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WE WILL CALL THE FINANCE AND APPEALS COMMITTEE OF THE PARKS AND RECREATION COMMISSION MEETING, UH, SUBCOMMITTEE.
MR. DEPUTY DIRECTOR, WOULD YOU TAKE THE ROLE? I WILL.
UH, COMMISSIONER LIVINGSTON PRESENT.
AND COMMISSIONER RUDY SMITH IS EXCUSED.
UM, OUR FIRST ITEM, RECOMMENDATION.
RECOMMENDATION TO APPROVE THE MINUTES OF THE PARKS AND RECREATION COMMISSION FINANCE AND APPEALS COMMITTEE OF APRIL 11TH, 2024.
CAN I HAVE A MOTION? SO MOVED AND I WILL SECOND.
UM, ANY QUESTIONS? ANY DISCUSSION? NOPE.
ANY PUBLIC COMMENT? ALL THOSE IN FAVOR OF APPROVING SAY AYE.
RECOMMENDATION TO DISCUSS FEE REQUESTS RECEIVED BETWEEN APRIL 11TH, 2024 AND MAY 8TH, 2024.
WE HAVE TO HAVE A MOTION BEFORE WE CAN DISCUSS.
AND STEVE, YOU ARE TAKING OVER FOR GLADYS? I AM.
UH, SHE HAS A WELL-DESERVED, UH, AFTERNOON OFF TODAY, SO, UH, YOU GET ME.
UM, IF THERE ARE ANY QUESTIONS THOUGH THAT WE ARE GOING TO HAVE THAT NEED SOME ADDITIONAL WORK, I WILL NEED TO GO BACK TO HER STAFF.
AND, UH, TRY TO IDENTIFY THOSE.
BUT FOR THIS MONTH WE HAVE FIVE REQUESTS, UH, COMING, UH, BEFORE THE SUBCOMMITTEE.
THE FIRST ONE IS PARTNERS OF PARKS, UH, AND THE FRIENDS OF RECREATION PARK.
BANDSHELL NOT A NEW GROUP, NOT A NEW EVENT.
UH, THE EVENT DATES ARE THE 15TH OF JUNE THROUGH THE 29TH OF JUNE.
THESE ARE FOR CONCERTS, UH, THEATRICAL PERFORMANCES AND SOME REHEARSAL TIME.
UM, AND SO LOOKING AT ABOUT 92 50 IN TERMS OF, UM, AMOUNT REQUESTED TO BE WAIVED, YET THERE WOULD BE, UH, SOME STAFF CHARGES FOR THAT.
SO THESE ARE ADDITIONAL, UM, ADDITIONAL NIGHTS WE'VE SEEN, UH, ADDITIONAL DAYS WE'VE SEEN A NUMBER OF REQUESTS FROM RIGHT.
AND, UH, IN FACT THE NEXT ITEM IS JUST ADDING FOUR MORE.
AGAIN, THESE ARE, THESE ARE CONCERTS, UH, TO BE HELD THERE, UH, IN, IN, UH, ON THE BANDSHELL.
UM, THAT'S ANOTHER 3,500 IN, UH, REQUESTED, UM, WAIVERS WITH MORE STAFF CHARGES TO BE APPLIED THOUGH.
UM, AND YOU KNOW, THE THOUGHT WAS WHY NOT JUST PUT 'EM BOTH IN THE SAME PERMIT? IT REALLY DEPENDS ON WHEN THEY COME INTO THE OFFICE.
AND SO THAT'S WHY THEY'RE ON MULTIPLE PERMITS.
UM, BUT THEY ARE GENERALLY FOR THE SAME ACTIVITIES.
SO MY QUESTION WOULD BE FOR GLADYS, WE HAVE TWO OF THEM THAT ARE WAIVING $9,000 AND FOUR OF THEM THAT ARE WAIVING $3,500.
MY ONLY QUESTION WOULD BE WHY IS SO THAT IS ACTUALLY THE 15TH THROUGH THE 20 THROUGH THROUGH THE 29TH, FOUR SEPARATE DATES.
THIS IS, THIS IS, NO, THIS IS BASICALLY EVERY DAY.
NOW THERE WILL BE CERTAIN PERFORMANCE DATES.
BUT THERE WILL BE SOME REHEARSALS, UM, I GOT DURING THAT TIME, WHICH THEY WOULD STILL NEED THE PERMIT.
DO YOU HAVE ANY QUESTIONS? NO.
SO THE NEXT ONE, WE COVERED THE FIRST TWO, UH, BOTH BEING PARTNERS OF PARKS, FRIENDS OF RECREATION PARK, HEL.
