Mar 13, 2024 Ethics Commission

UM, FIRST OF ALL, I WANT TO, I COMMEND THE WORK ON THOSE AUDITS.

I READ THE, UH, QUEEN MARY ONE COVER TO COVER, UH, EXTREMELY TROUBLING, UM, BUT GLAD THAT THE WORK WAS DONE.

UM, KEEP DOING THAT WORK.

IF ANYTHING, THERE'S AN ARGUMENT FOR YOU NEEDING MORE PEOPLE.

UH, I SEE A LOT OF HEAD NODDING OVER THERE.

UH, JUST LOOKING AT YOUR STAFFING, YOU GET A LOT OF, UM, I KNOW HOW MUCH WORK GOES INTO SOMETHING LIKE THAT.

UH, A COMMENT, UH, ALONG WITH, UH, WHERE BOBBY WAS SAYING, SORRY, COMMISSIONER P*****K ON PARTNERING WITH THE ETHICS OFFICE, UM, ONE OF THE THINGS THAT STRUCK ME, UNKNOWN CALLER BY, UH, YOUR PRESENTATION, IT'S VERY GOOD, BY THE WAY, UH, BUT THE, THE COMMENT ON CITY FRAUD VERSUS NON-CITY FRAUD.

UM, I THINK, UH, KNOWING THE WORK THAT SOME OF THE AD HOCS ARE DOING ON POLICY, ORDINANCE, PROCEDURE, ET CETERA, AND, AND BUILDING MATERIALS, I THINK, UM, FAMILIARIZING EMPLOYEES WITH THE CONCEPT OF FRAUD, WASTE, AND ABUSE IS EXTREMELY IMPORTANT.

UH, 'CAUSE MOST EMPLOYEES, THEY, THEY UNDERSTAND TIME CARD FRAUD, BUT THERE'S SO MANY OTHER ABUSES THAT I THINK PROBABLY GO THROUGH YOUR LINES, UM, AND JUST, IT'S JUST FEEDBACK ON THE PRESENTATION TO EMPHASIZE, AND MAYBE, I DON'T KNOW IF IT'S APPROPRIATE TO PUT OUT EXAMPLES OF, YOU KNOW, TIMEKEEPING, FRAUD, THE DIFFERENT TYPES OF, AS YOU SAID, THE, UH, VEHICLE, THE, UH, MISREPRESENTATION OF MATERIALS AROUND OR DOCUMENTS WITH VEHICLES, ET CETERA.

THOSE ARE THE MORE COMMONPLACE THINGS THAT, UH, EMPLOYEES ARE LIKELY TO REPORT.

AND I WAS CURIOUS, OUT OF YOUR 42 REPORTS, UM, DO YOU IDENTIFY THE SOURCE, FOR EXAMPLE, IS THERE A PULL DOWN VENDOR, EMPLOYEE, CITIZEN, YOU KNOW, OR, UH, WHAT, WHO, WHO'S THE STAKEHOLDER MAKING THE REPORT, EVEN IF ANONYMOUS? DO YOU HAVE ANY KIND OF GRANULARITY INTO THAT DATA? UH, UH, WE DO.

UM, BUT UNFORTUNATELY THAT IS SOMETHING THAT THE COMPLAINANT COMPLETES THEMSELVES.

ON SOME CASES WHERE THERE'S FINANCIAL, UH, CONCERNS.

AND SO, UM, THEY SOMETIMES CONFUSE, SO, SO THE CHOICES ARE, ARE YOU A EMPLOYEE OR A NON-EMPLOYEE? OKAY.

AND SOMETIMES THEY'LL CONFUSE THAT AS, WHO AM I REPORTING ON? RIGHT.

AND SO THEY COULD BE AN OUTSIDER REPORTING ON AN EMPLOYEE AND THEY'LL MARK THEMSELVES AS AN EMPLOYEE, RIGHT? SO IT'S NOT RELIABLE IN THAT REGARD.

SOMETIMES WE CAN FIGURE IT OUT BASED OFF OF WHAT'S WRITTEN.

THIS HAS TO BE AN EMPLOYEE, ONLY AN EMPLOYEE WOULD KNOW THIS LEVEL OF DETAIL.

BUT WE DON'T WANT TO ASSUME, I, I AGREE WITH NOT MAKING THE ASSUMPTION.

ALVIN, I WOULD CHALLENGE, UH, TO SEE IF THE TOOL CAN, IF YOU CAN, UH, ELICIT MORE INFORMATION FROM THE CALLER.

'CAUSE IT WOULD BE HELPFUL TO KNOW, UH, AT LEAST FOR US, UM, I'D LIKE TO THINK THAT THE MAJORITY OF THE CONCERNS COME FROM EMPLOYEES, UH, BECAUSE THAT, THAT IS ONE OF THE, UM, WHEN I THINK OF THE, UH, THE AUDIT THAT WE HAD PREVIOUSLY, UH, WE WANNA MAKE SURE THAT THE EMPLOYEES ARE KNOW, THEY KNOW THAT THAT IS AVAILABLE TO THEM AND THAT IT'S NOT JUST FOR THE PUBLIC.

UM, LET'S SEE, THOUGHTS, UM, AS TO THE, UM, I NOTICED THAT YOU MENTIONED REIMBURSEMENT OR, UH, THERE'S SOME, UM, RECOMPENSE MADE

[00:15:01]

ARE THERE ACCOUNTING ADJUSTMENTS DONE AFTER THE FACT ALSO TO MAKE SURE THAT THE RECORDS ARE COMPLETE AND MOVING THE MONEY BACK TO WHERE IT SHOULD HAVE BEEN OR NOT? UH, WHEN YOU HAVE A FINDING, THAT SPECIFIC CASE IS, UM, ONE THAT RELATES TO A PUBLIC BENEFIT PROGRAM.

AND IT'S IMMATERIAL TO, UH, THE CITY'S ACCOUNTING.

UM, I, I WOULD IMAGINE THAT THERE ARE, UH, ADJUSTING ENTRIES, BUT YOU KNOW, WE'RE, WE'RE NOT TALKING ABOUT, UH, SIGNIFICANT SUMS OF MONEY LIKELY DI MINIMIS.

BUT IN THE CASE OF, LIKE, FOR EXAMPLE, UH, PAYROLL OR TIMEKEEPING, UH, WE, UH, MAKE SURE THAT THE RECORD IS CORRECT AFTER WE HAVE SOME WRONGDOING THERE.

THAT'S CORRECT.

ALRIGHT.

UH, I THINK THAT'S IT FOR ME AND A GREAT PRESENTATION.

AS ALWAYS, ALWAYS LOOK FORWARD TO SEEING YOU, YOU BOTH.

AND THANK YOU FOR YOUR COMMENTS.

THEY'RE WELL NOTED HERE.

SO COMMISSIONER WEISS.

UH, THANK YOU.

IT'S, IT'S ALWAYS HELPFUL TO, TO GET THIS INFORMATION, UM, PERIODICALLY AND APPRECIATE YOUR PUTTING IT ALL TOGETHER.

UM, I HAD A, A QUESTION ABOUT OVERALL, IS THE NUMBER OF COMPLAINTS THAT YOU RECEIVE THE SAME, MORE OR LESS AS THE NUMBER OF COMPLAINTS THAT YOU'RE, YOU'RE CLOSING IN A YEAR? IT DEPENDS.

UM, AND, AND THERE IT DEPENDS ON THE, UH, COMPLEXITY OF THE CASE.

IT DEPENDS ON IF WE'RE, UH, RELYING ON ANOTHER PARTY TO COMPLETE THE REVIEW, SUCH AS ANOTHER DEPARTMENT OR AN OUTSIDE AGENCY.

THOSE CASES CAN THEN SIT FOR, UH, MORE THAN A YEAR.

SO, UM, YOU KNOW, THEORETICALLY WE TRY AND CLOSE EVERY CASE AS SOON AS WE CAN, BUT SOME CASES JUST DRAG ON.

UM, I, I WILL SAY THAT WHILE WE REPORT ON THE NUMBER OF CASES CLOSED THE PAST YEAR, WE DID SEE A SIGNIFICANT INCREASE IN THE NUMBER OF CASES RECEIVED, WHICH THEN, UM, UH, AS WE, YOU KNOW, WE'VE GOT A LOT GOING ON AND SO, UH, THERE MAY BE A BACKLOG MM-HMM.

, SO IT MAY NOT BE REPRESENTATIVE ON A ONE-TO-ONE, UM, JUST BECAUSE OF THE AMOUNT OF TIME IT MAY TAKE TO CLOSE A CASE.

INFORMATION TO THE EXTENT POSSIBLE.

I, I THINK IT MIGHT BE USEFUL IN THE, IN THE FUTURE TO ALSO, UM, REPORT OUT THE NUMBER OF CALLS YOU'RE RECEIVING AND MAYBE GIVE SOME IDEA OF WHAT THE RANGE OF TIME IS AND THE BACKLOG AND STUFF LIKE THAT.

AND THAT'S PARTLY BECAUSE I THINK THAT HAS TO DO WITH, UM, THE, THE STAFFING OF, OF YOUR OFFICE OR WHOMEVER'S GOING TO BE DOING THE INVESTIGATIONS AND THE FOLLOW UP ON THE, ON THE COMPLAINTS.

SO I, I THINK THAT MIGHT BE AN ADDITIONAL MEASUREMENT THAT WOULD, WOULD BE INSTRUCTIVE.

UM, ON THE OTHER END, I, I NOTICED THAT SOMETIMES CASES END BECAUSE A COMPLAINT IS WITHDRAWN.

AND I WONDERED WHAT YOU CAN TELL US ABOUT HOW THAT HAPPENS.

DOES THE PERSON CALL BACK AND SAY, OH, I DIDN'T REALLY MEAN TO SAY THAT.

UM, OR, OR, I, I'M NOT QUITE UNDERSTANDING HOW ONCE THEY'VE SPOUTED OUT, WHATEVER THE PROBLEM IS, IT GETS TAKEN BACK AND IF YOU'RE PARTWAY THROUGH AN INVESTIGATION AND IT LOOKS LIKE MAYBE THERE'S SOMETHING THERE, DO YOU CONTINUE ANYWAY? UM, AND THESE CASES, UM, ALMOST ALWAYS ARE VIA TELEPHONE CALL TO THE HOTLINE.

AND, UM, WE RECEIVE THE WRITTEN NOTES FROM THE HOTLINE OPERATOR, AND THE WRITTEN NOTES WILL LITERALLY SAY PARTWAY THROUGH, UM, THE COMPLAINANT, UH, DECIDED TO WITHDRAW, AND SO THEREFORE, UM, NO ADDITIONAL FOLLOW UP WAS MADE.

SO, OH, SINCE IT'S A, A CASE THAT CAME THROUGH OUR HOTLINE, WE FEEL THAT WE SHOULD BE, UH, ACCURATE IN REPORTING IT, EVEN IF IT IS WITHDRAWN.

I SEE.

BUT IT, IT ISN'T, WHEN YOU TALK ABOUT THIS WITHDRAWAL, THEN IT'S NOT THAT YOU GET PARTWAY THROUGH AN INVESTIGATION AND THEN ALL OF A SUDDEN THE COMPLAINANT, UM, SAYS THEY DON'T WANNA, THEY'VE TAKEN BACK WHAT THEY SAID TWO MONTHS AGO OR SOMETHING LIKE THAT.

N NO.

UM, WE, WE, WE HAVEN'T HAD THAT HAPPEN, BUT WE HAVE HAD SITUATIONS WHERE, UH, THE COMPLAINT WAS SUMMARIZED, UM, AND WAS ACTUALLY PROVIDED TO US BY OUR HOTLINE OPERATOR.

BUT AT THE VERY END, IT WILL ALSO SAY THE COMPLAINANT, UM, WOULD LIKE TO WITHDRAW, BUT THERE'S ALREADY INFORMATION THERE.

SO WE THEN FEEL STILL A NEED THAT, YOU KNOW, IF THERE IS INFORMATION, THEN WE NEED TO DO SOMETHING WITH IT.

OBVIOUSLY THERE'S NO WAY FOR US TO CONTACT THAT COMPLAINANT SINCE THEY DON'T CHOOSE TO, UH, DO ANY TYPE OF FOLLOW UP.

SO IN, IN THOSE SITUATIONS, IF THERE IS AN ACTUAL COMPLAINT, EVEN IF THE COMPLAINANT WILL LIKE IT TO BE WITHDRAWN, WE WILL STILL ACT ON THAT

[00:20:01]

YEAH, THE, THE OTHER THING I WAS CONCERNED ABOUT A LITTLE BIT WAS WHETHER THERE WAS SOME SORT OF, UM, MAYBE RETALIATION GOING ON AGAINST THE PERSON THAT'S MAKING THE COMPLAINT, THAT'S CAUSING THEM PARTWAY THROUGH TO, TO, YOU KNOW, CHANGE THEIR IDEAS.

SO I'M JUST TRYING TO SEE WHERE THE OPENINGS MIGHT BE FOR IMPROVEMENT IN THE, IN THE PROCESS, BUT IT DOESN'T SOUND LIKE THAT'S REALLY THE, THE ISSUE.

SO ESPECIALLY IF YOU'RE CONTINUING, IF YOU HAVE DETERMINED THERE'S SOMETHING SIGNIFICANT TO, TO LOOK INTO.

UM, I THINK THAT'S ALL THE, THE QUESTIONS THAT I HAVE.

THANK YOU VERY MUCH FOR YOUR HELP.

AND JUST FOR THOSE WHO ARE LISTENING, AND ALSO TO LET YOU KNOW AS PART OF OUR EDUCATIONAL AND PROMOTIONAL, UH, MATERIALS REGARDING OUR FRAUD HOTLINE, UM, THERE WE EMPHASIZE THAT THERE'S THE WHISTLEBLOWER STATUTE THAT PROTECTS WHISTLEBLOWERS FROM RETALIATION.

COMMISSIONER SHOTWELL.

I WANNA ECHO THE PRIOR COMMISSIONERS, UH, AND THE VICE CHAIR IN THE SENSE THAT I THINK EXCELLENT REPORT, AND I DO VERY MUCH APPRECIATE THE WORK THAT YOUR OFFICE HAS DONE.

I THINK THERE'S SOME EXCELLENT WORK THAT THE OFFICE HAS DONE AND IS DOING.

UM, COUPLE OF QUESTIONS, UH, WITH REGARD TO THE QUESTIONS THAT COMMISSIONER WEISS WAS ANSWERING, UH, ASKING, UH, WITH REGARD TO WITHDRAWALS, DOES THAT HAPPEN? DO, DOES THE, UM, TIPSTER, YOU KNOW, CALL BACK TO THE HOTLINE AND ASK TO BE WITHDRAWAL? OR IS IT A WITHDRAWAL THAT TAKES PLACE AT THE END OF THE CALL THAT THEY'RE ON? I WASN'T CLEAR TO ME, I, I BELIEVE IT'S THE LATTER.

UM, SIMPLY BECAUSE, UH, IF, IF YOU CALL IN A CASE, YOU'RE ASSIGNED A CASE NUMBER THAT ALLOWS THEM TO CALL BACK AT A LATER POINT, UH, WITH THAT CASE NUMBER, AND IF WE HAD ANY QUESTIONS, WE COULD POST IT TO THE SYSTEM AND THE OPERATOR READ OUT THOSE QUESTIONS TO THAT PERSON, SO THAT WAY THAT PERSON DOESN'T NEED TO LEAVE AN EMAIL ADDRESS OR A PHONE NUMBER.

IT'S, UH, ON THEIR OWN FREE CHOICE TO CALL BACK IN.

UM, MY GUESS IS THAT, UH, THEY DID NOT CALL BACK IN.

INSTEAD IT WAS DURING THE INITIAL CALL, UH, BECAUSE NO FURTHER INFORMATION WAS PROVIDED TO THAT TIPSTER, MEANING NO CALLBACK CASE NUMBER WAS PROVIDED.

THAT HELPS.

WITH REGARD, SO YOU MENTIONED CREDIT CARD FRAUD, UH, CREDIT CARD FRAUD IS OUTSIDE OF YOURS, AND I THINK EVEN THE CITY'S JURISDICTION, AND I HAD TROUBLE UNDERSTANDING THAT.

ARE THESE CARDS THAT ARE, UM, ARE THEY THE CITY'S CARDS THAT ARE HELD BY CERTAIN EMPLOYEES? NO, IT'S SOMEONE WHO LOOKED AT THEIR CHASE CREDIT CARD AND NOTICED AN UNUSUAL TRANSACTION.

UM, AND THEY'RE QUESTIONING THAT TRANSACTION, LIKE YOUR OWN PERSONAL CREDIT CARD.

AND THEY CALL IN SAYING, I NOTICED AN UNUSUAL TRANSACTION ON MY CREDIT CARD STATEMENT.

WE WOULD TELL THEM, PLEASE CONTACT YOUR OWN CREDIT CARD COMPANY, UH, WITH RESPECT TO PURCHASE CARDS ISSUED BY THE CITY.

THOSE, UH, ISSUES WOULD BE WITHIN OUR PURVIEW BECAUSE IT WOULD BE FRAUD, WASTE ABUSE AGAINST THE CITY.

THAT'S WHAT I WOULD'VE EXPECTED.

UM, MATTER WHAT IS A, AND I KNOW I, YOU'VE COVERED THIS IN A PRIOR PRESENTATION AND, AND PROBABLY EVEN TODAY, UH, AN EXAMPLE OF MATTERS.

I I CONTINUE TO BE TROUBLED BY MATTERS THAT ARE REFERRED TO THE DEPARTMENT.

UH, WHAT'S AN EXAMPLE OF THOSE? AND THEY'RE MANAGED BY THE AOS IN THOSE DEPARTMENTS.

AND THE QUESTION IS TO WHAT EXTENT THE AOS ARE GETTING CONSISTENT TRAINING IN ORDER TO BE ABLE TO INVESTIGATE THESE AS OPPOSED TO THE, THE, THE EXPERTISE THAT THE AUDITOR'S OFFICE HAS IN ACTUALLY CONDUCTING INVESTIGATIONS.

SO IF IT'S SOMETHING THAT IS, FOR EXAMPLE, AN EMPLOYEE IS SAYING, MY COWORKER CAME INTO THE OFFICE 15 MINUTES LATE YESTERDAY AND DIDN'T, UH, USE THE RIGHT TIME CODE TO, AND THEY SAID THEY WORKED NINE HOURS WHEN THEY WORKED ONLY EIGHT HOURS AND 45 MINUTES.

UM, SOMETHING TO THAT LEVEL, WHILE IT IS A POTENTIAL, UM, ISSUE WITH TIMEKEEPING, UM, JUST THE MAGNITUDE OF IT WOULD BE SOMETHING THAT WE WOULD FORWARD TO THE DEPARTMENT TO HANDLE.

UM, AND, AND IN THAT CASE, WE WOULD THEN PROVIDE THEM WITH A, A SERIES OF QUESTIONS THAT WE WANT THEM TO ANSWER.

YOU KNOW, DID THE SUPERVISOR, UH, WAS THE SUPERVISOR AWARE AT THE TIME, UM, YOU KNOW, HAVE YOU INTERVIEWED OTHER EMPLOYEES, BASICALLY TRYING TO GET THEM TO UNDERTAKE INVESTIGATIVE STEPS THAT WE WOULD'VE DONE OURSELVES? HAD IT BEEN SOMETHING MORE PERVASIVE OR OF GREATER MAGNITUDE? OKAY.

WE ATTACH QUESTIONS FOR THEM TO FOLLOW UP WITH AS WELL AS, UH, A DATE FOR THE, FOR THE DISPOSITION OF THAT CASE, FOR THEM TO GET BACK WITH US BY A SPECIFIC DATE ON THE DISPOSITION OF THE CASE AS IT'S BEEN HANDLED, AND HOW IT'S BEEN HANDLED AND WHAT THE DISPOSITION IS.

UM, YES, BECAUSE WHEN WE FORWARD THEM TO THE DEPARTMENTS,

[00:25:01]

SO WE FEEL CONFIDENT THAT THEY'RE BEING FOLLOWED UP ON AS A RESULT OF OUR TRACKING OF THE CASES TO THE DEPARTMENTS AND THEM REPORTING BACK.

I, I, THAT GETS TO MY NEXT QUESTION, SO THANK YOU VERY MUCH FOR THAT.

THE, UM, IT, I IMAGINE SOME OF THESE MIGHT BE JUST WORKPLACE ENVIRONMENT RELATED ISSUES AND THINGS ALONG THAT LINE.

UM, IS THERE ANY, UH, UH, EFFORT OR EVEN A NEED, IS THERE AN ALIGNMENT BETWEEN WHAT YOU'RE DOING AND THE WORK THAT YOU, THE WHAT YOU RECEIVE THROUGH THE AUDIT HOTLINE, AUDIT HOTLINE AND HOW THOSE ARE MATTERS ARE MANAGED AND THE ANNUAL AUDIT PLAN THAT YOU CONDUCT, DOES IT, DOES THE HOTLINE, IS IT INFLUENCING THE AUDIT PLAN FOR THE SUBSEQUENT YEAR? UH, YES.

I WOULD SAY THAT IT DOES.

FRAUD, UH, IS A TOP PRIORITY IN OUR OFFICE.

AND IF THERE IS, UM, A LEGITIMATE, VALID CASE, UH, THAT SHOWS THERE, WE HAVE EVIDENCE TO GO ON, THAT WOULD DEFINITELY RISE TO A PRIORITY OF OUR WORK.

