* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:17] 3 0 2, AND WE'RE, WE'RE LIVE. UM, JUST WANT TO NOTE ONE, CHANGE ON THE, UM, PROPOSED AGENDA. UM, I, I THINK IT WOULD BE BEST IF WE MOVE, UH, ITEMS NUMBER FIVE AND SIX, SO THAT WE'LL TAKE SIX BEFORE FIVE. UH, SIX IS THE REPORT FROM THE AD HOC COMMITTEE ON UPDATED POLICIES. AND THEN WE'LL TAKE FIVE, WHICH [CALL TO ORDER] IS THE FEEDBACK. AND WITH THAT, UM, MOVE TO AGENDA ITEM NUMBER ONE. I'LL TAKE ROLL FIRST. SO, COMMISSIONER WEISS, PRESENT. OKAY. PRESENT. COMMISSIONER SHOTWELL. PRESENT. COMMISSIONER MORALES PRESENT. COMMISSIONER D BENEDICTUS. HERE. COMMISSIONER VE HERE. VICE CHAIR COLEMAN HERE. AND CHAIR P*****K HERE. OKAY. WE HAVE CORN CORUM. AGENDA ITEM NUMBER ONE IS RECOMMENDATION TO APPROVE THE MINUTES FOR THE ETHICS COMMISSION MEETING OF WEDNESDAY, OCTOBER 9TH, 2024. I HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY VICE CHAIR COLEMAN. [ROLL CALL] IS THERE ANY DISCUSSION? [1. 24-55559 Recommendation to approve the minutes for the Ethics Commission meeting of Wednesday, October 9, 2024.       Suggested Action: Approve recommendation. ] LET'S TAKE A VOTE. OH, PUBLIC COMMENT. NOW LET'S TAKE A VOTE. WE CAN TAKE A VERBAL, UH, WHILE YOU SIGN BACK IN. COMMISSIONER SHOTWELL APPROVE. AND COMMISSIONER NORDE? AYE. ALL RIGHT. MOTION CARRIES. MOVE TO AGENDA ITEM NUMBER TWO. RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON THE LEVINE ACT. I HAVE A MOTION FROM COMMISSIONER DE BENEDICTUS. I NEED A SECOND. SECOND BY COMMISSIONER WIVES AND WHO'S GOING TO GIVE THE REPORT? [2. 24-55560 Recommendation to receive and file a presentation on the Levine Act.       Suggested Action: Approve recommendation. ] I AM, UM, MY NAME IS GARY ANDERSON. GARY ANDERSON, COMMISSIONERS. I'M THE ASSISTANT CITY ATTORNEY. I HAVEN'T HAD THE PLEASURE OF, UM, COMING TO ONE OF YOUR MEETINGS, SO THANK YOU FOR HAVING ME. UM, I WAS ASKED BY ANITA TO, TO GIVE YOU A BRIEF OVERVIEW OF THE LEVINE ACT, SO I'M GONNA JUMP RIGHT INTO IT. SO, AS PART OF THE POLITICAL REFORM ACT, WHICH REQUIRES TRUTHFUL AND ACCURATE DISCLOSURE OF CAMPAIGN CONTRIBUTIONS, THE PURPOSE OF THE LEVINE ACT IS TO PREVENT PUBLIC OFFICIALS WHO ARE MEMBERS OF BOARDS OR COMMISSIONS FROM BEING INFLUENCED BY CAMPAIGN CONTRIBUTIONS FROM INDIVIDUALS AND PARTIES APPEARING BEFORE THEM. THE GENERAL RULES OF THE LEVINE ACT ARE THAT CITY OFFICERS CANNOT PARTICIPATE IN ANY ACTION CONCERNING A LICENSE PERMIT OR OTHER ENTITLEMENT FOR USE IF THEY RECEIVE POLITICAL CONTRIBUTIONS FROM A PARTY PARTICIPANT OR THEIR AGENTS TOTALING MORE THAN $250 WITHIN THE 12 MONTHS BEFORE THEIR PROCEEDING, WHILE THE PROCEEDING IS PENDING AND 12 MONTHS FOLLOWING THE DATE OF A FINAL DECISION IN A PROCEEDING. I ALSO WANNA BRING TO YOUR ATTENTION THAT THERE HAVE BEEN SOME AMENDMENTS TO THE LIVING ACT RECENTLY, AND SO EFFECTIVE JANUARY 1ST, 2025, THIS $250 LIMIT WILL BE INCREASED TO $500. YOU SHOULD BE AWARE THAT OFFICERS CAN PARTICIPATE IN A PROCEEDING IF THEY RETURN ANY PART OF THE CONTRIBUTION OVER $250 FROM A PARTY PARTICIPANT OR THEIR AGENTS WITHIN 30 DAYS OF THE OFFICER KNOWING ABOUT THE CONTRIBUTION AND THE UPCOMING PROCEEDING. ADDITIONALLY, IF THE PROCEEDING IS IMMINENT AND THE RETURN HAS NOT HAPPENED YET, THE OFFICER MUST DISCLOSE THE CONTRIBUTION ON THE RECORD [00:05:02] AND CONFIRM THE RETURN WILL HAPPEN WITHIN 30 DAYS. THE REA AFTER THE OFFICER CAN PARTICIPATE IN THE, IN THE, UM, PROCEEDING. IF AN OFFICER DOES NOT RETURN ANY PART OF THE CONTRIBUTION OVER $250, THE CITY OFFICER MUST DISCLOSE