ON THIS WORK GROUP? DO YOU HAVE A QUESTION? A QUESTION? OKAY, SURE.
SO THE C THE COMMITTEE IS CHARGED WITH REVIEWING THEM AND THEN WHAT HAPPENS? SO THEN IF YOU FIND AND IF YOU HAVE ANY ANOMALIES THAT YOU FIND, YOU WOULD BRING THEM BACK TO US TO THE FULL COMMISSION, MAKE A, ACTUALLY EITHER WAY YOU'RE GONNA MAKE A REPORT BACK TO THE FULL COMMISSION THAT EITHER EVERYONE WAS IN COMPLIANCE WITH THE RULES OR CANDIDATE X, YZ WASN'T.
AND THEN WE, YOU WOULD MAKE A RECOMMENDATION ALSO THAT WE SEND IT TO THE CITY ATTORNEY'S OFFICE FOR INVESTIGATION AND FOLLOW UP.
BUT THERE, THERE WON'T BE ANY QUESTIONS ASKED OF THE CANDIDATE THAT SUBMITTED THE REPORT.
WE DON'T HAVE THE ABILITY TO CONDUCT AN INVESTIGATION, SO WE WOULD NEED TO REFER IT TO THE CITY ATTORNEY FOR THEM TO UNDERTAKE THOSE QUESTIONS.
COMMISSIONER NORGE, UH, THANK YOU CHAIR.
UH, I BELIEVE IT WAS WHAT, OCTOBER, NOVEMBER I EXPRESSED SOME INTEREST.
AND SO IN, IN REVIEWING THE CANDIDATES, ARE THESE THE ONLY CANDIDATES THAT WILL BE SUBMITTING PAPERWORK THAT WAS SUBJECT OF AGENDA ITEM NUMBER FOUR OR RIGHT.
ALL OF 'EM, THESE 11 CANDIDATES, THAT'S THE ENTIRE POOL OF CANDIDATES, THOSE 11 PEOPLE.
AND THAT WOULD TAKE PLACE ON THE, ON THE FOUR DATES THAT JT PROVIDED? CORRECT.
AND, AND I ALSO BELIEVE A, A FEW OF THEM DON'T HAVE COMMITTEES SET UP.
SO THEY AREN'T, UM, NECESSARILY GONNA BE FILING THE, THE FOUR SIXTY'S DEPENDING ON, DEPENDING ON HOW MUCH THEY FUNDRAISE AND SPEND.
AND SO THE AD HOC WOULD BE MEETING, I DON'T KNOW, I'M JUST GONNA THROW OUT DATES ON THE 26TH OF JANUARY, FOR EXAMPLE, ON THE 23RD OF FEBRUARY, ON THE 2ND OF MARCH AND ON THE 1ST OF AUGUST, SOMETHING LIKE THAT.
SOMEWHERE AROUND IN THERE? YES.
UM, I WOULD VOLUNTEER TO BE IN THIS AD HOC FOR THE PRE-ELECTION.
PRIMARY FILINGS PRELIM PRIMARY.
IS THERE ANYONE THAT WOULD LIKE TO JOIN? COMMISSIONER NORVILLE.
COMMISSIONER COLEMAN? I'LL JOIN AS WELL.
I JUST WANT A SUBSTANTIVE POINT.
THE AD HOC IN MY UNDERSTANDING IS NOT ACTUALLY GOING TO FIND THAT THE FILINGS
[01:35:01]
ARE IN COMPLIANCE BECAUSE THE AD HOC DOESN'T NECESSARILY HAVE THAT EXPERTISE, BUT THEY WILL BE LOOKING FOR ANOMALIES AND REPORTING THE ANOMALIES.BUT PROBABLY A BETTER WAY TO SAY IT.
I JUST, I JUST WANTED TO MAKE SURE BECAUSE I, I THINK WE'VE TALKED ABOUT THAT.
PROBABLY A BETTER WAY OF THAT, THAT, THANK YOU.
THAT WAS A BETTER WAY OF SAYING IT.
ANYONE ELSE WANNA VOLUNTEER? I THINK EVERYONE ELSE IS ON IT WORK GROUP ALREADY, SO, OKAY.
SO THE MOTION THEN IS TO APPOINT COMMISSIONER ANNOVA AND COMMISSIONER COLEMAN TO AN AD HOC AND YOU WORK BETWEEN YOURSELVES AND JJ YOU'RE GONNA WORK WITH THEM ON THIS ONE RIGHT? TO GET THEM THE REPORTS AND YEAH, I, I CAN WORK WITH YOU GUYS TO SHOW YOU HOW TO ACCESS ALL OF THEM.
