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WE WILL CALL TO ORDER THE MEETING OF THE FINANCE AND APPEALS COMMITTEE AT 3:04 PM ON OCTOBER 10TH, UH, 2024.CAN YOU DO THE ROLL CALL? I CAN, UH, CHAIR REDFIELD HERE AND, UH, VICE CHAIR OTE SMITH HERE.
UH, COMMISSIONER LIVINGSTON IS EXCUSED.
UH, WE HAVE AGENDA ITEMS. UM, ITEM NUMBER ONE, RECOMMENDATION TO APPROVE THE MINUTES FROM THE RECREATION PARKS COMMISSION FINANCE AND APPEALS COMMITTEE MEETING OF SEPTEMBER 12TH, 2024.
CAN I HAVE A MOTION? SO MOVED.
AGENDA ITEM NUMBER TWO, RECOMMENDATION TO DISCUSS THE FEE WAIVER REQUESTS, UH, RECEIVED BETWEEN SEPTEMBER 12TH, 2024 AND OCTOBER 9TH, 2024.
UH, CAN I HAVE A MOTION? SO MOVED.
AND, UH, I WILL SECOND, UM, MAY WE HAVE THE REPORT, SIR? YES.
UH, SO WE HAVE, UH, EIGHT, UH, PROPOSED FEE WAIVERS, UH, FOR THIS MONTH.
UH, GO OVER EACH OF THEM SEPARATELY.
THIS IS NOT A NEW GROUP, NOT A NEW EVENT.
UH, THEY'RE LOOKING TO DO A CITIZENSHIP WORKSHOP AT CHAVEZ PARK SOCIAL HALL ON SATURDAY, THE 26TH OF OCTOBER.
UH, THIS IS FREE OPEN TO THE COMMUNITY.
UM, AND SO THEY ARE LOOKING FOR ABOUT $465 IN, UH, FEES TO BE WAIVED.
UH, THERE STILL THOUGH WOULD BE STAFF CHARGES SINCE THIS WOULD BE INSIDE THE COMMUNITY CENTER, UH, ON THE WEEKEND.
AND THERE ARE ESTIMATING AN ATTENDANCE OF ABOUT 85 PEOPLE.
SO THE SECOND GROUP IS A NEW GROUP AND A NEW EVENT.
THIS IS BREATHE SOUTHERN CALIFORNIA, AND THEY ARE LOOKING TO DO AN ENVIRONMENTAL AND WELLNESS FAIR AT, UH, DRAKE PARK IN THE OPEN SPACE ON SATURDAY, UH, NOVEMBER 9TH.
THIS IS FREE OPEN TO THE PUBLIC.
THEY'RE LOOKING TO DO SOME HEALTH AND WELLNESS INFORMATION.
UM, ONE THING OF NOTE HERE IS THAT, UH, THEY ARE A PORT OF LONG BEACH COMMUNITY GRANT RECIPIENT, AND SO THIS IS UTILIZATION OF THOSE PORT OF LONG BEACH COMMUNITY GRANTS.
CAN YOU EXPLAIN WHY THAT'S RELEVANT? UM, THE, THE COMMUNITY GRANT PROGRAM FOR THE PORT IS REALLY INTENDED TO, UM, KIND OF PROMOTE A LOT OF HEALTHY, ACTIVE LIFESTYLE.
UM, SO THEY SUPPORT A LOT OF EVENTS, UH, THROUGHOUT THE COMMUNITY.
SO THE THIRD AND FOURTH ONES KIND OF GO HAND IN HAND.
THEY'RE BOTH WITH CENTRAL O CHA AND OBVIOUSLY NOT A NEW GROUP.
UH, NOR ARE EITHER OF THESE EVENTS NEW.
UH, THE FIRST ONE WE HAVE LISTED IS FOR THEIR ANNUAL COMMUNITY HOLIDAY CELEBRATION AT ADMIRAL KIDD PARK.
THIS IS WHERE, UH, IT, IT REALLY IS GONNA BE JUST THAT A HOLIDAY CELEBRATION.
THERE WILL BE SOME BOOTHS THERE.
THEY'RE LOOKING, UH, TO DISTRIBUTE SOME FOOD, UH, OVER THE HOLIDAYS.
AND THEN ALSO, UH, TOYS, UH, FOR CHILDREN, UM, THAT SHOW UP.
UM, THIS IS AGAIN AT ADMIRAL KID PARK IN SOCIAL HALL.