THE CONTRIBUTION ON THE RECORD OF THE PROCEEDING AND RECUSE THEMSELVES FROM PARTICIPATING IN THE ITEM AND LEAVE THE ROOM. I DON'T KNOW IF ANY OF YOU WERE WATCHING THE CITY COUNCIL MEETING LAST NIGHT, BUT THAT'S EXACTLY WHAT OCCURRED DURING THE COUNCIL MEETING LAST NIGHT. UM, THE FIRST ITEM OF BUSINESS WAS THE CONSENT AGENDA, AND THE MAYOR HAD TO DISCLOSE THAT HE HAD A, A LEVINE ACT CONFLICT, AND HE RECUSED HIMSELF FROM THAT ITEM. HE LEFT THE ROOM, THEY HANDLED THE ITEM, AND HE RETURNED. SO THAT WAS AN EXAMPLE OF HOW IF YOU DON'T RETURN THE DONATION OVER $250, YOU MUST RECUSE YOURSELF. SO WHAT IS A PROCEEDING? UH, THE LEVINE ACT APPLIES TO A PROCEEDING INVOLVING A LICENSE PERMIT OR OTHER ENTITLEMENT FOR USE, WHICH INCLUDES BUSINESS, PROFESSIONAL TRADE AND LAND. LAND USE LICENSES AND PERMITS. UM, OTHER ENTITLEMENTS FOR USE, LIKE A ZONING VARIANCE OR A CONDITIONAL USE PERMIT. UM, CONTRACTS ARE ALSO PART OF THE LEVINE ACT, EXCEPT THAT CONTRACTS THAT ARE COMPETITIVELY BID OR LABOR UNION TYPE CONTRACTS OR PERSONAL CONTRACTS FOR PERSONAL SERVICES ARE EXCLUDED FROM THE LEVINE ACT. THE LEVI ACT THAT LEVI ACT ALSO APPLIES TO SPONSORSHIP AGREEMENTS. UM, THESE ARE THE AGREEMENTS USED BY COUNCIL MEMBERS TO MAKE MONETARY DONATIONS TO, TO NONPROFITS USING DIVIDE BY NINE FUNDS. IT'S IMPORTANT TO KEEP IN MIND THAT PROCEEDINGS INCLUDE ANY ACTION TO GRANT DENY, REVOKE, RESTRICT OR MODIFY A LICENSE, PERMIT OR CONTRACT. SO A PROCEEDING IS PENDING WHEN AN ITEM INVOLVING A LICENSE PERMIT OR OTHER ENTITLEMENT FOR USE IS ON THE AGENDA FOR DISCUSSION OR DECISION AT A PUBLIC MEETING OF THE BODY, OR THE OFFICER KNOWS THEY'RE PROCEEDING INVOLVING A LICENSE PERMIT. O OTHER ENTITLEMENT IS WITH OR OTHER ENTITLEMENT IS WITHIN THE AGENCY'S JURISDICTION. AND ITS FORESEEABLE DECISION WILL COME BEFORE THE AGENCY BODY. EXAMPLES OF WHEN A DECISION IS BEFORE A COUNCIL MEMBER, COUNCIL MEMBER FOR CONSIDERATION INCLUDE, UM, SPONSORSHIP REQUESTS MADE TO A COUNCIL MEMBER OR AN ITEM BEING ACTUALLY PLACED ON THE AGENDA. AT THAT POINT, THE COUNCIL MEMBER SHOULD KNOW THAT THE ITEM IS PENDING. SO WHO IS AN OFFICER? ANY ELECTED OR APPOINTED OFFICER OF AN AGENCY, AN ALTERNATE TO THE ELECTED OR APPOINTED OFFICER OF AN AGENCY, AND ANY CANDIDATE FOR ELECTIVE OFFICE IN AN AGENCY? UM, EFFECTIVE JANUARY ONE, AGAIN, THERE WERE REVISIONS TO THE LEVINE ACT, BUT EFFECTIVE JANUARY ONE, THE DEFINITION OF OFFICER DOES NOT INCLUDE THE CITY ATTORNEY OR COUNTY COUNCIL. UM, WHAT'S ALSO IMPORTANT TO KNOW ABOUT THE DEFINITION OF AN OFFICER IS THAT, AGAIN, ANY CANDIDATE FOR ELECTIVE OFFICE IS ALSO CONSIDERED AN OFFICER. FOR EXAMPLE, IF SOMEONE, SOMEONE WERE RUNNING FOR OFFICE TODAY AND THEY RECEIVED A CAMPAIGN CONTRIBUTION, UM, THREE MONTHS AGO AND THEY WON OFFICE SOMETIME IN EARLY, LET'S SAY 2025, THEY COULD POSSIBLY HAVE A LEVINE ACT ISSUE IF THAT PERSON WHO GAVE THE CONTRIBUTION TO THEM HAS AN ITEM BEFORE THEM AS A MEMBER OF THE ELECTED BODY. SO, WHO'S THE PARTY? A PARTY IS AN APPLICANT OR THE SUBJECT OF A PROCEEDING INVOLVING A LICENSE, PERMIT OR CONTRACT. EXAMPLES OF A PARTY INCLUDE APPLICANTS FOR A PERMIT OR LICENSE TO USE PROPERTY IN A PARTICULAR WAY, SUCH AS THE SHORT TERM RENTAL CANNABIS BUSINESS, RESTAURANTS, OR AUTO REPAIR BUSINESSES, AND APPLICANT TO DEVELOP PROPERTY, AN APPLICANT FOR A SPECIAL EVENTS PERMIT TO HOLD A PARADE OR FESTIVAL, OR AN ORGANIZATION REQUESTING DIVIDED BY NINE SPONSORSHIP FOR A COMMUNITY EVENT. THESE ARE ALL EXAMPLES OF WHO IS A PARTY WHO IS A PARTICIPANT. A PARTICIPANT IS NOT A