AND IF YOU SEE A TREND IN A CERTAIN PARTICULAR SET OF AREAS, AND THOSE ARE THE TYPES OF ISSUES THAT YOU MAY SET FOR A MORE DETAILED AUDIT? MM-HMM.

THANK YOU, ERIN NOVE.

THANK YOU CHAIR.

UM, THANK YOU, UH, FOR BEING WITH US AGAIN ANOTHER YEAR.

UM, AND THANK YOU FOR THE REPORT.

I HAVE A FEW QUESTIONS.

UM, IN RESPECT TO YOUR CLOSED CASES FOR 2023, UM, FOR EXAMPLE, NUMBER ONE, CASE 8 37, THE LAST COLUMN IS NUMBER OF ACTION ITEMS NINE.

CAN YOU TELL ME WHAT I BELIEVE, I KNOW WHAT THAT MEANS, BUT I DON'T WANNA MAKE AN ASSUMPTION.

WHAT DOES NINE THE NUMBER NINE MEAN? WHAT DOES THAT ENTAIL? AND THOSE ARE THE ACTUAL RECOMMENDATIONS THAT WE HAD ISSUED OR ACTIONS TAKEN BY THE DEPARTMENT, UH, IN TERMS OF DISCIPLINE AGAINST ANY EMPLOYEES.

UH, FOR THAT ONE SPECIFICALLY, THAT'S ACTUALLY OUR PARKING METER COIN COLLECTION AUDIT.

AND THE REASON WHY THERE'S NINE WAS BECAUSE WE DID A FULL BLOWN AUDIT RELATING TO THAT FRAUD HOTLINE TIP.

SO THAT'S ONE OF THE EXAMPLES WHERE WE, UM, RECEIVED THE TIP, IDENTIFIED A HIGH RISK TO THE CITY, AND WHILE NO SPECIFIC FRAUD WAS FOUND OR EVEN ALLEGED TO HAVE OCCURRED, THERE WERE SIGNIFICANT CASH CONTROL WEAKNESSES THAT WE IDENTIFIED THROUGH OUR AUDIT, UM, THAT WE MADE POINTED RECOMMENDATIONS TO THE DEPARTMENT, AND THERE WERE A TOTAL OF NINE RECOMMENDATIONS, SO THEREFORE NINE CORRECTIVE ACTIONS WERE TAKEN.

I'M SO GLAD I ASKED BECAUSE I THOUGHT OF SOMETHING COMPLETELY DIFFERENT, SO THANK YOU.

UM, MY SECOND QUESTION IS, DOES YOUR, UM, OH, UM, I NOTICED THERE WERE NO COMPLAINTS, AT LEAST NOT CLEAR TO ME.

AGAIN, FROM YOUR CLOSED CASES ABOUT A SPECIFIC MANAGER OR SPECIFIC SUPERVISOR, UM, ON ANY OF THESE 51 CASES, DO YOU USE DIFFERENT LANGUAGE TO IDENTIFY A MANAGER OR A SUPERVISOR? FOR EXAMPLE, I SEE CITY DEPARTMENT, I SEE MANAGEMENT, BUT I DON'T SEE MANAGER OR SUPERVISOR.

I, IT'S HARD FOR ME TO BELIEVE THAT THERE WERE NO COMPLAINTS ABOUT A SUPERVISOR OR MANAGER IN 2023.

AND THAT IS BY DESIGN.

UM, WE PURPOSELY TRY TO MAKE OUR SUMMARIES A LEVEL THAT PROVIDES SOME LEVEL OF SPECIFICITY WITHOUT SPECIFICALLY IDENTIFYING THAT SITUATION OR EMPLOYEES OR INDIVIDUALS INVOLVED.

UM, AND, AND THAT IS TO PROTECT THE CONFIDENTIALITY.

SO WHEN YOU USE LANGUAGE LIKE MANAGEMENT OR CITY DEPARTMENT, IT'S POSSIBLE THAT IT WAS A SPECIFIC PERSON IN THAT DEPARTMENT OR A SPECIFIC SUPERVISOR? THAT'S CORRECT.

SAME CAN ALSO APPLY TO CITY EMPLOYEE, SO OKAY.

YOU'LL SEE SOME CITY EMPLOYEE IS USED, UH, ANYTIME IT INVOLVES ANY CITY EMPLOYEE.

YOUR ALLEGATION? THE AFTER THE ALLEGATION IS FOUNDED? YES.

THANK YOU FOR THAT.

UM, AND MY LAST QUESTION, I'M GONNA ASK FOR YOU, UM, DOES YOUR OFFICE RECEIVE A REPORT ABOUT ANY DISCIPLINE AFTER

[00:30:02]

UM, WE ASK AS PART OF OUR REFERRAL PROCESS, UH, OR IF IT'S A COMPLAINT THAT WE'VE DONE, UM, WE'VE INVESTIGATED OURSELVES, UH, WE ASK TO FIND OUT WHAT THAT, UH, WHAT ENDED UP HAPPENING.

UM, AND IF THERE IS ANY DISCIPLINE, WE DO ASK, WELL, PLEASE LET US KNOW WHAT THAT DISCIPLINE WAS SO THAT WE CAN BETTER UNDERSTAND OUR IMPACT.

UM, AND ALSO, YOU KNOW, SANITIZE IT IN A WAY THAT WE CAN MAYBE PUBLICLY REPORT OUT ON IT.

BUT IN THIS CASE HERE, UM, YOU DIDN'T REPORT THE, AT LEAST I DIDN'T SEE ANY INDICATION THAT YOU REPORTED, FOR EXAMPLE, EMPLOYEE, UH, LET GO EMPLOYEE, UM, WAS DEDUCTED ONE DAY OF PAY.

YOU DON'T REPORT 'EM ON HERE.

THAT'S CORRECT.

THAT WOULD BE, UM, THINGS THAT YOU WOULD PROBABLY HAVE TO CHECK WITH HR.

WE, WE JUST SAY CORRECTIVE ACTIONS WERE TAKEN IN THIS AREA, UM, BUT WE DON'T SAY DISCIPLINE WAS HANDED.

IT WAS THIS MUCH FOR HOW LONG, ET CETERA.

AND MY LAST QUESTION, UH, CHAIR ON, UM, NUMBER 26, WHICH IS CASE 1124.

UH, THE SUMMARY INCLUDES, UH, MENTIONS, MANAGEMENT'S DECISION, AND THEN YOUR ACTION TAKEN IS REFERRED TO THE CITY DEPARTMENT.

AM TO UNDERSTAND THAT IT WAS REFERRED TO THAT SAME DEPARTMENT, OR WAS IT REFERRED TO HR? THOSE TYPES OF, UM, QUESTIONS ARE VERY CASE SPECIFIC AND OUR GENERAL PROCESSES TO LOOK AT THE DISTANCE BETWEEN, UH, WHO THAT COMPLAINT IS ABOUT AND WHO WOULD POSSIBLY BE REVIEWING THEIR ACTIONS.

UM, IF IT IS THEIR DIRECT SUPERVISORS, THE DEPARTMENT HEAD, THEN THAT'S SOMETHING WE WOULD PROBABLY REFER TO HR.

IF THE DEPARTMENT HEAD IS FOUR OR FIVE LEVELS OF MANAGEMENT ABOVE, THEN WE COULD PROBABLY FORWARD IT TO THE AO.

SO WE TRY AND GAUGE A SPECIFIC CASE KEEPING IN MIND, UM, YOU KNOW, WHO WOULD BE LOOKING AT IT AND WHETHER OR NOT THERE WOULD BE ANY POTENTIAL CONFLICTS THERE FOR THEM TO BE, UM, CONDUCTING THAT REVIEW.

LIKELY SHOULD GO TO THE CITY ATTORNEY'S OFFICE UNTIL THE CITY SEES, YOU KNOW, THERE'S A CHARTER AMENDMENT THAT GIVES US THE ABILITY TO DO INVESTIGATION ON WRONGDOING AND CAMPAIGN FINANCE.

BECAUSE THAT WAS MY CONCERN AND YOU SAID CONFLICTS TO ME, IT WOULD SEEM LIKE A CONFLICT OF INTEREST IF YOU'RE REFERRING THE MATTER RIGHT BACK TO THE DEPARTMENT THAT'S BEING, UM, THAT'S IN A COMPLAINT.

AND THAT TO ME WOULD NOT MAKE ANY SENSE.

BUT, SO THANK YOU.

THANK YOU CHAIR.

IN THE LIST OF ACTIONS THAT YOU HAD, ONE OF THE THINGS THAT YOU LISTED WAS RECORD KEEPING.

AND I'M WONDERING IF YOU'VE EVER, AND THIS IS KIND OF SEPARATE FROM FRAUD, BUT IF YOU'VE EVER DONE A REVIEW OF HOW THE DEPARTMENTS ARE DOING IN COMPLIANCE WITH THE RECORD DESTRUCTION POLICIES OF THE CITY.

AND THE REASON I ASK IS, LAST MONTH WE HAD A PRESENTATION ON OUTSTANDING PUBLIC RECORD ACTS REQUESTS AND IN REPORTING TO US ON THE NUMBER OF PUBLIC RECORD ACT REQUESTS THAT ARE STILL PENDING, THERE WERE SOME THAT HAD DOCUMENTATION PENDING FROM LIKE 10 YEARS AGO THAT WERE STILL BEING REVIEWED BECAUSE THOSE DOCUMENTS WERE STILL THERE.

SO WE HAD ASKED A QUESTION ABOUT HOW THE CITY IS DOING IN COMPLYING WITH THE DESTRUCTION OF RECORDS IN A TIMELY PROCESS IN ACCORDANCE WITH THE RECORD RETENTION POLICY.

IS THAT SOMETHING YOUR DEPARTMENT WOULD LOOK AT AT SOME POINT IN TIME? UM, YES.

YOU KNOW, IF A REQUEST WAS MADE, WE, WE TAKE ALL REQUESTS AND ADD THEM TO OUR LIST AND LOOK AT IT IN, IN OUR PLAN AND OUR AUDIT PLAN.

UM, WE HAVEN'T DONE THAT IN THE PAST, BUT I THINK THAT WOULD BE SOMETHING THAT OUR OFFICE, UM, IS OPEN TO.

YEAH, WE WERE JUST CONCERNED BECAUSE IT OPENS THE CITY TO LIABILITY AND EXPANDS THE, THE NUMBER OF PUBLIC RECORD ACTS THAT HAVE TO BE RESPONDED TO IF THOSE DOCUMENTS HAVEN'T BEEN DESTROYED IN A TIMELY MANNER.

SO JUST BROUGHT THAT UP AND I APPRECIATE THAT YOU'RE SENDING, UM, QUESTIONS ABOUT ETHICS OR CAMPAIGN FINANCE.

TO US ETHICS DEFINITELY SHOULD GO TO HEATHER TO LOOK AT, BUT WE HAVE NO, WE HAVE NO INVESTIGATIVE POWER WHEN IT COMES TO ISSUES OF CAMPAIGN FINANCE.

WE DO HAVE AN AD HOC THAT WE SET UP THAT IS GOING THROUGH CAMPAIGN FINANCE REPORTS AS THEY'RE BEING FILED AND REFERRING THOSE ON TO THE CITY ATTORNEY'S OFFICE IF WE SEE ANY ANOMALIES.

SO I DON'T KNOW THAT WE ARE ACTUALLY THE APPROPRIATE ENTITY TO RECEIVE QUESTIONS ABOUT CAMPAIGN FINANCE ISSUES.

I THINK THAT PROBABLY MORE

[00:35:01]

BUT THANK YOU AGAIN FOR YOUR REPORT.

WE REALLY APPRECIATE YOU COMING IN AND TALKING TO US.

YOU HAVE ONE MORE THING, CUSTOMER SHOTWELL? YEAH, JUST WITH, I JUST WANNA MAKE SURE IT'S REALLY CLEAR ON THE RECORDS DESTRUCTION.

UM, IT'S NOT, UH, AND I ABSOLUTELY AGREE WITH YOUR, UH, POINT CHAIR AND OUR DISCUSSION AT THE LAST MEETING.

UH, BUT OFTENTIMES IT'S NOT ABOUT THE CONCERN OF GETTING RID OF, UM, DAMAGING RECORDS, BUT THE PROBLEM IS THAT THOSE RECORDS, AND THIS IS MORE JUST FOR EVERYONE IN THE PUBLIC, BUT THOSE RECORDS THAT ARE, UH, WHEN THERE'S NOT CONTEMPORANEOUS RECORDS AVAILABLE TO KIND OF PUT THE RECORDS IN CONTACT SOMETIMES THAT THEY CAN BE MISLEADING OR DAMAGING WHEN THEY REALLY SHOULDN'T HAVE BEEN.

THEREFORE, THE IMPORTANCE OF REALLY ADHERING TO A RECORD CONSTRUCTION SCHEDULE SO THAT ALL RECORDS ARE DESTROYED AT THE SAME TIME IN ACCORDANCE TO THAT SCHEDULE.

ANY OTHER COMMENTS, QUESTIONS? ANY PUBLIC COMMENTS? QUESTIONS? ONE PUBLIC COMMENT ON THAT, IF YOU MAKE A COMPLAINT, YOU GET BACK THE INFORMATION THAT IT'S CLOSED, I THINK TO THE PUBLIC, THAT COULD BE VERY FRUSTRATING.

IT WOULD BE HELPFUL TO KNOW THAT IT WAS CLOSED AND MAYBE YOU CAN'T DO THIS AND IT WAS NOT SUBSTANTIATED OR IT WAS CLOSED, SUBSTANTIATED, AND CORRECTIVE ACTION TAKEN.

SOMETIMES IF, IF YOU MAKE AN ALLEGATION OR A COMPLAINT OR YOU SEE SOMETHING AND IT, YOU REPORT IT AND THEN YOU JUST GET BACK THE INFORMATION, IT WAS CLOSED, YOU HAVE NO IDEA OF ANYTHING THAT HAPPENED.

SO I DON'T KNOW IF YOU CAN DO THAT FOR CONFIDENTIALITY, BUT CERTAINLY AS A PUBLIC WHO WOULD REPORT SOMETHING, BE NICE TO KNOW THAT EITHER YOU COULD SUBSTANTIATE IT AND IF YOU DID, THE CORRECTIVE ACTION WAS TAKEN KIND OF GENERAL LIKE THAT.

SAYING NO OTHER QUESTIONS OR COMMENTS.

CAN I HAVE THE VOTE ON RECEIVING AND FILING THE PRESENTATION? COMMISSIONER WISE? I'M NOT GETTING, I CAN TAKE A VERBAL, THE SCREEN'S NOT COMING UP FOR ME.

WE'LL SEE YOU AGAIN NEXT MARCH.

OKAY, SOUNDS GOOD.

ON THE RECOMMENDATION TO REQUEST CITY MANAGER PROVIDE AN UPDATE REGARDING MANAGEMENT RESPONSES TO THE AUGUST 20TH? YES.

CAN I HAVE A MOTION

[3. 24-52501 Recommendation to request City Manager provide an update regarding management responses to the August 20, 2020 Performance Audit conducted by Harvey M. Rose Associates, LLC. Suggested Action: Approve recommendation. ]

2020 PERFORMANCE AUDIT CONDUCTED BY HARVEY M ROSE ASSOCIATES, LLC.

IT'S BEEN MOVED BY COMMISSIONER SHOTWELL, SECONDED BY COMMISSIONER COLEMAN.

SO YOU MAY REMEMBER THAT WHEN WE STARTED THE PROCESS OF THE COMMISSION, WE WERE PROVIDED WITH THE AUDIT BY THE CITY AUDITOR, AND THERE WERE, THAT WAS PART OF THE BASIS OF OUR ACTION PLAN.

WE HAD ASKED AT ONE POINT IN TIME FOR AN UPDATE ON HOW THINGS WERE GOING AND ADDRESSING THE ISSUES THAT WERE IDENTIFIED IN THE AUDIT.

AT THAT TIME, WE WERE KNEE DEEP IN THE PANDEMIC AND STAFFING WAS AN ISSUE, SO WE REALLY DIDN'T GET A REPORT.

AND IN PREPARING FOR THIS, THE VICE CHAIR HAD SUGGESTED THAT IT MIGHT BE TIME TO HAVE THAT REPORT.

THIS IS NOT THE REPORT AT THIS TIME, THIS IS JUST MAKING AN OFFICIAL REQUEST TO THE CITY MANAGER STAFF TO COME BACK AT A FUTURE DATE WITH THAT REPORT AND LET US KNOW THAT ALL OF THOSE ITEMS HAVE BEEN TAKEN CARE OF.

BUT TAYLOR, I HAVE A QUESTION.

I I WANT DOWN THE ROAD.

THE, THE RECORDS KEEPING HAS BEEN WEIGHING ON MY MIND AND WE, I KNOW WE HAD THE TALK WITH LAST MONTH ABOUT IT, BUT WE NEVER ASKED FOR ANYTHING BACK FROM THE CITY MANAGER'S OFFICE IN TERMS OF REPORT ON IF IT'S BEING COMPLIED WITH.

COULD I AMEND THIS TO ADD THAT IN THERE TOO? OR DO I NEED TO MAKE THAT A SEPARATE MOTION THAT WE WOULD DEAL WITH NEXT MONTH? SO THIS WOULD BE SPECIFIC TO THAT REPORT.

IF THE RECORD KEEPING WASN'T COVERED IN THE REPORT, UM, I THINK A SEPARATE ITEM WOULD BE MORE APPROPRIATE.

UM, ALSO, I THINK I, WE SHOULD TALK OFFLINE ABOUT WHAT YOU'RE TRYING TO ACCOMPLISH.

BECAUSE THE CITY MANAGER MIGHT NOT BE THE BEST.

IT MIGHT BE MORE THAN JUST THE CITY MANAGER.

'CAUSE IT INVOLVES THE CITY CLERK TOO.

THEY MIGHT HAVE A BETTER IDEA AND IT, OR, UM, THE INDEPENDENT DEPARTMENTS TOO.

SO IT MIGHT BE BROADER IN SCOPE THAN WHAT YOU ORIGINALLY THOUGHT.

SO WE SHOULD TALK THROUGH.

SO WE'LL HAVE AN OFFLINE DISCUSSION AND WE'LL BRING THAT BACK AT NEXT MONTH MEETING.

PERFECT.

SO ANY DISCUSSION ON THIS ITEM? I HAVE ONE QUESTION.

[00:40:01]

SINCE OUR STAFF WORKS IS PART OF THE CITY MANAGER'S OFFICE, WILL OUR STAFF, UM, PARTICIPATE IN PREPARING THE UPDATE THAT WE'RE ASKING FOR? HEATHER, DO YOU KNOW IF YOU'LL BE PARTICIPATING IN THE PREPARATION OR IS IT ANOTHER PART OF THE CITY MANAGER'S OFFICE THAT'S DOING IT? I DON'T KNOW FOR SURE, BUT I ASSUME THAT I'LL TAKE THE LEAD ON IT.

ANY OTHER QUESTIONS? BUT THAT'S UP TO THE CITY MANAGER, NOT TO ME.

WELL, WE WOULD HOPE THAT THE CITY MANAGER HAS SOMEONE ON STAFF OTHER THAN JUST YOU, THAT MAKES SURE THAT THINGS LIKE THIS ARE GETTING DONE AND THAT YOU WOULD BE WORKING IN CONJUNCTION WITH THAT PERSON.

HONESTLY, I THINK IT'S PROBABLY TYLER.

THAT THAT WOULD, UM, AS THE AO NO, NO, IN THE CITY MANAGER'S OFFICE.

THAT'S, HAS THAT, SO TYLER'S GONNA NEED A LITTLE TIME TO GET IT DONE ANYWAY, SINCE HE'S JUST STEPPED INTO THOSE SHOES.

PROBABLY.

ANY OTHER COOL QUESTIONS, COMMENTS ON THIS? ANY PUBLIC COMMENT ON THIS ITEM? SEEING NONE, CAN WE HAVE THE VOTE PLEASE? I'M SORRY.

COMMISSIONER NOVE, DID YOU REQUESTED TO SPEAK? DO YOU HAVE ANY COMMENTS? NO, THAT WAS FOR LAST IS, WAIT, COMMISSIONER WEISS HAS ONE MORE.

THE, THIS IS TALKING ABOUT AUGUST 20TH IN THE MOTION, THE RECOMMENDATION, BUT THE REPORT FROM THE, THAT'S ATTACHED AS ITEM THREE IS JULY 30, I THINK THAT'S WHAT WE'RE SPEAKING TO, RIGHT? JULY 30TH, 2020.

IS THAT THE, THE ONE, IT'S THE MEMO TO LAURA DOWD FROM TOM TOM MOCA ABOUT THE AUDIT, AND IT'S THE MANAGEMENT RESPONSE AND ACTION PLAN.

THE REFERENCES TO THE REPORT THAT THEY WERE RESPONDING TO, NOT THE MEMO.

SO THE, THE ACTUAL AUDIT WAS DONE ON AUGUST 20TH.

SO MAKING SURE TO REFERENCE SPECIFICALLY THAT AUDIT AND THAT WE WANT UPDATED RESPONSES FOR THAT.

AND THAT'S AN ETHICS AUDIT.

THIS IS THE PROGRAM AUDIT.

SO IT'S AN SEPARATE AUDIT.

