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[CALL TO ORDER]
THE TIME IS 3 0 5.[ROLL CALL]
HERE.COMMISSIONER DE BENEDICTUS? HERE.
THE FIRST AGENDA ITEM IS RECOMMENDATION TO APPROVE THE MINUTES FOR THE ETHICS COMMISSION MEETING OF WEDNESDAY, JULY 10TH, 2024.
[1. 24-54514 Recommendation to approve the minutes for the Ethics Commission meeting of Wednesday, July 10, 2024. Suggested Action: Approve recommendation. ]
DO I HAVE A MOTION AND A SECOND? I CAN'T GET OVER THERE.UH, MOVED BY COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER COLEMAN.
IS THERE ANY DISCUSSION? I HAVE NO COMMENT.
OH, I, I HAVE ONE COMMENT AND, UM, IT HAS TO DO WITH, UH, THE REFERENCE TO WHEN I ENTERED THE MEETING, THE WAY THE MINUTES CURRENTLY READ.
I DID, I DID ARRIVE LATE, UM, AND I VOTED ON ITEM NUMBER TWO, BUT IT DOESN'T SHOW ME ARRIVING UNTIL ITEM NUMBER THREE.
THAT MAY BE BECAUSE ITEM THREE WAS TAKEN OUT OF ORDER, BUT I THINK SOMEHOW THAT NEEDS TO BE PROPERLY REFLECTED IN THE, UM, MY, UH, MY APPEARING NEEDS TO APPEAR, NEEDS TO SHOW UP EARLIER IN THE MINUTES IN ORDER THAT YOU CAN, IT CAN BE UNDERSTOOD THAT I WAS, IN FACT THERE WHEN I VOTED.
I RECALL THAT WE DID TAKE THINGS IN A DIFFERENT ORDER, BUT I DON'T RECALL THE ORDER.
WE CAN TAKE A LOOK AT THE, THE, THE PREVIOUS VIDEO AND MAKE THE CORRECTION WITHIN THE, WITHIN THE MINUTES IF YOU WANNA ADOPT AS IS WITH THE KNOWLEDGE THAT WE'LL AMEND TO CORRECT THE, THE VOTE.
I DON'T KNOW HOW YOU REFLECT THAT IN THESE MINUTES, BUT THAT WOULD, WITH THAT CORRECTION, THAT WOULD MAKE SENSE.
UH, IS THERE ANY OTHER COMMENT? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? CAN WE MOVE TO A VOTE? UM, MY VOTE CAST SCREEN DOESN'T SEEM TO BE COMING UP.
YOU COULD TAKE A VERBAL WHILE KYLE HELPS YOU.
ITEM NUMBER TWO, RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION, PROVIDING AN UPDATE FOR THE PUBLIC RECORDS
[2. 24-54515 Recommendation to receive and file a presentation providing an update for the Public Records Act Program. Suggested Action: Approve recommendation. ]
ACT PROGRAM.I HAVE, UH, MOVED BY COMMISSIONER MORALES, SECONDED BY COMMISSIONER AVE.
AND IS TYLER GONNA BE PRESENTING? YEP.
YEAH, I'LL TAKE JUST A FEW MINUTES TO GIVE YOU AN UPDATE ON OUR PRA PROGRAM AND, UM, ALSO FOLLOW UP ON SOME OF THE COMMENTS LAST TIME, ESPECIALLY AROUND RECORDS OF RETENTION.
WE HAVE SOME INFORMATION IN THESE SLIDES TO, UM, JUST GIVE AN UPDATE TO THE COMMISSION AND WOULD LOVE TO GET ADDITIONAL FEEDBACK AND QUESTIONS AS WELL.
UM, SO ULTIMATELY, JUST LIKE LAST TIME, I WANT TO GIVE AN OVERVIEW, ESPECIALLY OF, UH, KIND OF A STATUS UPDATE OF WHERE WE'RE AT WITH THE PRAS THAT ARE OUTSTANDING AND SOME OF THE WORK THAT WE'VE DONE TO BE ABLE TO ADDRESS THE PRAS THROUGH THE SYSTEM.
SO WHAT YOU CAN SEE HERE, UM, IS THE NUMBERS OF PRAS THAT ARE OPEN BASED ON, UM, GENERAL DATE, UH, TIMELINES.
SO, UM, WE DO HAVE, UM, ALMOST A HUNDRED PRAS THAT ARE OPEN.
MOST OF THOSE ARE RELATIVELY SHORT TIME PERIOD WITHIN 30 DAYS, BUT THERE ARE, UM, AS YOU CAN SEE HERE ON THIS TABLE 10 THAT ARE OPEN PAST 30 DAYS, FOUR THAT ARE OPEN PAST 60 DAYS, AND THEN TWO THAT ARE, UH,
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90 PLUS DAYS.BUT, UM, ONE THING THAT OF COURSE IS IMPORTANT TO NOTE HERE IS THAT, YOU KNOW, FIVE MONTHS AGO OR SO WHEN WE GAVE THE, UM, ONE OF OUR UPDATES, WE STILL HAD SOME PRS THAT WERE OUTSTANDING OVER TWO YEARS.
AND I KNOW, UM, YOU KNOW, THE TEAM HAS DONE A LOT OF WORK TO WORK WITH OUR DEPARTMENTS THAT HAD SOME OF THOSE LONGSTANDING PS TO TRY TO GET THOSE CLOSED OUT.
AND SO SINCE THEN, OF COURSE, WE HAVE CLOSED OUT THE PRAS THAT, UM, WERE MORE LONGSTANDING PLUS OR OVER, UM, TWO YEARS IN PARTICULAR.
AND THAT IS DEFINITELY OUR GOAL IS TO KEEP THE OPEN PRAS AS QUICK AS POSSIBLE SO THAT, UH, REQUESTERS GET A MORE RESPONSIVE, UM, AND MORE EFFICIENT KIND OF RESPONSE AS THEY ARE PUTTING IN THE PRA REQUEST.
SO, UM, THIS JUST HAS A LITTLE BIT MORE DETAILS OF THOSE, UM, MORE LONGER TERM, UH, PS THAT ARE OUTSTANDING OVER 30 PLUS DAYS.
UM, LIKE I SAID, WE HAVE 10 THAT ARE 30 PLUS DAY FOUR THAT ARE OVER 60 DAYS, AND THEN TWO THAT ARE OVER 90.
UM, SOME OF THIS IS JUST BASED ON THE, UM, AMOUNT OF DETAIL AND INFORMATION THAT ARE, IS BEING REQUESTED.
SO, UM, SOME OF IT WE NEED, YOU KNOW, ADDITIONAL CLARIFICATION, WE'RE WORKING WITH THE REQUESTER TO FINE TUNE THE REQUESTS.
UM, SOME OF IT IS WE'RE ACTUALLY PROVIDING SOME OF THE INFORMATION AND DATA ON A ROLLING BASIS, SO IT'S NOT AS QUICK AND SIMPLE TO, UM, CLOSE OUT THE REQUEST WITH ONE BATCH OF INFORMATION.
UM, THERE'S, UH, SOME, YOU KNOW, REQUESTS ALSO THAT WE MAY NOT HAVE, UM, IN THE RESPONSE GIVEN, UM, ALL THE INFORMATION THAT HAD BEEN REQUESTED.
AND SO WE HAVE TO GO BACK AND MAKE SURE THAT WE'RE FOLLOWING UP WITH, UM, YOU KNOW, THE ENTIRETY OF THE REQUEST.
SOME OF IT IS MULTI-DEPARTMENTAL.
UM, OBVIOUSLY THAT JUST TAKES MORE TIME TO COORDINATE.
SO THERE'S A NUMBER OF DIFFERENT REASONS, UM, THAT YOU CAN SEE HERE WHERE WE MIGHT HAVE A PRA THAT'S OPEN LONGER THAN 30 DAYS.
BUT AGAIN, OUR GOAL IS TO MINIMIZE THAT AS MUCH AS POSSIBLE AND TO, UM, ENSURE THAT WE HAVE AN EFFICIENT KIND OF RESPONSE TIMELINE ACROSS THE DEPARTMENTS.
UM, AND THEN HERE'S SOME ADDITIONAL INFORMATION.
WE DO HAVE ONE, UH, PRA THAT'S OVER SIX MONTHS.
UM, AND THIS IS A, A PRETTY DETAILED, UM, REQUEST OF THE HARBOR DEPARTMENT OR A PORT, AND REALLY AROUND, UM, VERY SPECIFIC DETAILS, UH, OR DETAILED RECORDS RELATED TO OUR EMISSIONS INVENTORY.
UM, PRETTY SIGNIFICANT DOCUMENTS IN TERMS OF, UM, HAVING TO LOOK THROUGH POTENTIAL REDACTIONS.
UM, AND THIS IS AN EXAMPLE OF WHERE WE ARE PROVIDING RECORDS ALONG THE WAY ON A ROLLING BASIS.
BUT, UM, YOU KNOW, WE WILL TAKE A LITTLE WHILE TO MAKE SURE THAT WE GET ALL OF THE INFORMATION THAT WAS REQUESTED TO THE REQUESTER.
UM, JUST AT A HIGHER LEVEL, YOU CAN SEE SOME OF THE PPRA DEPARTMENT IMPACTS.
SOME OF THE DEPARTMENTS SEE PRAS MUCH MORE FREQUENTLY THAN OTHERS.
UM, SO FIRE DEPARTMENT AND COMMUNITY DEVELOPMENT, FOR EXAMPLE, HAVE A, A SIGNIFICANT PORTION OF THE PRAS THAT COME INTO THE CITY FOR FIRE.
WE GET ABOUT 21% OF ALL PRAS GOING TO THAT DEPARTMENT.
AND THEN OVER 50% OF ALL PRAS GO TO COMMUNITY DEVELOPMENT.
SO HUNDREDS, IF NOT THOUSANDS, DEPENDING ON THE DEPARTMENT WHERE, UM, YOU KNOW, OBVIOUSLY IT TAKES TIME TO BE ABLE TO RESPOND TO THESE.
AND WE DO HAVE, UM, ADEQUATE STAFFING IN THOSE DEPARTMENTS TO MAKE SURE THAT WE'RE PROCESSING THE REQUESTS.
UM, BUT AGAIN, SOME OF THE, THE DETAILED THE RECORDS, THE INFORMATION TAKES SOME TIME TO BE ABLE TO COMPILE AND AND PRODUCE.
SO I JUST WANTED TO GIVE A LITTLE BIT OF CONTEXT HERE ABOUT, UM, YOU KNOW, EVERY YEAR, OBVIOUSLY THE, THE PS CHANGE, WE DON'T KNOW WHICH DEPARTMENT IS GONNA BE MOST IMPACTED YEAR IN, YEAR OUT, BUT THIS SEEMS TO BE, UM, KIND OF THE GENERAL TREND, AT LEAST IN TERMS OF SOME OF THE MOST IMPACTED DEPARTMENTS.
UM, AND LAST TIME WE, WE SPOKE THERE WAS SOME INTEREST IN WHAT ARE WE DOING IN TERMS OF RECORDS RETENTION AS SORT OF A BEST PRACTICE OR MODEL FOR, UM, ENSURING THAT WE CAN BE MORE EFFICIENT IN TERMS OF OUR PRA RESPONSES.
UM, ULTIMATELY IF WE HAVE, IF WE'RE NOT FOLLOWING OUR RECORDS RETENTION POLICY, THEN UM, OBVIOUSLY THAT WOULD MEAN THAT WE MIGHT HAVE MORE RECORDS AVAILABLE THAT WE HAVE TO COMB THROUGH TO BE ABLE TO RESPOND TO THE PRA.
BUT IF WE ARE RESPONSIVE AND FOLLOWING OUR, UH, RETENTION POLICY, THAT COULD HELP TO REDUCE THE WORKLOAD AS WE GET PS COMING IN.
THAT WAS, UM, KIND OF THE TENOR OF THE CONVERSATION.
SO WE DID GET SOME, UM, DATA FROM THE CLERK'S OFFICE IN TERMS OF THE, UH, RECORDS THAT HAVE BEEN, UH, DESTROYED OVER TIME VERSUS, UH, TRANSFERRED
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TO OUR FACILITY FOR, UM, MORE LONG-TERM RECORD KEEPING.AND YOU CAN SEE HERE, UM, IN 2019, THERE WAS A, A REALLY CONCERTED EFFORT, ESPECIALLY AS WE WERE MOVING FROM THE OLD CITY HALL TO THE, THE NEW CITY HALL, MAKING SURE THAT WE'RE, UH, THAT THE DEPARTMENTS WERE FOLLOWING THROUGH WITH THE RECORDS RETENTION POLICY AND, UM, MAKING SURE THAT WE COULD, UH, REDUCE THE AMOUNT OF RECORDS THAT ARE NEEDED TO BE MOVED OVER TO THE NEW CITY HALL AND SO ON.
SO THERE WAS A, A REALLY, UM, YOU KNOW, A SPIKE IN, IN TERMS OF DESTRUCTION AND TRANSFER OF RECORDS ACCORDING TO OUR RETENTION POLICY IN 2019.
BUT SINCE THEN, UM, YOU KNOW, OUR CLERK'S, OUR CLERK'S OFFICE HAS CONFIRMED THAT WE'VE HAD REALLY GOOD RESPONSE FROM ALL OF OUR DEPARTMENTS TO MAKE SURE THAT WE'RE FOLLOWING UP WITH THE RETENTION TIMELINES AND THAT WE'RE NOT HOLDING ONTO RECORDS, UM, YOU KNOW, BEYOND THE, THE TIMES THAT ARE REQUIRED IN THE POLICY.
SO THIS IS JUST A, AN OVERVIEW OF SOME OF THE WORK THAT'S BEEN DONE, ESPECIALLY OVER THE LAST FIVE OR SO YEARS TO KEEP UP WITH OUR RECORDS RETENTION, UM, AND WANTED TO MAKE SURE THAT WE SORT OF CLOSED THE LOOP ON THAT QUESTION AS WELL.
UM, THAT'S IT IN TERMS OF MY UPDATE, BUT HAPPY TO GET ADDITIONAL FEEDBACK OR QUESTIONS FROM YOU ALL AS WELL.
SO, TYLER, I FOUND IT INTERESTING THAT YOU'RE LOOKING AT THE DEPARTMENTS AND THE TYPES OF QUESTIONS THEY'RE, THEY'RE GETTING.
ARE YOU GOING TO USE THAT DATA TO SEE IF THERE'S ANY, UM, KIND OF TREND IN WHAT'S BEING ASKED FOR, TO SEE IF THE INFORMATION IS MAYBE SOMETHING THAT SHOULD BE ON A PUBLIC FACING TRANSPARENCY PAGE SO THAT YOU CAN REFER PEOPLE THERE RATHER THAN HAVING THEM ASK YOU FOR THAT? YEAH, I THINK THAT'S A GREAT POINT, AND WE CAN DEFINITELY LOOK AT THE DATA IN THAT WAY AND TRY TO UNDERSTAND TRENDS.
UM, I DON'T HAVE ANY SPECIFIC EXAMPLES OFF THE TOP OF MY HEAD, BUT I, I THINK THAT THAT'S DEFINITELY A GOOD BEST PRACTICE.
AND ACTUALLY, JORGE AND I HAVE BEEN DEALING WITH THIS WHEN IT COMES TO LIKE OLYMPICS, WE GET A LOT OF QUESTIONS, AND I THINK PART OF IT IS THAT WE JUST DON'T HAVE ALL OF THE INFORMATION PUBLICLY AVAILABLE ON THE WEBSITE.
EVEN IF WE'VE PROVIDED MULTIPLE PRESENTATIONS, IT'S ALL ELSEWHERE, RIGHT? UM, SO I THINK THAT IS A GOOD MODEL TO SAY, OKAY, WHAT CAN WE DO TO, UH, MINIMIZE THE AMOUNT OF REQUESTS THAT ARE COMING THROUGH PRA WHEN WE HAVE THIS INFORMATION ALREADY PUBLICLY AVAILABLE? AND EVEN IF WE GET THE REQUEST, WE CAN SAY, WELL, ACTUALLY ALL OF THIS IS AVAILABLE ON THIS WEBSITE.
UM, SO YEAH, THAT'S A, A REALLY GOOD RECOMMENDATION.
IT'S SOMETHING THAT WE CAN DEFINITELY LOOK INTO, UM, TO MINIMIZE THE AMOUNT OF REQUESTS THAT ARE COMING IN.
AND COMMISSIONER DE BECUS WAS A LITTLE SURPRISED TO SEE THE NUMBER OF REQUESTS THAT THE PARAMEDICS WERE RECEIVING.
AND I TOLD HER THAT IN MY EXPERIENCE, A LOT OF TIMES ATTORNEYS PERSONAL INJURY ATTORNEYS WILL REQUEST THE INFORMATION THROUGH A PRA RATHER THAN WAITING FOR DISCOVERY.
IS THAT KIND OF WHAT YOU'RE SEEING ON WHAT IS COMING IN FOR THE, THE PARAMEDICS? YEAH, AND I, I DON'T HAVE THE SPECIFIC DATA ON LIKE WHO'S REQUESTING THAT INFORMATION, BUT THAT'S A REALLY GOOD POINT WHERE, UM, YOU KNOW, WE DO SEE SOME OF THAT TREND DEPENDING ON THE, THE TYPES OF REQUESTS COMING IN, NOT JUST FOR FIRE, BUT COMMUNITY DEVELOPMENT ON SPECIFIC PROJECTS.
THERE, YOU DO GET A SORT OF A CONCENTRATION AROUND, UM, THE TYPES OF FOLKS THAT ARE ASKING FOR THE RECORDS FOR DIFFERENT PROJECTS OR, UM, THINGS THAT THEY'RE WORKING ON AS WELL.
WELL, IT'S GOOD TO SEE THE NUMBERS COMING DOWN.
AND THANK THE STAFF FOR THE EFFORT, COMMISSIONER WISE.
UM, YEAH, THE, THE NUMBERS ARE LOOKING GREAT, SO THIS IS A HUGE IMPROVEMENT.
SO, UH, CONGRATS TO ALL OF YOU.
ONE, ON THE RECORDS RETENTION.
UM, YOU HAVE THESE NUMBERS IN TERMS OF DESTRUCTION AND TRANSFER.
WHAT ARE THOSE NUMBERS ACTUALLY COUNTING? ARE THOSE DOCUMENTS OR FILES OR WHAT ARE WE COUNTING THERE? YEAH, IT WOULD BE A SPECIFIC DIFFERENT DOCUMENTS.