PARTY, AND THEY ACTIVELY SUPPORT OR OPPOSE A PARTICULAR DECISION IN [00:10:01] A PROCEEDING INVOLVING A LICENSE PERMIT O OF THEIR ENTITLEMENT. AND THEY HAVE A FINANCIAL INTEREST IN THE OUTCOME OF THE PROCEEDING. UM, EXAMPLES OF ACTIVELY SUPPORTING OR OPPOSING INCLUDE COMMUNICATING WITH CITY OFFICERS OR STAFF TO INFLUENCE THE OUTCOME OF A PROCEEDING. UM, ANYONE WHO LOBBIES OR TESTIFIES DURING A PROCEEDING OR OTHERWISE ACTS TO INFLUENCE THE DECISION ARE CONSIDERED PARTICIPANTS. THE AGENT IS USUALLY THE PERSON WHO REPRESENTS EITHER THE PARTY OR THE PARTICIPANT, AND THEY'RE PAID, THEY'RE PAID BY THE OFFICER OR THE PARTICIPANT TO REPRESENT THEIR INTEREST. AND USUALLY THEY WILL APPEAR BEFORE THE COUNCIL TO COMMUNICATE TO INFLUENCE THE OUTCOME OF A PROCEEDING. UH, THOSE TYPES OF INDIVIDUALS ARE CONSIDERED TO BE AGENTS AND THE DISTINCTION BETWEEN THE AGENT AND THEIR PARTICIPANT IS THE FACT THAT, AGAIN, THE AGENT IS BEING PAID IS A LOBBYIST BASICALLY TO COME AND BEFORE THE COUNCIL OR OFFICE, UM, OFFICE MEMBERS TO INFLUENCE A DECISION. SO IN LIGHT OF THE LEVINE ACT, YOU MAY HAVE NOTICED ON SOME OF THE COUNCIL LETTERS THAT WE ARE NOW REQUIRED TO INCLUDE LANGUAGE IN THE COUNCIL LETTER WHEN THE LEVINE ACT IS IMPLICATED. UM, THERE'S DISCLOSURE LANGUAGE THAT YOU'LL FIND IN EACH COUNCIL LETTER, AND IT'S ALSO A REQUIREMENT THAT WE HAVE A DISCLOSURE STATEMENT THAT'S COMPLETED BY THE PARTY REQUESTING SPONSORSHIP TO ACCOMPANY, UM, THAT COUNCIL LETTER. SO HERE'S AN EXAMPLE OF THE LEVINE ACT LANGUAGE THAT YOU'LL SEE IN COUNCIL LETTERS WHEN THE LEVINE ACT IS IMPLICATED. AND TYPICALLY THIS WILL OCCUR WHEN THE DEPARTMENT THAT'S PUT IN THE C LETTER OR ITEM BEFORE THE, UM, COUNCIL FOR CONSIDERATION. THEY'RE THE ONES THAT WILL, UM, SNAG THIS ISSUE AND MAKE SURE THAT THIS LANGUAGE IS INCLUDED IN THE C LETTER 'CAUSE THE COUNSELOR COMES FROM THE DEPARTMENT, OR IT'D BE CAUGHT BY MY OFFICE OR THE CITY CLERK'S OFFICE TO ENSURE THAT THE LANGUAGE IS INCLUDED IN THE COUNSELOR WHEN APPLICABLE. THIS IS AN EXAMPLE OF THE LEVINE NIGHT DISCLOSURE STATEMENT. SO WHEN A PERSON OR ORGANIZATION REACHES OUT TO A COUNCIL MEMBER ASKING FOR A DONATION, UH, TO SUPPORT THEIR EVENT, THIS IS THE LEVI NIGHT DISCLOSURE STATEMENT THAT THEY HAVE TO FILL OUT AND COMPLETE. UM, THIS STATEMENT WILL ALLOW ALL THE OTHER COUNCIL MEMBERS TO REVIEW THE COUNCIL LETTER AS WELL AS THE DISCLOSURE STATEMENT TO ENSURE THAT THEY HAVE NOT RECEIVED ANY CONTRIBUTIONS FOR THOSE LISTED ON THIS DOCUMENT. AND IF THEY HAVE RECEIVED ANY CONTRIBUTIONS, THEY MAY HAVE TO RECUSE THEMSELVES OR THEY MAY HAVE TO RETURN ANY AMOUNT OF OF DONATION THAT'S ABOVE $250. THAT'S THE SECOND PAGE OF THE DISCLOSURE, UM, STATEMENT. SO WHAT ARE THE PENALTIES FOR A VIOLATION OF THE LIVING ACT? UM, A CIVIL ACTION CAN BE BROUGHT BY THE FPPC FOR AN AMOUNT UP TO $5,000 PER VIOLATION. ADDITIONALLY, THERE ARE, UM, PUNISHABLE ACTIONS ARE PUNISHABLE BY, UM, A CRIMINAL MISDEMEANOR CRIME IF, IF THAT'S PURSUED AS WELL. SO THERE'S A CIVIL ACTION THAT COULD BE BROUGHT BY THE FPCC, BUT THERE'S ALSO THE POSSIBILITY OF A CRIME BEING COMMITTED FOR EACH VIOLATION OF THE LEVINE ACT. THAT'S A BRIEF SYNOPSIS, OVERVIEW OF THE LEVINE ACT. AS I MENTIONED TO YOU, THERE WAS A, A LAW THAT WAS RECENTLY PASSED THIS YEAR THAT BECOMES EFFECTIVE IN 2025. MY OFFICE PUT TOGETHER A MEMO THAT ADDRESSES SOME OF THE CHANGES IN THE LEVINE AT FOR JANUARY ONE, AND I'LL BE HAPPY TO SHARE THAT WITH THE COMMISSION SO YOU CAN SEE WHAT THOSE CHANGES ARE. BUT ESSENTIALLY THE, THE MAJOR CHANGE IS THE INCREASE