SO THE, THE MANAGEMENT RESPONSE WAS INCORPORATED INTO THE AUDIT REPORT WHEN IT WAS ISSUED A MONTH LATER.

I SEE.

IS THAT CORRECT? THAT I DON'T KNOW.

BUT THE WAY THIS IS WORDED IS TO MAKE SURE THAT WE'RE CAPTURING THIS SPECIFIC REPORT AND THEIR RESPONSES TO THIS REPORT.

THE MEMO'S NOT REFERENCED IN THE AGENDA ITEM.

I SEE.

THE ATTACHMENT HERE, THE PURPOSE OF THE ATTACHMENT WAS SOMEWHAT UNCLEAR TO ME, BUT THANK YOU FOR THE EXPLANATION.

ANY OTHER COMMENTS, QUESTIONS? CAN WE HAVE A VOTE PLEASE? MOTION CARRIES.

ON THE RECOMMENDATION TO RECEIVE AND FILE RECENT UPDATES TO CHAPTER 2.18 OF THE LONG BEACH MUNICIPAL CODE ADVISORY BOARDS, COMMISSIONS AND COMMITTEES? IT'S BEEN MOVED BY COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER WEISS TAYLOR.

CAN I HAVE A MOTION

[4. 24-52502 Recommendation to receive and file recent updates to Chapter 2.18 of the Long Beach Municipal Code (“Advisory Boards, Commissions, and Committees”). Suggested Action: Approve recommendation. ]

GOOD AFTERNOON COMMISSIONERS.

UM, I'M SO EXCITED TO SHARE THIS WITH YOU.

UM, WE HAVE SOME GOOD UPDATES TO CHAPTER, UM, 2.18 OF THE LONG BEACH MUNICIPAL CODE.

I'M WAITING FOR THE PRESENTATION TO LOAD.

YOU KNOW WHAT, TAYLOR? GIMME ONE SECOND, I THINK.

OKAY, NO PROBLEM.

I NEED THE JEOPARDY MUSIC.

WHILE THIS IS WAITING TO LOAD.

I'D SING TO YOU, BUT IT WOULDN'T BE GOOD.

TAYLOR, BEFORE I GOT TO THE END OF THE SLIDE PRESENTATION, WHEN I LOOKED AT THE EMOJIS, I GO, THAT LOOKS LIKE TAYLOR.

AND THEN AT THE END I NOTICED YOUR NAME ON .

IT'S ME.

SO IT IS YOU.

IT'S ME.

BUT IT ALLOWS THE DOOR TO BE MORE OPEN AND PEOPLE TO GET MORE COMFORTABLE QUICKER, UM, WITH MY OFFICE AND APPROACHING MY OFFICE WHEN THERE'S A PROBLEM.

UM, WE ACTUALLY, UH, HEATHER AND AND I IN WORK IN WORKING WITH THE CLERK'S OFFICE TO MAKE TRAININGS MORE ENTERTAINING, HAVE COME TO THE CONCLUSION THAT CARTOON CHARACTERS OF OURSELVES, UH, IS VERY EFFECTIVE IN PRESENTING ETHICAL INFORMATION TO PEOPLE BECAUSE IT KEEPS IT ENTERTAINING.

UM, AND THEN IT MAKES IT EASIER FOR STAFF, I'VE FOUND TO REALIZE THAT I DON'T BITE, AND YOU CAN CALL ME, RIGHT? I'M A FUN PERSON.

UM, I'M ALSO A VERY SERIOUS PERSON AND CAN BE VERY SCARY,

[00:45:01]

SO IT'S BEEN VERY EFFECTIVE.

OUR, UM, AB 1, 2, 3, 4 TRAINING IS MORE BITMOJIS.

UH, WE TRY TO INCORPORATE HEATHER.

WE'RE HAVING TECHNICAL DIFFICULTIES, SO HOPEFULLY IN THE NEXT UPDATE SHE'LL BE INCLUDED.

DO YOU WANNA, UH, MAYBE GO TO THE NEXT ITEM? SURE.

OR WE COULD MAYBE SKIP TO I THINK THE AD HOC, BECAUSE THE, LET'S SKIP TO THE AD HOC, BECAUSE I THINK THE NEXT ITEM KIND OF TIES TOGETHER PARALLELS WITH THIS.

SO, OH, HERE WE GO.

OH, HERE WE GO.

SEE, THAT WAS THE MAGIC WORD.

WE WERE GONNA MOVE ON.

UH, AND THEN THERE'S AN EQUITY TRAINING AS WELL.

BUT THANK YOU FOR THAT FEEDBACK.

SO LONG BEACH MUNICIPAL CODE TWO 18.

THIS PART OF THE MUNICIPAL CODE IS UNIFORM REGULATIONS FOR COUNCIL, ESTABLISHED ADVISORY BODIES, COMMISSIONS AND COMMITTEES.

UM, IT DOES NOT APPLY TO CHARTER COMMISSIONS SUCH AS YOURSELF.

UM, AND IN THE LAST YEAR, UM, COUNCIL HAS ADOPTED TWO SEPARATE AMENDMENTS TO THIS PART OF THE CODE.

UM, A LOT OF IT IS IN FURTHERANCE OF ETHICS.

SO WE'RE HERE TODAY TO SHARE THOSE EXCITING UPDATES.

SO THE FIRST UPDATE THAT WE DID, UH, LAST YEAR WAS IN AN EFFORT TO COMPLY WITH SB 2 25.

SO SB 2 25 REQUIRES THAT RESIDENTS OF CALIFORNIA WHO ARE 18 YEARS OR OLDER, UH, THEY MUST BE ELIGIBLE TO SERVE IN APPOINTED OFFICES REGARDLESS OF THEIR IMMIGRATION STATUS.

UM, FUN FACT, WHEN YOU COMPENSATE PEOPLE, IT PUTS THEM IN A POSITION WHERE WE CANNOT ALLOW, UM, FOLKS WHO HAVE A DIFFERENT IMMIGRATION STATUS OR UNDOCUMENTED RESIDENTS, UM, TO PARTICIPATE.

SO THIS CHANGE WAS NECESSARY TO MAKE SURE THAT WE WERE INCLUSIVE OF ALL OF OUR COMMUNITY AND COMPLIANT WITH THIS LAW.

UH, IT ALLOWS MOST COMMISSIONERS TO SOLVE AS, UH, SERVE AS VOLUNTEERS.

UM, SINCE THE CIVIL SERVICE HARBOR UTILITIES AND PLANNING COMMISSIONS ARE DEEMED OFFICERS BY, UM, THE CITY CHARTER, YOU CANNOT SERVE ON THOSE, UM, THOSE BODIES.

AS A VOLUNTEER, AN OFFICER UNDER THE LAW IS DEEMED CLOSE OR UNDER TAX LAW IS DEEMED CLOSER TO AN EMPLOYEE.

UM, IT WOULD REQUIRE A CHARTER AMENDMENT.

AND THE RESPONSIBILITIES OF THOSE BODIES, UM, IS THE LEVEL OF AN OFFICER, WHICH IS WHY THEY'VE BEEN DEEMED AN OFFICER.

UM, SO IT ALLOWS FOR THREE DIFFERENT OPTIONS.

IN COMPENSATION, YOU CAN BE COMPENSATED PER MEETING, UM, OF THE FULL COMMISSION.

THIS MEANS THAT YOU DON'T RECEIVE COMPENSATION FOR AD HOC MEETINGS, UH, SOCIAL EVENTS, ANYTHING RELATED TO THE COMMISSION WHERE THE FULL COMMISSION IS NOT MEETING AND WORKING ON COMMISSION BUSINESS.

YOU CAN SERVE AS A VOLUNTEER FOR NO COMPENSATION OR VOLUNTEER FOR EXPENSE REIMBURSEMENT PAYMENT UNDER $500.

THIS, THE $500 PAYMENT OPTION ALLOWS AN OPTION FOR COMPENSATED FOR UNDOCUMENTED RESIDENTS, UM, BUT IS BELOW THE TAX REPORTING THRESHOLD, UM, TO TRIGGER ANY KIND OF PAPERWORK, UM, ASSOCIATED WITH FILING TAXES.

SO, UH, THIS COMP, THE COMPENSATION OPTIONS HAVE BEEN EXTENDED BY THE SALARY RESOLUTION TO ALL COMMISSIONS.

UM, YES.

SO THE MOST IMPORTANT UPDATES FOR YOU.

WE HAD SOME ETHICS UPDATES TO TWO 18.

UM, TWO 18 NOW REQUIRES THAT COMMISSIONERS SIGN CODE OF CONDUCT AND ETHICS.

UM, THIS WAS ADDED MOSTLY FOR CONTINUITY.

I FOUND IN MY TIME IN CITY ATTORNEY'S OFFICE THAT SOMETIMES IT'S BETTER TO BE REPETITIVE THAN ASSUME THAT PEOPLE ARE GONNA THUMB THROUGH THE ENTIRE UNI MUNICIPAL CODE.

UM, SO WE CROSS REFERENCE THESE.

AND THEN NOW THERE ARE A FEW DIFFERENT KINDS OF TRAININGS REQUIRED.

SO WE HAVE THE CITY ETHICS TRAINING THAT'S DONE BY HEATHER, THAT'S REQUIRED ANNUALLY AB 1, 2, 3, 4 TRAINING, WHICH IS EVERY, UH, TWO YEARS.

THAT TRAINING IS SPECIFIC TO THE POLITICAL REFORM ACT AND THE GOVERNMENT CODE AND REGULATIONS MORE ABOUT CONFLICTS OF INTEREST AND YOUR RESPONSIBILITIES AS A PUBLIC OFFICIAL.

AND THEN TRAININGS REQUIRED BY THE CLERK MUST BE DONE WITHIN 120 DAYS OF ASSUMING OFFICE.

RIGHT NOW, THOSE TRAININGS ARE PLANNED TO COVER THE 2030 STRATEGIC PLAN.

UH, MY OFFICE IS DOING A PRESENTATION ON PARLIAMENTARY PROCEDURE.

IT'S VERY RIVETING, LOTS OF EMOJIS.

[00:50:01]

AS OF RIGHT NOW, THERE'S AN ADDITION, UM, TO TWO 18.

I THINK THIS IS THE MOST IMPORTANT ADDITION, UM, FOR THIS COMMISSION.

THIS WAS A HUGE ETHICS WIN.

UH, SO ABSENCE FROM ALL OF THE THINGS ON THIS SLIDE SERVE TO AUTOMATICALLY REMOVE A COMMISSIONER.

UH, WE ARE IN THE PROCESS OF RIGHT NOW.

I WILL CAVEAT THIS OF SETTING UP PROCESSES TO ENSURE THAT BEFORE WE REMOVE SOMEONE THAT THEY'VE HAD NOTICE AND THAT WE'RE BEING FAIR AND WE'RE NOT JUST HAULING OFF AND, UH, REMOVING COMMISSIONERS THAT SHOULDN'T BE REMOVED.

SO, UH, ABSENCE FROM THREE CONSECUTIVE MEETINGS WITHOUT OFFICIAL PERMISSION EXPRESSED IN THE MINUTES, YOU CAN BE REMOVED IF YOU FAIL TO FILE YOUR FORM 700 AFTER YOU GET A NOTICE FROM THE CLERK, UH, THAT YOU HAVE 30 DAYS TO FIX IT, YOU FAIL TO FILE AND YOU DON'T GET A WAIVER.

AND I'LL COVER THE WAIVER PART, UM, AND THE FOLLOWING SLIDES.

AND THEN FAILURE TO COMPLETE REQUIRED TRAINING.

SO THE AB 1, 2, 3, 4 TRAINING, ANNUAL TRAINING OR CLERK REQUIRED TRAININGS.

SO THE WAIVER PROCESS IS AN EXTENSION OF FAIRNESS.

UM, BASICALLY A COMMISSIONER CAN SEEK A WAIVER FOR GOOD CAUSE EXCUSING THEIR FAILURE TO FILE THEIR FORM 700 WITHIN 30 DAYS OF GETTING A NOTICE FROM THE CLERK THAT THEY FAILED TO DO.

SO.

UH, IF A COMMISSIONER HAS MULTIPLE, UH, REQUESTS TO RECEIVE A WAIVER, THE MAYOR MUST CONSIDER THAT FACTOR WHEN GRANTING A WAIVER.

UH, AND THEN ANY COMMISSIONER REMOVED FOR NOT FILING THEIR FORM 700 IS ACTUALLY PRESER PROHIBITED FROM SERVING ON ANY CITY BOARD COMMISSIONER COMMITTEE FROM ONE YEAR, UH, FROM THE DATE OF REMOVAL IN THE DRAFT ORDINANCE THAT OUR, UH, ETHICS ORDINANCE TEAM IS WORKING ON.

WE HAVE A LITTLE BIT MORE ROBUST PROCESS FOR THIS.

UM, THAT TALKS ABOUT IT CODIFIES YOUR ABILITY OR WOULD CODIFY YOUR ABILITY TO SEND LETTERS TO OUTSIDE BODIES.

UM, IT ENSURES THAT IT COVERS ALL OF THE BODIES IN THE CITIES AND THE BODIES OUTSIDE OF THE CITY.

SINCE THIS CHAPTER IS LIMITED TO ONLY ADVISORY BODIES TO THE CITY COUNCIL, WE DON'T HAVE, WE CAN ADD SOME OF THOSE PROCESSES IN, RIGHT? WE TALKED ABOUT SENDING THE LETTERS.

YOU CAN DO THAT CODIFYING IT MAKES IT CLEAR TO EVERYBODY THAT YOU, YOU'RE GONNA DO IT RIGHT.

SO, UM, THAT'S IN THE WORKS.

SO STAY TUNED FOR THAT.

UM, I THINK IT'S A COUPLE CHAPTERS, A CHAPTER OR TWO AWAY FROM WHAT WE'RE COVERING TODAY.

REASONS WAIVER CAN BE GRANTED FOR, I HAD A HARD TIME FINDING A BITMOJI FOR THIS ONE.

UM, THERE USED TO BE ONE IN A FULL BODY CAST, BUT THEY TOOK IT AWAY.

I WAS REALLY SAD, UM, IN INCAPACITATION FOR MEDICAL REASONS, HOSPITALIZATION, ACCIDENT INVOLVEMENT, LOSS OR UNAVAILABILITY OF RECORDS, AND ANY OTHER GOOD CAUSE SHOWN.

I'D LIKE TO NOTE HERE THAT, UH, THE WAIVER REASONS ARE MIRROR EXACTLY WHAT THE FPPC DOES.

SO WE TOOK THIS LANGUAGE STRAIGHT FROM HOW THE FPPC GRANTS THEIR WAIVERS TO BE, UM, IN LINE WITH THEM.

REASONS THAT A WAIVER CANNOT BE GRANTED BECAUSE A COMMISSIONER WAS ON VACATION, YOU WERE TOO BUSY.

ANOTHER PER PERSON WAS SUPPOSED TO DO IT FOR THEM, AND THEY DIDN'T, UH, THEY NEEDED MORE TIME.

UH, THEY'RE WAITING ON PROFESSIONAL ADVICE FROM ANOTHER PERSON LIKE A CPA OR THE FPPC, CROSSING YOUR HEART HOPING TO DIE, THAT YOU'RE GONNA FILE IT ON TIME NEXT YEAR AND YOU DIDN'T RECEIVE THE ANNUAL REMINDER TO FILE.

SO THIS IS PRETTY SERIOUS BUSINESS.

UM, THERE'S NOT REALLY A LOT OF GRACE HERE, GRACE TO GET IT DONE IF, IF YOU NEED THE 30 DAY NOTICE.

BUT NO, NO REAL GRACE IF YOU DON'T.

WE HAD SOME ADMINISTRATIVE UPDATES TOO.

SO TERMS ARE GONNA START JULY 1ST AND END ON JUNE 30TH.

THIS WAS MORE IN AN EFFORT TO HELP THE MAYOR'S OFFICE.

'CAUSE WE HAVE SO MANY COMMISSIONERS AT THIS POINT, TERMS PREVIOUSLY STARTED ON EVEN NUMBER YEARS.

AND IT JUST, IT CREATES OPPORTUNITIES FOR PEOPLE TO SERVE SOMETIMES FOR TWO WHOLE ADDITIONAL YEARS.

AND THEN IT MAKES IT A LOT MORE EFFICIENT FOR THEM TO JUST ASSIGN FOLKS, UM, EVERY YEAR INSTEAD.

UM, AND THEN FOR NEW COMMISSIONS THAT ARE CREATED BY THE, THE CITY COUNCIL.

SO LIKE OUR, UH, WOMEN AND GIRLS COMMISSION, THEY WERE CREATED BEFORE THIS, BUT THE CONVERSATION CAME OUT OF THIS, RIGHT?

[00:55:01]

SO 20 TO 50% OF THE FIRST MEMBERS APPOINTED TO THE BODY MUST SERVE A TWO YEAR INAUGURAL TERM.

ACTUALLY, YOU KNOW WHAT, YOU KNOW WHAT INFORMED THIS? IT'S YOU, YOU, OUR CONVERSATIONS ABOUT YOU ACTUALLY INFORM THIS.

UM, AND THEN COMMISSIONERS THAT SERVE THE INAUGURAL TERM WILL GET AN OPPORTUNITY FOR THE FULL, UM, FOUR YEAR ADDITIONAL TWO TERMS. SO YOU'RE NOT GETTING SHORTCHANGED FOR BEING, I KNOW, AN HONORARY OR THE INAUGURAL MEMBER, NOT HONORARY.

UH, AND WHAT I'M HOPING FOR AND WHAT WE WERE HOPING FOR WITH THIS IS WHEN WE GO TO WRITE NEW CHARTER AMENDMENTS, THIS WILL HOPEFULLY INFORM CHARTER AMENDMENTS ALSO, IS THAT WE HAVE A STANDARD IN THE CITY OF HOW GENERALLY COMMISSIONS ARE SUPPOSED TO START.

SO THAT, RIGHT, WE DON'T HAVE THE SITUATION THAT WE HAVE WITH YOU WHERE YOU'RE NOT SERVING REALLY A FULL TERM THAT EVERYBODY ELSE OR THE FULL OPPORTUNITY FOR TERMS THAT EVERYBODY ELSE IS GETTING TO QUORUM.

THIS IS A SURPRISING ISSUE THAT COMES UP ALL THE TIME.

UM, AND WE FOUND IN OUR WORK WITH COMMISSIONS THAT SOME OF THE BODIES IN OUR CITY ARE MEASURING QUORUM DIFFERENTLY.

AND SO WE OFFICIAL OPINION BY MY OFFICE, QUORUM IS MEASURED BY THE NUMBER OF SEATS REQUIRED FOR THE BO BODY BY THE ORDINANCE OR RESOLUTION, UM, FOUNDING THAT BODY, NOT THE SEATS FILLED, RIGHT? IF COUNCIL'S GONNA SAY THEY WANT 15 PEOPLE ON THE COMMISSION, THEY NEED TO PUT 15 PEOPLE IN THE SEATS, RIGHT? OR AT LEAST THE NUMBER THAT MEET.

I THINK IT'S EIGHT WHEN YOU'RE 15.

AND, UH, THIS ENSURES THAT EVERYBODY IS OPERATING, UH, CONSISTENTLY.

UH, ADMINISTRATIVE UPDATES, MISCELLANEOUS STUFF.

THIS WAS A CLEANUP FROM REDISTRICTING.

AND, UM, YOU KNOW, COMMISSIONERS MOVE.

SO IF YOU'RE APPOINTED TO A SPECIFIC COUNCIL DISTRICT SEAT AND YOU MOVE OR YOU'RE REDISTRICTED OUT OF YOUR SEAT, UM, YOU'RE ALLOWED TO SERVE AT LARGE IN YOUR SEAT UNTIL YOU'RE TERM ENDS.

AND THEN YOU'LL EITHER HAVE TO APPLY FOR THE SEAT IN YOUR NEW DISTRICT OR IN AT LARGE POSITION, OR BE MOVED TO ANOTHER COMMISSION.

SO LIKE, I'M IN THE SECOND COUNCIL DISTRICT, IF I WAS REDISTRICTED INTO THE FIRST, BUT MY COMMISSION SEAT WAS FOR THE SECOND, I COULD SERVE, I COULD REPRESENT THE NEEDS OF THE SECOND DISTRICT UNTIL THE END OF MY TERM.

AND THEN I WOULD HAVE TO HOPE THAT THE PERSON IN THE FIRST DISTRICT SEAT IS EITHER, UM, YOU KNOW, DONE WITH THEIR TERM, THEY'RE LEAVING WHATEVER, OR THERE'S AN OPPORTUNITY FOR ME TO SERVE AT LARGE.

UM, THIS IS CONSISTENT WITH HOW COUNCIL MEMBERS ARE TREATED WHEN, UH, REDISTRICTING HAPPENS.

COUNCIL DISTRICT, THEY SHOULDN'T BE MOVING, I THINK DURING , THEIR TERM OF OFFICE.

AND THEN THIS IS, FEELS LIKE A HUGE WIN.

COMMISSIONS ARE REQUIRED TO PROVIDE AN EMAIL ADDRESS ON AGENDAS FOR THE PUBLIC TO PROVIDE WRITTEN PUBLIC COMMENT.

WE WERE FINDING WITH THE SMALLER BODIES THAT NOT ALL OF THEM WERE BEING DIGITALLY ACCESSIBLE TO, UM, THE PUBLIC.

AND WITH THE FACT THAT WE HAVE, I'M TRYING TO THINK.