UM, SO IT COULD BE LIKE, UM, IT WOULDN'T BE NUMBER OF COUNCIL ACTIONS TO DO DESTRUCTION, BUT FOR EXAMPLE, ALMOST EVERY MONTH OR SOMETIMES MORE, WE'LL HAVE MULTIPLE, UM, DESTRUCTION LETTERS THAT GO ONTO THE CITY COUNCIL AGENDA AND IT'LL BE DESTROYED, YOU KNOW, 50 DOCUMENTS OR RECORDS THAT ARE NO LONGER REQUIRED.
UM, SO IT, IT VARIES AND IT DEPENDS BASED ON THE DEPARTMENT, WHAT TYPES OF DOCUMENTS.
UM, BUT ULTIMATELY THEY CAN BATCH THEM UP TOGETHER INTO SPECIFIC, UM, ITEMS PER DEPARTMENT SO THAT WE DON'T HAVE TO HAVE, YOU KNOW, IT'S NOT LIKE WE HAVE HUNDREDS OF COUNCIL LETTERS FOR EACH, UM, YOU KNOW, DIFFERENT RECORD THAN, SO IT WOULD BE A CATEGORY OF THINGS LIKE, CORRECT, YEAH.
PERSONNEL RECORDS FROM MARCH OF 2016, SOMETHING
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LIKE THAT.MY, MY OTHER QUESTION WAS JUST WHETHER OR NOT YOU'VE OBSERVED THAT THERE'S CERTAIN TIMES OF YEAR THAT WE, YOU GET MORE, OR CERTAIN SEASONS THAT YOU GET MORE, UM, PRAS, AND I'M THINKING PARTICULARLY ABOUT BUDGET SEASON AND MAYBE, UM, WHEN AN ELECTION IS, IS HAPPENING, IS, UM, I THINK IT, IT, IT MAY NOT BE SPECIFIC TO CERTAIN TIMES OF THE YEAR, BUT EXACTLY WHAT YOU MENTIONED, WHICH IS DIFFERENT THEMES OR ISSUES THAT COME UP.
UM, YOU KNOW, THOSE MIGHT DIFFER YEAR TO YEAR, WHAT TIME OF THE, YOU KNOW, IT'S NOT NECESSARILY, WE JUST HAVE A BUNCH OF QUESTIONS ABOUT THE BUDGET, BUT IT COULD BE, YOU KNOW, SOMETHING GOING ON.
UM, SOME PARTICULAR TOPIC OF INTEREST THAT'S MAYBE COMING TO COUNCIL.
THEY WANT MORE BACKGROUND AND INFORMATION.
UH, SO WE DO END UP SEEING, YOU KNOW, SORT OF A SPIKE AROUND SPECIFIC THEMES OR ISSUES THAT ARE COMING UP.
UM, AND SO THAT ACTUALLY MIGHT BE A GOOD INDICATOR THAT, UH, THE MORE INFORMATION THAT WE CAN PROVIDE, UM, YOU KNOW, EITHER AHEAD OF TIME OR BATCH THE INFORMATION, MAKE IT AVAILABLE ON THE WEBSITE, IF IT'S A SPECIFIC PROJECT THAT PEOPLE ARE REALLY INTERESTED IN, THAT MIGHT HELP TO MINIMIZE ACTUALLY THE, THE SPIKE IN, IN, UM, YOU KNOW, REQUESTS.
BUT YEAH, I DON'T KNOW, UM, WE CAN LOOK INTO THE DATA MORE SPECIFICALLY IF THERE'S SPECIFIC, UM, TIMELINES WHERE WE SEE AN INCREASE, BUT SO FAR IT SEEMS LIKE IT'S MORE THEMATIC AND BASED ON DIFFERENT ISSUES THAT ARE COMING UP EITHER IN THE COMMUNITY OR COMING UP TO COUNCIL WHERE FOLKS WANT TO GIVE MORE INFORMATION AND BACKGROUND AND THEN WE CAN SORT OF SEE A, AN INCREASE IN THE REQUESTS FOR INFORMATION AROUND THAT ISSUE.
YEAH, I, I WAS THINKING OF IT ALSO BEING HELPFUL IN TERMS OF PLANNING FOR WHAT STAFF WORKLOAD IS GOING TO BE IN DIFFERENT AREAS AT DIFFERENT TIMES IF THERE WERE TRENDS THAT COULD BE IDENTIFIED AND PLANNED AROUND.
I, I, OH, JP, DID YOU HAVE, YEAH, I HAVE A COUPLE OF QUESTIONS.
UH, I ALSO WAS, UH, PLEASED AND PRESS TO SEE THE REDUCTION IN THE AMOUNT OF RECORDS THAT ARE, UH, AVAILABLE.
'CAUSE THE IDEA IS TO STAY TO THE RECORD RETENTION POLICY.
HOW FOR, FIRST QUESTION IS HOW MANY, UH, DO YOU HAVE ONE RECORD RETENTION POLICY SCHEDULE FOR THE ENTIRE CITY? OR IS IT, UH, BROKEN UP BY INDIVIDUAL CITY MANAGER DEPARTMENTS? I REALIZE HARBOR AND SOME OF THE OTHERS MAY BE SEPARATE UTILITIES AND HARBORS MAY BE SEPARATE, BUT, UM, YEAH, I DON'T KNOW THE EXACT RECORD RETENTION POLICIES, BUT THEY ARE DIFFERENT DEPENDING ON THE DEPARTMENT OR THE TYPE OF RECORD.
SO, UM, AGAIN, I DON'T KNOW THE, THESE OFF THE TOP OF MY HEAD, BUT, UH, THE CLERK REALLY KIND OF MANAGES THAT PROCESS, BUT ULTIMATELY THE TYPE OF RECORD, UM, WE'LL HAVE A SPECIFIC TIMELINE FOR HOW LONG WE WOULD NEED TO KEEP IT.
UM, AND THEN BASED ON THAT, THE REALLY THE TYPE OF RECORD THEN THE DEPARTMENTS CAN, UM, YOU KNOW, GO THROUGH THE, THE RETENTION PROCESS WITH THE ATTORNEY TO CONFIRM ARE WE IN COMPLIANCE? CAN WE DESTROY OR TRANSFER THESE RECORDS? AND THEN THEY OFFICIALLY GO THROUGH THE, UM, COUNCIL PROCESS AT THAT POINT.
BUT, UM, YEAH, SO IT'S MORE BASED ON THE TYPE OF THE RECORDS.
UM, AND THEN CERTAIN DEPARTMENTS OBVIOUSLY HAVE MORE DIFFERENT TYPES OF RECORDS ULTIMATELY.
SO THAT'S WHERE YOU WOULD SEE SOME DIFFERENCES IN TERMS OF THE TIMELINES FOR THE RETENTION ACROSS DEPARTMENTS TOO.
AND THESE POLICIES APPLY TO PHYSICAL AND, UH, ELECTRONIC RECORDS, BOTH NOT JUST PHYSICAL, CORRECT.
WHO'S RESPON? I THINK YOU ANSWERED MY, ONE OF MY OTHER QUESTIONS.
AND IT'S THE CITY CLERK'S OFFICE IS RESPONSIBLE FOR ADMINISTERING THE RECORDS RETENTION SCHEDULE AND ENSURING COMPLIANCE.
YEAH, I THINK IN PARTNERSHIP WITH THE ATTORNEY'S OFFICE.
SO BASICALLY THE DEPARTMENTS WILL, YOU KNOW, SIMILAR TO OTHER COUNSEL ACTIONS, WE'LL CONFIRM WITH THE ATTORNEY'S OFFICE, HEY, ARE WE GOOD TO GO ON THIS ACTION? UM, ANY CONCERNS, REVIEW THE TIMELINE.
UM, AND THEN ULTIMATELY THE CLERK'S OFFICE, UM, ADMINISTERS SORT OF THE RECORDS DESTRUCTION OR THE TRANSFER TO A DIFFERENT FACILITY.
AND THEN LAST QUESTION, UH, IS THIS JUST OFFICIAL RECORDS OR I, I DON'T KNOW WHY I USE THE TERM OFFICIAL RECORDS, BUT OFFICIAL RECORDS THAT ARE IN FORMAL FILES OR, UH, IS A CITY MAKING A CONCERTED EFFORT TO GO AFTER IN OR WORK WITH INDIVIDUAL EMPLOYEES ABOUT ANY RECORDS THAT THEY MAY STORE AS CONVENIENCE COPIES, WHICH ALSO NEED TO BE ADDRESSED AND ELIMINATED, ESPECIALLY FOR COMPLIANCE OR DESTROYED? YEAH, I THINK THOSE WOULD ALL BE INCORPORATED.
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THAT WAS PART OF THE CHALLENGE TOO WITH TRANSFERRING OR MOVING OVER TO THE NEW CITY HALL IS THAT WE DON'T, SOMETIMES WE HAVE DUPLICATION OF THE, OF RECORDS, LIKE YOU MENTIONED IN INDIVIDUAL PERSONNEL FILES.THEY, YOU KNOW, KEEP THE SAME RECORD THAT MIGHT BE SOMEWHERE ELSE IN MORE COMMUNAL DEPARTMENTAL FILES.
AND, UM, SO A LOT OF THAT THIS PROCESS IS TO TRY TO DEDUPLICATE AND TO NOT HAVE, YOU KNOW, MULTIPLE RECORDS ALL OVER THE PLACE, BUT TO MAKE SURE THAT WE'RE KIND OF, UM, STREAMLINING AND, UM, FOLLOWING THE TIMELINE ACROSS THE DEPARTMENT.
SO, UM, THAT IS ONE OF THE KEY FOCUS AREAS IS MAKING SURE THAT YEAH, WE DON'T HAVE KIND OF EXCESS RECORDS THAT ARE IN INDIVIDUAL STAFF FILES TOO.
TRANSFERRED MEANS TRANSFERRED WHERE, UH, WE HAVE A, A STORAGE FACILITY OFFSITE WHERE WE CAN STORE PHYSICAL COPIES OF THINGS THAT MIGHT HAVE A LONGER, UM, TIMELINE TO KEEP, SO THAT WAY, UM, IT CAN HELP FREE UP SPACE YEAH.
YOU KNOW, HERE IN CITY HALL, BUT THEN WE WOULD STILL HAVE THE RECORD AVAILABLE IF, IF A REQUEST COMES IN.
AND ARE YOU STILL GETTING MONTHLY REPORTS ON THE STATUS OF THE PRA REQUESTS? UM, WELL, YEAH, I CAN GET THOSE AS FREQUENTLY AS NEEDED THROUGH OUR TEAM.
UM, SO WE DO MEET REGULARLY JUST TO SEE WHERE WE'RE AT AND, AND THEN HELP TO KIND OF TRIAGE IF THERE'S, YOU KNOW, THESE LONGER TERM PRAS SOME OF THE CHALLENGES.
UM, BUT YEAH, I THINK ESPECIALLY WITH SOME OF THE FEEDBACK AND THE QUESTIONS AROUND TRENDS AND STUFF LIKE THAT, WE CAN START LOOKING MORE, UM, HOLISTICALLY AROUND THAT, UM, THROUGH THE DATA.
SO, UM, THIS IS REALLY HELPFUL FEEDBACK AND, UM, INPUT FOR US AS WELL.
AND HOW DO WE LOOK AT THAT DATA, UM, SO WE CAN COME BACK NEXT TIME WITH SOME MORE INFORMATION ABOUT SOME OF THOSE TRENDS TOO.
UM, IS THERE ANY PUBLIC COMMENT? ALL RIGHT, LET'S HAVE A VOTE, RECEIVE AND FILE THIS REPORT.
AGENDA ITEM NUMBER THREE, RECOMMENDATION TO RECEIVE AND FILE CONFLICT OF INTEREST AMENDMENTS FROM THE OFFICE OF THE CITY CLERK, UH, IN PREPARATION FOR THE
[3. 24-54516 Recommendation to receive and file Conflict of Interest amendments from the Office of the City Clerk in preparation for the upcoming 2024 Biennial Review. Suggested Action: Approve recommendation. ]
UPCOMING 2024 BIENNIAL REVIEW.UM, MOTION BY COMMISSIONER D BENEDICTUS, SECONDED BY COMMISSIONER MORALES.
SO, YEAH, I'M NOT SURE IF YOU HAVE ANY QUESTIONS, BUT THIS IS JUST THE ONGOING BIENNIAL REVIEW.
UM, THE COURTESY NOTIFICATION TO, UH, THE COMMISSION LET YOU KNOW THAT THESE DEPARTMENTS AND POSITIONS ARE UP FOR AMENDMENT, UM, OR BASICALLY A CHANGE TO THEIR CONFLICT OF INTEREST.
UM, THERE WASN'T AN ITEM PACK, THERE WASN'T A PACKAGE IN WHAT WE WERE IN THE AGENDA PACKAGE WE RECEIVED.
THERE WAS, THERE WAS THERE WAS THERE, WAS IT, WAS THE JOB POSITION DESCRIPTIONS? WAS THERE A SUPPLEMENTAL PACKAGE THAT I MISSED? MAYBE? YEAH, IT IS AN ATTACHMENT.
I'M SORRY, I MISSED IT AS WELL.
IT'S, I BELIEVE IT'S, UH, SO PARKS AND REC AND, UH, TID ARE AMENDING THEIR COI TO INCLUDE THE FOLLOWING POSITIONS.
UH, SOME OF THEM ARE RENAMES, UM, TO BRINGING THEM IN ALIGNMENT WITH THE NEW, UH, FY UH, 24 BUDGET, UM, AS WELL AS, YOU KNOW, NEW ADOPTIONS AND, AND OTHER CHANGES THAT THEY'VE MADE TO THEIR, TO THEIR CODE.
UH, WHAT IS COMMISSIONER MORALES? WHAT IS SUPERINTENDENT? A CS? ANIMAL CARE? OH, ANIMAL CARE.
ANY COMMENT? ANY ADDITIONAL COMMENT FROM THE COMMISSIONERS? UH, COMMISSIONER WISE, MY ONLY REQUEST WAS TO HAVE A MINUTE TO LOOK AT THIS.
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SEVERAL OF US DIDN'T REALIZE THAT THIS HAD BEEN, UM, ADDED TO THE AGENDA AT SOME POINT.COMMISSIONER MORALES, PHILIP, ARE ALL THE ADMINISTRATIVE OFFICERS IN THE OTHER DEPARTMENTS SUBJECT TO FILING FORM 700? UH, NO.
UM, DEPENDING ON THEIR LEVEL OF, UH, RESPONSIBILITY.
UM, EVEN THOUGH THEY SHARE A TITLE CLASSIFICATION, THEY MIGHT NOT BE GIVEN FULL AUTHORITY, SO TO SPEAK, OVER THE CITY FUNDS AND THE DIRECTION OF THOSE FUNDS.
THEY MIGHT JUST BE A, UM, UH, LIKE A LEDGER THAT THEY, THEY HELP PROCESS CHECKS AND KEEP THE BOOKS BALANCED SORT OF THING.
IS THAT SOMETHING THAT WE, THAT COULD BE LOOKED AT? UH, I MEAN, I THINK IF YOU'VE GOT, IF YOU'VE GOT ONE PAYROLL TITLE, EVEN IF THE DUTIES ARE A LITTLE DIFFERENT, IT STARTS RAISING QUESTIONS AS TO WHY DOESN'T THIS PERSON HAVE TO DO THE FORM AND THIS PERSON DOES.
AND, UH, I'M, UH, I BELIEVE WE HAVE DISCUSSED THIS.
I'LL, UH, REFER TO HEATHER AND ANITA, UM, BUT I BELIEVE THE COMMISSION HAS THE ABILITY TO MAKE A REQUEST TO THOSE SPECIFIC DEPARTMENTS TO SEE IF THEY'D LIKE TO COME SPEAK ON THOSE, THOSE SPECIFIC POSITIONS.
WOULD, WOULD IT COME FROM OUR STAFF? I DON'T KNOW.
ANITA AND I WOULD NEED TO CHAT MORE ABOUT THAT.
MAYBE WE COULD LOOK AT THAT AND, AND THEN YOU GUYS COULD COME BACK TO US AT A FUTURE MEETING WITH HOW BEST TO PROCEED IN LOOKING AT CLASSIFICATIONS THAT ARE CITYWIDE AND MAKE SURE THERE'S UNIFORMITY THERE.
PROBABLY THE SAFETY OFFICER SHOULD BE IN THERE ALSO, BUT LET'S JUST LOOK AT WHAT ARE CITYWIDE POSITIONS IN MAKING SURE THAT WE'VE GOT UNIFORMITY AND HOW WE CAN BEST DO THAT.
I, I SUBMIT CITYWIDE CLASSIFICATIONS.
SO EVERY DEPARTMENT HAS AN, AN ADMINISTRATIVE OFFICER.
I'M PRESUMING EVERY DEPARTMENT HAS A SAFETY OFFICER.
AND SO THAT IF IT'S, IF IT'S A POSITION THAT EACH DEPARTMENT HAS, PHILLIP WAS SAYING THAT NOT ALL DEPARTMENTS HAVE THEIR ADMINISTRATIVE OFFICER REPORT BECAUSE THEIR DUTIES MAY NOT RISE TO THE LEVEL OF AN ADMINISTRATIVE OFFICER AND OTHERS.
AND I THINK IT'S JUST GOOD TO HAVE THE CITY TAKE A LOOK AT THAT AND HAVE SOMETHING THAT EXPLAINS WHY THIS PERSON IN THIS CITY HAS, THIS DEPARTMENT HAS TO DO IT, AND THIS PERSON IN THAT DEPARTMENT DOESN'T HAVE TO DO IT.
SO AMENDMENT MEANS AN ADDITION, NOT A DELETION OR REMOVAL.
UH, UH, WHAT THE AMENDMENT MEANS IS THAT THE COI IS BEING AMENDED TO, UH, TO SOME CHANGE.
UM, AND THEN WITHIN THE ATTACHMENT, IT SHOWS THE SPECIFIC, UM, UH, EDIT.
SO SOME OF THEM SAY, YOU KNOW, ADDED.
SOME OF 'EM SAY REMOVED, UM, OR DELETED SOME.
I FORGET THE, THE SPECIFIC VERBIAGE.
AND THEN IT HAS A, UM, DEFINITE OR THE REASONING BEHIND THE CHANGE AS WELL.
THAT WOULD BE AN APPEND, UH, EXHIBIT A EXHIBIT A, CORRECT.
BUT YOU WOULD LET US KNOW IF IT WAS BEING REMOVED AS OPPOSED TO BEING ADDED, RIGHT? YEAH, THAT'S AN EXHIBIT A.
THERE IS ACTUALLY THE SAFETY OFF.
THE SAFETY OFFICER WAS DELETED.