IN THE CONTRIBUTION FROM $250 TO $500. AND WITH THAT, I'M HAPPY TO TRY TO ANSWER ANY QUESTIONS YOU MAY HAVE REGARDING THE LEVI ACT. UH, COMM UH, COMMISSIONER MORALES, I WANNA THANK YOU FOR TAKING THE TIME TO COME AND TALK TO US TO GO OVER THE EXISTING LAW, BUT ALSO ESPECIALLY THE CHANGES THAT ARE COMING UP. I JUST WANTED TO TO KNOW, ARE YOU MAKING THE ROUNDS TO ALL OF THE VARIOUS COMMISSIONS TO LET THEM KNOW WHAT CHANGES ARE COMING OR WAS THIS SPECIFICALLY FOR US? BECAUSE I THINK IT WOULD BE GOOD INFORMATION FOR EVERYONE TO HAVE, [00:15:01] THIS WAS SPECIFICALLY FOR YOUR, UM, BODY, BUT I'M MORE THAN HAPPY TO WORK WITH, UM, STAFF HEATHER AND, AND MAKE SOME OF THE ROUNDS. IF, UM, IF I CAN'T MAKE THE ROUNDS, I'LL HAVE ANITA JOIN ME AND SHE'LL MAKE SOME OF THE ROUNDS ON MY BEHALF. BUT MY OFFICE WOULD BE MORE THAN HAPPY TO, TO PUT THE WORD OUT REGARDING THE LEVINE ACT AND ALSO THE NEW CHANGES THAT ARE COMING FORTH IN 2025. YEAH, I THINK, I THINK IT WOULD BE GOOD, ESPECIALLY SINCE THERE IS DISCOURSE WITHIN THE COMMUNITY, UM, THERE'S STILL THAT PERCEPTION THAT OUR ELECTED OFFICIALS AND A LOT OF THE APPOINTED POSITIONS ARE PAID, QUOTE UNQUOTE PAID FOR BY SPECIAL INFLUENCES. AND I THINK THE MORE THE COMMUNITY KNOWS ABOUT THE LEVINE ACT AND THE RESTRICTIONS THAT IT PUTS ON THEM, AND ESPECIALLY THAT FORM THAT HAS TO BE FILLED OUT BY THE AGENCIES THAT ARE COMING BEFORE THE BODY, I THINK THAT WILL HELP TO KIND OF DISPEL THE NOTION THAT DECISIONS ARE BEING MADE BECAUSE SOMEBODY HAS UNDER THE TABLE, OR EVEN IN FRONT OF THE CAMERAS, PASS MONEY TO PEOPLE. I THINK THE MORE INFORMATION WE GET OUT TO THE COMMUNITY AND THE VARIOUS COMMISSIONS ARE A GOOD WAY OF GETTING THAT WORD OUT. SO THANK YOU VERY MUCH. NO PROBLEM. AND I WOULD AGREE WITH THAT ASSESSMENT TOO. SO WHILE WE ARE SOMEWHAT INTERNALLY EDUCATED ON THE LEVINE ACT, YOU'RE RIGHT, THE PUBLIC PROBABLY HAS NO IDEA WHY THE MAYOR MAY HAVE RECUSED HIMSELF. THEY JUST HEAR LEVINE ACT, HE RECUSED HIMSELF, BUT THEY DON'T UNDERSTAND THE RATIONALE BEHIND IT. SO I THINK THAT'S A VERY GOOD POINT YOU MADE. I HAD ONE OTHER QUESTION DO WAS WHEN THE LEGISLATURE MADE THE CHANGE TO EXEMPT CITY ATTORNEYS AND COUNTY COUNCIL, WAS THERE ANY EXPLANATION AS TO WHAT THEIR THOUGHT PROCESS WAS TO THAT? I KNOW IT HAD BEEN LOBBIED FOR A WHILE BY THE CITY ATTORNEY ASSOCIATION HERE IN CALIFORNIA TO MAKE THAT CHANGE. UM, I DUNNO THE SPECIFICS OF IT, NO, BUT I THINK THE RATIONALE MAY HAVE BEEN ALONG THE LINES OF THE CITY ATTORNEY DOES NOT CAST A VOTE AT COUNCIL MEETINGS. WE'RE THERE TO BASICALLY BE LEGAL ADVISORS AND ADVISE THE COUNCIL, ADVISE THE BOARDS AND COMMISSIONS, AND THE LEVINE ACT IS REALLY MEANT TO, UM, ADDRESS THE PEOPLE WHO ARE ON THE RECEIVING END OF FUNDS, IF YOU WILL, TO MAKE SURE THAT THEIR VOTES ARE NOT INFLUENCED. AND SINCE THE CITY ATTORNEY IS NOT A VOTING MEMBER, THERE REALLY IS NO REAL APPLICATION FOR THE LEVI ACT TOWARDS ATTORNEYS. SURE. THANK YOU CHAIR. UH, JUST A COUPLE OF QUESTIONS. IS THIS A PRESENTATION OR SOME FORM OF IT ON THE CITY ATTORNEY'S WEBSITE? I DON'T KNOW. UM, SO I, IT IS MY UNDERSTANDING THAT EARLIER IN THE YEAR, I THINK TAYLOR ANDERSON FROM MY OFFICE MAY HAVE COME AND GIVEN YOU A PRESENTATION AND IT'S PROBABLY A, A MUCH LONGER PRE PRESENTATION THAN WHAT I PROVIDED. UM, BUT I CAN MAKE SURE THAT WE DO HAVE THIS AVAILABLE. UM, I KNOW THAT WE HAVE BEEN WORKING WITH THE CITY CLERK AND ALSO THE CITY, UM, OR I SHOULD SAY THE LEGISLATIVE DEPARTMENT, THE MAYOR'S OFFICE, TO ENSURE THAT THE PRESENTATIONS ARE UPDATED WITH