WE DON'T HAVE THE CAPACITY IN THIS MOMENT TO STREAM ALL OF OUR COMMISSION MEETINGS.

UH, MOST OF THE COMMISSION MEETINGS THAT HAPPEN IN THE CITY, UM, SINCE WE DON'T HAVE THE ABILITY TO USE ZOOM ANYMORE, UM, THE COVID, UM, ACCESSIBILITY REGULATIONS HAVE BEEN REMOVED.

THIS ALLOWS AN OPPORTUNITY FOR MEMBERS OF OUR COMMUNITY WHO, UM, CAN'T NECESSARILY ATTEND THE MEETINGS IN PERSON TO STILL SPEAK UP ABOUT HOW THEY FEEL ABOUT AGENDA ITEMS. UM, THIS ACTUALLY SPACE THAT WE'RE IN RIGHT NOW IS CONSISTENTLY THE ONLY SPACE IN THE CITY THAT CAN STREAM MEETINGS LIVE.

SO, UM, THIS FELT VERY IMPORTANT FOR OUR COMMUNITY.

MO AND I ARE REALLY EXCITED ABOUT THIS ONE TOO.

UM, SO THIS, BECAUSE THIS DOESN'T APPLY TO CHARTER COMMISSIONS, DOESN'T APPLY TO YOU, BUT IF YOU WANT TO BE CONSISTENT WITH WHAT EVERYBODY ELSE IS DOING IN THE CITY, UH, PLEASE FEEL FREE.

SO, ANNUAL REPORTS FOR COMMISSIONS ARE NOW GONNA BE DUE TO THE CLERK ON JUNE 30TH.

PREVIOUSLY, THERE WAS NO DEADLINE.

UM, SO IT JUST REPORTS ARE DUE TO THE CLERK WHENEVER.

UM, CURRENTLY WE'RE HAVING A LACK OF COMPLIANCE WITH COMMISSION SUBMITTING ANNUAL REPORTS ABOUT WHAT ARE YOU DOING AND HOW MUCH WORK IS COUNSEL REFERRING TO YOU AND SHOULD YOU BE CONTINUING THE WORK OF YOUR BODY.

[01:00:01]

UM, AND WE HAVE A LOT OF COMMISSIONS IN THE CITY AND THEY ARE ALL BEING COMPENSATED AT THIS POINT.

SO, UM, A NOTICE IS GONNA BE SENT TO ALL THE COMMISSION STAFF AND THE CHAIRS AND THE COMMISSIONS OF THIS NEW DEADLINE.

UH, MY OFFICE, I'VE SPOKEN TO DON, WE ARE GOING TO REPORT IN SOME WAY OR ANOTHER ON THE LACK OF COMPLIANCE, UM, TO THE MAYOR AND COUNCIL BY AUGUST, SINCE DISEASE ARE DUE IN JUNE.

UM, SO MY OFFICE, DON AND I HAVE HAD A LOT OF CONVERSATIONS RECENTLY ABOUT, UM, WHAT PARTICIPATION OUR OFFICE CAN HAVE.

AND BY OUR OFFICE, I MEAN, IT'S ME, UM, IN ASSISTING WITH COMPLIANCE ON SOME OF THESE ETHICAL, UM, OBLIGATIONS THAT WE'RE CODIFYING CONTENTS OF THE ANNUAL REPORT, LIKE I MENTIONED, NAME OF THE BODY, WHAT DO YOU DO, WHAT ARE THE RECOMMENDATIONS AND REPORTS THAT YOU SENT TO COUNSEL, INCLUDING HOW MANY COUNSEL REFERRED TO YOU, HOW MANY MEETINGS DID YOU HOLD? WHAT WAS THE ATTENDANCE OF THOSE MEETINGS? HOW MANY PUBLIC HEARINGS HAVE YOU CONDUCTED? HOW MUCH MONEY IS BEING EXPENDED IN SUPPORT OF YOUR BODY? UM, HOW MUCH STAFF IS SUPPORTING THE BODY AND A RECOMMENDATION WHETHER THAT BODY SHOULD BE ABOLISHED, MODIFIED OR CONTINUED.

UM, I'M REALLY INTERESTED IN SEEING ON A PERSONAL NOTE, HOW THESE REPORTS COME OUT, UM, IN JUNE.

SO THAT'LL BE INTERESTING TO SEE.

AND THAT IS THE END.

I'M AVAILABLE FOR QUESTIONS IF YOU HAVE ANY.

SO I WILL SAY WE HAVE ALWAYS COMPLIED WITH SUBMITTING AN ANNUAL REPORT.

YES, YOU HAVE.

AND, AND OUR ANNUAL REPORT HAS BEEN DRAFTED.

IT'S WITH STAFF WHO ARE MASSAGING IT AND MAKING IT LOOK BLINGY NOW.

IT'S GONNA BE A VERY, HUH, BEDAZZLED, BEDAZZLED, , BEDAZZLED.

SO THEY'RE JING IT UP FOR US.

ARE THERE ANY QUESTIONS FOR TAYLOR? I THOUGHT COMMISSIONER DEXUS FIRST.

THAT'S JUST CURIOSITY.

HOW MANY COMMISSIONS ARE THERE? OH DEAR.

MM-HMM, , UM, 30 SOMETHING.

YEAH, I THAT SOUNDS ABOUT RIGHT.

UM, IT DEPENDS HOW YOU MEASURE THEM.

AND HOW MANY ARE IN NON-COMPLIANCE? ANY ESTIMATION? I WOULD SAY THE GREAT MAJORITY ARE, ARE CURRENTLY NOT SUBMITTING REPORTS.

SO, UM, WE HAVE COMMISSIONS THAT CONSISTENT, ARE CONSISTENT AND DILIGENT ABOUT DOING IT.

BUT, UM, CLEAR, WE, WE CODIFIED THE MAYOR'S OFFICE WAS OPEN TO CODIFYING THIS REQUIREMENT TO START GENERATING A HARD DEADLINE, UM, TO ENCOURAGE COMPLIANCE.

THERE'S DAYS WHEN WE STRUGGLE, UM, THIS COMMISSION, BUT WE ALWAYS SHOW UP.

UH, SO I'M INTERESTED IN THAT REPORT.

YEAH, I WILL MAKE SURE THAT YOU GET A COPY WHEN IT GETS SENT.

MY OFFICE IS ALSO ADDED A SECTION TO ITS WEBSITE OF PUBLIC, UH, MEMOS TO THE MAYOR AND CITY COUNCIL.

SO ANYTIME WE SEND A MEMO THAT ISN'T COVERED BY PRIVILEGE, WE ADD IT TO OUR WEBSITE, IT'LL GO THERE.

UM, LIKELY, UM, COME AUGUST, BUT I WILL MAKE SURE TO NOTIFY YOU WHEN IT GOES OUT.

COMMISSIONER NORWAY.

THANK YOU, CHAIR.

THANK YOU TAYLOR.

UH, JUST ONE QUICK QUESTION.

UM, UNDER THE SLIDE OF REASONS COMMISSIONER IS AUTOMATICALLY REMOVED.

I DON'T SEE ANYTHING ABOUT, UM, REMOVAL BY THE MAYOR.

WAS THERE EVER, UM, AN ACTION WHERE COUNCIL MADE A RECOMMENDATION TO REMOVE A COMMISSIONER AND THE MAYOR NEEDED TO APPROVE IT OR MY, OR AM I THINKING OF SOMETHING ELSE? SO NO, THERE IS THAT PROVISION.

I MAY HAVE OMITTED THAT FROM THIS PRESENTATION.

LOOKING AT THE REASONS THAT YOU LISTED IT, IT LEAVES A LOT OF ROOM FOR A COMMISSIONER TO, UM, I DON'T KNOW, NOT BEHAVE PROFESSIONALLY.

I THINK THAT WAS IN THE EARLIER UPDATE ABOUT THE, UM, THAT WAS DONE WITH COMPENSATION.

YOU'RE RIGHT, WE DID MAKE THAT CHANGE.

SO THE, THE REMO, THERE'S A GENERAL REMOVAL PROVISION IN TWO 18 THAT ALLIES WITH THE REQUIREMENT IN THE CHARTER.

THE MAYOR CAN RECOMMEND THE REMOVAL OF ANY COMMISSIONER WITH A TWO THIRDS CONCURRENCE OF THE CITY COUNCIL.

I CAN TELL YOU AFTER SPEAKING TO DON, UH, THESE, MY OFFICE WILL BE PULLING THE TRIGGER ON THESE AND NOTIFYING THE MAYOR, THESE PEOPLE ARE DONE, UM, IS THE CURRENT SETUP THAT WE'RE TALKING ABOUT.

SO, UM, WE HAVE MORE OF A, WE'RE IN A BETTER POSITION OF MONITORING COMPLIANCE WITH STAFF.

SO, UM, AND MAKING SURE THAT THERE'S PLENTY OF NOTICE BEFORE FOLKS GET IT.

I APOLOGIZE FOR OMITTING THAT FROM THIS PRESENTATION, BUT YOU ARE CORRECT.

THAT'S OKAY.

I WAS, I SO REMOVAL'S CONSISTENT AND UH, YOU CAN BE REMOVED FOR ANY REASON, CHARTER COMMISSIONER OR A, UH, COUNCIL ADVISORY BODY.

THAT'S WHAT I THOUGHT BECAUSE WHEN I'M

[01:05:01]

UM, IN SOME WAYS, AND NONE OF THESE RIGHT HERE COVER, WOULD COVER THAT THIS IS AUTOMATIC REMOVAL.

THIS IS, YOU DIDN'T DO IT, NOT FILING YOUR FORM 700 AS A NON-NEGOTIABLE.

NOT COMPLIANT.

SO THAT DOESN'T HAVE TO GO TO THE CITY COUNCIL.

CORRECT.

IT'S JUST YOUR, YOU GET A LETTER SAYING YOU'RE NOT ON THE COMMISSION.

THAT'S THE DIFFERENCE WITH THESE PROVISIONS.

IF THE REASONS THAT YOU'RE TALKING ABOUT, WE'RE FINDING THAT A COMMISSIONER IS NOT ACTING IN COMPLIANCE WITH OUR CODE OF CONDUCT.

UM, WE'RE FINDING, YOU KNOW, MAYBE THERE'S AN INCIDENT, A CRIMINAL INCIDENT OR UM, FRAUD OR SOMETHING SERIOUS.

CORRECT.

WITH THE COMMISSIONER.

THE MAYOR COULD HAVE THEM REMOVED OR JUST NOT REAPPOINTED.

UM, AND THAT WOULD BE A DIFFERENT SECTION.

YOU'RE CORRECT.

AND I KNOW THE MAYOR ALSO CANNOT MAKE THE RECOMMENDATION AT COUNCIL, UH, AND REMOVE THE PERSON WHO WAS RECOMMENDED ON A SPECIFIC COMMISSION.

I MEAN, I'VE SEEN IT DONE WITH BOB FOSTER.

SO, SAY THAT AGAIN.

WHEN THE NAME COMES UP FOR APPROVAL AT A COUNCIL MEETING, THE MAYOR CAN AUTOMATICALLY REMOVE THAT PERSON'S NAME FROM THE LIST.

THE MAYOR IS THE, IS THE PERSON IN THE CITY WHO'S RECOMMENDING RIGHT.

CONSISTENTLY, WHICH COMMISSIONERS GET APPOINTED TO WHICH, WHICH BODIES AND COUNCIL CONFIRMS THOSE RECOMMENDATIONS.

UM, AND THE FIREWORKS ON YOUR LAST SLIDE IS VERY FITTING .

COMMISSIONER WEISS.

UM, YEAH, I EN ENJOY THE EMOJIS A LOT AND I'M LOOKING FORWARD TO SEEING SOME IN THE, UM, UH, ANNUAL REPORT .

SO, UM, IT MIGHT BE OF EACH OF US .

I'M AFRAID OF THAT.

UM, I HAD SOME CONCERNS, AND I DON'T KNOW IF THIS IS WHERE TO BRING 'EM UP? WELL, LET ME ASK A QUESTION FIRST.

THE, THE THING ABOUT THE TRAININGS AND COMPLYING WITH THE TRAININGS, I, I THINK THAT THAT IS, IS VERY, VERY IMPORTANT.

UM, I'M NOT SEEING HERE, BUT I MIGHT NOT HAVE READ IT OR HEARD IT CORRECTLY.

THAT DOESN'T APPLY TO ELECTEDS CORRECT? OR DOES IT? NO.

TO REMOVE AN ELECTED, YOU WOULD HAVE TO HAVE A RECALL ELECTION.

UM, AND TO CLARIFY ABOUT THE AB 1, 2, 3, 4 TRAINING, THAT REQUIREMENT IS ACTUALLY IN THE SAME CHAPTER AS THE CODE OF CONDUCT.

SO CHARTER COMMISSIONERS CAN BE REMOVED FOR NOT COMPLYING WITH AB 1 23 4.

WELL, ON THESE, THESE TRAININGS THAT, UM, SPECIFICALLY RELATE TO, TO ETHICS, UM, I, I THINK IT IS REALLY IMPORTANT, AND IT SOUNDS LIKE YOU'RE, YOU'RE WORKING ON THIS, BUT I, I DON'T KNOW HOW, I'M WONDERING WHETHER THIS COMMISSION CAN PARTICIPATE IN GIVING IDEAS FOR THIS, BUT I, BUT I THINK FIGURING OUT A SYSTEM TO REMIND PEOPLE ON SOME OF THESE THINGS IS ESSENTIAL BECAUSE WE'RE NOT TRYING, WE'RE TRYING TO EDUCATE PEOPLE TO, TO INCORPORATE THESE CONCEPTS INTO THEIR, EVERY, YOU KNOW, THEIR, THEIR LIVES AS, YOU KNOW, PUBLIC SERVANTS OR, OR, OR WHATEVER.

WE'RE NOT REALLY TRYING TO CATCH THEM.

YOU KNOW, WE'RE TRYING TO GET THEM TO, TO LEARN THIS STUFF.

SO IT'S VERY, IT'S VERY IMPORTANT THAT IT HAPPEN.

BUT, UM, I DO THINK, I, I MEAN, I CAN JUST SAY HAVING SERVED ON COMMISSIONS, YOU KNOW, FOR A WHILE NOW, I, I EXPECT TO GET A A 700 REMINDER.

I KNOW THAT DATE.

THE SAME WAY THAT I KNOW THE DATE FOR MY TAXES.

THE OTHER THINGS I DO NOT KNOW, I DON'T COMMIT THOSE TO, TO MEMORY.

AND I FEEL LIKE WE DO NEED TO HAVE A SYSTEM FOR EVERYBODY, BECAUSE PEOPLE, SOME OF THESE PEOPLE ON COMMISSIONS, IF THEY HAVEN'T SERVED ON COMMISSIONS, THEY'RE NOT GONNA REALIZE HOW ALL THESE REQUIREMENTS NECESSARILY, NECESSARILY WORK.

SO I THINK IT'S VERY IMPORTANT FOR US TO, UM, TO FIGURE SOMETHING OUT ABOUT, ABOUT THAT RATHER THAN TRY TO CATCH PEOPLE.

SO THE MENTALITY IS NOT TO CATCH PEOPLE.

OF TIME TO COMMISSIONERS, UM, TO ALLOW THEM SPACE AND TIME TO COMPLETE THE TRAININGS.

DIDN'T THINK SO.

AND I BE TRANSPARENT, RIGHT? I'VE HAD CONVERSATIONS WITH BOTH OF YOU VIA EMAIL IN SPEAKING WITH BOTH OF YOU.

YOU HELPED SHED LIGHT ON A SPACE WHERE THE CITY CAN IMPROVE.

I'VE HAD, I HAD BACK TO BACK MEETINGS ON MONDAY ABOUT HOW WE CAN IMPROVE THAT PROCESS.

UM, WE SENT THE AB 1, 2, 3, 4 TRAININGS TO STAFF TO BE TRANSLATED, NOT TRANSLATED, UM, CLOSED CAPTIONING.

UH, WE FINALIZED THOSE PRESENTATIONS.

WE'RE WORKING ON ADDING ALL OF THE COMMISSIONERS TO OUR LEARN PLATFORM, WHICH IS THE SAME PLATFORM THAT HEATHER'S TRAINING IS IN.

THAT SYSTEM WILL PROVIDE AN AUTOMATIC REMINDER WITHIN A CERTAIN AMOUNT

[01:10:01]

AND THEN WE WILL BE MONITORING THAT.

UM, I THINK IN YOUR INSTANCE, IT HELPS SEE THAT, THAT MAYBE THE NOTICES WEREN'T AS CONSISTENT AS THEY SHOULD BE.

BUT I DO HAVE A POOL OF COMMISSIONERS WHO HAVE RECEIVED CONSISTENT NOTIFICATIONS, LIKE I THINK, AND THEY'RE IGNORING THE, WE, WE CONSISTENTLY HAVE A PROBLEM WITH COMMISSIONERS IGNORING THESE REQUIREMENTS AND THINKING THAT IT'S NOT NECESSARY TO COMPLY WITH THEM AND NOT TAKING THEM SERIOUSLY AS A PART OF THEIR PUBLIC SERVICE.

AND THAT PART IS NOT ACCEPTABLE.

I AGREE WITH YOU THAT WE NEED TO HAVE NOTICE AND IT NEEDS TO BE FAIR.

AND IN SPEAKING WITH BOTH OF YOU, IT WAS CLEAR THAT WE NEEDED TO DO A BETTER JOB OF THAT.

AND SO WE, MO AND I JUMPED RIGHT ON IT.

WE HAVE A PLAN IN PLACE.

WE'RE HOPING TO IMPLEMENT SOMETHING BY APRIL, UM, SOONER IF WE CAN ENROLLING THAT OUT SYSTEMATICALLY AS FOLKS COME DO FOR, UM, THE AB 1, 2, 3, 4 TRAINING.

I HAVE A MEETING WITH HEATHER NEXT WEEK TO TALK ABOUT COMPLIANCE WITH THE CITY.

UH, ETHICS TRAINING, SAME THING.

HOW, HOW WE CAN GET MORE COMPLIANCE.

AND WE, MY OFFICE UNDERSTANDS, LIKE IT WEIGHS A LOT MORE WHEN WE GET INVOLVED.

SO WE ARE GETTING INVOLVED.

SO YOU'VE BEEN HEARD WHEN, AND I EMAILED YOU, YOU'VE BEEN HEARD.

AND I IMMEDIATELY ACTED ON THAT.

'CAUSE YOU'RE RIGHT, IT'S NOT FAIR.

IT'S NOT FAIR TO JUST REMOVE PEOPLE IF THEY HAVEN'T BEEN GIVEN THE ADEQUATE NOTICE TO COMPLY.

SO, JUST FULL TRANSPARENCY FOR THE OTHER MEMBERS OF THE COMMISSION WHO MAY BE SITTING HERE WONDERING WHAT YOU'RE TALKING ABOUT.

OH, YEAH.

UM, LAST WEEK, BOTH COMMISSIONER WEISS AND MYSELF RECEIVED AN EMAIL BOTH FROM THE CLERK'S OFFICE AND TAYLOR ADVISING US THAT OUR AB 1, 2, 3, 4 TRAINING EXPIRED DECEMBER OF 2023, THAT WE SHOULD HAVE COMPLETED THAT TRAINING PRIOR TO THE END OF DECEMBER, 2023.

SO AT THIS POINT IN TIME, WE WERE BOTH OUT OF COMPLIANCE AND WE WERE GIVEN A PERIOD OF TIME WITHIN WHICH TO COMPLETE IT.

BOTH COMMISSIONER WEISS AND I HOARD OUR EMAILS.

WE DO NOT DELETE EMAILS PERTAINING TO, HOPEFULLY NOBODY ASKED FOR ANY OF OUR RECORDS.

BUT WE BOTH WENT BACK, 'CAUSE WE BOTH SAID THE SAME THING.

I DON'T REMEMBER SEEING ANYTHING SAYING THAT.

I WAS ASKED TO DO THE TRAINING BECAUSE I MAKE SURE I MARK THOSE IN MY CALENDAR WHEN THEY'RE DONE.

WE BOTH WENT BACK AND WENT THROUGH OUR EMAILS AND DIDN'T SEE ANYTHING, AND WE, WE CONVEYED THAT INFORMATION TO TAYLOR, WHO THEN CAME BACK AND SAID, YOU'VE BEEN HEARD? WE ARE, WE'RE WORKING ON A PROCESS WITH THE CITY CLERK'S OFFICE TO MAKE SURE THAT THOSE REMINDERS DO GO OUT IN A TIMELY MANNER.

BUT I, UH, THE VICE CHAIR AND I HAD A MEETING WITH THE CITY ATTORNEY LAST WEEK WHO EXPLAINED TO US THAT THERE ARE COMMISSIONERS ON OTHER COMMISSIONS WHO HAVE ROUTINELY BEEN NOT TAKING THE TRAINING AND IGNORE THE REMINDERS THAT THESE NEED TO BE HAD.

SO THIS, THAT'S REALLY MORE WHO THIS IS DIRECTED TOWARDS.

PEOPLE WHO DO NOT ROUTINELY TAKE THEIR TRAINING AND THEY, THEY'RE, THEY'RE THEN IN VIOLATION OF OUR ETHICS CODE.

SO YES, WE UNDERSTAND THE HAMMER COMING DOWN, AND THERE'S PEOPLE, AND I'LL GIVE IT BACK TO YOU NOW, COMMISSIONER WEISS AND I WILL ADD TOO, I HAD A MEETING WITH THE MAYOR'S OFFICE THIS MORNING.