THAT COULD BE 640, BUT I THINK IT'S 848 IN PERMIT.
FEES ARE REQUESTED TO BE WAIVED.
THERE WOULD STILL BE STAFF CHARGES BECAUSE THIS WOULD BE IN THE FACILITY ON THE WEEKEND.
UM, IT GOES HAND IN HAND WITH THE NEXT ONE BECAUSE, UH, THE NEXT ONE IS ACTUALLY THE TOY DRIVE TO BE ABLE TO GET ALL THE TOYS THAT THEY WOULD GIVE OUT AT THE DECEMBER MM-HMM.
AND SO THIS IS A, A TOY DRIVE UTILIZING CHAVEZ PARK, UH, AMPHITHEATER AND SOCIAL HALL.
UM, THIS WOULD BE FOR A MONTH BEFORE THEIR HOLIDAY CELEBRATION.
THIS WOULD BE NOVEMBER 16TH, UH, AGAIN AT CHAVEZ PARK.
$865 IN PERMIT FEES REQUESTED TO BE WAIVED.
AND AGAIN, STAFF CHARGES WOULD APPLY THOUGH.
UH, THE NEXT ONE IS ANOTHER HOLIDAY CELEBRATION.
THIS IS FOR THE ROSE PARK NEIGHBORHOOD ASSOCIATION, WHERE THEY HAVE A COUPLE OF EVENTS EACH YEAR WHERE THEY TRY TO BRING THE COMMUNITY TOGETHER, THE HOMEOWNERS, THE RENTERS IN THE AREA, UM, AND TRY TO BUILD, UH, COMMUNITY, UH, IN THAT NEIGHBORHOOD.
UH, SO THEY ARE LOOKING, UH, TO UTILIZE ROSE PARK OPEN SPACE ON THE 19TH OF DECEMBER.
UM, AGAIN, A COMMUNITY EVENT, OPEN FREE TO THE PUBLIC, $275 IN PERMIT FEES REQUESTED TO BE WAIVED.
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TYPE EVENT.UH, THIS IS LOS CERRITOS NEIGHBORHOOD ASSOCIATION, UH, LOOKING TO UTILIZE LOS CERRITOS PARK OPEN SPACE.
THIS IS FOR THEIR HARVEST FESTIVAL, UM, ON SATURDAY THE 26TH OF, UH, OCTOBER.
OBVIOUSLY NOT A NEW GROUP, NOT A NEW EVENT.
WE HAVE PERMITTED THIS IN THE PAST $215 IN PERMIT FEES REQUESTED TO BE WAIVED.
AND THEY'RE LOOKING AT ABOUT 85 PEOPLE, UM, RUN FOR YOUTH, UH, IS THE NEXT ONE.
NOT A NEW GROUP, NOT A NEW EVENT.
WE'VE HOSTED THIS EVENT SEVERAL TIMES BEFORE.
UH, FEE WAIVERS HAVE BEEN APPROVED IN THE PAST.
UM, THIS IS FOR A 5K RUN, UM, AT EL DORADO PARK ON THE 21ST OF, UM, 21ST OF DECEMBER.
AND I BELIEVE THERE IS ALSO A TREE GIVEAWAY OH.
AND THIS HAS BEEN DONE IN THE PAST.
'CAUSE I DID ASK, YOU KNOW, CONCERNS OF BRINGING TREES INTO THE PARK, BUT THEY DO A VERY GOOD JOB.
THEY KEEP EVERYTHING ON THE TRUCK.
UM, AND THEN IF THERE'S ANYTHING LEFT OVER THEY CAN GET WITH THEM.
CHRISTMAS TREE GIVE ARRAY, CORRECT? I'M SORRY.
AND THEN THE LAST ONE, UH, IS WITH THE NEWCOMB ACADEMY.
PTSA, NOT A NEW GROUP, NOT A NEW EVENT.
UM, THEY ARE LOOKING TO USE EL DORADO PARK AREA THREE FOR THEIR RUN, LIKE IT'S RECESS, UH, EVENT.
UM, THIS IS A, UH, COMMUNITY EVENT THAT IS OPEN TO THE, UH, COMMUNITY, BUT IT DOES FOCUS ON SUPPORTING THE NEWCOMB, UM, COMMUNITY.
THERE WILL BE SOME BOOTHS THERE, THERE WILL BE SOME MUSIC.
THEY ARE GONNA HAVE SOME, UM, FOOD PROVIDERS THERE AS WELL.