NEW LANGUAGE IN LIGHT OF THE NEW LAWS. BUT I CAN ALSO MAKE SURE THAT NOT ONLY IS IT ON THE CITY ATTORNEY WEBSITE, BUT ALSO THE LEGISLATIVE WEBSITE AS WELL, AND CITY CLERK WEBSITE. THAT'D BE GREAT. THAT'S JUST TO PIGGYBACK ON, UM, COMMISSIONER MORALES'S SUGGESTION TO GETTING OUT TO THE PUBLIC. IT'S JUST ANOTHER AVENUE. UM, AND IS THIS HEATHER, IS THIS ON THE, UM, ETHICS PAGE? IT WILL BE TONIGHT. GREAT. THANK YOU AGAIN. NO PROBLEM. AND AS I SAID, I WILL SHARE WITH HEATHER SO SHE CAN MAKE COPIES AND SEND IT TO ALL OF YOU. THE, UM, THE MEMO THAT MY OFFICE PREPARED FOR THE MAYOR AND AND COUNCIL REGARDING THE CHANGES FOR 2025 VICE CHAIR COLEMAN. I ALSO WANNA SAY THANK YOU, UM, FOR GIVING THIS, UH, PRESENTATION. I THOUGHT IT WAS REALLY INFORMATIVE. UH, MY QUESTION IS THAT I KNOW YOU DEFINED OFFICER AT ONE POINT, UH, IN THE PRESENTATION. UH, I JUST WANT TO UNDERSTAND IF AN OFFICE GETS DONATIONS, LET'S IMAGINE A HYPO WHERE, UH, OR A FACT PATTERN WHERE A, UH, PERHAPS THERE'S A CONCERT OR, OR SOMETHING ELSE THAT A DISTRICT IS DOING AND THEY ARE PROVIDED FUNDS FOR THAT. UM, DOES THE LEVINE ACT APPLY TO THAT IN ANY WAY? IF I UNDERSTAND YOUR QUESTION, IT'S MORE DIRECTED TOWARDS LIKE A BUSINESS ENTITY. SO USUALLY SOMEONE HAS TO FILL OUT THE APPLICATION FOR THE REQUEST. SURE. AND SO THAT REQUESTING PARTY HAS TO FILL OUT THE APPLICATION AS THE OFFICER ON BEHALF OF THAT ENTITY. SO THAT'S NORMALLY HOW IT WOULD WORK. WI GUESS MY QUESTION IS, WOULD THE OFFICIAL [00:20:02] STILL HAVE TO RECUSE THEMSELF, UH, IF THAT ENTITY OR OR PERSON, UM, HAD SOMETHING IN FRONT OF COUNSEL? ONLY IF THE DONATION EXCEEDED FOR NOW, FOR THIS YEAR, $250. OKAY. SO IF, IF IT'S A $300 CONTRIBUTION, IF YOU GIVE BACK THE $50 ABOVE TWO 50, YOU CAN PARTICIPATE IN THE PROCEEDING OR YOU CAN, AS THE MAYOR DID, YOU KEEP THE DONATION, BUT YOU RECUSE YOURSELF FROM HEARING THE ITEM. OKAY. THANK YOU, COMMISSIONER WISE. YEAH. UH, THANK YOU. THIS IS VERY, VERY HELPFUL. UM, AND I DO HAVE A, A COUPLE QUESTIONS. FIRST, UM, THE PRESENTATION USES THE WORD COUNCIL LETTER. CAN I ASSUME THAT THAT'S LIKE THE MEMO THAT GOES TO THE COUNCIL WITH THE AGENDA ITEM? WHAT'S A COUNCIL LETTER? THE, THE COUNCIL LETTER IS THE DESCRIPTION, IF YOU WILL, OF THE ITEM THAT'S BEING HEARD BEFORE THE COUNCIL. THE COUNCIL LETTER IS TYPICALLY, TYPICALLY WOULD COME FROM THE DEPARTMENT THAT'S PUTTING ON THE ITEM. RIGHT. UM, SO THAT'S THEIR, THE COUNSELOR. OKAY. SO I CAN SORT OF, WELL, I DON'T HAVE A FULL, WELL, I THINK I KNOW, I THINK I KNOW WHAT THEY ARE. OKAY. BUT IT WASN'T CLEAR FROM THE PRESENTATION NECESSARILY WHAT THEY WERE, SO I WANTED TO CONFIRM. I WOULD CALL IT LIKE A COVER LETTER AND THE SUPPORTING MATERIALS OR MAPS OR PICTURES OR BEHIND IT. YES. SOMETHING LIKE THAT. SO IT COMES WITH THE AGENDA ITEM TO THE, IT IT DOES, YEAH. SO USUALLY THE COUNSELOR HAS A RECOMMENDATION IN THERE WHAT THE ITEM IS AND WHAT WE'RE ASKING COUNCIL TO DO, YOU KNOW, UM, RECOMMENDATION TO AUTHORIZE COUNCIL TO, UH, ADOPT THE CONTRACT, UM, OKAY. WITH COMPANY E, B, AND C. AND THEN THERE'S A DISCUSSION THAT TALKS ABOUT, UM, THE PROCEEDING AND HOW WE GOT TO THIS PLACE OF SURE. SELECTING THIS PARTICULAR CONTRACTOR AND THE REVIEW, THE REVIEW PROCESS AND THE FISCAL IMPACT, IF ANY, IF WE WERE TO EXECUTE THE CONTRACT. RIGHT. UM, SO YEAH, IT IS SORT OF LIKE A MEMO, IF YOU WILL. YEAH. YEAH. I, I THINK I KNOW WHAT YOU MEAN. UM, BUT MY QUESTION IS THEN IS THAT APPEAR ON THE AGENDA. SO IF A, IF A MEMBER OF THE PUBLIC'S LOOKING AT THE AGENDA, WOULD THEY SEE THAT, OH, THIS