THEY'RE ON BOARD.

I THINK JEFF CALLED IT BEING THE VICE PRINCIPAL.

AND MAKING THE PHONE CALLS AND MAKING SURE THAT FOLKS THAT WE'RE APPOINTING TO PUBLIC SERVICE TAKE IT SERIOUSLY.

ETHICS IS A, A VERY IMPORTANT PART OF WHAT WE DO.

UM, AND, AND BUILDING THE PUBLIC TRUST, TRUST.

AND MY TRAINING WAS DONE LAST WEEK.

PERFECT.

MINUS I HAVE IT ON MY CALENDAR TO GET IT DONE BY THE TIME I'M, I'VE BEEN TOLD I'M SUPPOSED TO GET IT DONE.

AND YES, I HAD NOT RECEIVED THE, THE EMAIL AT ALL PRIOR.

BUT, UM, BUT MY, MY POINT IS JUST THAT I, I THINK THESE ARE GOOD REQUIREMENTS TO HAVE.

UM, BUT I THINK THE SYSTEM FOR NOTIFYING COMMISSIONERS NEEDS TO BE IN PLACE AS, AS WELL.

AND I DON'T KNOW HOW WE DOUBLE, DOUBLE CHECK THAT.

I LIKE TO THINK THAT THE STAFF WOULD, WOULD SAY, AND I DON'T KNOW WHETHER ALL THESE DATES, I MEAN, SOME OF THE DATES, LIKE THE 700 FORM, THAT'S THE SAME FOR ALL OF US.

I GUESS IT MIGHT BE DIFFERENT UNDER SOME OF THE OTHER REQUIREMENTS, AND THAT MAKES IT COMPLICATED.

BUT I'LL LEAVE IT TO YOU TO FIGURE OUT THE BEST WAY TO, TO, TO DO THAT.

BUT, UM, I'M JUST OFFERING THAT THIS, THIS COMMISSION COULD, COULD PERHAPS HELP IN FIGURING THAT OUT IF, IF YOU WOULD, IF YOU WOULD WANT THAT.

SO THANK YOU.

WE'LL DEFINITELY KEEP THAT IN MIND.

THE LEARN.

SO YOU'RE ALL AWARE, THE LEARN PLATFORM ALLOWS US TO SET A REMINDER, UM, AND TIME OUT, HOW LONG THE REMINDER WILL COME THAT THE TRAINING IS GOING TO BE DUE, AND THEN IT'LL AUTOMATICALLY START

[01:15:01]

SENDING REMINDERS.

I THINK WE GOTTA SET IT.

I'M ASSUMING THAT WE'RE GONNA DO SOMEWHERE BETWEEN 120 TO SIX 60 DAYS BEFORE IT COMES DUE TO ENSURE FOLKS HAVE AMPLE TIME TO COMPLETE IT.

YEAH, IT IS TWO HOURS.

WE KINDLY BROKE IT UP INTO FIVE CHUNKS TO MAKE IT MORE DIGESTIBLE AND EASIER FOR FOLKS.

WHO DON'T WORK FOR THE CITY FULL-TIME TO COMPLETE, UM, THE TRAINING.

SO WE'RE HO WE'RE, WE'RE TAKING A LOT OF STEPS TO BE ACCESSIBLE AND MAKE IT EASIER FOR PEOPLE TO COMPLY.

AND, AND THE TRAINING THAT WE TAKE FROM, UM, HEATHER'S TRAINING, I'LL CALL IT, THAT'S ALSO ON THE LEARN PLATFORM, RIGHT? YES.

SO IF WE'VE TAKEN THAT, WE ARE IN THE LEARN SYSTEM, CORRECT? YES.

AND ALL COMMISSIONERS WILL BE ADDED TO THE LEARN SYSTEM.

, UM, AS WILL EVENTUALLY THE ELECTED OFFICIALS, AND I BELIEVE SOME OF THE APPOINTED OFFICIALS LIKE THE CITY MANAGER, UM, THAT ARE REQUIRED TO TAKE, WE, THERE'S A MIS MISCELLANEOUS CHUNK OF CITY OFFICIALS THAT ARE REQUIRED TO TAKE THAT TRAINING TOO.

SO THE GOAL IS TO GET AS MUCH INTO LEARN AS WE CAN, BECAUSE LEARN ALLOWS US TO RUN REPORTS.

IT ALLOWS US TO SET AUTOMATIC NOTIFICATIONS, RIGHT? WE CAN AUTOMATE THE SYSTEM.

SO WE'RE NOT HAVING, YOU KNOW, WE'VE HAD THE CONVERSATION TIME AND TIME AGAIN, A LOT OF TIMES IT'S ME, HEATHER, AND JORGE, A POWERPOINT AND A NUMBER TWO PENCIL OUT THERE DOING THE ETHICS STUFF, RIGHT? AND SO IN THE CLERK'S OFFICE, THEY'RE ALSO SPREAD THIN TRYING TO DO THIS.

SO, AND THEY'RE DOING THEIR BEST, BUT HAVING TECHNOLOGY TO ASSIST US WITH COMPLIANCE WILL BE A HUGE WIN IN THIS SPACE.

ANYONE ELSE? SO I WILL, OH, GO AHEAD.

COMMISSIONER COLEMAN.

UM, AND THANK YOU SO MUCH FOR THE SUPPORT.

IT WAS, IT WAS QUITE, UH, INTERESTING.

TAYLOR.

UM, SO I, I JUST HAD TWO QUESTIONS.

ONE, UH, I KNOW YOU SAID YOUR OFFICE IS WORKING ON WOULD HANDLE THE AUTOMATIC REMOVAL FOR THE PIECE ABOUT, UH, IF COMMISSIONS ARE NOT IN COMPLIANCE, WHICH, YOU KNOW, MORE THAN HALF NOT BEING IN COMPLIANCE WAS ASTOUNDING TO ME.

UM, YOU KNOW, WHAT ROLE WOULD YOUR OFFICE HAVE IN KIND OF THE ABOLISHMENT OR, OR MODIFYING OF THAT COMMISSION? OR WOULD THAT MAINLY BE HANDLED BY CITY COUNCIL OR THE MAYOR? THAT WOULD BE HANDLED BY CITY COUNCIL AND THE MAYOR? IT WOULD HAVE TO, THEY WOULD HAVE TO EITHER AMEND AN ORDINANCE OR AMEND A RESOLUTION OR REPEAL AN ORDINANCE, DISBAND THE BODY.

IF IT CAME TO THAT, MY OFFICE WOULD WRITE THOSE REPORTS.

WHAT MY OFFICE IS GOING TO OFFER IN THIS SPACE AND WHAT'S IN WITHIN OUR CONTROL IS ACCOUNTABILITY.

SO WE ARE GONNA TAKE THE EXTRA STEP OF, YOU KNOW, THESE REPORTS AREN'T BEING SENT INTO THE NETHER, RIGHT.

THAT WE WILL BE ACCOUNTING FOR ALL OF THE BODIES.

JORGE SAID IT WAS 32.

IT LOOKS LIKE IT'S ABOUT 32 BODIES, UM, WHICH MAY GIVE OR TAKE LONG BEACH TRANSIT AND SOME OF THE OTHER BODIES.

SO GIVE OR TAKE 32.

UM, BUT ACCOUNTABILITY IS THE BIG THING THAT WE'LL BE OFFERING HERE, IS THAT SOMEBODY'S WATCHING AND WE'RE BEING TRANSPARENT ABOUT WHAT THE DATA IS, UM, IN THE REPORT BACK.

SO, AND THEN MORE OF JUST A CURIOSITY POINT.

UM, I KNOW THAT THE 25 TO 50% OF THE BODY HAVING TO SERVE FOR TWO YEARS FOR NEWLY CREATED COMMISSIONS, AND THE OFF CHANCE THAT THERE'S A BROUHAHA AND PEOPLE LEAVE.

WHAT, WHAT WOULD HAPPEN TO THAT COMMISSION IF, YOU KNOW, THERE, THERE ISN'T THAT 50% OF THE, THE INAUGURAL COMMISSIONERS STAYING ON, THEY WOULD JUST BE REAPPOINTED.

UM, THE PROVISION OF THE 25 TO 50% STAGGERED TERMS, IT, IT'S MORE OF AN ADMIN.

IT'S A COUPLE THINGS.

ONE, IT'S AN ADMINISTRATIVE BENEFIT FOR THE MAYOR'S OFFICE BECAUSE IF ALL OF THE COMMISSIONERS LEAVE AT THE SAME TIME, THEN THEY HAVE TO REAPPOINT ALL OF THE COMMISSIONERS AT THE SAME TIME.

ALSO, IF THAT HAPPENS, THERE'S A LOSS OF INSTITUTIONAL KNOWLEDGE FOR THAT BODY AND THE PROJECTS THAT THEY WERE WORKING ON.

SO YOU WANT, WE WANT TO MAKE SURE THAT SOME OF THE MEMBERS ARE BEING PRESERVED TO CARRY ON THE WORK AND INTENT AND ALL OF THE SWEAT EQUITY THAT GOES INTO WHAT THEY, THE COMMISSION HAD DONE PREVIOUSLY WHEN NEW MEMBERS COME ON.

UM, SO THAT'S REALLY WHAT THAT PROVISION IS TRYING TO CAPTURE.

WE ONLY HAD ONE FOUR YEAR TERM THAT WE COULD SERVE.

I WAS GONNA ADDRESS THAT.

HAVING, HAVING THAT BE THE PROCESS IN THIS COMMISSION, IT, IT, I UNDERSTAND WANT NOT WANTING EVERYONE TO LEAVE AT THE SAME TIME AND HAVING THAT BRAIN DRAIN.

BUT AT THE SAME TIME, THE WAY IT WAS SET UP FOR US, THOSE FIRST TWO YEARS OF ANY ORGANIZATION ARE REALLY THE SETUP AND STRUCTURING.

AND FOR US, EVEN ASIDE FROM THE PANDEMIC HITTING THAT FIRST YEAR, REALLY WAS REDISTRICTING AND THEN STARTING TO REALLY DIG IN WHAT WE WANTED TO DO.

SO NOW HERE WE ARE AT THE POINT WHERE WE'RE REALLY STARTING TO DO THE WORK OF THE COMMISSION, AND THREE OF US HAVE TO LEAVE IN A YEAR BECAUSE

[01:20:01]

SO I LIKE THAT IT'S BEEN EXPANDED.

SO PEOPLE WHO ARE INAUGURAL MEMBERS CAN THEN SERVE FOR THE FULL TERM AND, AND NOT FEEL LIKE THEY'RE WALKING AWAY JUST AS THINGS ARE REALLY GETTING GOOD.

UM, AND I LIKE HAVING A STEP SET FOR THE, WHAT IS A QUORUM, BECAUSE I KNOW, UH, MANY YEARS BACK THERE WAS A MAYOR WHO DIDN'T APPOINT PEOPLE TO COMMISSIONS.

AND SO THERE WERE A LOT OF COMMISSIONS THAT HAD VACANCIES FOR EXTENDED PERIODS OF TIME.

AND I THINK THAT'S HOW WE GOT TO THE POINT WHERE A LOT OF THE COMMISSIONS JUST STARTED MEETING BASED ON THE NUMBER OF SEATS THAT WERE FILLED RATHER THAN THE NUMBER OF PEOPLE.

AND SO THIS, THIS REALLY PUTS THE ONUS ON THE MAYOR TO MAKE SURE THAT THEY'RE FILLING THOSE POSITIONS AND GETTING THOSE VOICES FROM THE COMMUNITY HEARD ON IMPORTANT MATTERS.

SO, GOOD JOB, TAYLOR.

AND, AND AS WE TOLD DON LAST WEEK, WE REALLY APPRECIATE THAT TAYLOR HAS HEARD THE COMMENTS THAT WE MAKE FROM THIS, THIS TABLE, BECAUSE I THINK A LOT OF WHAT HAS BEEN PROPOSED HERE ARE THINGS THAT WE HAVE TALKED ABOUT OVER THE COURSE OF OUR MEETINGS.

AND SO IT'S, IT'S NICE TO KNOW THAT THERE'S MOVEMENT, EVEN THOUGH IT TAKES A WHILE.

WE'RE TRYING.

, ANY OTHER COMMENTS? ANY PUBLIC COMMENT? IT'S SHORT.

GREAT JOB.

AND THANK YOU, .

OH, IT'S OUR PLEASURE.

SEEING NO MORE COMMENT.

COULD WE HAVE THE VOTE PLEASE? MOTION CARRIES.

IDEAS FOR POSSIBLE RECOMMENDATIONS TO THE CITY COUNCIL TO ENHANCE TRANSPARENCY SURROUNDING THE WORK OF CHARTER COMMISSIONS AND COUNCIL ESTABLISHED ADVISORY BOARDS, COMMISSIONS AND COMMITTEES.

OUR NEXT ITEM IS A RECOMMENDATION TO DISCUSS

[5. 24-52160-01 Recommendation to discuss ideas for possible recommendations to the City Council to enhance transparency surrounding the work of Charter Commissions and Council-established advisory boards, commissions and committees. Suggested Action: Approve recommendation. ]

CAN I HAVE A MOTION ON THAT, PLEASE? IT'S BEEN MOVED BY COMMISSIONER DE BENEDICTUS AND SECONDED BY COMMISSIONER SHOTWELL.

SO WE HAD PUT THIS ON A COUPLE OF MONTHS AGO, AND WE DIDN'T GET TO IT LAST MONTH BECAUSE OUR AGENDA WAS FULL ON OTHER ITEMS. BUT, UM, WE'VE HAD SOME QUESTIONS COME UP ABOUT HOW WE MAKE COMMISSIONS AND COMMISSIONERS MORE ACCOUNTABLE.

I THINK WHAT TAYLOR JUST PRESENTED IS ONE STEP IN THAT DIRECTION, BUT WE WANTED TO KIND OF POLL THE COMMISSION AND SEE IF THERE WERE ANY OTHER IDEAS AND THOUGHTS YOU HAD ON WHAT, WHAT WE MIGHT BE ABLE TO DO.

AND YOU MAY NOT HAVE ANYTHING AT THIS MOMENT.

DO WE WANNA CREATE AN AD HOC ON THIS? DO WE WANNA CARRY IT FOR A COUPLE OF MONTHS SO THAT WE CAN, YOU KNOW, JUST KIND OF REALLY HAVE A FULL DISCUSSION? AND THOSE ARE KIND OF THE QUESTIONS I'M GONNA THROW OUT FOR US TO MOVE AS WE TALK NOW.

DOES ANYONE WANNA START? CHAIR? COMMISSIONER NOVA.

THANK YOU, CHAIR.

UM, I WOULD APPRECIATE A LITTLE BIT OF TIME, UM, TO REVIEW, UM, AS, AS WELL AS ANOTHER ITEM ON THE AGENDA, WHICH WE'LL GET TO.

UM, SO THAT WOULD BE MY VOTE.

THAT WOULD BE MY SUGGESTION.

I COMMISSIONER SHOTWELL, UH, I BELIEVE WE ALREADY HAVE SOME PROCESSES THAT ARE IN PLACE AROUND HOW, UH, COMMISSIONS, COMMITTEES, AD HOCS, UM, ET CETERA, OPERATE.

AND I THINK IT MIGHT BE GOOD TO HAVE A BASELINE OF JUST, UH, A REPORT OF WHAT THAT BASELINE IS SO THAT THEN WE CAN CONSIDER WHAT MIGHT BE BETTER ON TOP OF THAT, OR WHAT MIGHT NE MIGHT NECESSARY CHANGING OF THAT BASELINE.

COMMITTEE ACTUALLY IS IN THE CITY, UM, AS TO HOW THEY HOLD THEIR MEETINGS, HOW THEY ANNOUNCE THEIR MEETINGS, HOW THEY RECORD THEIR MEETINGS, HOW THEY RECEIVE INPUT, ET CETERA.

UM, UH, FOR IN PART, UH, DUE TO SOME OF THE REVIEW THAT THE AD HOC COMMITTEE'S BEEN DOING ON LOBBYING, I HAVE HAD A CHANCE TO, UH, BE DIGGING IN ON, ON THE CITY WEBSITE, UM, AND VARIOUS COMMITTEES AND COMMISSIONS AND ADVISORY BOARDS ON THE WEBSITE.

AND THERE SEEMS TO BE GREAT DISPARITY BETWEEN HOW, UH, DIFFERENT BODIES REPORT OUT ON WHAT THEY'RE DOING, UM, AND HOW THEY, UH, MM MAKE THE PUBLIC AWARE OF THEIR MEETINGS IN ADVANCE AND AGENDAS AND THAT, THAT SORT OF THING.

UM, I, I WOULD LIKE TO KEEP THIS ON THE AGENDA AND HAVE A CHANCE TO TALK ABOUT IT.

I WONDERED THOUGH, ARE THERE RULES FOR ADVISORY BOARDS, FOR EXAMPLE, OR COMMITTEES? I'M NOT SURE WHAT A, A

[01:25:01]

SO IT DEPENDS ON THE COMMITTEE.

I'M SORRY.

MOST ATTORNEY ANSWER I CAN GIVE YOU FOR, UM, COMMITTEES THAT ARE CREATED BY THE CITY COUNCIL, THEY'RE AUTOMATICALLY BROWN ACT BODIES.

THEY'RE REQUIRED TO PUBLISH THEIR AGENDAS AND COMPLY WITH THE BROWN ACT.

ALL OF THOSE BODIES ARE ON ONE MEETING, IS WHAT IT'S CALLED NOW, CORRECT? YES.

ONE MEETING.

UM, AND YOU SHOULD BE ABLE TO ACCESS THAT THROUGH THE COURT CLERK'S WEBSITE.

UM, THERE ARE ON OCCASION COMMITTEES THAT ARE MORE INFORMAL, UM, THAT ARE CREATED OR THEY'RE MORE OF LIKE A TASK FORCE.

UM, AND THEY'RE NOT NECESSARILY BROWN ACT BODIES, SOMETIMES THEY'RE CREATED BY A DEPARTMENT.

UM, I, WE ARE ACTUALLY WORKING ON A PROCESS TO, UM, MAKE CONSISTENT, THERE'S A CONSISTENT PROCESS FOR THOSE ODD BODIES THAT ARE NOT NECESSARILY BROWN ACT.

SO THAT ALL OF THE STAKEHOLDERS IN THE ROOM, CITY MANAGER'S OFFICE, MY OFFICE CLERK'S, OFFICE, HR, UH, POTENTIALLY FINANCIAL MANAGEMENT, HAVE A SEAT AT THE TABLE WHEN THEY'RE BEING CREATED TO ENSURE THAT THERE'S, UM, A CONSISTENT PROCESS, A FAIR PROCESS, AND AS MUCH OF A TRANSPARENT PROCESS AS WE CAN.

UM, NOT ALL OF THE BODIES ARE PUBLIC FACING.

SOMETIMES THEY'RE ADVISORY TO DEPARTMENTS, BUT THAT DOESN'T MEAN THAT THE AGENDAS AREN'T NECESSARILY POSTED.

I'M CURIOUS WHICH BODIES YOU'RE TALKING ABOUT, BECAUSE MONIQUE AND I HAVE WORKED VERY HARD.

I'M, I'M TRYING TO KEEP MY EYE FROM TWITCHING.

WE FOUND SOME BODIES THAT WERE, THEY ANSWERED TO DEPARTMENTS, BUT THEY WORKED ON THINGS LIKE, FOR INSTANCE, UH, PARKS AND REC HAS THE GOLF COMMITTEE, WHICH IS A COMMITTEE THAT I FOUND OUT WAS A THING.

UM, AND MY WORK ON COMMISSIONS, I'M LIKE QUICKLY BECOMING THE COMMISSION OVERSIGHT ATTORNEY.

UM, AND THOSE FRIENDS, THEY ANSWERED TO THE CITY MANAGER, BUT THEY, THEY RECOMMEND FEES TO THE CITY MANAGER.

AND SO THAT CLEAR DECISION TO MAKE THAT A BROWN ACT BODY TO PUBLISH THEIR AGENDAS, THEY ACTUALLY WERE OPERATING UNDER THE BROWN ACT.

UM, BUT WE GOT THEM SET UP IN THE FORM 700.

THEY GET AB 1, 2, 3, 4 TRAINING.

THEY, THEIR AGENDAS NOW ARE IN ONE MEETING SO THAT THEY'RE IN A CENTRAL LOCATION BECAUSE THE PUBLIC KNOWS TO LOOK FOR THEM THERE.

SO IF YOU HAVE, I, I'M HESITANT TO HEAR ABOUT THIS, BUT IF YOU HAVE OTHER BODIES SPECI THAT ARE, YOU HAVE AN EXAMPLE, UM, THAT WOULD BE HELPFUL FOR MONIQUE AND MYSELF TO GET EYES ON IT AND THEN START PUSHING FOR PROCESS THERE.

UM, I'VE GOT SOME EXAMPLES OF SOME THAT ARE ON THE ONE MEETING WEBSITE AND THAT I WAS PLEASED TO SEE THAT ALTHOUGH THE, THE, THEIR WEBSITE IS, HAS GOT A LOT OF OUT OF DATE THINGS.

BUT I DID FIND, UM, PUBLIC MEETING RECORDS FOR THE LONG BEACH COMMUNITY INVESTMENT COMPANY, FOR EXAMPLE, WHICH IS A CITY CREATED NONPROFIT, BUT A SEPARATE LEGAL ENTITY FOR THE CITY, UHHUH .