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SHOULD WE DEFER ON THIS ITEM RATHER THAN TRYING TO PRESS EVERYONE QUICK TO READ IT QUICKLY? DO WE HAVE TIME TO DO THAT? IT'S UP TO THE COMMISSION.UM, IF YOU WANT TO, UH, TAKE A MOMENT TO REVIEW, I BELIEVE THAT'S ALLOWED.
UM, IF YOU FEEL LIKE YOU WOULD LIKE TO LAY THE ITEM OVER, THAT'S AN OPTION TOO.
SO IT'S, IT'S UP TO WHATEVER THE, BECAUSE NORMALLY YOU'VE GOT TO SUBMIT TO FPPC IN OCTOBER, RIGHT? OH, SO THIS, THIS WILL STILL CONTINUE TO THE, UM, UH, UH, CITY ATTORNEY'S OFFICE, WHICH I BELIEVE GARY ANDERSON HAS ALREADY REVIEWED.
AND IT'LL BE PUT ON THE, THE COUNCIL MEETING EITHER FOR THE 27TH TO THIRD OR THE THIRD.
THIS IS JUST LETTING YOU KNOW THAT, UM, THESE TWO, UM, AGENCIES HAVE, OKAY, THEN I'D LIKE TO TAKE THE TIME, 'CAUSE WE WANTED TO BE REVIEWING THESE BEFORE THEY WENT TO CITY COUNCIL.
SO LET'S TAKE ANOTHER FEW MINUTES.
IF EVERYONE WOULD GIVE ME SOME INDICATION OF WHEN YOU'RE READY.
WE CAN TAKE A BREAK FOR 10 MINUTES.
WHY DON'T WE TAKE A BREAK FOR 10 MINUTES? WE'LL RE WE WILL RECONVENE AT 3 45.
DO I NEED TO SAY ANYTHING MORE TO TAKE A BREAK? OKAY.
[00:42:38]
OKAY.[00:42:39]
UM, BACK ON THE RECORD.UH, WE'RE GONNA TAKE A, A QUICK, UH, ROLL CALL.
COMMISSIONER SHOTWELL PRESENT.
COMMISSIONER D BENEDICTUS? HERE.
UH, ALRIGHT, BACK ON THE RECORD ON AGENDA ITEM NUMBER THREE.
UH, HOPE EVERYONE HAS HAD A CHANCE TO REVIEW THE MATERIALS.
UH, DO WE HAVE ANY COMMENTS FROM THE COMMISSION? ANY COMMENTS FROM THE PUBLIC? ALL RIGHT, LET'S HAVE A VOTE.
I, AND THEN, UH, CHAIR MORALES.
DID YOURS GO THROUGH IT? MY, MY CIRCLE'S GREEN.
WELL HERE, WE'LL MARK IT AS YES.
AGENDA ITEM NUMBER FOUR, A RECOMMENDATION TO AUTHORIZE THE
[4. 24-54517 Recommendation to authorize the Chair and Vice Chair to collaborate with LBTV on creating a PSA to be distributed through Channel 8, employee and public newsletters, and neighborhood association email lists. Suggested Action: Approve recommendation. ]
CHAIR AND VICE CHAIR TO COLLABORATE WITH LONG BEACH TV ON CREATING A PUBLIC SERVICE ANNOUNCEMENT TO BE DISTRIBUTED THROUGH CHANNEL EIGHT EMPLOYEE AND PUBLIC NEWSLETTERS AND NEIGHBORHOOD ASSOCIATION EMAIL LISTS.UH, MOVED BY COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER.
WISE DISCUSSION IS, IS THERE ANY MORE INFORMATION THAN THAT? LIKE, DO YOU, DO YOU HAVE ANY THOUGHTS OR STAFF HAVE THOUGHTS ABOUT WHAT IT IS YOU'RE GONNA DO?
[00:45:01]
OR IS IT THIS JUST KIND OF PRELIMINARY LOOKING AT IT? AND THEN YOU'LL COME BACK TO US? WE, WE, UH, UH, I'LL LET, YES.UM, USE THAT RECORDING TO REACH OUT TO THE WORKFORCE AS WELL.
SO IT WON'T LIVE JUST ON CHANNEL EIGHT, BUT ON ALL THE DIFFERENT PLATFORMS THAT WE HAVE ACCESS TO.
UM, WILL THIS ALSO BE SHARED IN THE LOBBY OF CITY HALL ONCE IT'S COMPLETED? THAT WOULD BE FUN.
UM, BUT BECAUSE THAT WOULD BE DE THAT WOULD BE NICE TO SEE DE UM, ALSO, I DON'T KNOW IF THE CITY HAS ANY, UM, OF THE TICKER BOARDS THROUGHOUT THE, LIKE IN DEPARTMENTS OR IN OFFSITE LOCATIONS.
IT'D BE NICE TO SAY SOMETHING ABOUT, JUST REAL QUICK, ABOUT THE ETHICS COMMISSION.
I, I DUNNO IF THIS IS A HUGE CAMP, HOW FAR YOU'RE GONNA GO WITH THE CAMPAIGN BESIDES THE, UM, THE TV STATION.
IT'D BE NICE TO ALSO LOOK INTO THAT AS WELL AS PART OF THIS CAMPAIGN.
SO, UM, NEXT MONTH WHEN MARCO IS HERE, PART OF WHAT THEY'LL BE PRESENTING TO US, UM, WE'LL TALK ABOUT COMMUNICATION PLANNING AND, AND WHAT THAT LOOKS LIKE OVER THE NEXT FIVE YEARS.
UM, SO WE'LL DEFINITELY LOOK TO YOU GUYS FOR IDEAS JUST LIKE THAT.
UH, COMMISSIONER SHOTWELL, DOES THE CITY HAVE ONE ALL EMPLOYEE EMAIL OR MONTH, WEEKLY OR MONTHLY UPDATE THAT GOES OUT TO ALL EMPLOYEES? THAT'S THE FIRST QUESTION.
AND TO THE EXTENT THAT THEY DO, DO YOU HAVE REGULAR REAL ESTATE IN THAT NEWSLETTER? UH, AND IF NOT, I WOULD ENCOURAGE MAYBE TRYING TO GIVE A, YOU KNOW, A ROUTINE COLUMN THAT YOU WOULD USE EACH AND EVERY WEEK OR MONTH.
YES, THERE IS A, UM, A NEWSLETTER THAT GOES OUT MONTHLY TO EMPLOYEES, MONTHLY TO THE PUBLIC AS WELL.
UM, SO YES, THERE, THERE'S NOT, WE'RE NOT IN THAT CONSISTENTLY, BUT WE CAN BE ANY OTHER COMMISSIONER INPUT, UH, ANY PUBLIC COMMENT ON THIS ITEM? CAN WE MOVE TO A VOTE? OKAY.
AGENDA ITEM NUMBER FIVE, RECOMMENDATION TO PROVIDE FEEDBACK TO THE AD HOC COMMITTEE ON UPDATED POLICIES REGARDING THE DRAFT ETHICS ORDINANCE PROPOSED TO DATE.
[5. 24-54518 Recommendation to provide feedback to the Ad Hoc Committee on Updated Policies regarding the draft Ethics Ordinance proposed to date. Suggested Action: Approve recommendation. ]
BEEN PREVIOUSLY REVIEWED BY THE COMMISSION.AND THEN THE NEXT AGENDA ITEM WILL BE THE TWO NEW SECTIONS MOVED BY COMMISSIONER MORALES, SECONDED BY COMMISSIONER WISE.
OH, UM, IT WAS, AS A REMINDER, THIS IS ON, UM, OUTSIDE ACTIVITIES, UH, WHAT PUBLIC SERVANTS MAY OR MAY NOT DO WITH THEIR EX OUTSIDE TIME.
IT WAS, UH, AS I RE-REVIEWED, IT WAS A BIT SURPRISING TO ME, UM, THAT, UH, THERE WAS NO NEED TO INFORM, UH, A MANAGER IF THEY DID TAKE OUTSIDE EMPLOYMENT.
IS THAT SOMETHING THAT THE, OR YOU KNOW, A MANAGER OR SOMEBODY, UM, IS THERE A REASON THAT THAT SPECIFIC LANGUAGE WAS NOT INCLUDED? I CAN RESPOND TO THAT.
UM, I BELIEVE LAST MONTH WE ALSO RECEIVED COMMENT FROM, UM, CHAIR OR COMMISSIONER MORALES, UH, UH, TO MAKE THAT CHANGE.
MAKE SURE IT IS, UH, INVOL, UH, THAT WE DO INVOLVE.
IT'S THE INTENTION AND I BELIEVE IT'S PART OF THE CURRENT PROCESS, BUT IT NEEDS TO BE STATED, INCLUDING IN THE SUPPORTING FORMS. SO, UM, NOTED.
WE WILL MAKE SURE THAT'S THERE.
[00:50:03]
COMMISSIONER SHOTWELL? NO, I WAS JUST GONNA FOLLOW UP ON COMMISSIONER DAVID ET TO I'M GOOD.ANY OTHER INPUT? I I HAVE A COMMENT.
I'M SORRY, COMMISSIONER WISE, I'M HAVING TROUBLE WITH THE SCREEN TODAY.
UM, ON THAT SAME SECTION, I NOTICED THAT WE HAVE TWO SECTIONS.
4.0, YOU WERE TALKING ABOUT OH 4.03060, YES.
4.06 IS ON THE SAME TOPIC, BUT IT'S NOT EXACTLY IDENTICAL.
AND I THINK, UM, I'M NOT SURE IF IT NEEDS TO BE STATED TWICE, BUT IF IT DOES NEED TO BE STATED TWICE, I THINK A DECISION NEEDS TO BE MADE.
WHICH WAY, WHICH WAY WE'RE GONNA GO.
SO I DIDN'T, I MEAN, I HAVEN'T ANALYZED THE DIFFERENCES, BUT I THOUGHT JUST WANTED TO BRING THAT TO THE ATTENTION OF THE, OF THE GROUP.
UH, COMMISSIONER SHOTWELL WILL CORRECT ME IF I'M WRONG.
AT THE, UM, IN THE BEGINNING I THINK WE THOUGHT THAT IT SHOULD BE ITS OWN SUBCHAPTER AND THAT, UM, YOU KNOW, WE WOULD BE INTERESTED IN FEEDBACK ON WHETHER OR NOT IT SHOULD BE, UM, A, A SECTION IN CONFLICT OF INTEREST.
UH, BUT OUTSIDE ACTIVITIES IT OFTEN COME INTERSECTS WITH ALSO USE OF RESOURCES.
SO, UM, YOU KNOW, I THINK WE GO BACK AND FORTH ON WHETHER IT SHOULD BE ITS OWN SUBCHAPTER.
UM, I THINK IT STANDS ON ITS OWN PERSONALLY, UH, BUT I THINK, UM, WE'D LIKE TO HEAR THE COMMISSION'S FEEDBACK.
IF IT SHOULD BE A SUB-CHAPTER OR A SUBORDINATE TO PUBLIC OF INTEREST.
WE'LL ALSO TAKE ANOTHER LOOK TO MAKE SURE THAT, YOU KNOW, IT IS NOT CONFUSING BETWEEN THE TWO.
UH, BUT AS COMMISSIONER DAVE BENEDICTUS HAS SAID, YOU KNOW, THE OUTSIDE ACTIVITIES SUB OR CHAPTER IS WE FOCUS ON WHAT EMPLOYEES CAN AND CANNOT AND INDIVIDUALS CAN DO IN, UH, OUTSIDE OF THEIR CITY RESPONSIBILITIES, SEPARATE OR APART FROM A DIRECT, UH, A MORE RUN OF THE MILL CONFLICT OF INTEREST.
BUT WE'LL TAKE ANOTHER LOOK AT IT.
I HAVE ADDITIONAL COMMENTS AS WELL ON, ON SOME OTHER SECTIONS.
UM, WELL, I'M GONNA GO TO, I'M GONNA GO FIRST TO, UM, 4.05 AND 4.06.
THOSE ARE OPEN FOR DISCUSSION FOR FEEDBACK TODAY, RIGHT? YES.
UM, BUT I THINK THAT'S THE NEXT AGENDA ITEM.
UH, OH, I THOUGHT THE NEXT ONE WAS 4 0 7 AND 4 0 8.
UM, UH, SO ONE IDEA THAT OR THOUGHT THAT I HAD WAS, UM, IN, FOR EXAMPLE, IN 4.05010, UNDER A, IT, IT, IT SPEAKS ABOUT, UM, IT NOT ACCEPTING GIFTS FROM A RESTRICTED SOURCE.
UM, RESTRICTED SOURCE IS A DEFINED TERM.
I FOUND WHEN I LOOKED BACK AT THE DEFINITIONS IN 4.0 1, 0 3 OH KK.
AND I SUGGEST THAT IN THIS DOCUMENT, WHEN A DEFINED TERM IS USED, IT'D BE HIGHLIGHTED.
AND IF IT'S ELECTRONIC, IT COULD BE LINKED TO THE DEFINITION.
AND, BUT I THINK EVEN, I THINK IF IT'S NOT BEING LOOKED AT ELECTRONICALLY, IT, IT NEEDS TO STAND OUT, BE BOLDED OR COLORED OR SOMETHING LIKE THAT, SO THAT PEOPLE KNOW THAT IT'S A, A DEFINED TERM THAT THEY NEED TO FIND ELSEWHERE IN THE DOCUMENT.
UM, WHETHER YOU ACTUALLY PUT IN AS DEFINED IN WHEREVER IT'S DEFINED IS, IS ANOTHER, ANOTHER WAY THAT THAT COULD BE DONE.
BUT, UM, BECAUSE IF YOU JUST SIT DOWN AND START READING THIS, YOUR FIRST QUESTION IS, WELL, WHAT'S A RESTRICTED SOURCE? SO THAT'S, WE NEED TO MAKE IT EASY FOR PEOPLE TO, TO UNDERSTAND IT.
UM, MY SECOND ONE THAT COME BE NOTED ON THAT, WE'LL DEFINITELY LOOK INTO THAT.
YEAH, WE WOULD LOVE TO DO THAT.
UM, MY, MY SECOND ONE HAS TO DO WITH, UM, HOW FOUR, HOW THIS SECTION 4.05010 RELATES TO 4.05020.
IT'S UNCLEAR TO ME WHETHER THE INTENT IS THAT THE OFFICE HOLDERS IN THE, IN THE SECOND SECTION, IE THE OFFICE HOLDERS, THE CITY MANAGER, THE CITY TREASURER OR NOT, ET CETERA, ARE ALSO SUPPOSED TO ABIDE BY THE RESTRICTIONS SET FORTH IN THE FIRST SECTION.
UM, AND I THINK THAT NEEDS TO BE CLARIFIED.
[00:55:02]
AND THEN DEPENDING ON, ON, ON HOW THAT, ON WHAT IS INTENDED, IT MAY MAKE MORE SENSE TO, TO, TO ORGANIZE THESE, UM, ORGANIZE THESE DIFFERENTLY.I HAVE SOME IDEAS ABOUT HOW THEY COULD BE DONE, BUT I WASN'T SURE WHAT YOUR INTENT WAS.
UM, BECAUSE I, I, WHEN YOU, I, I DON'T THINK IT'S PROPER FOR THE CITY MANAGER TO ACCEPT GIFTS FROM A RESTRICTED SOURCE.
SO WE WOULDN'T WANNA GIVE THAT IMPRESSION.
AND I'M CONCERNED THAT THE WAY THIS IS WRITTEN, THAT'S WHAT HAPPENS.
SO, SO I JUST SUGGEST YOU LOOK AT THE OVERALL, UM, FRAMEWORK WITH THAT.
UM, THE OTHER 4.0511 OR ONE 10 E IS AN INCOMPLETE SENTENCE.
SO, UM, IT HAS TO DO WITH PROHIBITION AGAINST DISPROPORTIONATE USE.
BUT, UM, I GUESS THAT MEANS THAT, THAT IT'S PROHIBITED, BUT IT, IT DOESN'T FINISH SAYING THAT.
AND, UM, AND THEN I HAD A QUESTION, A, A HYPOTHETICAL FOR YOU TO THINK ABOUT IN, IN TERMS OF, OF THE, UM, HOW THIS, THIS WOULD ACTUALLY WORK, THIS DISCLOSURE OF TICKETS AND WHEN, UM, AND I GUESS THERE'S A REPORT THAT HAS TO BE FILED IF YOU ARE USING THEM FOR ONE OF THESE AUTHORIZED, UM, PURPOSES.
AND IF I'M READING THIS RIGHT, THE DISCLOSURE REQUIREMENTS, I'M NOT, MAYBE THIS IS THE INTENT, BUT THERE'S A, THERE'S A PROVISION THAT SAYS THAT THE TICKETS CAN BE USED FOR ATTRACTING AND RETAINING HIGHLY QUALIFIED EMPLOYEES IN CITY SERVICE.
SO I, I READ THAT TO ME, AND THIS IS MAYBE AN EXTREME EXAMPLE, BUT SOMEBODY HAS GREAT LAKER, THE CITY HAS GREAT LAKER TICKETS, AND NOW THEY'RE GONNA TAKE THIS, THE, SOME WONDERFUL EMPLOYEE IN ANOTHER CITY THAT THEY WOULD LOVE TO HAVE COME WORK FOR THE CITY OF LONG BEACH TO THE LAKERS GAME AND TO, IN HOPES OF ATTRACTING THAT PERSON TO WORK HERE.
AND THEN THEY HAVE TO DISCLOSE IT, UM, UNDER 4.05114.
SO IF THAT'S, IF THAT'S WHAT IS INTENDED, THAT'S FINE, BUT I JUST THINK WE SHOULD THINK THAT WE SHOULD, WE SHOULD THINK THAT, THINK THAT OUT.
I ASSUME THAT'S WHAT'S INTENDED.
BUT, UM, I WANTED TO MAKE THAT CLEAR.
UM, THERE'S SOME TYPOS IN SECTION 4.0 5 1 1 3 2, AND I THINK THAT'S THE EXTENT OF MY COMMENTS ON THAT SECTION.
UM, I DID HAVE A COUPLE MORE COMMENTS.
LOOKING BACK AT THE CONFLICT OF INTEREST SECTION.
MAY I BRING THOSE UP AT THIS TIME? YES.
UH, AND AFTER THAT, UM, WE'RE SETTING UP A PROCEDURE HERE IN 4.0 3.01 FOR, UM, PUBLIC SERVANTS TO DISCLOSE THEIR CONFLICTS OF INTEREST.
AND IN SECTION D, UM, IT REQUIRES THAT THEY IDENTIFY THE, UM, CIRCUMSTANCES IN WRITING WITH A COPY PROVIDED TO THE CITY, CITY ETHICS OFFICE.
UM, THERE'S ALSO A REQUIREMENT, I BELIEVE THAT THEY STATE THEM IN THE MEETING.