IS AN ITEM THAT'S SUBJECT TO THE LEVINE ACT AND AND THEY WOULD SEE THERE THAT THEIR LEVINE NO. THE NOTICE THAT, THAT THE SAME, THE FORMS YOU'VE JUST SHOWN US YES. ARE BEING GIVEN TO THE COUNCIL. YES. SO WHEN THE, WHEN THE PUBLIC LOOKS AT THE AGENDA, YOU CAN SEE ON THE AGENDA, UM, THERE'S A LINK FOR ALL OF THE COUNCIL LETTERS. RIGHT, RIGHT. OKAY. SO ONCE YOU OPEN UP THE COUNSELOR, YOU'LL SEE IN THE BODY OF IT, IF THERE'S A LIVING ACT ISSUE OR NOT. OKAY. NOT EVERY SINGLE ITEM ON THE AGENDA HAS LEVINE AT IMPLICATIONS. SURE. OKAY. SO MY NEXT QUESTION IS, UM, HOW IT WORKS WHEN IT'S A, A CORPORATION OR A PARTNERSHIP OR AN LLC THAT IS THE PARTICIPANT. SO LET'S SAY THERE'S A CORPORATION THAT OWNS A PIECE OF PROPERTY THAT IT WANTS TO DEVELOP, OR AN LLC OWNS IT OR A PARTNERSHIP. SO NOW WHEN THAT ITEM COMES TO THE COUNCIL, IT WOULD SEEM LIKE IT WOULD BE SUBJECT TO THE LEVINE ACT. RIGHT? I MEAN, LET'S SAY I'M GONNA, I THAT I'M, THAT THE CORPORATION IS BID, YOU KNOW, BIDDING ON THEIR CONTRACT WITH THEM, OR THAT THEY'VE GOT A PIECE OF LAND THAT THEY'RE GONNA DEVELOP AND THAT ITEM COMES BEFORE THE, THE CITY COUNCIL FOR, UM, FOR APPROVAL. SO IN THAT CASE, IT DOES THE LEVINE ACT REQUIRE THAT THE INDIVIDUALS, LET'S JUST SAY THE PRINCIPAL OWNERS OF THE CORPORATION OR THE, YOU KNOW, MANAGING GENERAL PARTNER OF THE PARTNERSHIP OR THE, YOU KNOW, THE PRINCIPAL OWNERS OF THE LLC, IF THEY'VE MADE CONTRIBUTIONS THAT THOSE WOULD HAVE TO BE CONSIDERED? YES. USUALLY IT APPLIES TO THE CONTROLLING MEMBER OF THE COMPANY. OKAY. OKAY. I THINK IT WOULD BE GOOD FOR THE PUBLIC TO KNOW THAT AS, AS WELL, BECAUSE I THINK THAT IS, IS VERY IMPORTANT IN TERMS OF, OF, OF, OF TRANSPARENCY. SO I THINK AS, AS THIS IS EXPLAINED TO THE PUBLIC, AND PERHAPS ALSO TO THE PEOPLE THAT ARE SUBJECT TO THE LEVINE ACT, IT WOULD BE GOOD FOR THEM TO UNDERSTAND THAT IT ISN'T JUST ENOUGH TO SAY, OH, I DIDN'T, YOU KNOW, THAT THIS, THAT THE PARTICIPANT DIDN'T MAKE ANY CONTRIBUTIONS. BUT THAT YOU'D HAVE, YOU MIGHT HAVE TO LOOK BEHIND WHO THE PARTICIPANTS REALLY ARE. UH, BECAUSE THAT, IN FACT IS THE WAY A LOT OF BUSINESSES DONE THESE DAYS, IS THROUGH CORPORATIONS AND ENTITIES THAT ARE NOT WHAT THEY MIGHT APPEAR TO BE ON, ON THE FA YOU DON'T KNOW WHO'S, WHO'S THE OWNER BEHIND THEM. UM, MY, MY, MY, UM, LAST QUE OH, ONE OTHER QUESTION. THIS IS A LITTLE DETAILED. SO THE, YOU CAN ACCEPT THE, THE OFFICER CAN KEEP [00:25:01] 250 OR PRETTY SOON $500 OF ANY CONTRIBUTION, BUT THEY HAVE TO GIVE BACK EVERYTHING ABOVE THAT. CORRECT. OKAY. ALL RIGHT. 'CAUSE THE, THE USE OF THE WORD PART IN THE PRESENTATION AT FIRST TO ME WAS A LITTLE CONFUSING. IT'S LIKE, WELL, IF I GIVE BACK $10, IS THAT ALL I HAVE TO DO? I CAN STILL KEEP, YOU KNOW, 290 OR WHATEVER. RIGHT. SO YEAH, YOU ONLY HAVE TO, I'M TRICKY THAT WAY. YOU ONLY HAVE TO, YOU ONLY HAVE TO RETURN THE AMOUNT ABOVE THE $250. RIGHT. OR THE AMOUNT ABOVE THE $500 COME JANUARY ONE. THAT MAKES SENSE. OKAY. AND THE LAST THING IS, IF SOMEONE THOUGHT THAT THERE WAS A VIOLATION OF THE LEVINE ACT, I MEAN, BECAUSE THEY KNOW SOMEHOW THAT THESE DONATIONS WERE MADE AND THAT THE OFFICER IS ABOUT TO VOTE ON THEM OR FINDS OUT RIGHT AFTERWARDS IN OUR CITY, HOW WOULD IT WORK IN TERMS OF HOW THAT WOULD BE REPORTED AND WHO WOULD HANDLE IT? SO THE FPPC, THE FAIR POLITICAL PRACTICES COMMISSION, THAT'S THE STATE AGENCY THAT'S, UM, GIVEN AUTHORITY TO ENFORCE THE LEVINE ACT. AND SO THEY WOULD BE THE ONES THAT WOULD INVESTIGATE IF THERE'S A VIOLATION OR NOT. SO IF A MEMBER OF THE PUBLIC, UM, SUSPECTED THERE WAS