AND THEN TAYLOR, YOU WOULD BE AVAILABLE TO SUPPORT THEM ALSO OR WOULD HEATHER BE FIRST? UM, I BELIEVE THAT WE TALKED ABOUT STAFF NOT GETTING INVOLVED INVOLVED, RIGHT.
UM, I CAN MAKE SAFE MYSELF AVAILABLE FOR QUESTIONS.
UM, I AM CURRENTLY SPORTING TWO OF THE OTHER AD HOCS, SO, UM, SO WE PROBABLY, I THINK SCHEDULE TIME IF WE HAVE QUESTIONS AND I CAN TALK THROUGH IT WITH YOU, BUT NOT ATTEND ALL OF YOUR MEETINGS IF THAT'S OKAY.
BUT MAYBE YOUR OFFICE CAN DO A PRELIM WITH THEM ON ON WHAT'S TO GO OVER WHAT THE RULES ARE.
I, I THINK WE CAN PROBABLY SCHEDULE SOME TIME WITH MONIQUE OR PHILIP FROM MY OFFICE TO, UM, GO OVER EVERYTHING.
SO THAT WOULD BE APPOINTING COMMISSIONER NOVE AND COMMISSIONER COLEMAN.
COULD UH, ANY MORE PUBLIC COMMENT GO TO VOTE? OKAY, THE MOTION CARRIES.
CAN I HAVE A MOTION ON A RECOMMENDATION TO DISCUSS ANTICIPATED AD
[10. 24-51687 Recommendation to discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve, create or reauthorize Ad Hoc Committees. Suggested Action: Approve recommendation. ]
HOC COMMITTEES FOR UPCOMING PROJECTS? AND IF APPROPRIATE, TAKE ACTION TO DISSOLVE, CREATE OR RE AUTHORIZE AD HOC COMMITTEES? I HAVE A MOTION BY COMMISSIONER D BENEDICTUS AND COMMISSIONER SHOTWELL.SO I THINK BASED ON OUR DISCUSSIONS TODAY, WE ARE NOT DISSOLVING EITHER OF OUR TWO STANDING AD HOCS.
WE JUST REAUTHORIZED THEM IN DECEMBER, DIDN'T WE? MM-HMM,
I THOUGHT MAYBE I DREAMED THAT.
SO, UM, AND I DON'T THINK WE'RE REALLY LOOKING AT SETTING UP ANY NEW ONES RIGHT NOW.
UM, AND I KNOW COMMISSIONER SHOTWELL, YOU HAD TALKED ABOUT THE OTHER ONE THAT YOU WANTED TO LOOK AT AT THE AUTHORITY, BUT I, I THINK LET'S WAIT UNTIL THE SPRING TO SET THAT UP SO WE CAN GET THROUGH SOME OF THIS OTHER WORK AND THAT WOULD GIVE, THAT WOULD GIVE US, SO WHAT, WHAT WE WERE TALKING ABOUT, COMMISSIONER COLEMAN IS, UM, COMMISSIONER SHOTWELL, COMMISSIONER WEISS AND MYSELF WILL TERM OUT IN JULY OF 2025 THAT WE SET UP A WORK GROUP BETWEEN THE THREE OF US BECAUSE WE WILL BE LEAVING TO LOOK AT THE DUTIES AND AUTHORITIES OF THE COMMISSION AND ON OUR WAY OUT MAKE RECOMMENDATIONS ON WHERE WE THINK THE DUTIES AND INDEPENDENCE OF THIS COMMISSION NEEDS TO BE STRENGTHENED FOR THIS COMMISSION TO SEND TO THE CITY COUNCIL.
AND THAT WOULD STILL GIVE US ABOUT A YEAR, UH, QUESTION.
DOES IT MAKE SENSE FOR THAT TO PROCEED OR FOLLOW? I DON'T KNOW THE ANSWER.
IT'S PROBABLY A PRESUMED FOLLOW THE, UH, THE OFFSITE OR THE STRATEGY SESSION THAT WE HAVE, UH, THAT WE'RE PLANNING ON SCHEDULING FOR APRIL.
SO I'M, I'M THINKING LIKE MAY, JUNE WE WOULD SET THIS UP.
SO THAT WOULD BE, I WOULD SEE IT FOLLOWING.
ANY OTHER COMMENTS ON THIS ITEM? I HAD ONE.
UM, I SUPPORT THE IDEA OF HAVING THAT, UM, AD HOC IN THE FUTURE.