UM, MAYBE THIS IS GETTING TOO MUCH IN THE WEEDS, BUT I THINK THERE ARE SITUATIONS THAT COME UP, UM, ESPECIALLY WITH ITEMS THAT ARE ADDED TO AGENDAS LATE WHERE, AND I HAVE REM I HAVE SOME RECOLLECTION OF THIS FROM OTHER COMMISSIONS I'VE SERVED ON WHERE, UM, THE, THE PERSON ON THE COMMISSION DOES NOT REALIZE UNTIL THEY SEE THE AGENDA ITEM AND, AND CERTAIN, AND THE SIGNIFICANCE OF CERTAIN THINGS STARTS SINKING IN THAT THEY MAY HAVE A, MAY HAVE A CONFLICT.
AND AT THAT POINT, THE ONLY WAY TO, TO, YOU CAN SAY SOMETHING ABOUT IT, BUT YOU WOULDN'T HAVE TIME TO FILE SOMETHING IN WRITING.
SO I THINK THAT THAT SORT OF EMERGENCY, OR WHATEVER YOU WANNA CALL IT, LAST MINUTE SITUATION, SHOULD BE, UM, SHOULD BE TAKEN INTO ACCOUNT SO THAT THERE'S A, A PROCEDURE, UM, IT, IT SET OUT HOW SOON THEY SHOULD FILE THE WRITING AFTER MAKING ANNOUNCEMENT ON THE RECORD OR WHATEVER.
THERE'S ALSO A REQUIREMENT IN E OF THAT SAME SECTION, THE LAST SENTENCE, UM,
[01:00:02]
IT SAYS, FOR PUBLIC SERVANTS THAT DO NOT PARTICIPATE IN A PUBLIC MEETING, THE CONFLICT MUST BE DISCLOSED TO ALL PARTIES AFFECTED BY THE DECISION.I THINK IT WOULD BE WISE TO SET OUT HOW THAT DISCLOSURE WILL BE MADE.
UM, I'M CONCERNED IF IT'S JUST AN ORAL DIS, UM, DISCLOSURE.
NO ONE WILL EVER, THERE'LL BE NO RECORD OF IT.
UM, AND IT, THE FACT THAT IT WAS MADE COULD BE, UM, COULD BE DISPUTED.
SO IN MY MIND, IT SHOULD HAVE, IT CAN BE MADE ORALLY, BUT IT SHOULD ALSO BE CONFIRMED BY, UM, BY A WRITING.
AND I THINK IT WOULD BE GOOD TO PUT THAT INTO THAT, INTO THAT SECTION.
UM, THE LAST, THE LAST COMMENT I HAVE HAS TO DO WITH, UM, OUTSIDE, UM, THE REVOLVING DOOR, UM, PROVISIONS, WHICH IS 4.0, 3.090.
AND THE, THE FIRST SECTION, THE A SECTION SAYS THAT IF A, A PUBLIC SERVANT HAS PARTICIPATED IN A DECISION THAT THEY SHALL NOT RECEIVE COMPENSATION AFTER THAT TO, UH, IN AN, FOR AN ATTEMPT TO INFLUENCE CITY ACTION ON THE MUNICIPAL DECISION, THE NEXT TWO SECTIONS BE B AND C PUT TIME LIMITS ON THE RESTRICTIONS, EITHER TWO YEARS OR, OR ONE YEAR, DEPENDING ON THE POSITION YOU WERE IN.
THEN THERE'S A PROVISION THAT SAYS, IF YOU ARE, IF YOU'RE TRYING TO COMPLY WITH THE ONE OR TWO YEAR PROVISIONS, UM, AND THERE'S, THERE'S A LONG-TERM PROJECT INVOLVED OR WHATEVER, UM, THAT YOU CAN GO TO THE CITY ATTORNEY FOR A, AN OPINION, I THINK THAT THAT SECTION SHOULD BE CONSIDERED TO BE, UH, FOR EXPANSION.
SO THAT, THAT SUCH AN OPINION COULD ALSO BE APPLIED TO SOMETHING UNDER NUMBER A, BECAUSE I THINK IT'S, I THINK PARTLY BECAUSE THE SECTION D GOING TO THE CITY ATTORNEY SEEMS TO BE DESIGNED FOR PROJECTS THAT ARE, ARE LONG IN, IN TIME.
AND I'M THINKING, UM, FOR EXAMPLE, THE HARBOR COMMISSION HAS CONTRACTS WITH TENANTS THAT ARE 40 YEARS LONG.
THEY HAVE A CONTRACT WITH SOUTHERN CALIFORNIA EDISON THAT'S 25 YEARS LONG.
UM, YOU KNOW, 15 YEARS AFTER YOU'VE BEEN ON THE COMMISSION, YOU MIGHT HAVE SOME, YOU KNOW, EMPLOYMENT OPPORTUNITY THAT WOULD GO BACK TO ONE OF THOSE.
I DON'T KNOW WHETHER IT WOULD BE A CONFLICT OR, OR NOT BE A CONFLICT, BUT JUST SEEMS TO ME THAT WE SHOULD, THAT THOSE KINDS OF SITUATIONS SHOULD BE CONSIDERED AS YOU PUT THIS, AS YOU PUT THIS, THIS, THIS, UM, THIS ALL TOGETHER.
AND, AND THEN I, I JUST FOUND A COUPLE PLACES WHERE I THOUGHT REFERENCES WERE NOT, UM, NECESSARILY, UM, BEING MADE CORRECTLY.
UM, THESE ARE JUST REALLY TYPO THINGS AND PULLING IT ALL TOGETHER.
BUT, UM, IT'S THAT SAME, IT'S THAT SAME SECTION, 4.03090.
BUT WHEN YOU GET TO G THE FIRST SET OF SECTIONS IS TALKING ABOUT E ONE, FIVE AND SIX, AND I THINK IT'S INTENDED TO REFER TO F SO IT'S JUST NUMBERING THINGS THAT HAVEN'T BEEN, UM, CONFORMED.
SO THOSE ARE MY, UM, MY COMMENTS ABOUT THINGS I THINK COULD USE A LITTLE FURTHER THOUGHT, PERHAPS.
CO COMMISSIONER WISE, GOING BACK TO YOUR SECOND TO LAST COMMENT ON THE PERSONAL AND SUBSTANTIAL, UM, THE, THE, THE REVOLVING DOOR, THE COOLING OFF.
BUT RIGHT NOW THAT THAT AVENUE IS ONLY OPEN IF YOU'RE IN THIS ONE OR TWO YEAR CATEGORY, IT DOESN'T SEEM TO APPLY TO A AND THAT DOESN'T, THAT DIDN'T NECESSARILY MAKE SENSE TO ME.
[01:05:01]
I THOUGHT A LITTLE BIT MORE ABOUT, AND IT SEEMS LIKE THAT SECTION FROM THE CITY ATTORNEY WITH THE CITY ATTORNEY'S OFFICE WAIVER, OR WHATEVER YOU WANT TO CALL IT, RE-EXAMINATION OF THE SITUATION IS INTENDED, PARTICULARLY FOR LONG TERM, UM, ARRANGEMENT, LONG TERM, UM, ARRANGEMENTS AND OR I WAS EVEN THINKING LIFETIME BAN OR WHERE YOU HAVE A, YOU KNOW, WHERE IT GOES MUCH FURTHER.LIKE YOU SAID, THE CONTRACT, THE LIFE OF A CONTRACT, FOR EXAMPLE.
SO I I, THAT'S, THAT'S MORE WHAT I WAS, WAS THAT WHAT I WAS THINKING, THINKING ABOUT? I, I, I DIDN'T, I MEAN, I DIDN'T HAVE ANYONE, I'M THINKING ABOUT THIS MYSELF.
I DIDN'T HAVE ANYONE TO BOUNCE IT OFF OF.
SO I THOUGHT THAT'S WHAT THE COMMITTEE DOES, IS THEY BOUNCE THINGS OFF ONE ANOTHER AND FIGURE OUT WHAT'S THE, WHAT'S THE BEST RECOMMENDATION.
SO I HAVE SOMETHING FOR YOU TO THROW AROUND.
THAT'S THE REASON WHY WE PROVIDED THESE OUT FOR REVIEW.
AND SO IT, BUT BOTTOM LINE, WHAT YOU'RE LOOKING AT IS THE OPPORTUNITY FOR OPINION OR, UH, FROM COUNSEL AND WHERE THAT SPECIFICALLY SHOULD APPLY, JUST LIMITED OR THE WHOLE THING.
BUT IT SHOULD, IS THERE A REASON WHY IT DOESN'T APPLY TO NUMBER A? IS THERE A GOOD REASON FOR THAT OR IS THERE NOT A GOOD REASON FOR THAT? RIGHT.
AND I THINK THAT'S WHAT NEEDS TO BE, NEEDS TO BE THOUGHT ALWAYS.
EXCELLENT FEEDBACK, THOUGHT THROUGH COMMISSIONER WISE.
ARE THERE ANY OTHER COMMENTS FROM THE COMMISSIONERS? COMMISSIONER NOVE? THANK YOU CHAIR.
THANK YOU FOR ALL THE WORK, UH, TO THE AD HOC.
UH, JUST A COUPLE OF COMMENTS.
WE'VE BEEN DISCUSSING OUTSIDE ACTIVITIES, WHETHER YOU'RE LOOKING AT 4.0, 3.060 OR 4.0, 6.020.
UM, I DO THINK THE AD HOC SHOULD CONSIDER SOME SORT OF FORMAL PROCESS TO SEEK OUT, UM, TO SEEK OUT APPROVAL FOR OUTSIDE EMPLOYMENT.
UM, MY EMPLOYER REQUIRES THREE SIGNATURES ON OUR OUTSIDE EMPLOYMENT FORMS. UM, MY SUPERVISOR, THE CHIEF OF MY DEPARTMENT, AND THEN THE CHIEF OF STAFF, UM, I WORK FOR MUNI, UH, MUNICIPALITY, SO THAT'S WHY CHIEF OF STAFF DEPARTMENT CHIEF, UM, AND WE'RE ASKED A SERIES OF SERIES OF QUESTIONS ON THE FORM.
BASICALLY ANYTHING THAT IS GOING TO INTERFERE WITH YOUR JOB RELATED TO, IN MY CASE, THE CITY OF LOS ANGELES.
SO IN THIS CASE IT'D BE THE CITY OF LONG BEACH.
SO I WOULD, I DO THINK THE AD HOC SHOULD CONSIDER THAT, UH, SET UP MORE OF A FORMAL PROCESS, AND THEY DO HAVE TO BE RENEWED EVERY YEAR.
UM, I ALSO WOULD THINK, I ALSO THINK THAT THE AD HOC SHOULD CONSIDER SOME SORT OF LANGUAGE WHERE IF THERE IS A CONFLICT THAT OVERLAPS FOR AN EMPLOYEE WHERE THERE'S A CONFLICT THAT OVERLAPS WITH THE CITY OF LONG BEACH, THAT THEY RECUSE THEMSELVES, UH, FROM A VOTE OR FROM ANY ACTIVITY.
UH, FOR EXAMPLE, IF A RESIDENT LIVES HERE AT THE, UM, ONE OF THE CONDOS AND HE OR SHE'S PRESIDENT OF AN HOA, BUT ALSO SERVES AS A PLANNING COMMISSIONER, UM, THOSE THINGS NEED TO BE, UH, TAKEN INTO CONSIDERATION.
ALSO, IT MIGHT BE A GOOD IDEA FOR THE, TO CONSIDER WHEN AN OUTSIDE EMPLOYMENT FORM NOT NECESSARILY BE REQUIRED, A FORMAL ONE.
FOR EXAMPLE, IF YOU'RE PRESIDENT OF A NEIGHBORHOOD ASSOCIATION OR YOUR PRESIDENT OF YOUR CHILDREN'S PTA OR A MONTHLY BOOK CLUB THAT DOESN'T REALLY, UM, THOSE TYPE OF ORGANIZATIONS DON'T HAVE THAT MUCH, UM, INTERACTION WITH THE CITY ON A FORMAL BASIS.
SO THAT'S SOMETHING THAT THE AD HOC COULD CONSIDER.
AND AT THE LA UH, LAST MONTH'S MEETING, UM, COMMISSIONER MORALES BROUGHT UP THE IDEA, UH, AND EVEN ASKED THE QUESTION IF THERE WAS A CITY COMPTROLLER, THIS IS FOR 4.0 5.010, UM, IT STILL SHOWS UP ON THIS DRAFT.
IS THAT SOMETHING THAT THE AD HOCS STILL GONNA CONSIDER TO REMOVE OR TO REPLACE IT? RIGHT.
UM, THANK YOU FOR YOUR PATIENCE WHILE YOU'RE LOOKING, JUST SO EVERYONE KNOWS THAT THERE'S NO CHANGES TO ALL THE PRIOR ONES.
REFLECTING ANY OF THE COMMENTS THAT WE HAVE PREVIOUSLY GOT, THERE WILL BE, UH, THAT WILL BE PROVIDED AND WE'RE PREPARING A TABLE THAT SHOWS EVERYONE'S COMMENTS AND HOW THEY'RE BEING ADDRESSED.
I WASN'T SURE IF THAT WAS, IF THEY, IF THEY WERE NOTED, BUT THEY'LL BE COMING.
THANK YOU, COMMISSIONER COLEMAN.
[01:10:03]
I HAVE A COMMENT, UM, RELATING TO COMMISSIONER DB DE BENEDICTUS.UM, YOU ASK FOR FEEDBACK TO WHETHER IT CAN STAY ALONE, UM, THAT, AGAIN, REFERRING BACK TO OUTSIDE ACTIVITIES, WHETHER IT SHOULD STAY ALONE.
UM, WELL, I DON'T NECESSARILY HAVE AN OPINION ON WHETHER IT SHOULD STAY ALONE OR, UM, WHETHER IT SHOULD BE INCLUSIVE.
I DO THINK THAT IT MAKES, UM, MORE SENSE FOR IT TO BE EITHER WITHIN OR DIRECTLY AFTER CONFLICT OF INTEREST.
UM, 4.0602 CURRENTLY IS AFTER TICKETS.
AND I THINK WHEN I WAS READING THAT, IT WAS A LITTLE, IT WENT FROM ONE THING TO THE NEXT.
UM, UM, 4.0 5.113, THERE'S JUST A TOP, UH, A BIT OF A TYPO.
IT SAYS PUBLIC SERVANT TWICE WITHIN THE HEADER.
UM, AND THEN THE LAST THING I WOULD SAY IS, UM, COMMISSIONER WISE, WHO MADE A COMMENT OF, UM, EITHER A HYPERLINK OR, UM, A, UM, YOU KNOW, SET FORTH IN SEX FOR THE DEFINED TERM ASPECT AS SET FORTH IN, YOU KNOW, OH ONE, THE DEFINED TERM SECTION, UM, I WOULD, I WOULD GENTLY PUSH BACK ON.
I THINK THAT WOULD MAKE IT, UM, EVEN IN A DIGITAL COPY, VERY, UM, OR A BIT CUMBERSOME.
UM, I THINK PUBLIC SERVANT IS ONE OF THE DEFINITIONS, AND YOU CAN KIND OF SCROLL THROUGH ANY OF THESE PAGES AND PUBLIC SERVANT, IT'S LISTED IN ALMOST EVERY PARAGRAPH.
UM, ONE, I THINK IT WOULD BE A BIT OF A HEADACHE TO CONTINUE TO REFRESH THOSE HYPERLINKS.
AND SO YOU MIGHT GET MORE FRUSTRATION, UM, TO, IF YOU CLICK ONE AND IT'S NOT WORKING FOR SOME REASON.
UM, BUT ALSO IF IT'S IN A PRINT VERSION, THERE'S A LOT OF BOATING.
UM, AND THEN YOUR BRAIN MAY GO TO WHY IS THIS BOATED? IS, IS, IS THIS PART MORE IMPORTANT THAN ANY OTHER PART? UM, AND SO I MAYBE THINK OF, UM, AND I WILL CONTINUE TO THINK OF WAYS 'CAUSE I TAKE YOUR REFERENCE OF IF THERE'S A TERM THAT IS, UH, DEFINED, IT, IT MIGHT BE, UH, HELPFUL FOR IT TO, YOU KNOW, LET, LET THE READER KNOW THAT IT IS A DEFINED TERM.
UM, BUT I ALSO DON'T WANNA MAKE IT SO CUMBERSOME TO SOMEONE WHO IS READING IT, UM, THAT THEY START TO QUESTION WHY IS THIS BOLDED? OR, YOU KNOW, THIS IS HYPERLINKED.
IS AGAIN, IS THIS JUST MORE IMPORTANT THAN, UM, ANOTHER SECTION ON THE TOPIC OF, UM, IDENTIFYING DEFINED TERMS IN THE ACTUAL TEXT? IT IS SOMETHING THAT WE'VE DISCUSSED.
IT'S SOMETHING THAT, UM, I'VE WANTED TO, BUT THE REASON WHY WE HAVEN'T BEEN ABLE TO, OR WE DIDN'T DO IT, UM, AND IT WAS BASED ON ADVICE OF COUNCIL AT THE TIME, WAS, UH, WE'RE GOING WITH THE, UH, THIS IS GONNA BE A CITY ORDINANCE AND WE'RE ADOPTING THE STYLE, STYLE OF ALL OTHER CITY ORDINANCES AND OTHER CITY ORDINANCES.
DO NOT ENG ENGAGE, DO NOT, UH, IDENTIFY IN THE TEXT WHERE IT'S A DEFINED TERM OR NOT.
AND SO IT'S TO BE CONSISTENT WITH ALL THE OTHER CITY ORDINANCES.
IT'S JUST THE WAY CITY ORDINANCES ARE DRAFTED, MAYBE INITIAL CAPS, UH, THAT WAS MY PROPOSAL.
AND, UH, WE'LL, WE WILL REVISIT IT WITH, UH, COUNSEL.
I MEAN, I, IT BELIEVE ME, IT, IT, IT, UM, THE CONCERN WAS, UH, IS SOMETHING THAT WE SHARE.
UM, GOING BACK NOW, I WOULD ALSO SAY THIS IS THE ONLY CITY ORDINANCE OF ALL THE CITY ORDINANCES.
4.0 5.113, UM, 4.05
THANK YOU COMMISSIONER MORALES.
AND THEN, UM, COMMISSIONER WISE, I KNOW WE ALWAYS VALUED YOUR COMMENTS AND YOUR RED LINES.
I WOULD LOVE TO HAVE YOU TEAR OUT THE PAGES OR IF YOU COULD, UH, SEND ME YOUR, SEND US YOUR TYPOS, THE GRAMMATIC CHANGES THAT YOU MIGHT HAVE OR ALTERNATIVELY OR SEND, IT MAY BE APPROPRIATE TO SEND THEM TO ANITA.