SO WE, AS A COURTESY TO THAT BODY, SINCE COUNCIL CREATED IT, UM, AND WE, MONIQUE'S OFFICE PUBLISHES THEIR AGENDAS.

TERMS OF HOW PUBLIC, UH, THEIR ACTIVITIES ARE.

, THAT IS NOT TRUE FOR ALL OF THE, UM, COUNCIL CREATED BODIES THAT ARE LEGALLY SEPARATE FROM THE CITY.

UM, AND LIKE I SAID, MO MONIQUE'S OFFICE DOES THAT.

THE CLERK DOES THAT AS A COURTESY TO THEM.

UM, IN SOME INSTANCES, LIKE THE L-B-C-I-C, THEY DON'T, I DON'T THINK THEY HAVE AS ROBUST AS A STAFF IN SITUATION IS.

LIKE TRANSIT OR, MM-HMM.

, L-B-U-S-D OR THE CBB ARTS COUNCIL, WHERE SOME OF THE OPERATIONS ARE MORE ROBUST WHERE THEY JUST TAKE OWNERSHIP OF THEIR OWN MEETINGS.

UM, BUT THEY'RE NOT NECESSARILY, THEY'RE LIKE CITY ADJACENT BODIES.

SO I, I, I THINK THAT'S ALL KIND OF WORTHY OF TALKING ABOUT AT ANOTHER MEETING.

THEY ARE CITY ADJACENT, BUT THEY ARE CITY CREATED.

CITY COUNCIL APPOINTS THEIR BOARDS.

UM, AND I THINK THERE'S, UH, VARIATION IN

[01:30:01]

MAYBE YOU CAN BRING A LIST TO THE NEXT, OR SEND IT TO TAYLOR SO SHE'S READY TO DISCUSS.

YEAH, THAT WOULD BE, IF YOU COULD GIVE ME A HEADS UP ABOUT THE ONES YOU'RE SPECIFICALLY CONCERNED ABOUT, THAT WAY I CAN CHECK, WE CAN CHECK WITH THE CLERK'S OFFICE AS WELL, 'CAUSE MO AND MAKE SURE THAT THE APPROPRIATE PEOPLE ARE HERE TO POTENTIALLY ANSWER YOUR QUESTIONS.

'CAUSE THIS IS OUTSIDE, LIKE, WE'RE JUST TRYING TO STREET SWEEP OVER HERE, UM, AND CLEAN THINGS.

MAKE SURE THAT RIGHT.

I HEAR WHAT YOU'RE SAYING.

I SEE WHAT YOU'RE SAYING.

TO THE BEST OF MY ABILITY, WHEN IT COMES UP, I RAISE MY HAND AND WE TRY TO FIX IT.

DO YOU KNOW WHAT I MEAN? BUT I AM, I'M ONE GIRL POWERPOINT, A BITMOJI, AND A NUMBER TWO PENCIL.

SO IF YOU HAVE MORE STUFF THAT DESERVES TRANSPARENCY, WE'RE INTERESTED IN HEARING ABOUT IT.

SO IF IT'S AN ADVISORY BOARD ADVISORY TO THE CITY COUNCIL, THERE'S RULES THAT ABOUT YES, THEIR MEETINGS BEING PUBLICIZED AND COMMISSION, IT'S ALL IN THE COMMISSION HANDBOOK.

BUT YES, ALL OF THOSE BODIES, UM, COUNCIL CREATED, UH, ADVISORY BODIES.

SO THE ADVISORY COMMITTEE ON COMMISSION ON AGING WOULD BE AN EXAMPLE OF THAT VERSUS, UM, COUNCIL'S OWN STANDING COMMITTEES LIKE THE, A BUDGET OVERSIGHT COMMITTEE.

ALL OF THOSE ARE CONSIDERED LEGISLATIVE BODIES IN THE GROUND ACT AND ARE REQUIRED TO BE NOTICED POSTED.

THE CLERK'S OFFICE HAS, UM, EITHER EYES OVER THAT OR THEY'RE SUPPORTING STAFF TO MAKE SURE THAT THEY'RE COMPLIANT WITH THE BROWN ACT IN THOSE CASES.

BUT THEY ALL HAVE TO COMPLY WITH THE SAME RULES.

SO THE LONG BEACH COMMUNITY INVESTMENT COMPANY IS NOT SUBJECT TO THE BROWN ACT.

THEY ARE SUBJECT TO THE BROWN ACT.

BUT THEY'RE A SEPARATE LEGAL ENTITY.

SO OUR INVOLVEMENT WITH THEM IS VERY, WE ARE NOT AS EMBEDDED WITH THEM AS WE ARE WITH SAY, YOUR BODY.

OR, UM, THE OTHER ADVISORY COMMISSIONS CO BECAUSE THEY'RE A SEPARATE LEGAL ENTITY AND THE CONTINUUM OF CARE, THEY'RE ALSO CONTINUUM OF CARE IS A FUNKY ONE.

UM, THEY'RE LIKE THE PACIFIC GATEWAY BODY.

BOTH OF THOSE BODIES WERE LEGALLY REQUIRED TO, UM, CREATE AND PARTICIPATE IN A LOT OF INSTANCES ON THOSE BODIES.

AND IT'S A FUNDING BASED REQUIREMENT, USUALLY FROM HUD, UH, HEALTH DEPARTMENT STAFF SUPPORTS THAT BODY.

WE'VE, THAT'S ONE OF THE BODIES WHERE WE GOT 'EM A FORM SEVEN ON THE FORM 700 LIST, AND RIGHT.

WE GOT 'EM, UH, INTO ONE MEETING.

THEY WEREN'T IN ONE MEETING PREVIOUSLY.

IT WAS POSTED ON A SEPARATE SITE.

UH, THAT BOARD IS FULL.

THEY APPOINT THEIR OWN COMMISSIONERS.

THE MAYOR DOES NOT APPOINT.

THEY'RE IN A SEPARATE PROCESS.

THEY HAVE SEPARATE BYLAWS FROM THE CITY BECAUSE THEIR REQUIREMENTS GO BACK TO FEDERAL LAW.

UH, BUT WE STILL HAVE A RESPONSIBILITY TO MAKE SURE THAT THEY'RE COMPLIANT WITH THE BROWN ACT.

THEY RECEIVE TRAININGS.

UH, OUR HEALTH DEPARTMENT ATTORNEY TANGENTIALLY SUPPORTS THEM, EVEN THOUGH THEY'RE NOT NECESSARILY A CITY BODY, BUT THEY'RE AN EXTENSION OF US IN ORDER FOR US TO RECEIVE, UM, HUD FUNDING ON HOMELESSNESS.

COMMISSIONER DI UH, I AGREE, UM, ALONG WITH COMMISSIONER P*****K AND SHOTWELL, THAT, UH, WE KEEP THIS OPEN.

UH, I THINK AFTER HEARING TAYLOR'S REPORT ON WHERE THE WEAKNESSES ARE AND SEEING WHERE THE TRANSPARENCY ISSUES, AND THEN ALONG WITH UNDERSTANDING HOW THEY ARE TO OPERATE, AS COMMISSIONER SHOTWELL SAID, I THINK IT'LL BE THE, THE BEST TIME FOR US TO THEN IDENTIFY IF THERE THE STANDARDS NEED ANY MORE WORK.

WOULD YOU LIKE TO MAKE A MOTION TO AMEND THE MOTION TO, RATHER THAN RECEIVE AND FILE, TO CONTINUE THIS ITEM TO NEXT MONTH? I AGREE WITH WHAT YOU JUST SAID.

AND IF ANYONE HAS ANY, ANY THOUGHTS ALONG THESE ITEMS, PLEASE SEND THEM TO HEATHER OR TAYLOR SO THAT WE CAN INCORPORATE THEM INTO AN ATTACHMENT FOR THE AGENDA.

COMMENTS OR QUESTIONS THAT YOU HAVE TO HEATHER BY THE 27TH OF MARCH, THAT WOULD BE GOOD.

AND IF YOU COULD GET THOSE TO THEM BY THE, WHAT IS IT, THE 27TH OF MARCH? IS THAT ABOUT WHEN WE DO AGENDA SETTING? OKAY.

SO IF YOU COULD GET ANY

[01:35:01]

ARE ANY MORE COMMENTS ON THIS ITEM? ANY PUBLIC COMMENT? ALL RIGHT.

SEEING NONE, COULD WE HAVE A VOTE PLEASE? AND WE'RE VOTING TO AMEND.

IT GOES FORWARD TO NEXT MONTH.

MOTION CARRIES.

THE RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE AD HOC COMMITTEE ON UPDATED POLICIES? IT'S BEEN MOVED BY COMMISSIONER DE BENEDICTUS AND SECONDED BY COMMISSIONER WEISS.

CAN I HAVE A MOTION ON

[6. 24-52504 Recommendation to receive and file a monthly update from the Ad Hoc Committee on Updated Policies. Suggested Action: Approve recommendation. ]

UM, BEFORE I HAND THIS OVER TO COMMISSIONER SHOTWELL, I JUST WANTED TO SAY, WHEN WE HAD THE AGENDA SETTING LAST THIS MONTH, WE HAD A DISCUSSION ON HOW EXTENSIVE ALL OF THESE ITEMS ARE COMING OUT OF THE AD HOC COMMITTEES.

AND EVEN THOUGH WE GAVE YOU A, A WEEK IN ADVANCE LAST MONTH, IT PROBABLY WAS NOT REALLY ENOUGH TIME TO TRULY DIVE INTO THE, THE, THE WEIGHTINESS OF THAT SUBJECT.

SO, MOVING FORWARD, WHAT WE'RE GONNA DO WHEN, WHEN THE POLICY COMMITTEE COMES OUT WITH THEIR RECOMMENDATIONS, WHEN THE LOBBYING COMMITTEE COMES OUT WITH THEIR RECOMMENDATIONS, WE'RE GONNA START DOING IS TWO READINGS.

SO THE FIRST MONTH THAT IT COMES, IT'S JUST REALLY GOING TO BE KIND OF A DISCUSSION, AN UNDERSTANDING THAT YOU'RE REALLY NOT GONNA HAVE THE TIME TO DELVE DEEPLY INTO IT.

AND WE WON'T REALLY GET INTO THE MEAT OF THE ITEM AND HAVING A DISCUSSION ON EVEN POSSIBLY ADOPTING IT UNTIL THE NEXT MEETING.

SO, WITH THAT, I KNOW YOU DON'T HAVE A RECOMMENDATION YET, BUT I JUST THOUGHT I'D LAY THE GROUNDWORK FOR WHERE WE'RE GONNA GO IN THE FUTURE.

WELL, WE DO HAVE, UH, SOMEWHAT OF A RECOMMENDATION YET, BUT NOT A FULL RECOMMENDATION.

UM, SO MATERIALS WERE PROVIDED IN THE AGENDA PACKET.

UH, AND WE ARE, I THINK, CONSISTENT, UH, WITH THE CHAIR'S, UH, DIRECTION IN YOUR, IN THE STATEMENT YOU JUST MADE, IS THAT WE HAVE PROVIDED TO THE COMMISSION, UH, PRELIMINARY, UH, DOCUMENTS THAT WE'D BE REQUESTING INPUT AND FEEDBACK ON AT THE NEXT MEETING.

I'LL GET MORE INTO THAT.

BUT THE AD HOC MET, UM, ACTUALLY THREE TIMES SINCE OUR LAST MEETING, FEBRUARY 14TH, THE 29TH, AND THEN ALSO MARCH FIVE.

NOW, AS PREVIOUSLY DISCUSSED AT COMMISSION MEETINGS, UH, WE WERE AT THE, WE HAD DISCUSSED THE PLAN TO ASK THE COMMISSION TO CONSIDER RECOMMENDING AN ORDINANCE THAT WOULD BE ADOPTED BY THE CITY COUNCIL.

UH, THIS ORDINANCE WOULD BE THE ETHICS AND GOOD GOVERNMENT ACT.

UM, AND IT REFLECTS, UH, EXISTING, THE IDEA WOULD BE THAT IT WOULD REFLECT EXISTING PROVISIONS THAT ARE IN, UH, ORDINANCE THAT WOULD BE MOVED, UH, ALONG WITH, UH, THE EXPERTISE, UM, I'M SORRY, THE INPUT OF STAFF AND THE INPUT OF THE AD HOC AND THE COMMISSION, ALONG WITH THE BENCHMARKING THAT WE HAVE DONE.

UM, AND THEN IF ADOPTED, THIS ORDINANCE WOULD THEN BECOME TITLE FOUR, THE LONG BEACH MUNICIPAL CODE, UM, AND THEN WOULD BE ENTITLED TO THE ETHICS AND GOOD GOVERNANCE ACT.

UH, IT CONSISTS OF NINE CHAPTERS.

UH, AND WE ARE PLANNING TO RELEASE THESE NINE CHAPTERS BETWEEN NOW AND JULY.

UH, AND THEN ASKING FOR A REVIEW AND COMMENT BY THE COMMISSION ON THE MONTH FOLLOWING THE, UH, WHEN THEY WERE RELEASED.

AND WE ANTICIPATE THAT WE'LL PROVIDE A SHORT SUMMARY OF EACH CHAPTER AS WE, UH, RELEASE THEM.

SO TODAY, WE HAVE ACTUALLY RELEASED, UH, IN ADDITION TO THE KIND OF THE OVERARCHING APPROACH, WHICH WE'VE ALSO DISCUSSED AT PRIOR MEETINGS, BUT CHAPTER 4.1 AND CHAPTER 4.2, CHAPTER 4.1 BEING THE GENERAL PROVISIONS OF THE ACT, ITS PURPOSE, INTENT, THE DEFINITIONS, IT'S IMPORTANT TO NOTE THAT THESE ARE THE DEFINITIONS THAT ARE, UH, ARE INCLUDING THE DEF.

WE'VE INCLUDED THE DEFINITIONS OF WHAT IS CURRENTLY IN THE CHAPTERS, AS OPPOSED TO ANTICIPATED DEFINITIONS THAT WILL BE COMING OUT.

SO THIS CH THIS PORTION OF CHAPTER, UH, 4.1 WOULD BE, UH, UPDATED EACH TIME AS NEW DEFINITIONS ARE BEING ADDED.

UH, IT ALSO, UH, EXPRESSES THE, UM, EXPECTATIONS FOR GENERALLY COMPLYING WITH THE LAW, COMPLETING TRAINING, UH, COMPLIMENTING WHAT, UH, TAYLOR EARLIER MENTIONED WITH REGARD TO THE ADVISORY COMMISSIONS, THE ADVISE, UH, THE UH, COM CITY COMMISSIONS, UH, REPORTING NON-COMPLIANCE, AND THE OBLIGATION TO REPORT NON-COMPLIANCE.

AND THEN COOPERATING WITH INVESTIGATIONS, AND THEN ALSO WHISTLEBLOWER PROTECTIONS AND CODIFYING THE WHISTLEBLOWER PROTECTIONS IN CITY ORDINANCES ALONG WITH THE ENFORCEMENT OF, OF, OF THE ETHICS AND GOVERNANCE ACT.

UH, GOVERNANCE ACT, CHAPTER 4.2 IS GONNA BE, IS A LOT OF WHAT YOU'VE ACTUALLY SEEN BEFORE BECAUSE THE COMMISSION HAS ACTUALLY ADOPTED

[01:40:01]

IT.

UH, BUT IT IS OUR ETHICS CODE WITH SOME CHANGES, UH, THAT WE'RE PROPOSING, UH, SOME OF IT COMING FROM THE COMMISSION, INCLUDING PROVISIONS ADDRESSING THE PUBLIC RECORDS ACT COMPLIANCE, AND THEN ALSO SOME MINOR CHANGES TO, UH, REFLECTING HOW IT ALL FITS INTO THIS NEW PROPOSED ORDINANCE.

UH, SO WE ARE REQUESTING COMMENTS ON, UH, THE OVERARCHING APPROACH, UH, ALONG WITH SECTION 4.1 AND SECTION 4.2.

AT THE APRIL 10TH MEETING.

UH, AT THE APRIL MEETING, WE WILL BE PROVIDING SECTIONS 4.03 AND 4.04, DEALING WITH CONFLICTS OF INTEREST IN USE OF CITY RESOURCES.

NOTE THAT THOSE COMMENTS WILL NOT BE, UH, WE'RE NOT REQUESTING COMMENTS BACK TO THE, AT THE COMMISSION MEETING FOR THE COMMITTEE, UH, UNTIL THE JUNE MEETING.

GIVEN THE FACT FACT, WE HAVE A TRUNCATED AGENDA FOR OUR MAY MEETING.

AND, UH, WE HAVE THE STRATEGIC PLANNING RETREAT, UH, IN MAY THAT AT THAT TIME.

THEN IN JUNE, WE'LL BE PROVIDING PERKS OF OFFICE AND CITY TICKET POLICY, UH, JULY WE'LL BE PROVIDING POLITICAL ACTIVITIES AND DONATION, SPONSORSHIPS AND FUNDRAISING.

AND THEN IT'S ALSO IMPORTANT TO NOTE THAT WE HAVE A PLACEHOLDER IN THE OUTLINE FOR SECTION 4.08 LOBBYING.

UH, AND THAT WILL BE, YOU KNOW, WHERE WE WILL DROP IN THE WORK.

UH, THAT WILL COME OUT OF, UM, THE COMMITTEE, THE CITY COUNCIL'S DIRECTION TO THE CITY ATTORNEY'S OFFICE TO DRAFT OR, UH, ORDINANCE LANGUAGE ADDRESSING LOBBYING BASED ON THE RECOMMENDATIONS AND INPUT HAVING BEEN PROVIDED BY THE COMMISSION.

SO WE ARE LOOKING FORWARD TO YOUR FEEDBACK ON, UH, THE OVERALL APPROACH, ALONG WITH 4.1 AND 4.2, UM, AT THE NEXT COMMISSION MEETING.

AND I'M ABLE TO ADDRESS ANY QUESTIONS.

BUT, UH, AS IS COMMISSIONER DE BENEDICTUS, BUT FIRST I'D LIKE TO ASK IF COMMISSIONER DE BENEDICTUS HAS ANYTHING TO ADD THAT I MIGHT HAVE MISSED? NOTHING MORE TO ADD.

ARE THERE ANY QUESTIONS FOR COMMISSIONER SHOTWELL? COMMISSIONER WEISS? YEAH, I, I JUST HAVE A COUPLE QUESTIONS ABOUT THE PROCEDURE AND ONE SUBSTANTIVE QUESTION.

'CAUSE I JUST WANNA UNDERSTAND YOUR INTENT.

UM, IF WE JUST HAVE, WHAT DO WE CALL 'EM? KNITS, YOU KNOW, UM, MAYBE GRAMMAR ISSUES OR TYPOS WE'VE NOTICED .

HOW DO YOU WANT THOSE, UM, SUBMITTED? SO MY PREFERENCE THAT I'D LIKE STAFF AND TAILORED TO, UM, MAKE SURE THAT THEY AGREE, BUT IF THEY'RE MINOR KNITS, UH, I THINK THAT THOSE CAN ACTUALLY BE PROVIDED TO STAFF AND THEN THOSE, THEY CAN BE PROVIDED TO THE COMMISSION BY THE COMMITTEE, BY THE STAFF.

MM-HMM, .

UM, MY OTHER QUESTION WAS THE, YOU HAVE A, A SECTION IN HERE ON, UM, ENFORCEMENT, AND IS IT THE INTENT THAT THIS ENFORCEMENT SECTION WILL THEN APPLY TO ALL THESE OTHER SECTIONS THAT ARE YET TO BE RELEASED TO US? YES, IT IS.

THERE WILL BE, THE INTENT IS FOR THE DEFINITION SECTION AND ENFORCEMENT SECTION TO APPLY ACROSS THE BOARD.

YOU'LL SEE THAT IN SECTION 4.2 IN THE CODE OF CONDUCT.

WE DO HAVE SOME ADDITIONAL LANGUAGE ON ENFORCEMENT THAT ONLY APPLIES OR THAT TO THAT PARTICULAR, UH, CHAPTER.

UH, BUT THE, UH, PROVISIONS OF 4.1 WOULD APPLY TO THE ENTIRE ETHICS AND GOOD GOVERNANCE CODE.

AND WHAT'S GONNA BE COVERED UNDER POLITICAL ACTIVITIES, IS THAT CAMPAIGN FINANCE, OR WHAT IS THAT? I TAYLOR, CAN YOU HELP OUT? I BELIEVE SO, BUT THAT WAS ONE OF THE LAST THINGS THAT WE ADDED TO, UM, OUR COMPREHENSIVE DRAFT THAT YOU HAVE NOT YET SEEN.

POLITICAL ACTIVITIES WOULD BE MORE ALONG THE LINES OF LIKE, USE OF CITY PROPERTY OR NOT USING CITY PROPERTY FOR POLITICAL ACTIVITY.

UH, NOT, UH, ENGAGING IN POLITICAL ACTIVITY WHILE IN UNIFORM.

SO REG, UH, NOT SOLICITING CITY EMPLOYEES AND PEOPLE THAT ARE UNDER YOU FOR CAMPAIGN CONTRIBUTIONS, THOSE TYPES OF THINGS.

SO REGULATION SPECIFIC TO THE CONDUCT OF CITY OFFICIALS AND POLITICAL ACTIVITY.

