Apr 24, 2024 Technology and Innovation Commission

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CHECK.

MINE WORKS .

ALRIGHT, THERE WE GO.

OKAY, WE'RE NOW CALLING THE

[CALL TO ORDER]

COMMISSIONER CALLAHAN.

[ROLL CALL]

PRESENT? PRESENT.

THERE WE GO.

COMMISSIONER CHITTICK.

COMMISSIONER CHEESE.

PRESENT RECEIVED.

COMMISSIONER WOODMAN NANCE.

PRESENT VICE CHAIR ARMOS.

PRESENT.

CHAIR BRUNSON.

PRESENT, WE HAVE A QUORUM ITEM ONE

[1. 24-53055 Recommendation to approve the minutes for the Technology and Innovation Commission meeting of Wednesday, March 27, 2024.       Suggested Action: Approve recommendation. ]

AGAIN, I HAVE A MOTION AND A SECOND.

I HAVE A MOTION FROM COMMISSIONER CALLAHAN.

A SECOND FROM CHAIR BRUNSON.

IS THERE ANY DISCUSSION FROM THE COMMISSION? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? SCENE? NONE.

WE CAN GO TO A VOTE.

OKAY.

MOTION IS CARRIED.

ITEM TWO IS A RECOMMENDATION TO RECEIVE AND FILE THE DIRECTOR'S REPORT.

CAN I HAVE A MOTION AND A SECOND MOTION FROM VICE CHAIR DE ARMAS? SECOND FROM COMMISSIONER CALLAHAN, ARE WE GETTING THE DIRECTOR'S REPORT OR ? I'M SORRY.

[2. 24-53056 Recommendation to receive and file Director’s Report.       Suggested Action: Approve recommendation. ]

'CAUSE I USED TO JUMP IN AND TALK ABOUT IT TOO LATE.

.

SORRY, MY APOLOGIES.

GOOD, GOOD AFTERNOON COMMISSIONERS.

UH, WELCOME BACK TO THIS CITY, UM, CHAMBERS SPACE.

THIS WILL BE THE SETTING FOR OUR NORMAL MEETINGS.

UH, TODAY ACTUALLY WE DO HAVE A PRETTY LIGHT AGENDA.

UM, AND REALLY KIND OF THE FLOW OF THE AGENDA IS TO KIND OF REVISIT OUR 24 TOPICS.

WE DID HAVE ONE NEW ONE THAT I WANTED TO GO OVER WHEN WE GET TO THAT ONE AS WELL AS, UM, RECEIVE AND FILE UPDATES FROM ALL OF OUR CURRENT AD HOC COMMITTEES.

AND THEN ITEM FIVE IS JUST A STANDING ITEM.

IF WE NEEDED TO SET UP A NEW AD HOC COMMITTEE, DISSOLVE ONE AT THIS POINT, I DON'T ANTICIPATE THAT, BUT YOU NEVER KNOW WITH OUR DISCUSSION.

AND THEN IF THERE'S ANY CHANGES IN MEMBERSHIP, YOU KNOW, OF ANY OF THE AD HOC COMMITTEES THAT CAN BE ADDRESSED IN ITEM FIVE.

SO THAT'S THE FLOW OF THE AGENDA.

AND WITH THAT, THAT CONCLUDES MY EXECUTIVE DIRECTOR REPORT.

IS THERE ANY DISCUSSION FROM THE COMMISSION? SEEING NONE, IS THERE ANY PUBLIC DISCUSSION? SEEING NONE, I'M GONNA CALL FOR A VOTE TO RECEIVE AND FILE THE DIRECTOR'S REPORT.

MOTION CARRIES ITEM THREE, IT'S A RECOMMENDATION TO REVIEW THE TECHNOLOGY AND INNOVATION COMMISSIONS 2024 TOPICS.

CAN I HAVE A MOTION AND A SECOND MOTION FROM COMMISSIONER CALLAHAN SECOND BY COMMISSIONER WOODMAN NANCE.

ALL RIGHT.

AND I THINK WE, I BELIEVE WE'RE GONNA BE PUTTING THIS UP ON THE SCREEN AS WELL AS I HAVE A HANDOUT FOR FOR EACH OF YOU.

HOPEFULLY YOU CAN READ IT.

UM, BUT THIS IS BASICALLY THE SAME, UM, TOPICS THAT WE LOOKED AT LAST MONTH.

UM, IT DOES REFLECT, UM, THE, YOU KNOW, THE NEW COMMITTEE ASSIGNMENTS FOR LIKE TID 2026, WHICH IS THE ONE THAT WE, THE AD HOC COMMITTEE WE SET UP LAST MONTH, WHICH HAS, UM, COMMISSIONERS, WINDMAN, NANCE DEUS, AND UH, CHITTICK ON IT.