SO WE DON'T, UH, POTENTIALLY VIOLATE THE ROUND D HASH.
I, I, I THINK I'VE CAPTURED MOST OF THE SUBSTANTIVE, AND WE CAN ALWAYS GO BACK, REFER IT BACK HERE, BUT THE, UH, THE GRAMMAR CHANGES AND THE TYPOS, I'D LOVE TO CAPTURE COUNSEL.
WOULD IT BE OKAY IF COMMISSIONER WISE WOULD PROVIDE YOU, UH, THE, ANY SPECIFIC, UH, TYPOGRAPHICAL COMMENT OR EDITORIAL COMMENTS, AND THEN YOU CAN DETERMINE WHETHER OR NOT WE CAN BE PROVIDED THEM? YES.
ARE THERE ANY OTHER COMMENTS FROM THE COMMISSION? ARE THERE ANY PUBLIC COMMENTS ON THIS AGENDA ITEM? LET'S MOVE TO A VOTE.
[01:15:02]
MOTION CARRIES AGENDA.ITEM NUMBER SIX, RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION FROM THE AD HOC COMMITTEE ON UPDATED POLICIES REGARDING CHAPTER 4.07 PERS POLITICAL ACTIVITIES AND
[6. 24-54519 Recommendation to receive and file a presentation from the Ad Hoc Committee on Updated Policies regarding Chapter 4.07 (“Political Activities”) and Chapter 4.08 (“Ex Parte Contacts and Fair Hearings”) of the draft Ethics Ordinance. Suggested Action: Approve recommendation. ]
CHAPTER.SO NOW IT'S AND CHAPTER, UH, 4.08 EX PARTE CONTACTS AND FAIR HEARINGS OF THE DRAFT ETHICS ORDINANCE.
I HAVE A MOTION FROM COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER WISE.
OKAY, I WILL TAKE THE LEAD ON THIS ON BEHALF OF, UH, COMMISSIONER DE B AND I.
SO WE'RE NOW PROVIDING THE, UM, THE THIR SECOND OR THE THIRD AND SECOND TO THE LAST, UH, ELEMENTS OF THE NEW ETHICS AND GOOD GOVERNANCE ACT.
UH, CHAPTERS 4.07 POLITICAL ACTIVITIES IN CHAPTER 4.08 EX PARTE.
UM, AND I WON'T GO INTO GREAT DETAIL IN TERMS OF SUMMARIZING THESE.
UM, IN SOME CASES WITH, UH, REGARD TO CHAPTER 4.07 POLITICAL ACTIVITIES, THERE WERE SOME RELOCATIONS, UH, OF ACTUAL PROVISIONS FROM ELSEWHERE IN CITY ORDINANCES, BUT IT ALSO IS REFLECTING REQUIREMENTS THAT ARE PROVIDED BY THE, UH, FPPC OR THAT HAVE BEEN CONSISTENT WITH THE CITY ATTORNEY'S OFFICE IN THEIR PRIOR GUIDANCE TO CITY EMPLOYEES, UH, AND, UH, PUBLIC SERVANTS WITH REGARDS TO, UH, THEIR REQUIREMENTS.
UH, WITH REGARD TO POLITICAL ACTIVITIES, SOME OF THE SPECIFIC THINGS THAT WE'RE ADDRESSING ARE THE USE OF CITY TIME, THE USE OF CITY PROPERTY, UH, INCLUDING UNIFORMS, UH, AND EVEN THE USE OF THE CITY, YOUR CITY TITLE.
UH, AND IT, UH, WITH REGARD TO CITY TIME, YOU KNOW, BROKE IT OUT SPECIFICALLY WITH REGARDS TO WHETHER OR NOT, UH, WHAT IS CONSIDERED ON DUTY AND DEFINING WHAT IS ON DUTY IF YOU'RE AN HOURLY EMPLOYEE VERSUS A SALARY EMPLOYEE.
UM, AND THEN ALSO SPECIFICALLY PROVIDING A LITTLE BIT MORE CLARIFICATION ON, UH, ACTUAL CITY FACILITIES AND CITY PROPERTY.
WE'RE ALSO ADDRESSING WITH REGARD TO, UH, THIS PARTICULAR, UH, CHAPTER, ANYTHING WHERE YOU'RE INDUCING, UH, YOU'RE USING YOUR OFFICIAL CAPACITY OR A PUBLIC SERVANT IS USING THEIR OFFICIAL CAPACITY TO INDUCE BEHAVIOR, UH, OR TO OTHERWISE CAPITALIZE ON THEIR POLITICAL INFLUENCE.
UM, AND ALSO, UH, SECTIONS DEALING WITH, UH, SOLICITING CAMPAIGN CONTRIBUTIONS, UH, WITH THIS SECTION, UH, AND WITH THE NEXT.
WE ALSO END WITH A, UH, PROVISION WITH REGARD TO PENALTIES.
UH, CHAPTER 4.08 DEALS WITH EX PARTE CONTACTS FOR ANY TIME.
UH, A PUBLIC SERVANT IS ENGAGED IN A QUASI-JUDICIAL CAPACITY.
UM, AND THIS WOULD BE SEPARATE FROM A, THE MORE BROADER LOBBYING REQUIREMENTS.
THAT WILL BE THE NEXT AGENDA ITEM ON THE COMMISSION'S AGENDA TODAY.
UH, WHERE QUASI-JUDICIAL IS WHERE THE EITHER COMMISSION OR THE CITY COUNCIL, UH, IS ACTUALLY SITTING IN A MORE OF A COURT LIKE, UM, MANNER.
IT'S LESS LIKELY, I THINK, FOR THE CITY COUNCIL AND MORE LIKELY WITH, UH, A COUPLE OF OUR CITY COMMISSIONS.
UM, AND THEN SPECIFICALLY WHAT, UH, ER CONSIDERED RESTRICTED, UH, COMMUNICATIONS OR RESTRICTIONS ON THOSE COMMUNICATIONS, UH, WHAT TO DO IF THERE'S BEEN AN INADVERTENT DISCLOSURE.
AND ONE ITEM HERE, WHICH I NEEDED TO GO BACK AND DOUBLE CHECK, BUT MAKING SURE THAT IN OUR DEFINITION SECTION, WHICH WE PREVIOUSLY PROVIDED, THAT WE'RE SPECIFICALLY DEFINING WHAT CONSTITUTES QUASI-JUDICIAL, UH, THESE ARE THE TWO SECTIONS THAT WE'RE PROVIDING FOR YOUR REVIEW AND COMMENT.
AND WE WOULD LIKE TO GET COMMENTS BACK, UH, AT OUR SEPTEMBER MEETING.
UH, AND THEN AT THE NEXT MEETING WE'RE, WE ARE PROVIDING THE NEXT SECTION, WHICH IS SECTION FOUR OR CHAPTER 4.09, DEALING WITH DONATION, SPONSORSHIPS, AND FUNDRAISING.
UH, AND AS WE'VE DISCUSSED, UH, BEFORE, UH, WE DO HAVE A SLOT IN OUR ETHIC, PROPOSED ETHICS AND GOOD GOVERNANCE ACT FOR THE LOBBYING ORDINANCES OR LOBBYING PROVISIONS.
UH, AND THE INTENT NOW IS THAT THE CITY'S EXISTING LOBBYING RULES THAT HAVE ALREADY BEEN ADOPTED AND IN PLACE FOR SOME TIME WILL BE LIFTED AND SHIFTED
[01:20:01]
INTO THIS, UH, ETHICS AND GOOD GOVERNANCE ACT, UH, IN THEIR ENTIRETY, UH, WITH THE ONLY PROPOSED CHANGES TO THAT OF MAKING ANY MINOR EDITORIAL OR CONSISTENCY LIKE EDITORIAL CHANGES SO THAT IT'S CONSISTENT WITH, UH, THE REST OF THE ETHICS AND GOOD GOVERNANCE GOVERNANCE ACT WHEN IT IS FINALLY PROPOSED AS A COMPLETE DOCUMENT.UH, AND WITH THAT, WE'RE LOOKING FORWARD TO YOUR FEEDBACK ON THESE SECTIONS.
AND AS I INDICATED, UH, IN RESPONSE TO THE, I THINK COMMISSIONER NOVA'S COMMENT, WE ARE PREPARING, UH, A DRAFT TABLE AND STAFF IS WORKING ON A DRAFT TABLE, UH, WHERE WE'RE PROVIDING, UH, A ALL THE PRIOR COMMENTS THAT HAVE BEEN LISTED AND THEN HOW WE'RE ADDRESSING THEM, HOW, WHETHER THOSE HAVE BEEN PROVIDED BY THE COMMISSION, OTHER FELLOW COMMISSIONERS, OR IF THEY'VE BEEN PROVIDED BY THE PUBLIC.
AND THEN, UH, SO WE LOOK FORWARD TO YOUR FEEDBACK.
AND WE ALSO JUST WANNA DO A SPECIAL THANK YOU A SHOUT OUT, UH, TO TAYLOR.
UH, 'CAUSE A LOT OF WHAT WE'RE WORKING WITH REPRESENTS MONTHS OF WORK WITH TAYLOR IN ADDITION TO HEATHER AND JORGE WITH REGARDS TO, UH, UH, THE DRAFT PROVISIONS.
UH, AND COMMISSIONER DENI, IS THERE ANYTHING YOU WOULD LIKE TO ADD? NO.
UH, ANY INPUT FROM, UH, COMMISSIONER MORALES? I JUST WANTED TO MAKE SURE I, I HEARD WHAT YOU SAID CORRECTLY.
YOU SAID FOR THE SECTION ON LOBBYISTS, YOU'RE GONNA TAKE THE EXISTING CITY ORDINANCE, DROP IT IN THERE AND YOU'RE GONNA MAKE EDITORIAL COMMENTS.
BUT IS THE, IS THAT WHAT I HEARD? EDITORIAL CHANGES, BUT THE ONLY EDITORIAL CHANGES WOULD BE IF, UH, IT'S NEW LOCA, IT CHANGES THAT NEED ARE NEEDED SO THAT IT, IT MAKES SENSE IN ITS NEW LOCATION.
BUT TO, TO ME, THAT'S CONFUSING GIVEN THE FACT THAT WE'VE HAD ANOTHER WORK GROUP WORKING ON THE LOBBYIST ORDINANCE AND OUR REPORTS COMING FORWARD WITH RECOMMENDATIONS ON CHANGES THAT, THAT NEED TO BE MADE THAT WE BELIEVE NEED TO BE MADE, THAT ARE GONNA BE SENT TO THE MAYOR AND CITY COUNCIL.
SO, I, I, I PERSONALLY THINK THAT IF YOU MAKE CON CHANGES SO THAT IT FITS THERE, IT'S ALMOST LIKE OVERRIDING THE WORK THAT THE LOBBYIST ORDINANCE COMMITTEE HAS AD HOC HAS WORKED ON BY SAYING, THIS IS ALL WE SEE THAT NEEDS TO BE DONE, BECAUSE THIS IS HOW IT FITS IN WITH THIS NOW, BECAUSE IT'S THEN IGNORING THE WORK THAT THE OTHER GROUP HAS BEEN DONE.
LET ME BE A LITTLE BIT MORE CLEAR.
SO MAYBE AN EXAMPLE WOULD BE, LET'S SAY, IN THE EXISTING LOBBY ORDINANCE, THE DEFINITIONS ARE PROVIDED AT THE VERY END OF THAT.
AND, AND AS PART OF THE LOBBYING ORDINANCE, AND HERE ALL OF OUR DEFINITIONS ARE PROVIDED IN THE FIRST SECTION, UH, A FIRST CHAPTER OF THE ORDINANCE, IT WOULD BE MOVING ALL THOSE DEFINITIONS TO THE NEW LOCATION.
THAT MAY BE ONE EXAMPLE, OR THERE MAY BE IT JUST ANYTHING THAT IS ASSOCIATED WITH, UH, THIS DOESN'T MAKE SENSE IN ITS NEW HOME.
WHY WOULDN'T, WHY WOULDN'T YOU JUST PUT A, A PLACEHOLDER IN THERE THAT SAYS, SEE SEPARATE RECOMMENDATIONS.
AND MY MY CONCERN IS THAT IT WOULD BE CONFUSING TO PEOPLE OUTSIDE OF THIS BODY WHO HAVEN'T WORKED ON EVERYTHING IN ITS TOTALITY TO HAVE ONE ORDINANCE COME FROM ONE AD HOC THAT BASICALLY HAS THE SAME LANGUAGE IN THE LOBBYIST ORDINANCE, JUST SOME FLIPPING OF THINGS SO THAT IT READS IN THE SAME ORDER AS THE OTHER ORDINANCES DO.
AND THEN THERE'S A WHOLE OTHER RECOMMENDATION COMING OUT OF ANOTHER AD HOC THAT, THAT RECOMMENDS SOME VERY, VERY SIGNIFICANT CHANGES IN THE LOBBYIST ORDINANCE.
UH, I, UH, IS THERE A WAY WE CAN MARRY THE TWO? POSSIBLY? I THINK WHAT WE'RE LOOKING AT HERE IS POTENTIALLY HAVING THIS, UH, NEW ETHICS AND GOOD GOVERNANCE ACT, WHICH WOULD INCLUDE THE EXISTING LOBBYING PROVISIONS TO BE ADOPTED BY THE CITY, UH, AND AS AND, AND MADE LAW WITHIN THE CITY, UH, WITHIN THE NEXT FEW MONTHS.
WHEREAS THE WORK OF THE LOBBYING COMMITTEE, UH, WHICH IS A RECOMMENDATION TO THE CITY COUNCIL, TO THEN HAVE THE CITY COUNCIL, UH, ASK THE CITY ATTORNEY'S OFFICE TO DEVELOP LANGUAGE, AND IT'S GONNA GO BACK AND FORTH, THAT'S GONNA TAKE A LITTLE BIT LONGER.
UH, AND THIS IS JUST, I DUNNO, MY ONLY CONCERN IS IF YOU DO IT THAT WAY, THEN WHAT, WHAT THE OTHER AD HOC HAS WORKED ON IS DEAD IN THE WATER.
I, I ACTUALLY DON'T CONSIDER, I DON'T SEE THAT AT ALL.
'CAUSE THE CITY COUNCIL WILL HAVE THEN ADOPTED AN ORDINANCE THAT INCLUDES STRUCTURAL CHANGES IN THE LOBBYIST ORDINANCE WITHOUT
[01:25:01]
ANY, ANY CONTENT CHANGES IN THE LOBBYIST ORDINANCE.IF THEY'VE ALREADY ADOPTED ONE THAT TAKES CARE OF THAT, WHY ARE THEY EVEN GONNA LOOK AT THIS OTHER THING THAT COMES OUT OF, OUT OF OUR COMMISSION? IT LOOKS LIKE WE'RE WORKING AT CROSS PURPOSES IS MY POINT.
IT THE, WHEN IT IS PRESENTED AS PART OF THIS AD HOC, UH, OR THIS RECOMMENDATION, IT WOULD BE IDENTIFIED AND CLEARLY HIGHLIGHTED THAT WE ARE TALKING, UH, THIS IS THE EXISTING LOBBYING ROLES THAT WERE PASSED 10 YEARS AGO.
THEY'VE BEEN DROPPED IN HERE IN THEIR NEW LOCATION.
AND THEN NOTING THAT THERE'S ANOTHER PROPOSAL THAT IS TAKING PLACE.
NOW, HAVING SAID THAT, WE'LL TAKE ANOTHER LOOK AND MAYBE WE DON'T EVEN INCLUDE IT HERE AND JUST SAY THAT, THAT IT WOULD BE ADDED HERE AFTER IT'S CHANGED.
I, I THINK I WOULD APPRECIATE IF YOU COULD GO BACK AND LOOK AT THAT.
ONE THING THOUGH, THAT WHEN WE DO, WE'RE ALSO GONNA MAKE SURE THAT WE NEED TO LOOK AT IT FROM THE POINT OF VIEW OF THOSE WHO ARE USING THE ORDINANCE AND NOT WHO ARE FOLLOWING OUR PROCE OR FOLLOWING WHAT THE CITY IS DOING AND ADOPTING THINGS.
BUT WHEN THEY GO TO THE ETHICS AND GOVERNANCE ACT, THEY'RE GOING TO, IF THEY'RE GONNA EXPECT TO SEE IT THERE, THAT THEY'RE GONNA ACTUALLY SEE IT THERE.
OR THERE MAY BE A CROSS REFERENCE, BUT WE'LL LOOK INTO IT.
BUT THAT IS THE IDEA WAS FOR THOSE INDIVIDUALS WHO ARE ACTUALLY USING THE ORDINANCES AND DON'T REALIZE ANYTHING THAT'S BEEN PROPOSED OR ADOPTED HERE, BUT JUST GO TO THE CITY ORDINANCE.
WHERE DO THEY FIND WHAT THEY'RE LOOKING FOR? AND THEY'RE GONNA LIKELY THINK THAT ETHICS AND GOOD LOBBYING WOULD BE UNDER ETHICS AND GOOD GOVERNANCE.
BUT I JUST, I ENCOURAGE YOU AS THE WORK GROUP TO GO BACK AND LOOK AT THAT, BECAUSE I THINK FOR YOU TO GO FORWARD IN THE WAY THAT YOU'RE LOOKING AT GOING FORWARD, IT WEAKENS HAVING THE WORK COMING OUT OF THE OTHER AD HOC.
IS THERE ANY OTHER INPUT FROM THE COMMISSIONERS? YEAH.
UH, COMMISSIONER SHOTWELL, UM, IN PAST MEETINGS, WE'VE HAD CONVERSATIONS ABOUT, UH, COMMISSIONERS, CITY COMMISSIONERS ALLEGEDLY, UM, MISUSING OR MISREPRESENTING, UM, THEMSELVES AT A PUBLIC EVENT.
UM, WOULD THIS, WOULD THESE TWO SECTIONS HERE THAT YOU JUST PRESENTED BE AN APPROPRIATE PLACE TO INCLUDE LANGUAGE THAT, UM, WE'VE DISCUSSED ABOUT THAT? UH, I'LL INVITE COMMISSIONER DEUS TO ADD ON, BUT THAT IS PARTIALLY WHAT WE'RE ANTICIPATING, UH, WOULD BE IN THE POLITICAL ACTIVITY STATEMENT.
UH, THERE'S BEEN SOME OTHER PLACES IN PRIOR SECTIONS THAT WE HAVE ADDRESSED IT, BUT WE'LL TAKE ANOTHER LOOK ALSO TO MAKE SURE IT'S CLEAR THAT IT'S ON PO PUBLIC POLICY ADVOCACY.