THE THIRD ONE IS THE F AAY VERE.
UM, THEY ARE A NEW GROUP, A NEW EVENT.
UM, THE EVENT DESCRIPTION IS KAY VIVA LOS NINOS.
UM, THEY ARE LOOKING TO, UM, ESSENTIALLY UTILIZE EL DORADO EAST FOR A, UM, IT'S REALLY FOR A RUN WALK.
IT IS A FUNDRAISER TO SUPPORT CHILDREN IN GUATEMALA WHO HAVE CANCER.
THE EXPECTATION IS ABOUT 300 IN ATTENDANCE.
UH, BECAUSE THIS IS AT THE REGIONAL PARK, THERE WOULD BE GATE REVENUES.
NOW, IF IT HAD, CAN, IS THERE A QUESTION ABOUT, SINCE THIS IS RAISING MONEY FOR SOMEONE OUTSIDE OF LONG BEACH OR CALIFORNIA, THE US IS, HOW DOES THIS FIT INTO OUR POLICY? SO TYPICALLY IF IT IS A FUNDRAISER, WE JUST WANT TO MAKE SURE AS PART OF THE, UH, POST-EVENT REPORT THAT THEY DEMONSTRATE THAT THE FUNDS WERE UTILIZED AS REQUESTED VIA THE, UH, PERMIT.
SO THIS IS, THIS IS WITHIN OUR POLICY.
SO FROM THE LETTER OF THE POLICY, IT'S THE POLICY IS REALLY BASED ON, UM, BENEFITING THE LONG BEACH COMMUNITY.
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SO, BECAUSE THE PROCEEDS FROM THIS FUNDRAISER, UM, WOULD REALLY NOT BENEFIT THE LONG BEACH COMMUNITY OR THOSE CHILDREN WITH CANCER IN LONG BEACH, IT DOES NOT EXACTLY FIT INTO THE, THE FEE WAIVER POLICY.DO WE KNOW IF THIS GROUP, THIS, SO IS THIS GROUP BASED IN LONG BEACH AT LEAST DO WE KNOW THAT, UH, WE DO KNOW THE PERMIT APPLICATION.
AND JUST BEAR WITH ME FOR A SECOND.
UM, NO, THE ORGANIZATION IS BASED OUT OF CORONA.
EVEN THOUGH IT'S NOT IN OUR POLICY.
DO DO WE KNOW OF ANY POSSIBLE DOWNSIDE? IS THIS A PRECEDENT? UM, I MEAN, SINCE IT'S A NEW GROUP AND A NEW YEAH, I MEAN, IS IT APPROPRIATE FOR STAFF TO HAVE A, A RECOMMENDATION OR A POSITION? NOT, YOU KNOW, NOT REALLY IN TERMS OF A RECOMMENDATION.
IT IS REALLY UP TO THE, TO THE COMMISSION TO DETERMINE WHAT THEY FEEL IS BEST.
UM, YOU KNOW, MORE OFTEN THAN NOT, WE TRY TO ADHERE TO THE POLICY.
UM, BECAUSE, YOU KNOW, THAT'S KIND OF HOW WE NEED TO OPERATE IS ADHERE TO THE POLICY.
BUT AS, UH, COMMISSIONER LIVINGSTON MENTIONED, THE, THE COMMISSION CAN, THROUGH A, THROUGH A, A MAJORITY VOTE, DECIDE TO AUTHORIZE SOMETHING THAT DOES GO AGAINST POLICY.
IS, IS THERE A LEGAL OPINION OR WOULD IT BE APPROPRIATE FOR, UH, FOR THIS COMMITTEE TO ASK STAFF TO TALK TO THE CITY ATTORNEY AND SEE IF THERE'S A DOWNSIDE? I MEAN, I, I, OVERALL, I THINK I WOULD BE SUPPORTIVE AND I'D BE FINE RECOMMENDING IT.
I JUST DON'T WANT THERE TO BE SOME PRECEDENT THAT, THAT WE DO THIS AND ALL OF A SUDDEN PEOPLE, 10 OTHER CITIES COME TO US.
AND, AND I, I DON'T THINK WE CAN POSTPONE IT BECAUSE THEY'RE ASKING FOR BEFORE OUR JUNE MEETING.
SO IF WE COULD JUST ASK YOU TO ASK OUR, OUR CITY ATTORNEY LIAISON IF THEY SEE ANY REASON WHY WE SHOULDN'T, BUT, 'CAUSE I WOULD, I PERSONALLY WOULD BE OKAY WITH IT, BUT YEP.