BUT THE ONE, THE ONE NEW ITEM I WANTED TO UH, DRAW YOUR ATTENTION TO IS IT'S ON THE BOTTOM OF THE FIRST PAGE.

IT'S CALLED THE TICK ANNUAL REPORT.

UM, AND WHAT THIS IS IS ALL COM.

THE CITY IS STANDARDIZING ON ALL COMMISSIONS TO ENSURE THAT EVERY YEAR THE COMMISSIONS PRODUCE A REPORT THAT WILL GET TRANSMITTED TO CITY COUNCIL OF OUR ACTIVITIES.

AND UH, THIS

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[3. 24-53057 Recommendation to review the Technology and Innovation Commission’s 2024 topics.       Suggested Action: Approve recommendation. ]

SO AT THIS POINT, UH, THE STAFF IS GONNA BE, SO, UM, RYAN KURTZMAN, MYSELF AND A ALEJANDRA WILL BE WORKING ON THE DRAFT OF THEIR REPORT.

AND THEN WHAT WE'LL PLAN ON DOING IS BRINGING IT TO YOU AT THE MAY MEETING FOR YOU TO REVIEW AND APPROVE.

AND IT, IT INCLUDES THINGS LIKE, UM, THE NUMBER OF MEETINGS HELD, THE TOPICS DISCUSSED, THE MEMBERS, UM, AND, AND ANY RECOMMENDATIONS THAT WERE MADE TO STAFF OR COUNCIL.

SO THAT'S THE KIND OF INFORMATION THAT'S IN THE REPORT.

SO I WANTED TO ADD THAT TO THE WORK PLAN SINCE THAT'S GONNA BE SOMETHING THAT'S COMING FORWARD.

UM, IN ADDITION, NEXT MONTH, I ALSO ENVISION US HAVING THE RACIAL EQUITY 1 0 1 PRESENTATION, UM, GIVEN TO THE, THE TECHNOLOGY AND INNOVATION COMMISSION.

AND THAT WILL BE GIVEN TO THE WHOLE COMMISSION AND THAT WILL BE GROUNDING FOR, UH, REVIEW OF THE RACIAL EQUITY AND ACTION PLAN, THE DRAFT RACIAL EQUITY AND ACTION PLAN, WHICH WILL BE COMING OUT LATER IN THE SUMMER.

SO, UM, I DON'T THINK THERE WAS ANY OTHER CHANGES ON THIS.

IS THERE ANY QUESTIONS OR COMMENTS? UH, COMMISSIONER WHITMAN NANCE HAS A QUESTION ABOUT THE, UM, RACIAL EQUITY TRAINING.

YOU SAID NEXT MONTH.

SO IS THAT GONNA TAKE PLACE DURING THE, THE MEETING? YEAH, SO WE, WE DID THIS, UH, IT'S MORE OF A PRESENTATION, YOU KNOW, AS, UM, WE DO THIS WITH ALL OF OUR EMPLOYEES AND THE, AND AND THE, WHEN WE DO IT WITH OUR EMPLOYEES, WE HAVE AN INTERACTIVE PORTION AND EVERYTHING LIKE THAT.

BUT FOR THE PURPOSES OF THE COMMISSION, WE WE'RE PLANNING ON DOING IT AS A PRESENTATION.

UM, AND THEN YOU CAN HAVE QUESTIONS, YOU KNOW, AND, AND EVERYTHING, BUT IT WON'T BE AN INTERACTIVE TRAINING BECAUSE OF THE FORMAT OF THE MEETING.

THANK YOU.

IS THERE ANY FURTHER COMMENTS FROM THE COMMISSIONERS? I AM CURIOUS, LOOKING AT THE PLANNING MATRIX, HAS THERE BEEN ANY CHANGE IN PRIORITY OR ANY AREAS WHERE YOU GUYS ARE NEEDING MORE SUPPORT? UM, WE DIDN'T, I DON'T BELIEVE WE CHANGED THE PRIORITIES.

UM, BUT THE AREAS LIKE WHERE WE NEED SUPPORT, WE DO HAVE THE ACTIVE AD HOC COMMITTEES ESTABLISHED.

SO I FEEL LIKE THAT'S DOING WELL.

DO YOU HAVE ANY THOUGHTS? I DON'T THINK SO.

YEAH.

AND APOLOGIES WE DON'T HAVE THE ITEM UP ON THE SCREEN, BUT OH, LUCKILY WE HAVE THE PAPER COPIES.