UH, I NOTICED THAT THESE LAST TWO ARE, UH, CHARGING A GATE, UH, FEE.
DO YOU KNOW ANYTHING ABOUT THAT? IS THAT PRETTY TYPICAL? YES.
ANYTIME, UH, AN EVENT IS, UM, HELD AT THE REGIONAL PARK, THE GATE FEE DOES APPLY.
AND THEN FYI, SO BRIEF, SOUTHERN CALIFORNIA IS, UM, FORMALLY, I THOUGHT THIS WAS IN THE L ASSOCIATION OF BILLY COUNTY.
SO THEY'RE THE ASSOCIATION, SO THEY JUST CHANGED THEIR NAME.
AND THAT, UH, IS THE LIST FOR THE MONTH OF OCTOBER.
FROM THE PUBLIC? NO FROM THE PUBLIC TODAY.
ANY FURTHER FROM THE SET UP? OKAY.
UH, HEARING NONE, WE ADD A MOTION BY, UM, COMMISSIONER REDFIELD, SECONDED BY COMMISSIONER ORT SMITH.
UM, AND WE WILL MOVE ON TO, UH, THE NEXT AGENDA ITEM.
UM, THIS WOULD BE, UH, THE ITEM NUMBER THREE, A RECOMMENDATION TO RECEIVE AND FILE AN UPDATE REGARDING DAMAGE, LOSS AND THEFT AS IT RELATES TO THE DEPARTMENT OF PARKS AND RECREATION AND MARINE.
CAN I HAVE A MOTION? SO MOVED.
UH, SECONDED BY COMMISSIONER REDFIELD.
AND CAN WE HAVE A REPORT? SURE.
SO, UH, THE MONTHLY ASSET LOSS REPORT FOR SEPTEMBER WAS A VERY ACTIVE MONTH.
FORTUNATELY NOT BIG TICKET ITEMS. SO IN TOTAL THERE WAS ABOUT $10,000, UM, IN COSTS, UM, BOTH LABOR AND MATERIALS.
UM, BUT IT WAS, THERE WAS A LOT OF LITTLE THINGS.
AND AGAIN, KIND OF SOUND LIKE A BROKEN RECORD EVERY MONTH.
IT'S CUTTING HOLES INTO FENCES, IT'S DAMAGED PARTITIONS IN FREESTANDING RESTROOMS, UH, IT'S DAMAGED LOCKS.
THERE WERE A FEW EXAMPLES OF DAMAGED LOCKS.
WE HAD SOME VANDALISM, UM, OF SOME WOOD FENCING UP AT THE FORCED, UH, WETLANDS.
UM, AND SO BROKEN WINDOWS, BROKEN DOORS, KIND OF EVERYTHING THAT YOU CAN THINK OF.
UH, WE HAD LAST MONTH, JUST FORTUNATELY, NOTHING, UM, SIGNIFICANT IN TERMS OF COST.
UM, BUT A VERY ACTIVE MONTH FOR THE TEAM TO HAVE TO RESPOND TO KEEP 'EM BUSY.
UM, HOW IS THE, UH, COPPER SITUATION? SO WE STILL OCCASIONALLY HAVE ISSUES NOW.
WE'VE BEEN TRIED TO BE PROACTIVE WITH GOING OUT AND REALLY SECURING THE ACCESS POINTS OF WHERE THEY CAN GET INTO THE, YOU, YOU KNOW, THE ELECTRICAL, UH, AREAS WITHIN, IT'S MOSTLY THE LIGHTING, UM, PARTICULARLY SPORTS LIGHTING.
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UM, AND SO THEY HAVE BEEN PROACTIVE GOING OUT AND TRYING TO PUT IN, YOU KNOW, UM, ACCESS PROOF PLATES OVER, UM, OLD ACCESS POINTS.AND SO TRYING REALLY HARD TO, UH, RESTRICT THE ACCESS TO IT.
WE STILL SEE A LITTLE BIT OF IT.
THERE WAS SOMETHING AT GUM PARK ON THIS MONTH'S, UH, REPORT, BUT IT IS NOT AS SIGNIFICANT AS WHAT WE USED TO SEE WHEN THEY WOULD GO OUT AND THEY'D PULL HUNDREDS OF FEET OF WIRE, PARTICULARLY FROM THE SPORTS FIELDS.