I I DO THOUGH FEEL THERE IS A NEED TO HAVE THIS COMMISSION START THINKING ABOUT HOW IT'S GOING TO DEAL WITH THINGS THAT ARE BROUGHT TO ITS ATTENTION.
I I'M, I I DON'T FEEL LIKE WE'RE, WE HA ARE, WE HAVE CLARITY ON THAT AND I, I'M NOT SURE IF IT SHOULD COME FROM AN AD HOC, I'M NOT SURE IF, UM, TAYLOR SHOULD OR SOMEBODY ON STAFF SHOULD MAKE A RECOMMENDATION TO US.
BUT, UM, YOU KNOW, COMPLAINTS HAVE BEEN IN SEVERAL SITUATIONS, COMPLAINTS HAVE BEEN FORWARDED TO US AND WE, WE, WE DON'T HAVE, WE DON'T HAVE A, I DON'T FEEL LIKE WE HAVE A CLEAR, UM, OUTLINE OF HOW TO, TO HOW TO, TO HANDLE THEM.
AND OF COURSE THERE THEY DON'T ALL FALL IN THE SAME, IN THE SAME CATEGORIES.
[01:40:01]
SO I'M NOT SURE THAT WE HAVE TO ADDRESS THIS TODAY, BUT I THINK THERE MIGHT BE SOME WORK TO BE DONE ON THAT BEFORE THERE'S ANY CHANGES IN WHAT THE CHARTER SAYS OR, OR WHAT HAPPENS WITH THE, THE COMMISSION AS A, AS A WHOLE.PEOPLE ARE AWARE, THERE'S AN ETHICS COMMISSION AND SO THEY COME AND TELL US ABOUT THINGS AND, AND WE'RE SORT OF NOT, WE DON'T REALLY HAVE IT TOGETHER
SO I THINK WE DO HAVE IT TOGETHER.
I I WOULD, I'M NOT BEING CRITICAL.
NO, I WOULD, I I WOULD BEG TO DIFFER WITH YOU IN THAT, UM, YOU KNOW, THERE, WHEN PUBLIC COMMENT COMES, WE DON'T ADDRESS IT IN THE MEETING BECAUSE IT'S NOT ON THE AGENDA.
THAT DOESN'T MEAN THAT YOU WON'T SEE IT ON THE AGENDA NEXT MONTH.
WELL, AND I THINK, DID THE, DID THE LETTER TO THE LAST PUBLIC COMMENT GO OUT TO ALL OF THEM? I HAVEN'T BEEN THROUGH MY EMAIL.
SO I THINK WE ARE, I, I BEG TO DIFFER.
WE ARE DEALING WITH QUESTIONS THAT COME UP TO US.
WE ARE RESPONDING TO PEOPLE THAT WE HAVE AND ISSUES THAT HAVE BEEN RISEN.
AND IF YOU'RE TALKING ABOUT THE PUBLIC COMMENT THAT CAME TO US TODAY, YOU WILL SEE IT ON THE AGENDA NEXT MONTH.
SO WE DO HAVE A WAY OF, OF DEALING WITH IT AND ADDRESSING IT.
WELL I THINK IT WOULD BE GOOD TO HAVE MORE, HAVE A DISCUSSION ABOUT WHAT, WHAT THE, WHAT THE OPTIONS ARE.
WHEN THOSE THINGS, THOSE THINGS COME IN, WE CAN HAVE IT IN DIFFERENT WAYS THAT IT COULD, THAT IT, IT IT COULD BE HANDLED BECAUSE, BECAUSE AT LEAST I AM NOT THAT COMFORTABLE WITH, WITH HOW HOW THIS IS, IS BEING HANDLED.
I, I DON'T KNOW WHAT'S GONNA BE ON THE AGENDA NEXT.
SO THIS IS SOMETHING I WOULD LIKE TO HAVE BE ON THE AGENDA NEXT IS TO TALK ABOUT JUST SYSTEMATICALLY HOW, SO WE CAN TALK ABOUT IT AS PART OF THAT ITEM.
YOUR, YOUR COMMENT IS, IS NOTED.
ONE THING THAT I'VE WONDERED FOR, WELL, A COUPLE THINGS.
ONE, I THINK IN TERMS OF HOW THE COMMISSION HAS ACTED ON PRIOR MATTERS, UH, GOING BACK A COUPLE OF YEARS WHERE WE'VE RECEIVED, UH, BRIEFINGS OF WHAT COUNCIL OUTSIDE COUNCIL AND WHAT'S BEEN PRESENTED TO THE FAIR POLITICAL PRACTICES COMMISSION OR THEN THE FAIR POLITICAL PRACTICES COMMISSION'S ACTUAL INVESTIGATION.