BUT I THINK THAT'S A REALLY GOOD POINT THAT WE DON'T WANNA BE SETTING A PRECEDENT THAT OPENS US UP TO LOTS OF OTHER GROUPS DOING THE SAME THING.
JUST TO CONTINUE WITH THIS DISCUSSION, DOES OUR, UH, IF THERE WERE A CONFLICT THAT TWO GROUPS WANTED THE SAME SPACE AND ONE WAS FROM CORONA, FOR EXAMPLE, ONE WAS FROM LONG BEACH, WE WOULD TAKE PRIORITY OVER IT DEPENDS ON WHEN THE REQUESTS CAME IN.
SO, NO, IT WOULD BE A FIRST COME FIRST SERVE BASIS.
AND I THINK OUR STAFF, IF SOMEBODY CALLED UP AND ASKED FOR A DATE OF A SITE THAT'S ALREADY BOOKED, THEY'D SAY, HERE'S WHAT ELSE WE HAVE.
I I DO HAVE ANOTHER COMMENT AND THAT IS THAT I KNOW THAT AT THE BAND SHELL, THERE IS ANOTHER EVENT TAKING PLACE ON JUNE 9TH AND IT'S NOT IN CONFLICT WITH THE FRIENDS OF THE BAND BANDSHELL ISSUES.
UM, HOW FAR AWAY IS THE BANDSHELL FROM THIS? FROM EL DORADO EAST GARDEN? THE GARDEN GROVE GOLDEN GROVE.
YOU MEAN THE EL DORADO DUCK POND BANDSHELL OR THE REC PARK? BANDSHELL REC PARK.
TWO, TWO DIFFERENT, TWO DIFFERENT PARKS.
SO THE NEXT ONE IS THE ASSOCIATED, UH, RADIO AMATEURS OF LONG BEACH.
THIS IS NOT A NEW GROUP, NOT A NEW EVENT.
UH, THIS HAS BEEN PERMITTED YEARS IN THE PARKS FOR MANY, MANY YEARS.
THIS IS, UH, AT REC PARK OPEN SPACE.
AND THIS IS REALLY FOR THEM TO DO THEIR, IT'S KIND OF A MULTIPLE, UM, PRONGED APPROACH.
YOU KNOW, ONE IS FOR THEM TO DO TESTING, UM, OF SETTING UP THE EQUIPMENT, UH, THE RADIO EQUIPMENT.
AND ANOTHER IS, UH, TO EDUCATE THE COMMUNITY, UH, WHO DO ATTEND.
IT'S OPEN TO THE PUBLIC, UH, TO LEARN MORE ABOUT AMATEUR RADIO AND HOW IT CAN BE USED IN TIMES OF, UH, DISASTER RESPONSE WHEN MAYBE SOME OTHER COMMUNICATION NETWORKS ARE DOWN.
UM, AND SO AGAIN, THIS IS, UH, NOT A NEW GROUP, NOT A NEW EVENT.
WE'VE HOSTED THEM IN THE PARKS FOR, FOR MANY YEARS AND THEY'RE LOOKING AT A, UH, ESTIMATED ATTENDANCE OF CLOSE TO 25.
THEY'VE BEEN THERE FOR A LONG TIME.
AND THEN THE LAST ONE IS LONG BEACH, UH, BACAL LOAD, UH, ASSOCIATION.
UH, THIS IS TO USE THE REC PARK SOCIAL HALL, UM, WHICH IS ACROSS, UH, SEVENTH STREET
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FROM, YOU KNOW, WHERE WE'VE BEEN TALKING FOR THE OTHERS, FOR THE BAND SHELL, UH, THIS IS FOR A COMMUNITY EVENT.IT IS REALLY A, UH, INVESTMENT SYMPOSIUM.
UM, AND THIS IS FREE AND OPEN TO THE PUBLIC.
NOT A NEW GROUP, NOT A NEW EVENT.
UH, UH, THIS IS, UH, ONE OF OUR SISTER CITY COMMITTEES.
DO I RECUSE MYSELF OR NO, YOU'RE ON THEIR BOARD.
YOU'RE ON THE SISTER CITIES BOARD? I'M THE PRESIDENT OF THE SISTER CITIES BOARD.
THEY'RE ONE OF OUR COMMITTEES NOW.
THEY ARE THEY THEIR OWN SEPARATE, UH, 5 0 1 C3 INCORPORATED? NO, THEY ARE, WE HAVE 1 5 0 1 C3 I THINK IN A, KIND OF JUST BEING CAUTIOUS.