SO YOU'VE, THOSE HAVE BEEN, WE HAVE TRIED VERY HARD TO PROTECT THOSE NOW WITH ENOUGH TIME AND ENOUGH TOOLS, ANYBODY CAN GET IN TO ANYTHING.
SO I'M NOT GONNA SAY THEY'RE VANDAL PROOF, BUT WE'VE DONE WHAT WE CAN TO PROTECT THOSE.
SO IN A COST BENEFIT ANALYSIS, YOU WOULD SAY THE EFFECTIVENESS HAS WE, WE HAVE SEEN A DIP.
WE HAVE NOT SEEN THOSE LARGE TICKET ITEMS. EXCELLENT.
ANY QUESTIONS FOR THE STAFF? COMMISSIONERS STAFF? I MEAN, IT SEEMS LIKE A RELATIVELY AFFORDABLE MONTH.
YOU KNOW, AND, AND I HATE TO SAY THAT $10,000 IS AN AFFORDABLE MONTH, BUT IT ABSOLUTELY IS THAT THAT'S A LOW AMOUNT, YOU KNOW, AND, BUT IT TAKES ONE FIRE TO A PLAYGROUND AND NOT EVEN IF IT IMPACTS THE PLAY EQUIPMENT, BUT THE RUBBERIZED SURFACE.
YOU KNOW, THAT COULD BE TENS OF THOUSANDS OF DOLLARS.
AND SO, YOU KNOW, EVERY, EVERY MONTH IT'S 10,000.
I KIND OF FEEL LIKE WE'VE DODGED A, DODGED A BULLET A BIT.
UM, UH, HEARING NO MORE QUESTIONS OR COMMENTS? UH, WE HAD A MOTION BY COMMISSIONER REDFIELD, SECOND BY COMMISSIONER ORI SMITH? OR WAS IT THE OTHER WAY AROUND? I THINK I YOU MOVED? YEAH, I MOVED IT.
I WOULD HAVE TO MOVE IT, RIGHT.
UH, ALL THOSE IN FAVOR SAY AYE.
UM, NOW WE'LL GO TO ITEM AGENDA.
ITEM NUMBER FOUR, RECOMMENDATION, RECEIVE AND FILE AND UPDATE REGARDING FINANCE WAIVER AS FINANCE AND WATER, AS AND WAIVER AS IT RELATES TO THE APARTMENT PARKS, RECREATION AND MARINE.
IS IT WAIVER OR WATER? IT'S WATER.
FINANCE AND WATER AS IT RELATES.
UH, DO I HEAR MOTION? SO MOVED.
UH, SECONDED BY COMMISSIONER REDFIELD.
UM, MAY I HAVE A REPORT? THANK YOU.
AND I'M GONNA PREFACE THE REPORT WITH, YOU KNOW, THIS REPORT IS ALWAYS JUST A SNAPSHOT IN TIME.
UM, AND THIS SNAPSHOT IS EVEN GONNA BE MORE OUTDATED THAN TYPICAL BECAUSE THIS REFLECTS THE LAST MONTH OF THE FISCAL YEAR.
BUT SO MUCH HAS ACTUALLY HAPPENED TO CLO TO BEGIN TO CLOSE OUT THE LAST FISCAL YEAR THAT THESE NUMBERS HAVE ALREADY CHANGED, UH, SIGNIFICANTLY, MANY TIMES OVER.
BUT WHAT WE WERE LOOKING AT ON THIS REPORT IS SHOWS OUR TOTAL EXPENDITURES FOR OUR DEPARTMENT IN THE GENERAL FUND.
UH, AND ABOUT 90% OF OUR BUDGET SPENT.
TRUTH BE TOLD, WE'RE PROBABLY GONNA WIND UP RIGHT AT A HUNDRED, UM, YOU KNOW, ANYWHERE BETWEEN PROBABLY 99% AND MAYBE EVEN A LITTLE OVER A HUNDRED PERCENT.
BUT WE HAVE WAYS TO GET THAT OVERAGE DOWN.
UM, SO IT'S NOT GOING TO, THERE DEFINITELY ISN'T GOING TO BE ANY ISSUE WITH US SPENDING ALL OF OUR MONEY.
I ALWAYS LIKE TO HAVE A LITTLE BIT OF CUSHION SO THAT WHEN THAT INVOICE COMES IN THAT EVERYBODY FORGOT ABOUT THAT WAS $40,000.