A LEVINE ACT VIOLATION, THEY COULD REPORT THAT TO THE FPPC AND THEY WOULD INVESTIGATE. OKAY. AND, AND THEN DOES THAT, I KNOW THERE'S A, A, A $5,000 PENALTY, BUT DOES THAT FACT VOID THE APPROVAL BY THE COUNCIL OR THE ACTION THAT THE ENTITY THAT THE OFFICERS TOOK APPROVING THE ITEM? THAT'S A GREAT QUESTION. I DON'T BELIEVE IT DOES. THAT'S A GREAT QUESTION. I DON'T BELIEVE IT DOES. I THINK THE INDIVIDUAL COUNCIL MEMBER THAT'S IN VIOLATION OF THE LIE ACT, THEY'RE HELD ACCOUNTABLE. BUT I DON'T NECESSARILY THINK THAT IT VOIDS, UM, THE VOTE THAT WAS TAKEN ON A PARTICULAR ITEM. BUT I CAN CONFIRM. OKAY. ALRIGHT. THANKS. SURE. THAT'S ALL. THANK YOU VERY MUCH. UM, I DO HAVE A QUESTION. UM, AND THANK YOU VERY MUCH. THIS HAS BEEN VERY HELPFUL. APPRECIATE IT. UM, A LOT OF COMPANIES, UH, DONATE TO POLITICAL CAMPAIGNS THROUGH PACS. WOULD THIS ENCOMPASS A COMPANY'S PAC IF THE COMPANY HAD A MATTER BEFORE THE COUNCIL? YOU KNOW, THAT'S ANOTHER VERY GOOD QUESTION. I DON'T THINK THE LEVINE ACT ACTUALLY ADDRESSES THAT SPECIFIC ISSUE. UM, I WOULD SAY, KEEP IN MIND THAT THE LEVINE ACT HAS BEEN AROUND, I THINK, SINCE 1974. BUT AT THE TIME, FOR THE BULK OF THIS TIME PERIOD, IT APPLIED ONLY TO APPOINTMENTS TO BOARDS AND COMMISSIONS. AND IT WASN'T UNTIL 2023 THAT IT BECAME, UM, APPLICABLE TO ELECTED OFFICIALS. SO THERE'S STILL A LOT OF WORK TO BE DONE IN THE LIVING ACT, IF YOU WILL, WHICH IS WHY WE HAVE THESE KIND OF ALMOST LIKE YEARLY UPDATES MM-HMM. TO IT. BUT I'M NOT AWARE OF HOW, UM, PACS, HOW THAT'S DEALT WITH UNDER THE LIVING ACT. OKAY. UM, AND I WOULD APPRECIATE IT IF YOU COULD PROVIDE US WITH COPIES OF THE 2025 CHANGES. YES. I'VE GIVEN THAT TO HEATHER. GREAT. AND SHE'LL MAKE SURE THAT SHE GIVES A COPY OF THE MEMO TO EACH AND EVERY ONE OF YOU. OKAY. THANK YOU VERY MUCH. YOU'RE WELCOME. DO WE HAVE ANY, UH, INPUT FROM THE PUBLIC? SEEING NONE, UH, CAN WE TAKE A VOTE? IS THERE AN ISSUE? ALL RIGHT. MOTION CARRIES. THANK YOU. WE'LL MOVE TO AGENDA ITEM NUMBER THREE, UH, TO RE RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON THE CITY'S ADMINISTRATIVE REGULATIONS REVIEW PROJECT. I, UH, HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY COMMISSIONER WISE AND JORGE. [3. 24-55561 Recommendation to receive and file a presentation on the City’s Administrative Regulations review project.       Suggested Action: Approve recommendation. ] YES. THANK YOU. AND JUST TO GIVE YOU ALL JUST A LITTLE BIT OF CONTEXT BEFORE WE START THE PRESENTATION. UM, SO THIS IS A PROJECT THAT WE'RE WORKING ON WITHIN OUR OFFICE. UM, I HAPPENED TO MENTION IT TO COMMISSIONER SHOTWELL IN OUR WORK WITH THE, UM, UPDATED POLICIES AD HOC, AND HE THOUGHT IT'D BE A GOOD IDEA IF I CAME AND JUST GAVE YOU ALL JUST A LITTLE BIT OF OVERVIEW OF, OF WHAT WE'RE PLANNING TO DO OVER THE NEXT COUPLE YEARS. UM, SO WE'RE CALLING THIS ADMINISTRATIVE REGULATIONS REVIEW PROJECT, UM, UM, AR ACTUALLY FOR SHORT, THAT'S, UH, WHAT WE USUALLY CALL THEM FOR SHORT, ALL, ALL THE ARS. AND WHAT WE'RE DOING IS WE'RE BASICALLY UNDERTAKING A REVIEW PROCESS TO TRY TO ENSURE THAT ALL OF OUR, OUR POLICIES ARE UP TO DATE. UM, WE'RE REALLY SEE IT AS A COLLABORATIVE EFFORT. UM, WE'RE GONNA BE WORKING HAND IN HAND WITH ALL THE DEPARTMENTS TO MAKE SURE THAT, [00:30:01] UH, THIS REVIEW PROCESS GOES SMOOTHLY. UM, AND THEN WE, AND THAT WE MEET ALL OF OUR GOALS. SO HERE'S THE AGENDA. SO FIRST WE'LL GO OVER, UM, WHAT ADMINISTRATE ADMINISTRATIVE OR REGULATIONS THEY ARE, IS WHAT THEY ACTUALLY ARE, WHAT THEIR PURPOSE IS. AND THEN I'LL PROVIDE A, A, I'LL