SO WE, WHEN WITH THE NEW FORMAT, WE WOULD HAVE TO HAVE A MOTION TO, TO JUST DISCUSS.
'CAUSE ALL YOU'RE DOING RIGHT NOW, UH, THE ACTUAL ACTION ON THE AGENDA, I'M TALKING ABOUT AT THE MEETING, AT THE MEETING, AT THE MEETING, AT THE COMMISSION MEETING, YOU WOULD, UH, HAVE TO PULL THAT ITEM.
SO YOU WOULD LIST ALL, DO ALL FOUR CORRECT.
AND THEN DO ANOTHER, AND THEN DO A SEPARATE ONE.
UM, AND YOU KNOW HOW TO, YOU'LL KNOW HOW TO DO THAT BY THEN.
WE, WE'VE DONE IT BEFORE, IN FACT.
WE'VE DONE IT BEFORE, BUT I'M JUST TALKING ABOUT WITH THE NEW THING WHERE WE HAVE TO HAVE THE MOTION BEFORE AND EVERYTHING, SO.
UM, I DON'T HAVE ANY OTHER QUESTIONS ON THOSE.
SO IS OUR MOTION JUST TO DISCUSS, OR IS OUR MOTION TO RECOMMEND APPROVAL TO THE FULL COMMISSION? IT IS JUST TO APPROVE THE RECOMMENDATION.
AND THE RECOMMENDATION WAS TO DISCUSS IT, TO DISCUSS THE FEE WAIVER.
SO THIS IS NOT FOR ANY FUTURE.
UH, ALL ALL IN FAVOR OF DISCUSSING WHAT WE JUST DISCUSSED,
UH, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE REGARDING DAMAGE, LOSS AND THEFT AS IT RELATES TO THE DEPARTMENT OF PARKS, RECREATION AND MARINE.
CAN I GET A MOTION? OH, I'M SORRY.
SO, UH, FOR OUR, UH, MONTHLY, UH, ASSETS LOSS REPORT, UM, WE HAD A GRAND TOTAL LOSS IN THE MONTH OF APRIL OF $7,400.
UH, SO KIND OF RELATIVELY LIGHTER THAN WHAT WE'VE SEEN IN SOME OF THE PREVIOUS MONTHS.
UM, AND IT REALLY DOES AGAIN, KIND OF RUN THE, THE GAMBIT OF, UH, OF, UM, DIFFERENT TYPES OF VANDALISM.
YOU SEE SOME FREESTANDING RESTROOM, UM, ISSUES, BROKEN TOILETS, BROKEN LOCKS, GETTING INTO THE, THE RESTROOMS. UM, SOME OF THE, THE TOILET, UH, PAPER HOLDERS, UH, VANDALIZED, STOLEN.
UM, YOU SEE SOME FENCE, UH, CUTTING OF FENCES WHERE WE HAVE TO GO OUT AND REPAIR THAT.
I THINK OUR BIGGEST TICKET ONE WAS JUST TO REPLACE A GATE ON A KIND OF A TODDLER PARK, UM, LIVINGSTON PARK.
UM, SO, UH, AGAIN, IT, IT KIND OF COVERS ALL THE DIFFERENT AREAS THAT YOU WOULD EXPECT TO SEE IN THE PARK.
A COUPLE OF, UH, UH, BROKEN, UH, WINDOWS AS WELL.
SO AGAIN, 7,400, UM, NOT A SIGNIFICANT AMOUNT.
I'M CURIOUS TO SEE HOW THINGS, UH, LOOK AND TREND DURING THE LONGER DAY SUMMER MONTHS.
WE SHALL SEE MORE ACTIVE, HOWEVER, WE'VE HAD HIGHER NUMBERS IN RECENT MONTHS.
DO YOU THINK THERE'S ANY RELATION TO THE PROACTIVE EFFORTS THE PARK DISTRICT HAS TAKEN AND THE LOWER, UM, VANDALISM THIS MONTH? THE AMBASSADORS? SO THE AMBASSADORS, I, I DON'T HAVE NUMBERS IN FRONT OF ME, BUT ANECDOTALLY IT, IT HAS HELPED SIGNIFICANTLY.
WE STILL SEE VANDALISM OF OUR FREESTANDING RESTROOMS. MM-HMM.
UM, BUT CERTAINLY THE SHEER NUMBER OF WORK ORDER REQUESTS WE HAVE FOR BATHROOM REPAIRS AND COMPLAINTS FROM THE COMMUNITY ABOUT BATHROOM CONDITIONS, DEFINITELY WE DO SEE A, UH, SIGNIFICANT, UM, IMPROVEMENT.