I LIKE TO HAVE A LITTLE BIT OF CUSHION THERE TO BE ABLE TO PAY THAT
UM, YOU KNOW, SO MY, MY CUSHIONS I LIKE TO HAVE WILL BE A LITTLE BIT SMALLER, BUT AT, BY THE END OF THE YEAR, WE'LL HAVE SPENT THE ENTIRE A HUNDRED PERCENT.
UM, AND, AND THAT'S WHY THESE REPORTS ARE SO MISLEADING BECAUSE IT SHOWS AT THE END OF SEPTEMBER WE'RE ONLY AT 90% TRUE.
BUT WE STILL HAVE SEVERAL WEEKS TO BE ABLE TO PAY OLD INVOICES.
UM, OUR REVENUES THOUGH, UM, CONTINUE TO COME IN FOR LAST FISCAL YEAR AND WE HAVE FAR EXCEEDED OUR REVENUE, UH, COMMITMENTS.
UH, WHICH IS A GOOD THING BOTH FOR OUR DEPARTMENT AND FOR THE GENERAL FUND AS A WHOLE, BECAUSE IT WAS NOT BEING FACTORED INTO PROJECTIONS FOR NEXT YEAR THAT WE WOULD GO SO FAR OVER OUR, UH, REVENUE.
AND THEN THE OTHER THING IS PEOPLE ARE COMING BACK TO USE OUR FACILITIES.
SO THE, THE RESERVATIONS FOR OUR FACILITIES, THE RENTALS, UM, ARE DOING VERY, VERY WELL RIGHT NOW.
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OKAY.AND THEN WATER, UM, AS OF SEPTEMBER, BUT THERE WERE STILL A COUPLE OF BILLINGS LEFT.
UH, WE HAD SPENT ABOUT 84% OF OUR BUDGET, BUT THERE ARE STILL A COUPLE OF, UH, BILLINGS TO HIT.
SO WE WILL BE CLOSER TO PROBABLY 95% OF OUR BUDGET.
WE WILL HAVE A LITTLE BIT OF SAVINGS FOR WATER.
AND THAT WAS, THANKS TO BEING ABLE TO TURN OFF THE WATER FOR A FEW, UH, WEEKS AT A TIME OVER, UH, WINTER BECAUSE OF THE RAINS.
AND AGAIN, THAT WAS AN INVESTMENT WE MADE A COUPLE YEARS AGO TO BE ABLE TO AUTOMATE ALL OF THE TURNING ON AND OFF OF THE IRRIGATION SYSTEMS. BACK IN THE DAY, WE USED TO HAVE TO GO OUT AND MANUALLY TURN ON OR MANUALLY PROGRAM ON SITE AT EACH PARK AT EACH IRRIGATION CONTROLLER TO MANUALLY TURN IT OFF.
AND THEN WHEN WE WANTED IT BACK ON TO GO BACK OUT AND TURN IT ON 162 PARKS MUCH.
AND THAT WOULD TAKE US, YOU KNOW, BETWEEN THE TWO OF TURN OFF AND THEN ON WELL OVER A WEEK OF STAFF TIME.
AND SO, YOU KNOW, AND YOU'RE ALWAYS SLOW TURNING IT OFF AND SO THE COMMUNITY SEES IT'S RAINING AND THEN THE SPRINKLERS ARE ON, AND LIKE, WHY ARE YOU WASTING, WELL NOW WE CAN DO IT FROM A PHONE.
AND SO THAT DOES HELP US REALLY BETTER MANAGE OUR WATER RESOURCES.
UM, ANY QUESTIONS? COMMISSIONER OR STAFF? PUBLIC? NO, NOBODY'S HERE.
UH, WELL WE HAD A, UM, MOTION BY COMMISSIONER ORIE SMITH, SECONDED BY COMMISSIONER REDFIELD.
UM, DO WE, ALL THOSE IN FAVOR SAY AYE.
UM, AND NOW WE HAVE AN OPPORTUNITY TO ADDRESS THE PARKS OF RECREATION COMMISSION, FINANCE AND BILLS COMMITTEE ON NON AGENDA ITEMS. EACH SPEAKER IS LIMITED TO THREE MINUTES TO MAKE THEIR COMMENTS UNLESS EXTENDED BY THE CHAIR.
DO WE HAVE ANY PUBLIC COMMENT, HEARING NONE, ANY STAFF COMMENT? NO.
ANY OTHER COMMENTS FROM THE COMMISSIONERS? OKAY.
IF NO OBJECTIONS, WE WILL ADJOURN THE MEETING AT 3:21 PM OKAY.