'CAUSE I, I, IF I RECALL CORRECTLY, UH, THE COMMISSION WAS STILL NOT SURE HOW IT WAS GOING TO TRANSMIT THAT.
WAS IT GONNA BE THROUGH THE CITY ATTORNEY? WAS IT GONNA BE THROUGH THE ETHICS OFFICE? UM, SO I WAS JUST WONDERING IF THIS WOULD BE AN APPROPRIATE PLACE TO INCLUDE IT.
YEAH, I THINK WE AGREE THAT IT SHOULD BE INCLUDED.
IT IS MENTIONED IN OTHER PLACES, BUT THE CONSTANT REMINDER, 'CAUSE SO MANY OF THE ETHICS, UM, CONCEPTS OVERLAP.
THE, UM, BUT I DO THINK WE NEED OTHER COMMUNICATIONS FROM THE CITY ATTORNEY'S OFFICE OR STAFF THAT, UM, REMIND, SENDS OUT A REMINDER ANNUALLY, SEASONALLY
UH, IF I, SORRY, IF I JUST MAY ADD TO THAT.
UM, IF, UH, I KNOW THAT IT IS, IT IS MENTIONED IN OTHER PLACES, IT, IT IS MY UNDERSTANDING THAT IT'S ONLY MENTIONED IN THE COMMISSIONER HANDBOOK, WHICH ISN'T A BINDING DOC DOCUMENT.
SO, UM, I THINK I WOULD BE, UH, MORE COMFORTABLE IF IT IS IN AN ORDINANCE.
UH, I THINK WHEN WE'VE HAD PREVIOUS CONVERSATIONS ON IT, UM, UH, COUNSEL HAS TOLD US THAT BECAUSE IT IS ONLY IN THE HANDBOOK, THIS KNOW FOR TO SPEAK JUST IN VERNACULAR, THERE'S NO TEETH BEHIND IT.
UM, AND SO IT WOULD BE HELPFUL TO, TO HAVE IT SOMEWHERE SO THAT IF IT DOES HAPPEN OR IF IT, IF IT CONTINUES TO HAPPEN, UH, THERE, THERE IS SOME IN THERE COULD BE ENFORCEMENT BEHIND IT.
UH, IS THERE ANY OTHER, UH, COMMISSIONER WISE, I JUST HAVE ONE QUESTION.
I, AND YOU MAY HAVE EXPLAINED THIS, UM, IS THIS SECTION ON EX PARTY COMMUNICATIONS, IS THAT A NEW SECTION ALTOGETHER? YES.
THAT DOESN'T EXIST WITHIN THE CITY TODAY.
[01:30:01]
FROM AND BORROW WHAT OTHER JURISDICTIONS HAVE.ANY OTHER INPUT FROM THE COMMISSION? IS THERE ANY PUBLIC COMMENT ON THIS? I I THINK IT'S GREAT THAT WE HAVE SO MUCH FEEDBACK WHEN THEY HAVEN'T EVEN TAKEN IT HOME YET.
AND PUBLIC COMMENT WITH RESPECT TO THE USE OF THE COMMISSION TITLE WHEN YOU'RE NOT IN DOING IT AS YOUR COMMISSION ROLE, AS HAVING THE PRIVILEGE OF BEING THE RECIPIENT OF THE PRIVATE RECORD ACTS RESPONSES TIMELY, UM, I FOUND NUMEROUS EMAILS FROM CERTAIN COMMISSIONERS WHERE IT'S THEIR PERSONAL EMAIL, BUT ON TO PEOPLE, NOT JUST WITHIN THE CITY, BUT ALL OVER WHERE THEY THEN PUT THEIR CITY COMMISSION TITLE AT THE BOTTOM OF IT.
SO IT MIGHT BE SOMETHING TO CONSIDER THAT WHEN THEY'RE NOT USING THEIR CITY EMAIL.
UM, I, I JUST DO WANT TO NOTE THANK YOU.
WE'RE NOT GIVEN, I DON'T KNOW, OTHER THAN THE PORT COMMISSION, I DON'T KNOW IF ANY OF THE COMMISSIONERS ARE GIVEN CITY EMAIL ADDRESSES.
I KNOW WE HAVE NOT BEEN GIVEN CITY EMAIL ADDRESSES ON THIS COMMISSION.
UM, BUT IT'S, IT, IT'S STILL AN ISSUE AS TO THE USE OF THE TITLE.
IS THERE ANY OTHER PUBLIC COMMENT? UH, LET'S MOVE TO A VOTE.
UH, MOTION CARRIES ITEM AGENDA ITEM NUMBER SEVEN, RECOMMENDATION TO DISCUSS AND TAKE ACTION ON DRAFT RECOMMENDATIONS FROM THE AD
[7. 24-54520 Recommendation to discuss and take action on draft recommendations from the Ad Hoc Committee on the Lobbyist Ordinance (Ad Hoc) for changes to the City’s current lobbyist ordinance; and, if appropriate, authorize the Ad Hoc to meet with the Mayor and City Councilmembers on behalf of the Commission and appear at any future council meetings in which the proposal is presented and discussed. Suggested Action: Approve recommendation. ]
HOC COMMITTEE ON THE LOBBYIST ORDINANCE FOR CHANGES TO THE CITY'S CURRENT LOBBYIST ORDINANCE.AND IF APPROPRIATE, AUTHORIZE THE AD HOC TO MEET WITH THE MAYOR AND CITY COUNCIL MEMBERS ON BEHALF OF THE COMMISSION AND APPEAR AT ANY FUTURE COUNCIL MEETINGS IN WHICH THE PROPOSAL IS PRESENTED AND DISCUSSED.
AH, THERE, IT'S, UH, I HAVE A MOTION BY COMMISSIONER COLEMAN, SECONDED BY COMMISSIONER SHOTWELL.
SO THE CHAIR AND I ARE GONNA SWITCH ROLES ON WHO GIVES THE REPORT.
NOW THAT SHE'S CHAIR, I'M GONNA GIVE THE REPORT SO SHE DOESN'T HAVE TO.
UM, THE LOBBYIST OR THE LOBBYIST AD HOC GOT TOGETHER.
THERE WERE TWO ITEMS THAT CAME UP LAST MONTH WHEN WE REVIEWED THE DRAFT ORDINANCE THAT YOU REQUESTED.
ONE WAS TO MAKE A REFERENCE IN THE REPORT, ON THE AUDIT REPORT ON THE ETHICS PROGRAM, PARTICULARLY THE AUDITOR'S RECOMMENDATIONS THAT THE CITY ATTORNEY DRAFT AN ORDINANCE TO DEFINE, UM, WHAT WE WERE DOING.
AND THAT REFERENCE HAS BEEN PUT INTO THE, THE REVISED REPORT THAT YOU HAVE.
THE SECOND ONE WAS A REQUEST THAT WE LOOK AT A PROVISION FOR PROPRIETARY DOCUMENTS THAT MAY BE PROVIDED IN THE COURSE OF A LOBBYING ACTIVITY.
UM, WHAT WE, WE MET WITH COUNSEL, WE MET WITH TYLER TO GO OVER THE DIFFERENT THINGS THAT COULD COME UP.
AND WHAT WE DID IS WE CAME UP WITH A, A STATEMENT THAT WILL, THAT IS IN THE DRAFT THAT YOU HAVE THAT INDICATES THAT THOSE FOLKS CAN, CAN REDACT THINGS.
HOWEVER, IF THERE IS A PUBLIC RECORDS ACT REQUEST FOR THOSE DOCUMENTS, THEY'LL HAVE TO GO THROUGH THE CITY ATTORNEY FOR THE CITY ATTORNEY TO DETERMINE IF THAT'S ACTUALLY REDACT INFORMATION.
SO EVEN THOUGH THE, THE ORGANIZATION MAY PROVIDE A DOCUMENT TO SOMEBODY THAT THEY FEEL IS PROPRIETARY, AND THEY MAY REDACT THE INFORMATION FOR, FOR POSTING WHEN IT GOES FORWARD BECAUSE OF A PUBLIC RECORD ACT, CITY ATTORNEY'S OFFICE IS GONNA LOOK AT IT AND MAKE A DETERMINATION WHETHER IT TRULY SHOULD HAVE BEEN REDACTED OR NOT.
AND SO THOSE WERE THE TWO THINGS THAT
[01:35:01]
YOU HAD ASKED US TO LOOK AT.AND AT THIS POINT THEN WE'RE, WE'RE HOPING WE CAN GET A VOTE TO SEND THIS ON IT'S MARY WAY TO GO TO THE COUNCIL, AND THAT YOU WILL AUTHORIZE SUSAN, THE CHAIR AND I TO GO FORWARD AND MEET WITH FOLKS AS NECESSARY TO MAKE SURE THAT, UM, IF THERE'S ANY QUESTIONS THEY CAN BE ANSWERED.
AND THAT HOPEFULLY THIS GETS ON A COUNCIL AGENDA FAIRLY SOON.
ARE THERE ANY QUESTIONS? COMMISSIONER SHOTWELL? OH, THANK YOU.
FIRST OF ALL, I WANNA, UH, THANK THE AD HOC FOR THE EXCELLENT JOB OF BALANCING A LOT OF COMPETING INTEREST HERE, UH, WITH THEIR, OR WITH THEIR RECOMMENDATION.
UH, FIRST WITH REGARD TO THE DEFINITION OF A CONTACT LOBBYIST.
UM, HERE WE INCLUDE, UM, AN INDIVIDUAL MAKES THREE OR MORE CONTACTS IN THE CALENDAR MONTH WITH THE CITY OFFICIALS ON BEHALF OF THE INDIVIDUAL'S EMPLOYER.
UH, AND MY QUESTION IS, WITH THIS ALS, WHAT ABOUT, UH, A VOLUNTEERS OR MEMBERS THAT THEY'RE NOT EMPLOYED BY THE ENTITY, UH, BUT SAY THEY'RE A NON 5 0 1 C3, IT MAY BE A TRADE ASSOCIATION AND THEY'VE BEEN CHARGED BY THAT TRADE ASSOCIATION FOR, TO GO OUT ON AN UNPAID CAPACITY AND MAKE THOSE CONTACTS.
IS THAT SOMETHING THAT WE SHOULD CONSIDER HERE? AND ALL OF MY CHANGES, THEY MAY, UH, ALL MY QUESTIONS, IF ANY CHANGES MADE, I WOULD THINK IT WOULD BE MINOR CHANGES.
BUT I THINK I TRYING TO MAKE THIS A CLARIFI FOR CLARIFICATION AND NOT GO BACK TO THE, UH, COME BACK FOR ANOTHER VOTE.
MAKE THE GRASSROOTS WELL, GRASSROOTS IS DIFFERENT.
AND WAS THAT QUESTION CLEAR TOO? I I, I, I DON'T DISAGREE WITH YOU.
I THINK THAT, UM, IT, I THINK SOME OF THE RECOMMENDATIONS ARE INTER THEY'RE, THEY'RE DEPENDENT ON ONE ANOTHER.
UH, AND SO THE, IF THE RECOMMENDATION ON I'M GETTING LOST MYSELF, UM, ON CONTACTS AND YOU REDEFINE WHO, UM, IF, FOR EXAMPLE, ON THE TRADE GROUPS, ET CETERA, IF THAT'S ACCEPTED, WOULDN'T THAT FLOW TO THAT FIRST CHANGE OF THE CONTACT, THE DEFINITION OF A CONTACT, UM, LOBBYIST? SO I, I, I THINK THAT THE DOCUMENT COVERS THAT, BUT I'M NOT SURE, UH, THOSE, THESE RECOMMENDATIONS HAVE TO BE ACCEPTED IN ALL ALMOST TO MAKE THAT DOCUMENT SUPPORTED.
IF, IF, AS LONG AS THOSE PIECES GO TOGETHER, I THINK THE, IT DOES COVER, I THINK WE DO NEED TO RECONCILE THOSE BECAUSE A FIVE, NOT A 5 0 1 C3, BUT A 5 0 1 C FOUR TRADE ASSOCIATION OR FIVE WOULD BE COVERED BY THIS, UH, MODIFIED ORDINANCE.
AND THEY WOULD HAVE VOLUNTEER OR A MEMBER YEAH.
OR A MEMBER, UH, OR EMPLOYEE OF YEAH.
UH, FOLKS WHO MIGHT ENGAGE IN LOBBYING.
THAT'S WHAT I WAS CONCERNED ABOUT.
PERHAPS THEY COULD BE LINKED TOGETHER AS A RECOMMENDATION.
YEAH, I THINK, I DON'T THINK, I, I I THINK THIS, THE CHANGE COULD COME IN AT THE, THE LAST, IN THE LAST PARAGRAPH, UM, BEFORE RECOMMENDATION NUMBER FIVE STARTS.
BECAUSE THAT'S WHERE WE EXPLAIN THAT, UM, THAT WE ARE, WE'RE ELIMINATE, WE ARE ELIMINATING THE EXEMPTION FOR NONPROFITS SUCH AS INDUSTRY TRADE ASSOCIATIONS, AND THEN SAY, THIS CHANGE WILL REQUIRE PERSONS REIMBURSED FOR ONLY THEIR REASONABLE TRAVEL EXPENSES, INCLUDING, BUT NOT LIMITED TO UNCOMPENSATED MEMBERS OR DIRECTORS OF NONPROFIT ORGANIZATIONS.
AND IF YOU JUST ADDED THE WORD VOLUNTEER THERE MM-HMM.
UM, I THINK, I'M SORRY, I, WE'RE GONNA DO
[01:40:01]
ANYTHING WITH VOLUNTEERS FIVE ONE C3 OR NOT FOR FIVE, ONE C4.I GUESS WE HAVE TO HAVE ANOTHER MEETING.
WE'RE OPENING A PANDORA'S BOX WITH THAT.
AND WE CAN HAVE ANOTHER MEETING.
I MEAN, WE ARE, IT IF I, I THINK IT, I, I WOULD JUST SUGGEST IF IT'S A, IF IT IS AS SIMPLE AS I JUST SAID, WHICH IT MAY NOT BE, UM, IF IT IS THAT SIMPLE, PERHAPS WE COULD JUST DO THAT.
IF, IF IT'S NOT THAT SIMPLE, THEN PERHAPS, BUT I THINK THAT, I THINK THAT OPENS A WHOLE OTHER DOOR BECAUSE WE HAVEN'T INCLUDED VOLUNTEERS OF ANY, ANY OTHER TYPE OF ORGANIZATION.
SO DID WE, I DON'T BELIEVE IT WAS OUR INTENT TO INCLUDE VOLUNTEERS.
BUT NO, YOU ACTUALLY EXCLUDED VOLUNTEERS OF OTHER ORGANIZATIONS.
I, I MEAN COMMUNITY GROUPS, BUSINESS ASSOCIATIONS, ANYTHING THEY DO MM-HMM.
UH, BUT YOU SPECIFICALLY HAVE INCLUDED, UH, TRADE ASSOCIATIONS AND A TRADE ASSOCIATION, THEN THEIR EXECUTIVE DIRECTOR, PURSUANT TO RECOMMENDATION ONE CANNOT CONTACT THE CITY, BUT THEY COULD ASK THEIR ONE, UH, THEIR PRESIDENT, UH, OF THE ORGANIZATION WHO'S UNPAID, UH, TO MAKE THAT CALL ON BEHALF OF THE ORGANIZATION.
AND, AND PURSUANT TO RECOMMENDATION ONE, THEY'RE NOT COVERED.
AGAIN, THIS IS JUST GOING TO, THIS WILL BE FOR THE CITY COUNCIL AND THEN THE CITY ATTORNEY'S OFFICE.
IT COULD BE SOMETHING THE CITY ATTORNEY'S OFFICE MAY ADDRESS.
SO MAYBE COMMISSIONER WEISS'S APPROACH OF INCLUDING IT IN RECOMMENDATION NUMBER FOUR MIGHT WORK.
UM, I JUST WANNA MAKE SURE THAT WE'RE NOT OKAY.
INADVERTENTLY NOT ADDRESSING IT.
I'M NOT SURE IT REQUIRES A COMPLETE REWRITE, BUT I LOOK AT THAT LAST SENTENCE OF RECOMMENDATION FOUR.
AND I THINK IT SHOULD BE ALSO CAPTURED IN YOUR CONTACT LOBBYIST.
THAT'S JUST TO CAPTURE WHAT WE'VE ALREADY GOT IN HERE.
AS WITHIN THE DEFINITION OF CONTACTS.
AT LEAST WE, YOU PICK IT UP AT LEAST TO BE IN BOTH PLACES.
WELL, WE COULD STILL ADOPT TODAY WITH THAT ONE CHANGE.
YOU, YOU WANNA MAKE A, A FRIENDLY AMENDMENT TO THE MOTION TO HAVE, UH, THAT SEC, UH, RECOMMENDATION FOR BE AMENDED TO CLARIFY THAT VOLUNTEERS OF 5 0 1 C FOURS ARE ALSO COVERED ENTITIES OR SOMETHING TO THAT EFFECT, AND TO INCORPORATE THE, THE LAST SENTENCE IN ITS ENTIRETY INTO THE DEFINITION OF CONTACTS.
I BELIEVE THE, AND WHO IS THE MAKER OF THE MOTION.
BUT LET ME ASK, UH, UH, I WOULD, UH, GO WITH MY OTHER QUESTIONS FIRST, WHICH I DON'T THINK ANY OF THESE WILL REQUIRE A CHANGE.
HAVE TO ACCEPT IT AS AN AMENDMENT.
I HAVE SOME OTHER QUESTIONS THAT I DON'T THINK ANY OF THESE WILL REQUIRE A CHANGE.
UH, SO, UM, LET'S, LET'S ACCEPT THAT ONE FIRST SO THAT WE CAN GO ON IF THERE'S OTHERS.
AND THE CHAIR JUST CHECKED, AND THE MAKER OF THE MOTION ACCEPTS THAT AS A FRIENDLY AMENDMENT.
SO THEN I WOULD PROPOSE THAT WE AMEND THE EXISTING MOTION, UH, TO INCLUDE IN RECOMMENDATION FOUR, UH, THAT ANY VOLUNTEERS OF A NON 5 0 1 C3 ORGANIZATION WOULD ALSO BE COVERED INTO DEFINITION OF A, OR CONSIDERED A CON WOULD BE COVERED.
AND THEN THAT WE WOULD ALSO NEED TO MAKE THE APPROPRIATE CHANGES TO THE DEFINITION OF A CONTACT.
IT WAS, UH, COMMISSIONER SHOTWELL SAID, UH, 5 0 1 C3, BUT COMMISSIONER MORALES, OR, SORRY, I CAN'T REMEMBER WHO SAID IT.
I WAS REFERRING TO NON 5 0 1 C THREES.