AND THAT, UH, WOULD DEFINITELY BE, UM, ATTRIBUTED TO THE WORK OF THE AMBASSADORS.
IS THE AMBASSADOR PROGRAM FUNDED STRUCTURALLY? STRUCTURALLY GOOD.
SO IF THERE'S NO QUESTIONS, WE HAD A MOTION TO RECEIVE AND FILE, UH, THAT REPORT.
UM, ALL THOSE IN FAVOR SAY AYE.
UM, PUBLIC COMMENT? NO PUBLIC COMMENT.
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STAFF OR COMMITTEE MEMBER COMMENT OR ON THE AGENDA FOR YEAH, WE DON'T HAVE THAT ON THE AGENDA.WE USED TO HAVE STAFF OR PUBLIC COMMENT.
IF THERE IS NO OTHER PUBLIC COMMENT, I'M SORRY.
THERE WAS, THAT'S WHAT I WAS DOING.
RECOMMENDATION TO RECEIVE AND FILE AND UPDATE REGARDING FINANCE AND WATER AS IT RELATES TO THE DEPARTMENT OF PARKS RECREATION.
CAN I GET A MOTION? SO MOVED AND SECOND.
I WAS, I FORGOT ABOUT THAT ONE.
UM, AND SO JUST VERY QUICKLY, UH, WE ARE 58% OF THE FISCAL YEAR COMPLETED, UH, THROUGH THE MONTH OF APRIL.
UM, AND SO IN TERMS OF OUR TOTAL EXPENDITURES, WE ARE TRENDING ABOUT 10% BELOW THAT.
UM, AND, UH, THAT IS THOUGH EXPECTED IN TERMS OF EXPENDITURES BECAUSE REMEMBER A LOT OF OUR ACTIVITIES OCCUR IN THE SUMMER MONTHS.
BRING ON A LOT OF STAFF FOR SUMMER PROGRAMMING, BRING ON ADDITIONAL STAFF FOR MAINTENANCE PURPOSES.
AND SO THAT'S REALLY WHERE YOU SEE US START TO CATCH UP, IF YOU WILL, IN TERMS OF EXPENDITURES.
YOU ALSO SEE WATER, UM, START TO, UH, US IRRIGATE A LITTLE BIT MORE IN THOSE DRY SUMMER MONTHS THAN WE WOULD IN THE HOPEFULLY WETTER WINTER, UM, AND EARLY SPRING MONTHS.
UM, AND, YOU KNOW, THERE'S REALLY NOTHING OF CONCERN FOR THE DEPARTMENT.
ALL OF THE, THE BUREAUS ARE, ARE TRENDING UNDER THAT 58%.
EVEN ANIMAL FEAR, UM, EVEN ANIMAL CARE SERVICES IS, UM, AND IN TERMS OF REVENUES, UH, YOU KNOW, THE SAME KIND OF APPLIES.
A LOT OF OUR REVENUE GENERATION DOES OCCUR DURING, UH, THOSE SUMMER MONTHS, BE THAT FOR ADDITIONAL PEOPLE, UH, GOING TO, TO THE PARK, UH, THE EL DORADO PARK FOR GATE ENTRY, UM, AND, YOU KNOW, GOLF, LONGER HOURS, UH, OF SUNLIGHT OF DAYLIGHT.
AND SO, YOU KNOW, THOSE ARE ALL, UH, POSITIVES.
AND SO WE'RE AT ABOUT 56% OF OUR BUDGET BUDGETED REVENUES.
UH, WE'VE EARNED ABOUT 56% THROUGH APRIL.
WE DID, WE WOULD'VE HAD A BIG KICK WHEN THE, WHEN THE SUMMER GUIDE CAME OUT, WOULDN'T WE? 'CAUSE THE SUMMER GUIDE WOULD'VE COME OUT LIKE IN APRIL.
AND SO THERE WOULD'VE BEEN CLASSES, PEOPLE SIGNING UP FOR CLASSES THAT THE CLASS WON'T BE TILL SUMMER, BUT WE'LL START TO GET THE REVENUE CORRECT.
ANY QUESTIONS, SUSAN? NO, SOUNDS GOOD.
I'LL AGAIN ASK FOR PUBLIC COMMENT.
WE DON'T HAVE ANYBODY THAT'S IN ORDER NOW.
IF THERE IS NO OBJECTION, WE WILL ADJOURN AT 3 24 34.