UM, A LOT OF IT IS FROM THE GOVERNMENT CODE, BUT THAT'S FAIRLY THE SCOPE OF WHAT WILL BE COVERED.

AND WE, THERE WAS EVENTUALLY A MOTION BY THE BOARD.

AND I ASKED THE QUESTION ABOUT THAT, AND THIS JUST TO THINK ABOUT, WELL, YOU CAN ANSWER IT IF YOU KNOW THE ANSWER RIGHT AWAY, BUT WE HAD SOME ISSUES COME UP TWO YEARS AGO THAT ENDED UP COMING TO THIS COMMI WERE SENT TO THIS COMMISSION TO, TO LOOK AT ABOUT, UM, POLITICAL ACTIVITIES, CAMPAIGN ACTIVITIES, AND,

[01:45:01]

I THINK WHAT THIS IS SAYING IS THAT WOULD BE HANDLED DIFFERENTLY IN THIS, IN THAT SITUATION.

'CAUSE I DON'T SEE THE ETHICS COMMISSION HAVING A, A ROLE IN INVESTIGATION OR WHATEVER IN THE PROPOSAL HERE FOR ENFORCEMENT.

SO WE CAN EXPLORE THAT.

UM, THE, WHAT WE HAVE ADDED TO THAT SECTION IS ACTUALLY, UM, PROVISIONS THAT WOULD ALLOW COUNCIL IN FEEDBACK THAT YOU GAVE US DURING THAT TIME.

THERE IS A LIST OF ACTIONS THAT COUNCIL COULD TAKE UPON THEMSELVES, LIKE CRE LIKE RESTRICTING TRAVEL OF, UH, COUNCIL MEMBERS, UM, IF THEY'RE FOUND TO VIOLATE THIS CHAPTER.

SO THERE ACTUALLY ARE MORE OPPORTUNITIES.

UM, AND I BELIEVE IN MY CONVERSATION WITH DON, YOU CAN MAKE RECOMMENDATIONS ON THOSE THINGS.

UH, AT THE NEXT MEETING WE CAN EXPLORE, UM, WHETHER YOU WANNA ADD PROVISIONS TO THIS ORDINANCE SAYING THAT YOU HAVE AN OPPORTUNITY TO WEIGH IN.

I WOULD NEED TO CHECK IN TO MAKE SURE THAT MY OFFICE IS OKAY WITH IT.

BUT IN THE PAST, DON HAS EXPRESSED THAT YOU COULD REVIEW AND PROVIDE A RECOMMENDATION.

UM, BUT YOU DON'T, AS YOU NOTED, YOU DON'T HAVE INVESTIGATORY AUTHORITY, SO YOU WOULD BE LIMITED TO WHATEVER INFORMATION IS PUBLICLY AVAILABLE.

BUT THERE ARE, THERE ARE POINTS, I HOPE THAT YOU SEE THEM WHEN YOU READ THAT ENFORCEMENT SECTION, UM, OF, WELL, WHAT CAN COUNCIL DO IN THESE INSTANCES? AND IT ACTUALLY GIVES THEM SIMILAR ADMINISTRATIVE OPTIONS BEYOND JUST REMOVAL WHEN WE HAVE A COMMISSIONER THAT'S NON-COMPLIANT OR PROBLEMATIC.

RIGHT? YEAH.

I, I, I READ THAT SECTION SEVERAL TIMES.

I MEAN, NOW I'M TRYING TO THINK ABOUT EXAMPLES AND I CAN TELL THAT I'M NOT GONNA KNOW WHAT I REALLY THINK ABOUT THE ENFORCEMENT SECTION UNTIL I LOOK AT IT IN CONNECTION WITH WHAT ALL THE OTHER SECTIONS ARE ABOUT, TO SEE WHETHER THE ENFORCEMENT SECTION IS SUFFICIENT OR, OR CREATES, WHAT WOULD MOST LIKELY BE THE REMEDIES WE'D WANT TO U WE WHEN THE CITY WOULD WANNA USE IF THERE WAS A, A VIOLATION.

SO, SO I THERE WILL BE AN OPPORTUNITY, RIGHT? WE'RE TRYING.

THE REASON THAT IT'S BEING SET UP WITH THIS WAY, I'M GONNA BE TOTALLY TRANSPARENT WITH YOU.

THE ORDINANCE RIGHT NOW IS AT LEAST 60 PAGES, AND THAT'S A LOT TO DIGEST A WEDNESDAY BEFORE YES.

UM, COMMISSION MEETING.

SO YOU'LL HAVE AN OPPORTUNITY TO REVIEW THE WHOLE THING BEFORE YOU MAKE A RECOMMENDATION.

AND YOU'LL HAVE SEEN THE PARTS ALL ALONG THE WAY.

SO THIS SECTION IS THE BEGINNING.

IT'S THE BEGINNING OF THE STORY OF THE ETHICS ORDINANCE AND SETTING THE TONE FOR WHAT THE REST OF THE CHAPTER LOOKS LIKE.

IT'S OKAY IF YOU FEEL IN THE NEXT MEETING, WE'RE NOT READY TO TALK ABOUT ENFORCEMENT.

WE NEED TO TABLE THIS DISCUSSION AND COME BACK TO IT LATER.

I NEED MORE INFORMATION ABOUT WHAT THE REST OF THIS IS GONNA LOOK LIKE TO MAKE SURE THAT THIS IS GONNA BE SUFFICIENT.

SO, SO THIS'LL BE, THIS WILL, AND THE WHOLE THING WILL BE ADOPTED ALL OF ONCE.

ONCE WE'VE GOTTEN THROUGH ALL OF, OF ALL OF THESE THINGS.

WELL, I JUST TRYING TO, IT'S GONNA BE MADE AS I BELIEVE A RECOMMENDATION TO COUNSEL THAT IT, IT BE ADOPTED AS ONCE AND IT WILL WHOLESALE BE SENT TO COUNSEL AS A RECOMMENDATION WITH ALL OF THE PROVISIONS, UM, THAT YOU'RE RECOMMENDING.

WE'RE SENDING IT TO YOU TO TRY TO, IN PIECES TO TRY TO BE RESPECTFUL OF YOUR TIME.

APPRECIATE IT.

THAT'S, YEAH.

THIS ISN'T THE ONLY THING YOU'RE TRYING TO ACCOMPLISH.

RIGHT? RIGHT.

SO, UM, I THINK THIS CHAPTER IS, I AGREE.

I I SEE WHERE IT CAN BE HARD WITHOUT THE PERSPECTIVE OF THE ENTIRE ORDINANCE.

UM, BUT WE'RE TRYING TO GET A CONVEYOR BELT OF, UH, RECOMMENDATIONS TO YOU.

I'M JUST TRYING TO UNDERSTAND THE PROCESS.

SO YEAH, I'LL SEE WHERE WE'RE GOING, BUT, OKAY.

I WOULD ADD ALSO THAT WHEN WE GET TO SECTIONS OR SO, AND WHEN WE'VE RELEASED, UH, SECTION 4.3 OR 4.4 AND 4.5 OR 4.54 AND 0.6, BUT YOU ADD, HAVE MORE COMMENTS ON SECTION 4.1 AND 4.2, WE'LL TAKE 'EM AT THAT POINT IN TIME TOO.

SO IT'S JUST THAT IT'S TRYING TO CHUNK UP THE WORK.

MR. TAYLOR SAID VICE CHAIR.

I HAVE, UH, CAN I MAKE ONE OTHER COMMENT? AND THAT IS, UH, YOU WILL ALSO SEE, I DON'T THINK I MENTIONED THIS, BUT IN THE DRAFT WE PROVIDED, UM, THERE IS A SHORTER VERSION AND A LONGER VERSION.

THE SHORTER VERSION IS A CLEAN VERSION, 13 PAGES, THE LONGER VERSION, 18 PAGES THAT'S REFLECTING REVISION MARKS FROM WHAT IS EXISTING ADOPTED ORDINANCE.

OUR CODE TODAY, JUST SO YOU CAN SEE ACTUALLY WHAT WE PROPOSE TO CHANGE.

IN THIS DOCUMENT, UH, FOR CLOSE PERSONAL RELATIONSHIP.

I COULD NOTE TOO, UM, THERE ARE SOME HIGHLIGHTS

[01:50:01]

IN THE NEXT MEETING, WHAT WE NEED IS FEEDBACK ON WHAT CLOSE PERSONAL RELATIONSHIP MEANS TO YOU AND, UH, INTIMATE PARTNER.

THE IN LATER CHAPTERS THERE IS REFERENCE TO INTIMATE PARTNER, UH, UM, SPECIFICALLY FOR CONFLICT PROVISIONS.

IT MIGHT BE ABLE, IT MIGHT BE EASIER FOR YOU TO PROVIDE FEEDBACK IN THAT SPACE, UM, WHEN WE GET TO THAT POINT.

AND THAT'S OKAY.

BUT IF YOU CAN START THINKING ABOUT FROM A CONFLICT STANDPOINT, WHAT DOES CLOSE PERSONAL RELATIONSHIP TO? YOU MEAN? IS IT BUSINESS PARTNERS? IS IT FRIENDS? UM, WE NEED TO DEFINE A SCOPE WHERE, UM, WE CAN MAKE IT ENFORCEABLE.

WE CAN'T HAVE AN AMBIGUOUS TERM, LIKE CLOSE PERSONAL RELATIONSHIP.

UM, WITHOUT A DEFINITION.

THE WAY THAT ORDINANCES WORK IS IF THERE'S NOT A DEFINITION IN THE ORDINANCE, IT DEFAULTS TO THE DICTIONARY.

SO BEING VERY MINDFUL OF THAT WHEN WE MOVE FORWARD, THAT I'M NOT WORRIED ABOUT YOU 'CAUSE YOU'RE ALREADY SO CAREFUL ABOUT THE WORDS THAT YOU USE, BUT BEING CAREFUL ABOUT THE WORDS THAT WE USE AND WHAT THEIR MEANING IS.

UM, WRITING ORDINANCES IS A BALANCING ACT OF WE WANNA BE SPECIFIC ENOUGH THAT WE'RE NOT ARBITRARY AND AMBIGUOUS, AND SO THAT WE CAN GET COMPLIANCE, BUT BROAD ENOUGH THAT WE'RE CAPTURING AS MANY OF THE SITUATIONS, UM, THAT NEED TO BE REGULATED AS POSSIBLE.

AND IT'S AN ART AND IT'S A SCIENCE AT THE SAME TIME.

AND SO, UM, SOMETHING TO THINK ABOUT AS YOU MOVE FORWARD THROUGH THIS PROCESS.

VICE CHAIR.

UM, SO A RELATED QUESTION.

THE, THE DEFINITIONS OF RELATIVE AND BUSINESS PARTNER, ARE THOSE THE EXISTING DEFINITIONS IN THE STATUTE, IN THE ORDINANCE RELATIVE IS THE CURRENT DEFINITION FROM THE CHARTER IN THE PROVISION THAT YOU CANNOT APPOINT A RELATIVE, UM, TO A POSITION IN THE CITY OR RECOMMEND THEM.

UH, BUSINESS PARTNER IS THE DEFINITION THAT WE, AS THE AD HOC WORKED ON AND CREATED TRYING TO CAPTURE, UM, THE FEEDBACK OF WHAT THE AD HOC ENVISIONED A BUSINESS PARTNER WAS IN THE SCOPE OF THAT.

SO, UM, THE CH THE RELATIVE DEFINITION CAN BE EXPANDED UPON, BUT NOT NARROWED.

UM, BUT YOU REFERENCED THE HIRING PROVISION USES THE TERM RELATIVE.

I'M NOT SURE IF THE CONFLICT OF INTEREST PROVISIONS DO AND WHETHER OR NOT THE DEFINITIONS APPROPRIATE TO OTHER PROVISIONS THAT THIS GROUP WILL BE LOOKING AT.

IT WILL BE.

SO WHAT WE'VE TRIED TO DO IS MAKE THE TERMS CONSISTENT ACROSS ALL SPACES IN THE ORDINANCE.

COMMISSIONER COLEMAN, UH, I JUST WANTED TO DOUBLE CHECK THAT.

SO WHEN WE ARE REFERRING TO RELATIVE, THIS IS WHAT WE MEAN.

IT'S A BROAD SCOPE OF, OF FOLKS.

UM, IMMEDIATE FAMILY IS A TERM USED BY THE FPPC.

SO THAT TERM IS MORE NARROW.

IT'S, UH, LEGAL PARTNERS.

SO DOMESTIC PARTNERSHIP OR, UH, MARRIED PARTNERSHIPS IN, UH, DEPENDENT CHILDREN.

SO THAT DEFINITION IS COMING FROM THE FPPC.

I UNDERSTAND THAT CAN BE CONFUSING.

THERE ARE SPACES WHERE I THINK IT MAKES MORE SENSE TO BE NARROW, UM, RATHER THAN BROAD, LIKE, UM, APPOINTING YOUR RELATIVE AND NEPOTISM.

UM, SOMETHING FOR YOU TO THINK ABOUT TOO ON THAT POINT AS YOU'RE MOVING THROUGH DRAFTING AND PROVIDING FEEDBACK IS WHAT DOES ENFORCEMENT LOOK LIKE AND HOW IS THAT PRACTICAL? RIGHT? UM, AND DO WE NEED TO HAVE SUCH A BROAD PROVISION IN THIS SPACE? RIGHT? WHAT ARE WE TRYING, I ALWAYS ASK YOU THIS, RIGHT? WHAT ARE WE TRYING TO PROTECT AGAINST, UM, AND MITIGATE? SO KEEPING THESE QUESTIONS IN MIND I THINK WILL BE REALLY HELPFUL.

UH, WOULD ORDINANCE YEAH.

AND THEN THE, THE OTHER THING TOO, WE'VE TALKED ABOUT THIS IN THE AD HOC ORDINANCES HAVE RULES IN THE WAY THAT THEY'RE DRAFTED.

WE HAVE TO COMPLY WITH THE WAY THAT THE REST OF THE MUNICIPAL CODE LOOKS LIKE.

SO THERE WILL BE INSTANCES THAT MY OFFICE IS LIKE, WE NEED TO DO IT THIS WAY BECAUSE THIS IS CONSISTENT WITH THE WAY THE, THE REST OF THE MUNICIPAL CODE IS.

IN SOME INSTANCES, WE'LL HAVE LESS FLEXIBILITY THAN A WE WOULD IN A POLICY.

UM, IF YOU GET IN A SPACE WHERE YOU DON'T WANNA DO AN ORDINANCE ANYMORE, THAT'S OKAY, RIGHT? WE CAN MAKE IT A POLICY, BUT WE'RE TRYING FOR ORDINANCE RIGHT NOW.

BUT JUST PLEASE KEEP THAT IN MIND.

[01:55:01]

UH, AND I THINK YOU SAID IT, BUT I JUST WANT TO, I, I THINK I GOT A LITTLE LOST THAT WHEN, WHEN WE, UH, WHEN THIS COMES UP NEXT MONTH, UM, THAT WE WOULD NOT BE NECESSARILY, UH, VOTING ON APPROVING 4.01 AND 4.02 UNTIL WE HAVE READ EACH SECTION.

CORRECT.

THE IDEA WOULD BE THAT WE WILL, UH, VOTE TO APPROVE AND ADOPT IT ALL AT ONCE AT THE END OF THE PROCESS, WHICH WILL PROBABLY BE IN SEPTEMBER, OCTOBER TIME, SEP, AUGUST, SEPTEMBER, OCTOBER TIMEFRAME.

HOWEVER, WE'RE GETTING COMMENTS ON EACH SECTION.

WE'RE ASKING FOR COMMENTS AS WE GO FROM MONTH TO MONTH.

THAT DOESN'T NECESSARILY PRECLUDE THOUGH, IF ALL OF A SUDDEN YOU HAVE A COMMENT, OH, I SHOULD HAVE RAISED THIS ON 4.13 MEETINGS AGO.

WE'LL TAKE IT.

GREAT.

JUST 'CAUSE, UH, I KNOW AS SOMEONE WHO READS THE LAW EVERY DAY, , THE GENERAL, UH, PROVISIONS ASPECTS REALLY DOES BIND THE REST OF, YOU KNOW, YES.

ALL OF THEM.

AND SO AS I'M, I AM ALMOST SURE THAT AS WE GO THROUGH THE OTHER PROVISIONS, I WILL HAVE COMMENTS ON 4.1 AND ESPECIALLY, SO THANK YOU.

ABSOLUTELY.

AND, AND ALL THAT LINE, I WOULD ACTUALLY, WE WOULD ACTUALLY ENCOURAGE THAT THE COMMISSION THAT THEY'RE GOING THROUGH TO COME GO BACK AND BE LOOKING AT THOSE PRIOR SECTIONS AS THEY'RE REVIEWING THE OTHER, THE SUBSEQUENT SECTIONS.

THANK YOU FOR THE CLARIFICATION.

ANY OTHER QUESTIONS OR COMMENTS? ONE ADDITIONAL COMMENT THAT, UH, TO, I THINK SOMETHING VICE CHAIR P*****K SAID, OR MAYBE IT WAS, UH, TAYLOR SAID, IS WE DO ANTICIPATE THAT THIS ORDINANCE WILL BE THE, UH, WILL BE THE GOVERNING DOCUMENT FOR THESE TOPICS THAT WE CAN THEN ADDRESS THEM IN, IN THE ETHICS GUIDE AND IN OTHER, UM, DOCUMENTS THAT, UM, HEATHER WILL USE TO GET THE INFORMATION OUT TO CITY EMPLOYEES AND OTHERS.

BUT WE WOULD LIKE TO AVOID HAVING TO HAVE A POLICY IN ADDITION TO THE ORDINANCE.

SO WE'RE NOT, THE IDEA IS NOT TO HAVE AN ORDINANCE AND THE POLICY AND THEN EDUCATIONAL MATERIALS.

IT'S THE ORDINANCE AND EDUCATIONAL MATERIALS.

SEEING NO OTHER COMMENTS OR ANY PUBLIC COMMENT, SEEING NONE, CAN WE HAVE THE VOTE PLEASE? AYE, MOTION CARRIES.

CAN I HAVE A MOTION ON THE RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON THE LOBBYIST ORDINANCE? IT'S BEEN MOVED BY COMMISSIONER COLEMAN, SECONDED BY COMMISSIONER WEISS WEIS CHAIR, UM, THE, A AD HOC COMMITTEE ON, UH, LOBBYING, UH, HELD THREE MEETINGS WITH EXTERNAL, UH, WELL EXTERNAL TO THE AD HOC.

WE MET, UH, DURING THE PAST, UH, MONTH WITH ALANA GRANT OF THE EQUITY OFFICE WITH CHRISTOPHER C***S, WHO'S DIRECTOR OF COMMUNITY DEVELOPMENT AND WITH ALLISON KING, DIRECTOR OF THE HEALTH DEPARTMENT.

UM, AND THESE WERE, UH, PRIMARILY FOCUSED ON THE RELATIONSHIPS BETWEEN NONPROFITS AND THE CITY AND HOW THOSE RELATIONSHIPS, UH, HOW, HOW THOSE PARTIES INTERACT ON, ON A REGULAR, REGULAR BASIS, UM, SO THAT WE CAN BETTER, UH, UNDERSTAND ANY UNINTENDED CONSEQUENCES OF THE PROPOSALS AND HOW TO ADDRESS THEM.

UH, WE ALSO HAVE A PLAN TO MEET WITH AT LEAST ONE FISCAL SPONSOR RELATIVE TO NON-PROFIT PROJECTS WHO RELY ON A FISCAL SPONSOR FOR THEIR ADMINISTRATIVE, UH, REQUIREMENTS.

UH, SO WE'LL BE MEETING AT LEAST WITH ONE, UH, DURING THE NEXT, UH, FEW WEEKS, WE HOPE.

UM, AND WE PLAN TO BRING BACK A REVISED RECOMMENDATION TO THE FULL COMMISSION EITHER IN APRIL OR MAY.

OBVIOUSLY, IF WE, WE WILL, UH, FOLLOW THE SAME PROCESS THAT THE CHAIR JUST SPOKE ABOUT, THAT WE WILL BRING IT BACK IN ONE MONTH WITH THE EXPECTATION THAT WE WOULD HAVE A DISCUSSION.

THE, WE WOULD BRING IT BACK TWICE IN THE FOLLOWING MONTH.

WE WOULD HAVE AN OPPORTUNITY FOR DISCUSSION TO GIVE EVERYONE AN OPPORTUNITY TO REVIEW THE MATERIALS, UM, WITH A MORE FULSOME TIME.

ARE THERE ANY QUESTIONS OR COMMENTS? IS THERE ANY PUBLIC COMMENT? CAN WE HAVE THE VOTE? PLEASE? CAN.

MOTION

[02:00:01]

CARRIES.

TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE AD HOC COMMITTEE ON THE 2024 PRIMARY NOMINATING ELECTION CANDIDATE FILINGS? IT'S BEEN MOVED BY COMMISSIONER D BENEDICTUS AND SECONDED BY COMMISSIONER WEISS.

CAN I HAVE A RECOMMENDATION

[8. 24-52506 Recommendation to receive and file a monthly update from the Ad Hoc Committee on the 2024 PNE (Primary Nominating Election) Candidate Filings. Suggested Action: Approve recommendation. ]

IS COMMISSIONER COLEMAN OR COMMISSIONER NOR ARE THEY DOING THE REPORT.