SO ONLY 5 0 1 3 C THREES ARE EXEMPT.
AND TO INCORPORATE THAT ENTIRE CHANGE, INCLUDING THE LAST SENTENCE OF THE RECOMMENDATION NUMBER FOUR INTO THE DEFINITION OF CONTACT.
[01:45:08]
COMMISSIONER.UM, CLARIFICATION QUESTION FOR, UH, RECOMMENDATION ONE, WE ARE CONTINUING TO REQUIRE CORPORATE REPORTING, BUT NOT REGISTRATION, UH, IF THEY'RE ONLY ACTING ON THEIR BEHALF.
IS THAT CORRECT? OR DID I MISUNDERSTAND THAT THEY WOULD BE REPORTING A LOBBYING CONTACTS, BUT THEY WOULDN'T BE REGISTERING AS A LOBBYIST? OR WOULD THEY THEY WOULD BE REGISTERING AS A LOBBYIST.
THEY'RE STILL REGISTERING AS LOBBYIST.
SO THEN, UM, WITH RECOMMENDATION NUMBER THREE, WE PROVIDE A DROPDOWN, UH, OR ASK OR PRO PROPOSE A DROPDOWN FOR REPORTING.
AND IT'S SPECIFICALLY ON AGENDA TOPICS.
UH, BUT RECOMMENDATION FIVE ALSO INCLUDES ANY LOBBYING ON NON AGENDIZED, SOMETHING THAT, YOU KNOW, MAY HAVE MAYBE NOT EVEN COME BEFORE THE CITY AT ALL.
AND SO I WOULD ENCOURAGE THAT WE WOULD ALSO HAVE A SECTION IN THAT DROPDOWN TO BE ABLE TO COVER THOSE TYPES OF MATTERS.
AND THEN LASTLY, UM, I RECOMMENDATION NUMBER SIX, WE TALK ABOUT, UM, FOUR COMMISSIONS THAT DON'T HAVE THEIR CALENDARS OR THAT INDIVIDUAL COMMISSIONERS SAY, DON'T HAVE A CALENDAR THAT THEY WOULD PROVIDE, UH, BUT THEN THAT THEY CAN, UH, NOTIFY THE CITY, UH, AND THEN THE, THERE'LL BE A FORM AND THEY CAN NOTIFY THE CITY OF ANY CONTACTS THAT HAVE BEEN MADE TO THEM.
UH, AND I'M JUST WANTING TO MAKE SURE, IS THAT WHAT WE'RE CONTEMPLATING? THAT WE WOULDN'T BE PROVIDING OUR OWN INDIVIDUAL CALENDARS AND SOMEBODY LOBBIED ME, BUT IF SOMEBODY APPROACHED ME OR HAD A MEETING WITH ME, I WOULD BE OBLIGATED TO INFORM THE CITY, AND THAT WOULD GO ON SOME TYPE OF MASTER COMMISSIONER CALENDAR.
SO YOU HAVE, YOU WOULD HAVE TO MAINTAIN, AND IT'S ONLY THE CHARTER COMMISSIONS, COMMISSIONS THAT ARE, HAVE THIS REQUIREMENT.
AND IF THERE IS A REQUEST FOR YOUR CALENDAR, THEN YOU WOULD HAVE TO PROVIDE IT.
SO THAT'S NOT THE WAY I READ IT.
I READ IT THAT IF I'M ON A CHARTER COMMISSION, UH, I WOULD HAVE TO NOTIFY ANYTIME I HAD A MEETING.
I MAY HAVE READ IT WRONG, BUT ANYTIME I HAD A MEETING, NO, IT SAYS, THE REMAINING CITY LEADERS THAT'S IDENTIFIED ABOVE SHALL MAINTAIN CALENDARS AS PUBLIC RECORDS SUBJECT TO EXPECT INSPECTION AND DISCLOSURE UNDER THE PUBLIC RECORDS ACT STARTING THE 10TH OF EACH MONTH FOR THE PRIOR MONTH.
SO YOU HAVE TO MAINTAIN YOUR CALENDAR, BUT YOU DON'T HAVE TO SUBMIT IT TO THE CITY UNLESS THERE IS A PUBLIC RECORD ACT REQUEST FOR IT.
UM, THE TOP OF PAGE, SO, EIGHT EIGHT, UM, THERE WOULD BE AN ONLINE FORM THAT YOU CAN FILL OUT THAT, THAT COMMISSIONERS WHO DO NOT HAVE ACCESS TO CITY COMPUTERS COULD FILL OUT.
UM, I DON'T THINK WE WERE CLEAR ON WHETHER OR NOT THAT WOULD BE FILLED OUT IN RESPONSE TO A REQUEST.
THAT'S WHAT WE HAD DISCUSSED ON AN ONGOING BASIS.
YEAH, THAT'S WHAT WE DIDN'T MAKE IT CLEAR HERE.
SO THE WAY I INTERPRET THAT, ME AS A COMMISSIONER ON THE ETHICS COMMISSION AND, UH, CHARTER COMMISSION, IF I HAD A MEETING REGARDING, UH, AN ITEM BEFORE US, I WOULD USE THAT VEHICLE AND I WOULDN'T HAVE TO BE ABLE PROVIDE MY, MY CALENDAR.
THEN I'M OKAY IF I'M NOT PROVIDING MY PERSONAL CALENDAR.
OTHERWISE, I'D LIKE THE CITY TO PROVIDE US OFFICIAL CALENDARS.
AND I'D ALSO LIKE THE CITY TO PROVIDE US EMAIL.
WE'RE NOT EXPECTING YOU TO PROVIDE? NO.
NO, WE'RE NOT EXPECTING YOU TO PROVIDE YOUR PERSONAL EMAIL.
YOUR PERSONAL, WELL, PERSONAL EMAIL COULD BE PUBLIC RECORD, BUT IF YOU USE IT FOR COMMISSION WORK, BUT NOT YOUR PERSONAL CALENDAR.
THAT'S WHY I'D LIKE TO HAVE CITY EMAIL.
I'LL JUST SAY FOR THIS COMMISSION, I THINK THAT THE REPORTING THAT WE'RE ALREADY DOING, UM, UNDER OUR BYLAW IS BASICALLY WHAT COMPLIES WITH WHAT WE'RE SUGGESTING THE OTHER COMMISSIONERS, UH, COMMISSIONS DO AS DO AS WELL.
SO DO WE HAVE OTHER INPUT FROM THE COMMISSION? COMMISSIONER
[01:50:01]
I HAVE A JUST A COMMENT, A QUESTION, AND THEN A COMMENT.UM, FIRST OF ALL, UH, THANK YOU TO THE AD HOC FOR ITS HARD WORK ON THIS ITEM.
UH, AND I ALSO WANNA THANK, UM, UH, THE CHAIR, UH, FOR CREATING A DOCUMENT THAT TRACKS, UM, THE EVOLUTION OF THIS PROPOSAL.
UM, IT'S MUCH EASIER TO READ AND UNDERSTAND FOR ME.
UM, I SPOKE IN FAVOR OF THIS SEVERAL TIMES BECAUSE I THINK THE COMMUNITY ALSO NEEDED AN EASY WAY TO TRACK THE CHANGES, UM, AND FOR TRANSPARENCY PURPOSES.
UM, MY QUESTION, AND THIS IS PROBABLY FOR THE, FOR ANITA, UM, ANITA, CAN YOU GIVE US, UM, THE PATHWAY ONCE, IF IT'S, IF IT'S VOTED ON TONIGHT IN FAVOR AND IT GOES TO CITY COUNCIL, CAN YOU GIVE US A PATHWAY? WHAT HAPPENS AFTER TODAY? I KNOW IT GOES TO YOU AND THEN IT GOES TO COUNCIL.
DOES IT GO BACK TO YOU AFTER COUNCIL? IT DOESN'T, IT DOESN'T GO.
I THOUGHT IT WENT TO THE CITY ATTORNEY FOR APPROVAL.
SO IT'S MY UNDERSTANDING THAT THE, OUR OFFICE OF ETHICS STAFF WILL PROVIDE IT TO THE CITY MANAGER.
WHO THEN WILL PUT HIS COVER LETTER ON IT TO SEND IT TO THE CITY, THE MAYOR AND THE CITY COUNCIL FOR THEM TO CONSIDER.
AND THEN THE MAYOR AND THE CITY COUNCIL, IF THEY BRING IT UP, IF THEY SO DECIDE TO ACT, WILL REQUEST THAT THE CITY ATTORNEY DRAFT AN ORDINANCE ENCOMPASSING ALL OR PARTS OF THIS RECOMMENDATIONS, AND TAKE THAT BACK TO THE COUNCIL FOR ADOPTION.
THEN MY QUESTION IS THEN DIRECTED TO TYLER, UM, ONCE IT LEAVES THE COMMISSION TONIGHT, IF IT'S PASSED, I IMAGINE THERE MIGHT BE SOME MINOR EDITS BEFORE IT GOES TO COUNCIL, BUT WILL THE SPIRIT OF THE FINAL PROPOSAL BE LEFT INTACT? WELL, YEAH.
SO WE WOULD BASICALLY TAKE WHATEVER THE MOTION IS AND THEN I'D HAVE TO FINE TUNE IT, I'M SURE, WITH THE ATTORNEY'S OFFICE, BUT THEN THE RECOMMENDATION WOULD GO TO THE CITY MANAGER TO THEN, UH, FORWARD ALONG TO THE MARIN CITY COUNCIL.
SO, UM, I GUESS WHAT I DON'T KNOW IS, MAYBE THIS ISN'T A, A QUESTION FOR THE ATTORNEY IS DO WE ACTUALLY DRAFT UP THE DRAFT ORDINANCE, OR IS IT JUST HERE'S THE GENERAL POLICY DIRECTION THAT THE COMMISSION IS RECOMMENDING MAYOR AND COUNSEL TAKE UP? THAT'S WHAT I, I'M NOT QUITE SURE IF WE HAVE THAT CLARITY YET.
SO AFTER, UM, IT IS SENT OVER TO THE CITY MANAGER AND IT'S THEN FORWARDED OVER TO MAYOR AND COUNCIL, THERE MAY BE A CITY COUNCIL ITEM, UM, ON THE CITY COUNCIL AGENDA.
AND THAT RECOMMENDATION FOR THE ITEM WOULD SAY REQUEST FOR CITY ATTORNEY TO DRAFT THE ORDINANCE AT THAT MOMENT.
IF THE CITY COUNCIL APPROVES THAT RECOMMENDATION, IT'LL GO BACK TO THE CITY ATTORNEY'S OFFICE.
WE'LL DRAFT THE ORDINANCE AND THEN WE'LL BRING IT BACK FOR FORMAL ADOPTION FOR A FIRST READING TO THE CITY COUNCIL.
AND ANITA, ONCE THE CITY ATTORNEY'S OFFICE RECEIVES THAT FROM COUNT BACK FROM COUNSEL, UM, YOU JUST MAKE IT VERY LEGAL AND YOU PUT IT ON PLEADING AND YOU MAKE IT SOUND REALLY NICE AND, BUT YOU'RE NOT, YOU WON'T CHANGE ANYTHING BECAUSE IT WAS NOT APPROVED BY COUNSEL.
I, WE WOULDN'T REALLY HAVE THE AUTHORITY TO MAKE ANY CHANGES.
WE JUST TAKE THE DIRECTION FROM THE CITY COUNCIL, UM, AS TO WHATEVER THEY WANT IN IT.
AND PRESUMABLY IT WOULD, YOU KNOW, BE VERY SIMILAR TO WHAT IS RECOMMENDED TODAY, IF NOT EXACTLY THE SAME.
AND, UM, I APPRECIATE THE COMMISSION'S PATIENCE WITH MY QUESTION.
UH, BACK IN 2016 WHEN I SERVED ON THE HUMAN RELATIONS COMMISSION, WE VOTED ON A RECOMMENDATION TO COUNCIL, AND WHEN IT REACHED COUNCIL, IT WAS A COMPLETELY DIFFERENT DOCUMENT.
SO THAT'S WHY I'M ASKING THESE QUESTIONS.
I UNDERSTAND THERE MAY BE EDITS, UM, ONE WORD MAY BE CHANGED, BUT I JUST WANNA MAKE SURE THAT, THAT, THAT I HAVE THE UNDERSTANDING NOW FROM HERE THAT THAT WON'T HAPPEN.
SO I, I DO THINK IT'S IMPORTANT THAT THIS IS WHY I WAS JUST TRYING TO CLARIFY THAT BASICALLY THE ORDINANCE WON'T BE DRAFTED OR WRITTEN UNTIL DIRECTED BY MAR AND CITY COUNCIL.
[01:55:01]
IT, THIS IS AN IMPORTANT QUESTION BECAUSE OBVIOUSLY THE DETAIL OF THE SPECIFIC LANGUAGE, THE, WHERE THE COMMAS GO, ALL THAT IS POTENTIALLY UP FOR CHANGE LATER ON IF THAT'S WHAT ION COUNCIL WOULD LIKE TO RECOMMEND AND MOVE FORWARD WITH.BUT AT THIS POINT IN, IN THE RECOMMENDATION THAT WOULD GO FORWARD TO THE CITY MANAGER TO SHARE WITH MARION COUNCIL, ABSOLUTELY.
IT WOULD BE THE, YOU KNOW, THE DIRECTION OF THE COMMISSION, THE INTENT OF WHAT, YOU KNOW, THIS WHOLE PROCESS HAS BEEN.
UM, AND THEN, YEAH, JUST KNOWING THAT, OBVIOUSLY IF IT WERE TO CONTINUE TO MOVE FORWARD, SOME OF THE SPECIFICS MAY CHANGE THROUGH THE DRAFTING PROCESS.
BUT I DO THINK, UM, YOU KNOW, THE IMPORTANT PIECE HERE IS LIKE, WHAT IS THE INTENT AND THE, THE GOAL OF THE COMMISSION THAT WE COULD THEN SHARE THROUGH THE CITY MANAGER'S COMMUNICATION WITH MARION COUNCIL SO THAT THEY'RE AWARE OF HERE'S WHAT THE COMMISSION'S RECOMMENDATION AND INTENT IS, EVEN IF LATER ON SOME OF THE DETAILS HAVE TO BE FLESHED OUT MORE.
UH, LASTLY, UM, AS TO RECOMMENDATION NUMBER FOUR, UH, THAT COVERS THE EXEMPTIONS OF NONPROFITS, UH, AGAIN, I APPRECIATE THE AD HOCS FINAL RECOMMENDATION TO MAINTAIN THE EXEMPTION FOR 5 0 1 C THREES.
IT'S CLEAR AND IT'S ENCOURAGING, UH, NOT SOLELY FROM THE FIN THESE FINAL PROPOSALS, BUT FROM THE, FROM THE NOTABLE EFFORTS THE AD HOC AND THE COMMISSION TOOK TO SEEK OUT PUBLIC INPUT, UH, THE OUTREACH EFFORTS WERE GENUINE TO SOLICIT INPUT FROM THE COMMUNITY AND COMMUNITY ORGANIZATIONS.
IT'S ALMOST AS IF THE AD HOC SERVED AS A CONDUIT FOR THE COMMUNITY'S VOICE IN THIS FINAL PROPOSAL ON ITS WAY TO CITY COUNCIL.
MORE IMPORTANTLY, MAINTAINING THE EXEMPTION FOR 5 0 1 C THREES ADDRESSES IN PART THE ISSUE OF EQUITY OF AN IMBALANCE SOCIAL SYSTEM THAT WAS OF CONCERN AND NEEDED TO ALSO BE ADDRESSED IN THIS PROPOSAL.
I, UH, I WANT TO THANK ALL THE COMMUNITY MEMBERS AND COMMUNITY ORGANIZATIONS THAT PARTICIPATED IN THE PROCESS.
I BELIEVE THE CITY CAN BE INSTRUMENTAL IN CREATING BETTER ORGANIZATIONS AND IMPROVE CIVIC PARTICIPATION WITH MEETINGS AND FEEDBACK SESSIONS LIKE THIS AD HOC ACCOMPLISHED.
UH, LASTLY, I, I BELIEVE WHEN WE SPEAK UP AND SHARE OUR PERSONAL STORIES, OTHERS LISTEN AND ARE MORE UNDERSTANDING AND THAT CHANGE CAN HAPPEN.
SO THANK YOU, COMMISSIONER WISE.
UH, I, UH, COUPLE MORE QUESTIONS FOLLOWING UP ON, UH, COMMISSIONER NOR BASE'S QUESTIONS ABOUT THE NEXT STEPS.
UM, ONE THING THAT WASN'T MENTIONED, BUT I BELIEVE IS A STEP IN THERE, IS THAT ONCE THE CITY MANAGER SUBMITS THIS TO THE MAYOR AND THE CITY COUNCIL, THAT THREE MEMBERS OF THE COUNCIL HAVE TO, UM, COME TOGETHER TO AGREE THAT IT SHOULD GO ON THE AGENDA.
IS IS THAT CORRECT? NO, ANY MEMBER OF THE COUNCIL WOULD BE ABLE TO PUT THAT FORWARD, BUT, UM, OKAY.
IN ORDER FOR IT TO BE COME IN ACTION OF THE COUNCIL, THEY WOULD HAVE TO HAVE A MAJORITY OF THE MEMBERS TO VOTE ON IT.
BUT NOT JUST TO GET IT ON THE AGENDA, JUST ONE OF THEM WOULD BE SUFFICIENT.
SO, YEAH, THEY, UM, THEY DON'T HAVE A MINIMUM REQUIREMENT OF HOW MANY PEOPLE NEED TO BE ON AN ITEM TO PUT IT FORWARD.
UM, THE, THE SECOND POINT IS, I JUST WANTED TO CLARIFY THAT THE, THAT THE MOTION THAT'S PENDING, I KNOW THERE'S, THERE'S BEEN AN AMENDMENT TO IT, BUT IT DOES INCLUDE THE AUTHORIZATION OF THE AD HOC TO SPEAK TO THE, THE MAYOR AND THE CITY COUNCIL MEMBERS ON BEHALF OF THE COMMISSION AND AT CITY COUNCIL MEETINGS ON, ON THIS PROPOSAL IS, DID I UNDERSTAND THAT? OKAY, GREAT.
IS THERE ANY FURTHER COMMISSION COMMENT? I'M NOT SURE MY COMMENT ADDS VALUE, BUT IT'S MY
I WANT TO, AS, UM, COMMISSIONER NOVE SAID, IT'S ABOUT THE SPIRIT OF THIS ATTEMPT, UH, THIS WORK.
UH, WE HEARD THE PUBLIC AND IT WAS A GREAT, UM, EXERCISE FOR ALL OF US TO LEARN AND TO IMPROVE, UH, BRIGHTEN THE THRESHOLDS AND THE DEFINITIONS.