UM, MY QUESTION THOUGH, OR IS MORE ALONG THE LINE OF, YOU KNOW, CAN WE HAVE JUST A REGULAR AGENDA TOPIC AT THE END, UM, FOR ANY DISCUSSION OF PUBLIC COMMENT THAT HAS COME IN, IS THAT ALLOWED? AND I DON'T KNOW WHAT'S ALLOWED IN TERMS OF, UH, PROCESS.
CAN I THINK ABOUT THIS AND RUN THROUGH THE SCENARIO? YEAH, WE CAN TALK ABOUT IT NEXT MONTH.
AND THAT WE'RE, I LIKE, I NEED TO LIKE THINK ABOUT IT WHEN A BUNCH OF PEOPLE AREN'T STARING AT ME ABOUT WHAT THE IMPLICATIONS ARE
BUT I WANT TO GIVE IT FAIR CONSIDERATION BEFORE I LAND ONE WAY OR ANOTHER.
AND I THINK AS YOU'RE CONSIDERING IT, I GO BACK TO WHAT YOU'VE ALWAYS TOLD US IS THAT THE AGENDA IS A NOTICE TO THE PUBLIC OF WHAT IT'S WE'RE GOING TO BE DISCUSSING.
AND SO IF WE GET, UH, UH, ONLINE COMMENT IN THAT DAY THAT, THAT THAT ADDRESSES A SPECIFIC ISSUE, THAT THERE MAY BE OTHER PEOPLE THAT ARE INTERESTED IN, IF THEY LOOKED AT OUR AGENDA, THEY WOULD HAVE NO WAY THAT WE WERE GONNA DISCUSS IT.
SO THIS WAY WE GOT A PUBLIC COMMENT IN TODAY.
UM, I'VE ALREADY HAD A TALK WITH TAYLOR ABOUT PUTTING IT ON THE AGENDA NEXT MONTH AND I WAS GONNA RAISE IT SO THAT YOU ALL KNOW THAT IT'S ON THE AGENDA NEXT MONTH.
AND THEN THAT WAY IT WILL BE NOTICED AND THE PUBLIC WILL KNOW THAT WE PLAN ON TAKING UP THAT TOPIC THAT SOMEBODY IN THE PUBLIC HAS COMMENTED ON AN ISSUE AND THAT, THAT WE PLAN ON SEEING WHAT WE MIGHT DO TO LOOK AT IT.
AND IF THERE ARE OTHER MEMBERS OF THE PUBLIC THAT HAVE A CONCERN ON THAT ISSUE, THEY KNOW BY LOOKING AT OUR AGENDA TO SHOW UP.
BUT THAT'S ALWAYS THE BASIS THAT WE'VE OPERATED FROM, IS THAT OUR AGENDA IS TRANSPARENT SO THAT EVERYONE KNOWS EVERYTHING THAT WE'RE GOING TO DISCUSS HERE AND THEY HAVE THE OPPORTUNITY TO COME AND PROVIDE US WITH THEIR INPUT ALSO.
THAT'S THE PERFECT, THAT'S THE PERFECT ANSWER.
EVERY OTHER ATTORNEY I WORKED WITH ON BROWN ACT ISSUES OVER MY CAREER, THAT'S THE RIGHT ANSWER.
I THINK YOU CAUGHT ME OFF GUARD, BUT THAT'S THE RIGHT ANSWER.
ARE THERE ANY OTHER COMMENTS ON THIS? ANY PUBLIC COMMENT? ALL RIGHT.
CAN WE HAVE THE VOTE ON THE ITEM PLEASE? AND
[01:45:01]
THE ITEM CARRIES.THE LAST ITEM IN THE AGENDA IS THE OPPORTUNITY FOR ANY MEMBER
[PUBLIC COMMENT Opportunity to address the Ethics Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Chair.]
OF THE PUBLIC TO ADDRESS THE COMMISSION ON NON AGENDA ITEMS. EACH SPEAKER IS LIMITED TO THREE MINUTES TO MAKE THEIR COMMENTS.WAS THERE ANYTHING ELSE YOU WANTED TO ADD? ALL RIGHT, WELL THANK YOU AGAIN FOR JOINING US.
[ANNOUNCEMENTS]
NOPE.TO DO A LITTLE WELCOME RECEPT PRIVATE REC WELCOME RECEPTION FOR OUR NEW COMMISSION AND STAFF
[ADJOURNMENT]
AND WE WILL SEE EVERYONE NEXT MONTH.