UM, AND YEAH, WE HAD THE OPPORTUNITY TO, UH, TALK AMONGST EACH OTHER AND, UH, REVIEW THE FILINGS FOR THE, UM, THE LAST MONTH, UM, FOR THE, UH, PRIMARY NOMINATE, UH, THE PRIMARY FILINGS.

UM, I HAD THE OPPORTUNITY TO REVIEW DISTRICT TWO AND DISTRICT FOUR.

I, I THINK WE WENT INTO, UH, MORE DETAIL LAST MEETING, UM, BECAUSE THERE WAS SOME ANOMALIES.

BUT, UM, FOR THIS MONTH, YOU KNOW, I, I, I FOUND NO, NO ERRORS IN EITHER DISTRICT ONE, UH, SORRY, EITHER DISTRICT TWO OR DISTRICT FOUR.

UM, THE, AND ONE UPDATE THAT, UM, I REPORTED IN LAST MEETING IS THAT, UH, UH, COUNCILMAN, UM, COUNCILMAN SUPER NOT, HAD NOT PRIOR, UH, UH, HAD NOT FILED THE FORM FOR THE LAST MEETING.

UM, I'M HAPPY TO REPORT THAT THAT FORM HAD BEEN FILING, HA HAS BEEN FILED, AND ALL THE OTHER FILINGS WERE ON TIME.

UM, AND SUBMITTED.

ARE THERE ANY QUESTIONS FOR THE, THE COMMITTEE? I'M, I'M NOT DONE.

UH, THANK YOU COMMISSIONER COLEMAN.

UM, I'LL REPORT ON DISTRICT RACES SIX AND EIGHT.

UM, IN DISTRICT SIX, I REVIEWED FI FILINGS FOR THE INCUMBENT, UH, COUNCILWOMAN SORROW AND CHALLENGER, UH, PINTO, UH, PINTO, UH, OR, AND OR HIS COMMITTEE DID NOT, OR HAS NOT FILED A FORM FOUR 60 BY THE TWO DEADLINES, UH, WHICH, UH, WERE FEBRUARY 22ND AND MARCH 1ST.

UH, BUT IT IS VERY G GLADLY THAT HE DID NOT RAISE OR SPEND THE $2,000 THRESHOLD, UH, OR MORE.

UH, COUNCILWOMAN SORROW DID FILE FORM FOUR 60 FOR HER TWO COMMITTEES ON BY THE DEADLINES, UH, FILE TIMELY IN COUNCIL DISTRICT EIGHT, I REVIEWED FILINGS BY, UH, THRASH TOOK, AND, UH, DR.

BATS, UH, TOOK, UH, THRASH TOOK, DID FILE FORM FOUR 60 TIMELY FOR ONE OF HER COMMITTEES ON 2 22 AND THREE ONE AND MARCH 1ST.

AND CANDIDATE BATS FILED FORM FOUR 60 TIMELY FOR HER TWO COMMITTEES AS WELL ON, UM, THE FOUR MENTIONED DATES.

UM, I DID NOT FIND ANY DISCREPANCIES OR TYPOS OR ANYTHING TO MAKE THE COMMISSION AWARE OF.

THAT'S THE END OF MY REPORT.

THANK YOU VERY MUCH.

YOU'RE WELCOME.

GO AHEAD.

I WOULD LIKE TO, TO TO NOTE THAT, UH, WE WERE ONLY TASKED WITH, UM, REALLY THE PRIMARIES AND SOMETHING THAT, UM, THAT'S, I WAS, OH, SORRY.

GO AHEAD.

NO, THAT'S OKAY.

NO, YOU, WE ARE ON THE SAME WAVELENGTH.

, I SAY JT, IS THAT THE LAST OF THE FILINGS FOR THE PRIMARY, OR IS THERE ONE MORE FILING? THERE IS ONE MORE FILING FOR THE PRIMARY NOMINATING ELECTION.

I THINK IT'S IN THE END OF JULY.

THAT'S THE SEMI-ANNUAL.

UM, AND THEN THERE WILL BE ANOTHER CALENDAR FOR THE FILINGS FOR THE GENERAL ELECTION.

SO THEN WE SHOULD KEEP THE, WE SHOULD NOT DISBAND THIS AD HOC UNTIL AFTER THE, THE, THEY REPORT ON THE JULY AND THEN AT THAT TIME, 'CAUSE THE, THE COUNTY STILL HASN'T CERTIFIED THE ELECTIONS, BUT THERE STILL MAY BE ONE DISTRICT THAT IS GOING INTO A RUNOFF.

AND WE MAY WISH TO KEEP THE, THE AD HOC TOGETHER TO REVIEW FILINGS OF THE GENERAL ELECTION IF THAT ONE DOES GO INTO A RUNOFF.

AND, AND THEN AT THAT POINT WE CAN CONVERT IT TO THE GENERAL INSTEAD OF THE PRIMARY.

BUT WE CAN SEE WHAT ENDS UP HAPPENING.

ALL RIGHT.

ANY OTHER QUESTIONS FOR THE AD HOC? ANY PUBLIC COMMENT? CAN WE HAVE THE VOTE ON THE ITEM PLEASE? MOTION CARRIES.

TO DISCUSS AN ANTICIPATED AD HOC COMMITTEES FOR UPCOMING PROJECTS? AND IF APPROPRIATE, TAKE ACTION TO DISOLVE, CREATE OR AUTHORIZE AD HOC COMMITTEES.

LET'S SEE.

YOU, YOU MISSED MY STELLA.

CAN I HAVE A MOTION ON THE RECOMMENDATION

[9. 24-52507 Recommendation to discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve, create or reauthorize Ad Hoc Committees. Suggested Action: Approve recommendation. ]

IT'S BEEN MOVED BY COMMISSIONER COLEMAN, SECONDED BY COMMISSIONER SHOTWELL.

SO WE DON'T HAVE ANYTHING TO DISSOLVE.

IS THERE, WOULD ANYONE LIKE TO DISCUSS THE POSSIBILITY OF CREATING ANOTHER AD HOC AT THIS TIME? NO.

TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE ETHICS OFFICER? IT'S BEEN MOVED BY COMMISSIONER WISE, SECONDED BY COMMISSIONER SHOTWELL.

DO ANY A DISCUSSION ON THIS ITEM? NO PUBLIC COMMENT.

LET'S GO TO THE VOTE.

I, I HAVE A HAW.

[02:05:01]

CAN I HAVE A REC, UH, MOTION ON THE RECOMMENDATION

[10. 24-52508 Recommendation to receive and file a monthly update from the Ethics Officer. Suggested Action: Approve recommendation. ]

HEATHER, THANK YOU CHAIR.

UH, I WANNA START OFF BY INTRODUCING, UH, AND RECOGNIZING SAM LOPEZ AND GISELLE TORRES OVER HERE.

UH, SAM IS OUR ADMINISTRATIVE ASSISTANT FOR THE OFFICE OF ETHICS AND TRANSPARENCY, AND GISELLE IS OUR FELLOW FROM THE LONG BEACH PUBLIC SERVICE CORPS.

SHE'S WORKING ON HER MPA CURRENTLY AT CAL STATE LONG BEACH.

SO I JUST WANNA RECOGNIZE BOTH OF THEM.

UH, WITH GISELLE'S SUPPORT, WE'RE MAKING A LOT OF HEADWAY ON OUR TOOLKIT.

AND THEN WE'RE SET TO LAUNCH OUR FIRST NEWSLETTER ON APRIL 1ST.

SO, UH, GISELLE'S BEEN, UH, QUITE AN ASSET.

AND THEN SAM IS ALWAYS AN ASSET, UM, STRATEGIC ROADMAP.

UH, WE'VE TALKED ABOUT OUR RETREAT ON MAY 8TH.

THANK YOU EVERYONE FOR GETTING BACK TO ME.

WE HAVE MOVED THAT START TIME UP AN HOUR TO TWO O'CLOCK, AND, UH, WE WILL BE HAVING IT AT THE SAME LOCATION.

WE HAD IT LAST YEAR, WHICH IS THE RON AREAS HEALTH EQUITY CENTER, ADDITIONAL PUBLIC.

SO THIS IS, UH, THIS WILL BE CONSIDERED ONE OF OUR PUBLIC MEETINGS THAT WE'VE CONTRACTED WITH MARCOLA FOR.

UM, SO THAT LEAVES THREE OTHER PUBLIC MEETINGS.

ONE HAS ALREADY BEEN HELD.

THAT WAS THE MEETING THAT, UM, WAS OUR BUSINESS IMPROVEMENT DISTRICT FOCUSED.

THAT WAS ON MARCH 6TH, UM, WITH EVERYONE'S AVAILABILITY THAT JUST DIDN'T LEAVE A LOT OF, UM, THAT WAS THE ONLY DATE AVAILABLE.

UH, WE'VE SCHEDULED THE OTHER TWO PUBLIC MEETINGS FOR APRIL 9TH AND MAY 1ST.

THESE WILL BE VIRTUAL ONE WILL BE, THEY'RE ALL PUBLIC MEETINGS.

ONE WILL BE COMMISSION OR COMMISSIONER FOCUSED WHERE WE REACH OUT, UM, TO ALL OF THE COMMISSIONS.

AND THEN ONE OF THEM WILL JUST BE, UM, HEAVILY REACHING OUT TO THE PUBLIC IN GENERAL.

UM, AGAIN, THOSE WILL BE VIRTUAL.

IT HAS BEEN REQUESTED THAT COMMISSIONERS, NEITHER COMMISSIONERS NOR STAFF, UH, ATTEND THESE MEETINGS, JUST, UM, TO ENCOURAGE HONEST FEEDBACK.

UM, SO I JUST WANTED TO, I KNOW THAT WE HAD TALKED ABOUT SUPPORTING THESE MEETINGS, UM, BUT EVEN JORGE AND I, UH, WE DIDN'T STAY ON THE MARCH 6TH MEETING.

UM, SO I JUST WANTED TO, TO LET YOU ALL KNOW THAT.

AND THEN WE HAVE, I DID RUN THE EMPLOYEE SURVEY THAT, UM, THAT WE HAD TALKED ABOUT.

SO THAT RAN FROM FEBRUARY 14TH THROUGH MARCH 1ST.

WE GOT 164 RESPONSES.

SO THOSE HAVE BEEN GIVEN TO MARCOLA, UH, TO START INCLUDING IN THEIR, UH, DATA FORM 700.

WE TALKED ABOUT DUE, UH, APRIL 1ST CODE OF CONDUCT TRAINING UPDATES.

WE ARE, I'VE BEEN IN THE STUDIO FOR A FEW HOURS SINCE WE LAST MET.

UM, SO NOW THAT IS IN DESIGN WITH LONG BEACH TV.

UM, THE LATEST I ANTICIPATE THAT BEING RELEASED IS JULY 1ST, AND THAT IS CONSISTENT WITH THE COMMITMENT I MADE TO ANNUAL UPDATES.

UH, SO WE'RE RUNNING ON TIME.

WEBSITE UPDATES HAVE BEEN COMPLETED.

THANK YOU, JORGE.

UM, AB 1, 2, 3, 4 WE'VE TALKED ABOUT.

I JUST WANNA RECOGNIZE TAYLOR WILL TELL YOU THAT THIS WAS A TEAM EFFORT, AND INDEED IT WAS.

UH, BUT TAYLOR LITERALLY HAS LOST SLEEP OVER THESE TRAININGS, UH, THESE FIVE MODULES.

UM, SO I JUST WANNA RECOGNIZE HER AGAIN THAT, UM, SHE REALLY DID KNOCK IT OUT OF THE PARK.

AND THE TRAININGS ARE FUN AND, UM, WE'VE, WE'VE JUST LEARNED A LOT ABOUT BUILDING TRAININGS THROUGH TAYLOR'S JOURNEY.

SO THANK YOU.

TAYLOR , UM, SOCAL ETHICS SYMPOSIUM.

THIS IS HOSTED BY THE METROPOLITAN WATER DISTRICT.

I BELIEVE IT'S THE INAUGURAL PANEL, UM, OR SYMPOSIUM.

I'VE BEEN INVITED TO SIT ON ONE OF THE PANELS ON APRIL 10TH.

UM, SO I'LL BE DOING THAT.

THAT'S IN LOS ANGELES.

THAT'LL BE THE MORNING OF OUR APRIL 10TH MEETING.

I TOLD YOU ABOUT OUR NEWSLETTER, UM, POLICE OVERSIGHT COMMISSION.

THEIR FIRST MEETING IS IN 36 MINUTES.

UM, AND I'LL BE, UH, PRESENTING THE ETHICS PROGRAM TO THAT NEW COMMISSION IN A LITTLE WHILE.

SO EXCITED ABOUT THAT.

AND I TOLD YOU ABOUT OUR NEWSLETTER, SO, AND THEN WE JUST WANTED TO GIVE YOU AN ACTION PLAN UPDATE.

SO I'M GONNA LET THE VICE CHAIR SHARE WITH YOU ALL, AND THEN THAT'LL WRAP UP MY REPORT.

UM, AS WE HAD DISCUSSED IN AN EARLIER MEETING, UM, HEATHER AND JORGE GOT TOGETHER AND TOOK THE EXISTING ACTION PLAN AND PUT IT INTO A FORMAT THAT WOULD ALLOW, UH, FOR, FOR SOME CHANGES, RETAINING ALL OF THE ACTIONS THAT EXIST, BUT ALLOW US TO PUT IN ADDITIONAL SUB PIECES OF THOSE ACTIONS RELATIVE TO LOOKING BACK AT THE AUDIT OR

[02:10:01]

OTHER THINGS, PLUS ADD ACTIONS AS WE EVOLVE.

UM, AND THAT IS SITTING WITH ME.

UM, IT, IT FIRST READ, IT LOOKS LIKE IT'S GOING TO BE A, AN EXCELLENT BACKBONE FOR THE ACTION PLAN TO CONTINUE TO LIVE AND EVOLVE.

UM, BUT I NEED TO WORK WITH, UH, HEATHER AND JORGE AND I JUST HAVEN'T HAD THE OPPORTUNITY TO DO SO.

SO, ARE THERE ANY QUESTIONS FOR HEATHER? CAN I JUST GO AHEAD, MAKE ONE COMMENT? UM, IN ADDITION TO THE UPDATE ON THE ETHICS OFFICE, I WANTED TO, UM, GIVE KUDOS TO TAYLOR, UM, UH, FOR ADDING, I UNDERSTAND THAT TAYLOR IS THE SOURCE OF THIS, BUT ON THE CITY ATTORNEY'S OFFICE WEBSITE, THERE IS NOW SOMETHING CALLED ETHICS FACT SHEETS.

AND I, I UNDERSTAND THAT TAYLOR WAS THE MOVING FORCE BEHIND THAT, AND I REALLY APPRECIATE THAT BECAUSE I THINK, YOU KNOW, IN ADDITION TO HAVING OUR ETHICS OFFICE WEBSITE TO, TO, TO BRING ETHICS TO THE OTHER WEBSITES OF THE OTHER DEPARTMENTS OF THE CITY, I THINK IS, IS REALLY VALUABLE.

AND SO I WANNA THANK YOU FOR THAT.

THERE'S MORE TO COME, BUT WE'VE HAD A LOT OF PRESENTATIONS IN BITMOJIS TO GET DONE, SO THAT, THAT SHOULD BE CONTINUED, UM, TO UPDATE, UM, WITH FACT SHEETS.

SO THANK YOU.

I APPRECIATE ALL OF THE KIND WORDS.

IT'S A, IT'S A TEAM EFFORT, RIGHT? I, AS THE CHAIR SAID, I HEAR, I HEAR THE THINGS YOU'RE SAYING AND WE'RE TRYING TO MAKE IT BETTER.

AND AS I TOLD YOU YESTERDAY, YOU EARN EVERY ONE OF THE KIND WORDS WE CONVEY TO YOU.

UM, ANYTHING ELSE ON THIS ITEM? SEEING NONE, IS THERE ANY PUBLIC COMMENT? CAN WE HAVE A VOTE ON THE ITEM PLEASE? MOTION CARRIES.

THE RECOMMENDATION TO DISCUSS POTENTIAL AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS.

AND CAN I HAVE A MOTION ON

[11. 24-52509 Recommendation to discuss potential agenda items for future Commission meetings. Suggested Action: Approve recommendation. ]

BEEN MOVED BY COMMISSIONER COLEMAN, SECONDED BY COMMISSIONER WEISS.

SO THIS IS OUR NEW ITEM, WHICH GIVES EACH OF THE COMMISSIONERS A CHANCE TO LET US KNOW IF THERE'S SOMETHING YOU WOULD LIKE TO SEE US PLACE ON A FUTURE AGENDA FOR DISCUSSION.

DOES ANYONE HAVE ANY ITEMS? NO.

IS THERE ANYONE IN THE PUBLIC WHO, OH, WELL, JUST ONE COMMENT.

DOES THE PUBLIC COMMENT SECTION OF OUR MEETING COME BEFORE OR AFTER THIS AGENDA TOPIC? OFTENTIMES IT MAY BE THE, SOMETHING WE GET IN A PUBLIC COMMENT, WHICH I DON'T RECALL HAVING GOTTEN ANY PUBLIC COMMENTS IN WRITING BEFORE THIS MEETING.

BUT THAT WOULD BE ONE WHERE WE'D SAY, OKAY, I'D LIKE TO HAVE THAT RIGHT.

BUT IF THEN THERE'S PUBLIC COMMENT THAT'S PROVIDED, GENERALLY, UH, IT WOULD BE GOOD IF THIS ITEM WAS AFTER THAT.

SO THERE WILL BE A OPPORTUNITY FOR THERE TO BE PUBLIC COMMENT BEFORE WE VOTE ON THIS, BECAUSE I ASKED FOR PUBLIC COMMENT AFTER EVERY ITEM.

AND THEN THE GENERAL PUBLIC COMMENT IS, UH, AS AT THE END OF THIS.

YEAH, SORRY.

THAT'S THE WAY THE, THE AGENDA WORKS.

BUT IF SOMEBODY IN THE PUBLIC HAS AN IDEA ABOUT AN ITEM THEY WOULD LIKE FOR US TO PUT ON OUR AGENDA, THIS WOULD BE THE TIME WHEN WE HAVE THIS ITEM FOR THEM TO COME FORWARD AND, AND GIVE US THOSE THOUGHTS.

'CAUSE I THINK MAY, MAY IS A SHORT AGENDA IF I'M REMEMBERING CORRECTLY.

YOU'RE WELCOME.

ANY OTHER COMMENTS, QUESTIONS? COMMISSIONER WEISS? UM, WE TALKED A LOT ALREADY ABOUT, UM, WHAT'S GOING ON WITH THE, UM, NOTIFICATION SYSTEM FOR COMPLETING TRAININGS.

UM, BUT ONE THING I WOULD LIKE US TO THINK ABOUT, UM, AT SOME POINT IS LIKE, WE'RE GETTING THE REPORTS ABOUT THE 700 TRAININGS.

UM, I, I'D LIKE TO REGULARLY GET, I'D LIKE US TO FIGURE OUT A MEANINGFUL WAY TO KEEP TRACK OF, OF PEOPLE STAYING ON TOP OF THEIR, UM, CITY ETHICS TRAINING AND PEOPLE STAYING ON TOP OF THEIR 1, 2, 3, 4 TRAINING OR WHATEVER.

'CAUSE I THINK THAT'S A REALLY IMPORTANT AND PART OF THIS.

AND THEN WE CAN MAYBE HAVE A REPORT THAT SAYS, YOU KNOW, THESE COMMISSIONS, YOU KNOW, ARE SCORING A HUNDRED PERCENT, THESE COMMISSIONS ARE NOT, YOU KNOW, I DON'T KNOW, SOMETHING, SOMETHING LIKE THAT.

SO THAT'S ONE THING I WOULD LIKE TO TALK ABOUT AT, AT SOME POINT.

AND IT SOUNDS LIKE, YOU KNOW, STAFF TAYLOR IN PARTICULAR IS PUTTING IN AN AWFUL LOT OF TIME ON THIS, SO I WOULD THINK THAT SHE MIGHT HAVE A LOT OF GOOD IDEAS FOR HOW THAT MIGHT MIGHT WORK.

BUT, UM, WHY DON'T, WHY DON'T WE DO THIS? WE CAN COMMIT TO COMING BACK WITH A REPORT AT IN JUNE.

UM,

[02:15:01]

AND I'M PRETTY CONFIDENT THAT APRIL I WON'T BE READY TO, TO SHARE ANYTHING YET.

SO WE CAN CHECK IN IN JUNE AND I CAN GIVE YOU A REPORT OF WE'RE STILL WORKING ON MAKING IT BETTER OR I'M IN A POSITION TO RUN REPORTS AND TELL YOU WHERE WE'RE AT.

UM, BUT I CAN, I CAN AT LEAST OFFER A CHECK-IN AND THEN WE CAN TALK ABOUT, UM, I THINK AT THAT TIME HOW OFTEN YOU WOULD WANT TO HEAR ABOUT COMPLIANCE.

GOOD.

SO THINK ABOUT THAT IN THE MEANTIME.

THANKS.

YEAH, NO PROBLEM.

IS THERE ANY PUBLIC COMMENT? ANY ITEMS MEMBERS OF THE PUBLIC WOULD LIKE TO SEE US PUT ON OUR AGENDA? OKAY.

SEEING NONE, CAN WE HAVE THE VOTE PLEASE? MOTION CARRIES.