AND TO ME, THE BIG GAP, OR MY PRAYER IS THAT CITY COUNCIL RECOGNIZES THEIR, UM, THEIR
[02:00:01]
ROLE TO BE TRANSPARENT, NOT FIND CALENDARS AND OTHER EXPECTATIONS BURDENSOME WHEN SO MANY PEOPLE SPOKE UP ABOUT WHAT WAS IMPORTANT TO THEM AND WHAT WAS IMPORTANT TO THE COMMUNITY.SO, UM, WITH THAT, I'LL LEAVE IT.
AND DO WE HAVE ANY PUBLIC COMMENT ON THIS AGENDA ITEM? SEEING NONE, LET'S BRING IT TO A VOTE.
GETTING A CIRCLE, GETTING A CIRCLE.
AGENDA ITEM NUMBER EIGHT, RECOMMENDATION
[8. 24-54521 Recommendation to receive and file an update from the Ad Hoc on the Authority of the Commission. Suggested Action: Approve recommendation. ]
TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC ON THE AUTHORITY OF THE COMMISSION.I'M GONNA BE PRESENTING THIS, UH, BRIEF REPORT.
I, UH, THERE I HAVE A MOTION FROM COMMISSIONER WISE, SECONDED BY COMMISSIONER SHOTWELL, AND I RECOGNIZE COMMISSIONER WISE TO SPEAK.
UM, THE, UH, THE COMMITTEE HAS MET, UH, ONCE AND IS HAS ANOTHER, UH, PLAN TO MEET IN THE NEXT, UM, OVER THE NEXT TWO WEEKS AND HAS BEGUN TO OUTLINE, UM, THE ITEMS THAT WHICH WE THINK WE NEED TO CONSIDER AND, AND, UM, THE WAY IN WHICH WE SHOULD, UM, COLLECT THE INFORMATION AND, UM, INPUT IN INFORMATION THAT EXISTS IN TERMS OF LIKE DATA AND STUFF LIKE THAT.
AND THEN ALSO PERSONS, WHICH, WHICH WHOM WE MIGHT WANNA CONSULT AS WE, WE GO ABOUT THIS.
UM, WE, WE ARE SUGGESTING, UM, I THINK THAT THE NAME OF THE COMMITTEE BE CHANGED AND THAT WE CALL IT THE AD HOC ON THE RESPONSIBILITIES OF THE COMMISSION.
UM, IF THAT REQUIRES A MOTION, I CAN MAKE THAT AT ANOTHER TIME.
UM, BUT, UM, WE THOUGHT MAYBE IT WOULD BE BEST TO RENAME THE, THE COMMISSION.
THERE'S ALSO BEEN A SUGGESTION THAT WE JUST CALL IT EC NEXT GEN, BUT, UM, WE'LL STOP, I THINK WE'LL STICK WITH AD HOC ON THE RESPONSIBILITIES OF THE COMMISSION.
SO DO WE NEED TO MAKE THAT INTO A MOTION AT SOME POINT AND PUT IT ON THE AGENDA? OKAY.
WE'LL DO THAT FOR THE NEXT MEETING THEN.
DO WE HAVE ANY COMMISSION IN, POST? ANY QUESTIONS FOR ME? OKAY.
ANY PUBLIC COMMENT ON THIS AGENDA ITEM.
AGENDA ITEM NUMBER NINE, RECOMMENDATION TO RECEIVE
[9. 24-54522 Recommendation to receive and file an update from the Ad Hoc Committee on the 2024 PNE (Primary Nominating Election) Candidate Filings. Suggested Action: Approve recommendation. ]
AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON THE 2024 PRIMARY OR PNE PRIMARY NOMINATING ELECTION CANDIDATE FILINGS.I, UH, MOTION FROM COMMISSIONER WISE, SECONDED BY COMMISSIONER DE BENEDICTUS AND WHO WILL BE DELIVERING THE REPORT.
UM, THIS AD HOC, UH, ON THE 2024 PRIMARY NOMINATING ELECTION CANDIDATE FILINGS, WE CONTINUED TO REVIEW THE FILINGS BY THE CANDIDATES AND COUNCIL DISTRICTS.
UM, WELL FOR ME, EIGHT, UM, EIGHT AND SIX, AND COMMISSIONER COLEMAN ON TWO AND FOUR, IF I'M NOT MISTAKEN.
UM, THERE WAS A FILING DEADLINE ON JULY 31ST, UH, THIS YEAR.
UH, THUS OUR, OUR QUICK REPORT, UM, IN COUNCIL DISTRICT TWO, I REVIEWED FILINGS FOR COUNCIL MEMBER SULI SORO.
UM, SHE AND HER COMMITTEES FILED PAPERWORK.
UH, ONE COMMITTEE FILED HER FOUR 60 ON 7 31 24, AND HER SECOND FILED,
[02:05:01]
IT'S FOUR 60 T AND, AND FOUR 10 T, WHICH ARE TERMINATION STATEMENTS ON 7 30 24.UM, IN COUNCIL DISTRICT EIGHT, I REVIEWED FILINGS FOR COUNCIL MEMBER ELECT THRASH TOOK, UM, SHE FILED THE FOUR 60 FORM ON 8 2 24.
AND I BELIEVE THAT SHOULD HAVE BEEN, THE DEADLINE WAS 7 31 24.
BUT IN A BRIEF CONVERSATION WITH THE CITY CLERK'S OFFICE, THERE ARE TIMES WHEN THERE'S A GLITCH IN THE SYSTEM, UH, THAT SOME OF THE DOCUMENTS CANNOT BE UPLOADED, BUT THE CITY CLERK WILL RECEIVE SOME SORT OF NOTIFICATION FROM THE CANDIDATE'S TREASURER THAT THE DOCUMENT, UH, WILL, HAS BEEN FILED OR WILL BE FILED, UH, SOON THEREAFTER.
AND, UM, THAT'S ALL I HAVE FROM MY CANDIDATES.
SIMILARLY, I FOUND THAT, UH, THE CANDIDATES HAD FILED, UM, AT LEAST I WAS ABLE TO, I WAS ABLE TO ACCESS THE DOCUMENTS.
I THINK THERE WAS A GLITCH, UM, IN THE SYSTEM THAT PREVENTED ME FROM BEING ABLE TO, TO REVIEW THEM FULLY.
UM, BUT I AT LEAST SAW THAT THERE, THEY WERE FILED.
SO
UM, BUT HOW, LIKE I SAID, I WAS UNABLE TO, UH, CLICK INTO THE SYSTEM TO, UH, FULLY.
SO SHOULD WE ADD THIS TO THE AGENDA FOR SEPTEMBER AND FIND A WAY TO GET YOU GUYS ACCESS TO THE DOCUMENTS? YEAH.
'CAUSE I COULDN'T, UM, THERE'S LIKE AN A, LIKE A, A SPREADSHEET TYPE WHEN YOU ENTER THE CANDIDATE'S NAME AND YOU'LL SEE THE COMMITTEE NAME THE FILING DATE.
UM, BUT WHEN YOU CLICK ON THE DOCUMENTS, MINE DIDN'T OPEN IN EITHER BROWSER.
SO IF WE WANT TO VERIFY AND ACTUALLY LOOK AT THE DOCUMENT, IF YOU'D LIKE TO MOVE IT AGAIN TO THE NEXT MONTH, I WOULD BE FINE WITH THAT.
AND DO YOU KNOW WHO TO CONTACT TO TRY TO GET THE ACCESS? YEAH, WELL, I, I CAN.
AND WE WILL ALSO ADD THIS TO THE AGENDA IN SEPTEMBER.
CHAIR, ANY INPUT FROM THE OTHER MEMBERS OF THE COMMISSION? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? WE CAN MOVE TO A VOTE.
ITEM NUMBER 10, RECOMMENDATION.
RECOMMENDATION TO DISCUSS ANTICIPATED AD HOC COMMITTEES FOR UPCOMING PROJECTS.
[10. 24-54523 Recommendation to discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve, create or reauthorize Ad Hoc Committees. Suggested Action: Approve recommendation. ]
APPROPRIATE, TAKE ACTION TO DISSOLVE, CREATE OR REAUTHORIZE AD HOC COMMITTEES.UH, TO HAVE A MOTION FROM COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER MORALES.
DO WE DISSOLVE THE AD HOC ON LOBBYING, OR DO WE KEEP IT INTACT IN CASE WE HAVE TO GO SPEAK IN FRONT OF THE COUNCIL? I, I THINK BASED ON THE LAST RECOMMENDATION, WE, WE DO INTEND SPEAK.
SINCE YOU INTEND TO CONTINUE TO SPEAK AND, UM, MAYBE MEET WITH THE MAYOR AND COUNCIL, THEN I WOULD JUST LEAVE IT FOR NOW.
UH, ANY OTHER COMMISSIONER INPUT ANY PUBLIC COMMENT ON THIS ITEM? LET'S MOVE TO A VOTE.
ITEM NUMBER 11, RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE ETHICS OFFICER.
[11. 24-54524 Recommendation to receive and file a monthly update from the Ethics Officer. Suggested Action: Approve recommendation. ]
I HAVE A MOTION FROM VICE CHAIR COLEMAN, SECONDED BY COMMISSIONER SHOTWELL.UM, CONGRATULATIONS AGAIN ON THE LOBBYIST ITEM.
UM, I'LL LET YOU KNOW AS WHEN, AFTER THAT GOES UPSTAIRS.
FIRST I WANT TO INTRODUCE LILIANA ORTEGA, THAT'S OUR NEW INTERN WHO JUST STARTED WITH US ON MONDAY.
UM, SO YOU'LL SEE HER ON OUR MEETINGS DURING THE MONTH.
AND THEN THE CHAIR AND VICE CHAIR, I'VE INVITED HER TO JOIN US IN THOSE MEETINGS.
SO SHE'S WORKING ON HER MBA RIGHT NOW AT
[02:10:01]
AZUA PACIFIC UNIVERSITY, SO WE HOPE TO HAVE HER FOR AT LEAST A YEAR.UM, BUDGET LETTER THAT YOU APPROVED WAS RELEASED AND WENT UPSTAIRS, UM, A WEEK OR TWO AGO.
CONTINUE TO WORK ON THE STRATEGIC ROADMAP.
SO I KNOW WE'VE SAID HERE AND THERE, UM, OBVIOUSLY MARLA HAS BEEN RESCHEDULED TO NEXT MONTH.
UM, THERE WAS STILL QUITE A BIT OF WORK THAT NEEDED TO GO INTO THE FINAL PRESENTATION, BUT I THINK, UM, I THINK WE GOT TO A GOOD PLACE WITH THE CONSULTANT, SO LOOK FORWARD TO HAVING THEM BRING THAT BACK TO YOU IN SEPTEMBER.
UM, SO WITH THE COMMISSION LIAISON TRAINING THAT I TALKED ABOUT LAST MONTH, THAT'S CONFIRMED FOR NEXT MONDAY, AUGUST 26TH.
SO WORKING WITH THE CLERK'S OFFICE, CITY ATTORNEY'S OFFICE, AND THE MAYOR'S OFFICE TO PUT THAT TRAINING ON.
UM, WE'RE STILL FINALIZING THE AGENDA, BUT REALLY IT'S JUST GONNA BE A HIGH LEVEL OVERVIEW AND REMINDER OF THE BROWN ACT, ROBERTS RULES OF ORDER, UH, OUR HANDBOOK, PUBLIC RECORDS ACT, UM, THE LEARN PLATFORM REQUIRED TRAININGS, UM, JUST ALL THE THINGS THAT WE'RE RESPONSIBLE FOR AS STAFF LIAISONS.
THAT BEING SAID, THERE WERE SEVEN COMMISSIONER REMOVALS OVER THE LAST MONTH, UH, WITH THE NEW, UM, THE UPDATES EARLIER THIS YEAR TO THE LONG BEACH MUNICIPAL CODE THAT ALLOWS THE CLERK OR THE CITY ATTORNEY TO, UM, AUTOMATICALLY REMOVE COMMISSIONERS FOR FAILING TO COMPLETE AB 1234 ETHICS TRAININGS.
UM, SO AGAIN, WE DID HAVE SEVEN REMOVALS.
SO THE, THE CITY ATTORNEY, UM, HAS ASKED US TO REALLY EMPHASIZE THE IMPORTANCE OF THESE TRAININGS IN THAT LIAISON TRAINING ON THE 26TH.
UM, ALSO WORKING WITH THE MAYOR'S OFFICE ON A COMMISSIONER'S SURVEY.
UM, SO I'LL NEED TO CHECK IN WITH HIM ON THAT TO SEE IF THAT'S BEEN FINALIZED.
BUT ONCE THAT IS HIS, THEIR INTENT IS TO REACH OUT TO ALL THE COMMISSIONERS, JUST TO GET A FEEL IF YOU GUYS ARE DOING WHAT YOU EXPECTED YOU WOULD BE DOING AS COMMISSIONERS AND, AND HOW CAN THE CITY HELP YOU, HELP US, UM, REALLY ELEVATE AND EXPAND THAT PROGRAM.
EMAILS, I'M SORRY, EMAIL ADDRESSES.
OH, LORD
UM, I CONTINUE TO COLLABORATE WITH TI AND HR.
WE'RE WORKING ON OUR INTERNAL TRAINING COORDINATOR GROUP.
A SURVEY WENT OUT LAST WEEK THROUGH OUR ADMINISTRATIVE OFFICERS JUST TRYING TO GET A BETTER IDEA OF HOW THEY DO DIFFERENT TRAININGS, MANAGE, UM, THE REQUIRED TRAININGS WITHOUT THE LEARN SYSTEM.
SO, UM, EX MAKING PROGRESS WITH THAT, RECEIVE THE LATEST, UH, ITERATION OF THIS YEAR'S VIDEO JUST THIS AFTERNOON.
SO THAT SHOULD, UH, THAT SHOULD LAUNCH NEXT WEEK.
AND THEN OUR AUGUST NEWSLETTER WENT OUT.
UM, IN THAT NEWSLETTER, YOU WOULD'VE SEEN A NEW, UH, PRA INFOGRAPHIC THAT OUR OFFICE PRODUCED THAT WE'RE EXCITED ABOUT.
UM, AND THEN JUST CONTINUE TO SUPPORT THE AD HOCS.
IT'S BEEN A BUSY MONTH FOR HELPLINE INVESTIGATIONS.
I'VE CURRENTLY GOT FIVE GOING ON.
UM, SO I FEEL LIKE WE'RE FINALLY STARTING TO, UM, GET OUR CONTACT INFORMATION OUT THERE AND REALLY THE MISSION OF OUR OFFICE.
UM, AND THEN AT THE END OF THE YEAR, WE HAVE OUR, UH, COUNCIL OF GOVERNMENTAL ETHICS LAWS CONFERENCE.
THIS IS THE CONFERENCE THAT TAYLOR AND I WENT TO TOGETHER LAST YEAR IN KANSAS CITY.
UM, TWO OF US ARE CURRENTLY CONFIRMED TO GO MYSELF AND MEGAN, OUR PUBLIC RECORDS COORDINATOR.
PUBLIC RECORDS ACT COORDINATOR.
THAT'S DECEMBER 8TH THROUGH THE 11TH.
SO THERE AREN'T ANY TRAVEL COSTS.
UM, WE DO HAVE FUNDS, IF THERE ARE COMMISSIONERS THAT WOULD LIKE TO GO, I CAN SEND OUT, UH, SOME INFORMATION TOMORROW ON WHAT THAT CONFERENCE LOOKS LIKE TO SEE GAUGE INTEREST OR AVAILABILITY.
ANY INPUT FROM THE COMMISSION, COMMISSIONER WISE? YEAH, UM, I'M, I'M DISAPPOINTED, BUT I'M PLEASED TO HEAR THAT, UM, ACTUALLY SEVEN COMMISSIONERS WERE REMOVED FOR NOT DOING THEIR TRAINING.
UM, AND I DO HOPE THAT YOU WILL, UM, IN THE, IN THE TRAINING FOR COMMISSIONERS INCORPORATE THAT FACT.
BECAUSE I THINK THAT'S ONE WAY FOR, FOR PEOPLE TO START TO UNDERSTAND THAT THIS IS, THIS, THIS BUSINESS OF ETHICS IS SERIOUS BUSINESS.
[02:15:01]
IT'S NOT JUST, JUST WINDOW DRESSING.SO, UM, I'M, YOU KNOW, IT'S, IT'S, IT'S LIKE NOT A FACT THAT WE'RE PROUD OF, BUT IN A WAY WE ARE PROUD OF IT BECAUSE IT DOES SHOW THAT, UM, THAT, THAT WE'RE TAKING ALL OF THIS, THAT WE, THE CITY IS TAKING, TAKING THIS SERIOUSLY.
SO, UM, I THINK HOW, CERTAINLY FOR COMMISSIONERS, THEY SHOULD GET THAT WORD, BUT MAYBE IT GETS, NEEDS TO GET A LITTLE PROMOTION IN WITHIN THE, THE, THE, THE CITY.
UM, MAYBE IN YOUR, I DIDN'T, I DON'T THINK, I THINK I WAS ON VACATION WHEN YOUR LAST EDITION OF THE ELEPHANT IN THE ROOM DOCUMENT CAME OUT, BUT MAYBE
SO, UM, THAT, THAT'S MY INPUT.
DO YOU HAVE ANY OTHER INPUT FROM THE COMMISSION? ANY PUBLIC COMMENT ON THIS ITEM? MOVE TO A VOTE.
AGENDA ITEM NUMBER 12, RECOMMENDATION TO DISCUSS POTENTIAL AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS.
[12. 24-54525 Recommendation to discuss potential agenda items for future Commission meetings. Suggested Action: Approve recommendation. ]
I HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY COMMISSIONER WISE.UH, DOES ANYONE HAVE POTENTIAL AGENDA ITEMS THEY WOULD LIKE TO RECOMMEND? JUST, UH, REMIND US TO MAKE THE MOTION ABOUT CHANGING THE NAME OF OUR, UM, COMMITTEE.
PUT THAT ON THE NEXT AGENDA, IF YOU WOULD.
ANY OTHER INPUT FROM THE COMMISSION? CAN WE MOVE TO A VOTE? MOTION CARRIES.
I MAKE A MOTION TO BRING BACK THE OLD BOAT CAST SYSTEM.
UM, IS THERE ANY PUBLIC COMMENT ON
[PUBLIC COMMENT Opportunity to address the Ethics Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Chair.]
ANY NON-AG AGENDA ITEMS? ANY ANNOUNCEMENTS?[ANNOUNCEMENTS]
UH, DO I ADJOURN THE MEETING? MM-HMM,[ADJOURNMENT]