, THANK YOU.

ANY FURTHER DISCUSSION FROM THE COMMISSIONERS? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? SCENE? NONE.

WE CAN GO TO A VOTE.

MOTION CARRIES.

ITEM

[4. 24-53058 Recommendation to receive and file report(s) from current Ad Hoc Committees, including the Data Privacy Ad Hoc Committee and the TID26 Ad Hoc Committee.       Suggested Action: Approve recommendation. ]

CAN I GET A MOTION AND A SECOND PLEASE? A MOTION FROM COMMISSIONER CALLAHAN AND A SECOND FROM VICE CHAIR DE ARMAS.

YEAH, THINK SO.

WE'LL GO AHEAD AND, AND JUST ASK FOR UPDATES FROM THE AD HOC COMMITTEES.

AND WE, WE WANNA, DO YOU WANNA START WITH THE TID 26 AD HOC? SURE.

THANKS LEAH.

SO FOR THE TID 26 AD HOC COMMITTEE, I WOULD LIKE TO INVITE SOME OF THE COMMISSIONERS THAT ARE PART OF THAT AD HOC COMMITTEE TO SHARE ANY UPDATES AND I'M HAPPY TO FILL IN AS NEEDED.

ALL RIGHT, SO, UM, COMMISSIONER CHITTICK AND I'LL GIVE AN UPDATE ON THE LATEST.

UM, SO THE AD HOC COMMITTEE, UH, HAS BEEN MEETING TO FINALIZE, UH, THE SURVEY TO BE DISTRIBUTED TO THE BUSINESSES AS WELL AS THE RESIDENTIAL COMMUNITY.

UM, THAT SURVEY IS COMPLETED AND, UM, A TOOLKIT HAS BEEN CREATED, WHICH ALSO INCLUDES COMMUNICATION RESOURCES, UH, FOR SOCIAL MEDIA, FLYERS AND JUST GETTING THE WORD OUT ABOUT THE SURVEY AND INCREASING PARTICIPATION.

IN ADDITION TO THE SURVEY, UH, THE TID 26 WILL PROVIDE AN OPPORTUNITY FOR FOCUS GROUPS.

AND SO OUR NEXT ITERATION OF MEETINGS IS BASICALLY TO FINE TUNE WHAT THOSE FOCUS GROUPS WILL LOOK LIKE AND MAKING SURE THAT THEY ALIGN WITH THE LARGER PICTURE AND THE LARGER GOALS.

AND SO, UM, THOSE TWO FOCUS GROUPS, ONE WILL BE GEARED TOWARDS THE RESIDENTIAL

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THOSE ARE SCHEDULED FOR MAY 13TH RESIDENTIAL COMMUNITY AND MAY 14TH, UH, FOR THE BUSINESS COMMUNITY.

THANK YOU COMMISSIONER, ANY OTHER UPDATES FROM ANY OF THE AD HOC MEMBERS? I THINK THAT'S IT.

OKAY, THANKS.

UM, AND I DO WANNA POINT YOUR ATTENTION AS YOU'RE LEAVING CITY HALL IN THE LOBBY.

THERE'S ACTUALLY A POSTER PROMOTING TID 26, WHICH IS EXCITING.

UH, WE ALSO HAVE A POSTER UP ON THE SECOND FLOOR IN THE PERMIT CENTER AND THEN ALSO IN MAIN LIBRARY AS WELL.

UM, AND I DO HAVE SOME FLYERS I'M PLANNING TO PROVIDE TO THE AD HOC MEMBERS TO DISTRIBUTE AS WELL.

AND I WOULD JUST ADD THAT WE DID SEND TO THE WHOLE COMMISSION THAT THAT COMMUNICATIONS TOOLKIT, UM, AND WE WOULD ENCOURAGE YOU TO HELP SPREAD THE WORD, UM, AND AS YOUR, IN YOUR ROLES AS COMMISSIONERS AND RESIDENTS OF OUR, OF THE CITY.

AND THEN ALSO PLEASE TAKE THE SURVEY YOURSELVES, AND ATTEND THE FOCUS GROUPS.

YEAH, AND UM, IF I GET ANYTHING WRONG HERE, PLEASE LET ME KNOW.

THERE WAS A QUESTION ABOUT WHETHER COMMISSIONERS COULD DISTRIBUTE, UM, MATERIALS USING THEIR OWN PERSONAL ACCOUNTS OR THEY NEEDED TO ACTUALLY CREATE A, A SPECIAL ACCOUNT AS A COMMISSIONER.

JUST BEFORE THIS I SPOKE WITH, UM, AARON WIESNER MCKINLEY, OUR CITY ATTORNEY, AND CLARIFIED THAT YES, YOU MAY USE YOUR PERSONAL ACCOUNTS.

UM, THE ONLY CAVEAT IS THAT YOU MAY NOT BLOCK SOMEONE WHO INTERACTS WITH YOUR POST IN A PUBLIC FORUM OR A SOCIAL MEDIA ACCOUNT.

UM, IN ADDITION, YOU MAY NOT COMMENT ON INTERACT WITH OR LIKE ONE ANOTHER'S POSTS.

UM, THERE'S NO ISSUE, I BELIEVE WITH SENDING OUT SOMETHING VIA A NEWSLETTER OR AN EMAIL BECAUSE THERE'S NO INTERACTIVE COMPONENT THERE.

UH, HOWEVER, IF YOU THINK THAT YOU MAY NEED TO BLOCK SOMEONE WHO RESPONDS TO YOUR POSTS ON SOCIAL MEDIA, UM, THEN I THINK ERIN ADVISES THAT YOU REACH OUT TO HER AND YOU CAN FIGURE OUT THE BEST PATH FORWARD.

YEAH.

DID I GET IT RIGHT? CORRECT.

OKAY.

ARE THERE ANY FURTHER COMMENTS FROM THE COMMISSIONERS? WE HAVE ONE MORE AD HOC, AH, COMMITTEE TO GO THROUGH.

YEAH, SO I'LL BE GIVEN THE UPDATE.

UM, COMMISSIONER WHITMAN NANCE FOR THE DATA PRIVACY AD HOC, UM, COMMITTEE.

UM, I'M CURRENTLY, UM, ON THAT COMMITTEE WITH UM, CHAIR BRUNSON AND UM, RIGHT NOW WE HAVE IDENTIFIED, UM, THE TYPE OF DATA THAT WILL BE COLLECTED IN PARTICULAR SCENARIOS AND HOW THE RESIDENTS WILL BE INFORMED.

AND SO NOW WE'RE IN THE PROCESS OF PUTTING TOGETHER, UM, DETAILS FOR, UM, LETTING THE COMMUNITY KNOW ABOUT OUR EFFORTS, LIKE WHAT EXACTLY THAT'S GOING TO LOOK LIKE.

SO WE HAVE OUR NEXT MEETING TOMORROW AND WE'LL BE WORKING ON THAT.

AND THAT'S IT.

AND THAT'S IT.

, SEE I TOOK A PAUSE THIS TIME.

ALRIGHT, SO WITH, ARE THERE ANY FURTHER COMMENTS FROM THE CHAIR OR COMMISSIONERS? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? SEEING NONE, WE CAN GO TO A VOTE.

MOTION CARRIES ITEM FIVE,

[5. 24-53059 Recommendation to consider the establishment of additional Ad Hoc Committees and/or dissolution of existing Ad Hoc Committees.       Suggested Action: Approve recommendation. ]

CAN I GET A MOTION AND A SECOND PLEASE? MOTION FROM COMMISSIONER WOODMAN NANCE.

SECOND BY COMMISSIONER CHI.

YEAH, SO AT THIS POINT, AS I MENTIONED IN MY EXECUTIVE DIRECTOR REPORT, I DON'T BELIEVE WE NEED TO SET UP ANY NEW COMMITTEES OR DISSOLVE ANY.

UM, THE AI COMMITTEE IS ALSO STILL AT WORK.

UM, IN TERMS OF AT THIS, THIS IS ALSO THOUGH AN OPPORTUNITY IF THERE WANTED, IF THERE WOULD NEEDED TO BE ANY CHANGES IN MEMBERS OF ANY OF THE AD HOC COMMITTEES.

SO I JUST WANTED TO PAUSE AND GIVE SPACE FOR, FOR THAT.

ANY COMMENTS FROM THE CHAIR OR COMMISSIONERS? NO, I THINK WE CAN MOVE TO A VOTE TO RECEIVE AND FILE PUBLIC COMMENT.

IS THERE ANY PUBLIC COMMENT ON THIS ITEM? SCENE NONE.

MOTION CARRIES.

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[PUBLIC COMMENT Opportunity to address the Technology and Innovation Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Chair.]

[ANNOUNCEMENTS]

SO WE CAN CLOSE THE SESSION.

OKAY.

AND CHAIR, IF YOU'D LIKE TO ADJOURN WE CAN ADJOURN THIS MEETING.

WE CAN ADJOURN.

THANK YOU.