EXPLAIN, UM, WHY THIS REVIEW IS NECESSARY AND PROVIDE AN OVERVIEW OF THE PROJECT, UH, INCLUDING OUR GOALS AND EXPECTED OUTCOMES. WE'LL LOOK AT THE SPECIFIC PROCESS WE HAVE FOR REVIEWING ARS AND DISCUSS THE ROLES AND RESPONSIBILITIES FOR THE PROJECT. AND THEN I'LL SHOW YOU A NEW AR TEMPLATE THAT WE WILL BE IMPLEMENTING AS PART OF THIS PROCESS. AND THEN LASTLY, I'LL TOUCH ON THE TIMELINE AND THE TOOLS WE'LL USE TO TRACK OUR PROGRESS. ALL RIGHT. SO WHAT ARE, UH, WHAT ARE ADMINISTRATIVE REGULATIONS? SO, AR GUIDE THE CITY'S ADMINISTRATIVE OPERATIONS AND SERVE MANY PURPOSES. THEY ENSURE CONSISTENCY AND, UH, UNIFORMITY IN HANDLING ADMINISTRATIVE MATTERS. THEY PROMOTE EFFICIENCY AND COORDINATION ACROSS ALL DEPARTMENTS. THEY IMPROVE INTERNAL COMMUNICATION AND UNDERSTANDING, AND THEY SUPPORT THE TRAINING OF NEW EMPLOYEES. SO CURRENTLY WE HAVE A HUNDRED ARS THAT ARE, UM, ORGANIZED OVER 19 SECTIONS. THEY SPAN, THEY SPAN A RANGE OF TOPICS INCLUDING EMPLOYEE TRAVEL, WORKPLACE SAFETY, SUSTAINABILITY TECHNOLOGY, ET CETERA. THEY ALSO, THEY ALSO ALL, ALL ARE AVAILABLE, UH, PUBLICLY AVAILABLE ON THE CITY'S WEBSITE. CURRENTLY THEY ARE ON THE HR WEBSITE. THAT'S SOMETHING WE'RE LOOKING TO PROBABLY CHANGE AS WELL. UM, AND THEN JUST A COUPLE OTHER NOTES. THE NUMBER OF SECTIONS IN THE SECTION TITLES ARE ALSO SUBJECT TO CHANGE, UH, THROUGH THIS REVIEW PROCESS. AND THEN I ALSO WANNA ACKNOWLEDGE THAT WE DO HAVE OTHER POLICIES IN PLACE, UM, SUCH AS FINANCIAL POLICIES THAT ARE MANAGED THROUGH FINANCIAL MANAGEMENT AND PERSONNEL POLICIES AND PROCEDURES THAT ARE MANAGED BY HUMAN RESOURCES THAT ARE SEPARATE. BUT WE STILL CONSIDER THEM UNDER THE AR UMBRELLA, BUT THEY'RE TECHNICALLY NOT, UM, AR SO ARE THEY BEING INCLUDED OR ARE THEY GONNA BE DONE AT A DIFFERENT TIME? THEY'LL BE DONE AT A DIFFERENT TIME. SO I KNOW FM IS ALREADY, UM, UNDERTAKING THEIR OWN PROCESS TO UPDATE THEIR POLICIES AS WELL. DOES, DOES ONE OVERARCH THE OTHER? UH, NO. SO I KNOW THERE'S, THERE'S SOME, THERE'S SOME TECHNICALLY PROBABLY SOME CROSSOVER THAT WE COULD PROBABLY LOOK AND I THINK AS PART OF THIS PROJECT, WE'LL PROBABLY LOOK AT THAT AS WELL, BECAUSE DEPARTMENTS WILL BE CLOSELY LOOKING AT ALL THE HOURS THAT ARE ASSIGNED TO THEM. UM, BUT THEY ARE, THERE'S, THERE'S DEFINITELY A LOT OF, UM, DIFFERENCES IN THOSE POLICIES. VERY SPECIFIC. OKAY. UM, SO WHY IS THIS PROJECT NEEDED? SO MANY OF THE ARS THAT WE HAVE WERE ESTABLISHED YEARS AGO. UM, THAT MEANS THEY CAN BE, THEY CAN LEAD TO A MISALIGNMENT WITH CURRENT LAWS, TECHNOLOGY AND ORGANIZATIONAL NEEDS. UM, THIS CAN ALSO LEAD TO INEFFICIENCIES, LACK OF CLARITY AND POTENTIAL LEGAL LIABILITIES. SO WHAT IS THE GOAL OF THIS PROJECT? UM, WE WANNA REVIEW AND UPDATE THE ARS FOR RELEVANCE AND COMPLIANCE. WE WANT TO RETIRE ARS THAT ARE NO LONGER RELEVANT. UH, AND THEN WE ALSO WANT TO CONSIDER CONSOLIDATION OPPORTUNITIES OR IDENTIFY GAPS WHERE POLICY MAY BE NEEDED. AND THEN WHAT ARE THE EXPECTED OUTCOMES? WE WANNA MITIGATE LEGAL LIABILITIES, IMPROVE OPERATIONAL EFFICIENCY, INCREASE THE STAFF UNDERSTANDING OF POLICY, AND IMPROVE STAFF TRAINING AND ONBOARDING. UM, SO THE PROCESS TO REVIEW AN AR WE DO HAVE A PROCESS FOR THAT. IT'S, UH, AR ONE DASH ONE INFORMALLY. IT'S KNOWN AS THE AR OF THE AR MM-HMM. . UH, SO BASICALLY IT'S JUST A STEP BY STEP GUIDE THAT STAFF HAVE, UM, TO, SO THAT THEY, THEY UNDERSTAND LIKE WHAT THEY NEED TO DO TO EITHER ISSUE OR REVISE AN AR. UM, ONE THING I'VE REALIZED IN MY TIME WITH THE OFFICE, UM, EVEN THOUGH THIS POLICY IS READILY AVAILABLE, THERE'S A LOT OF STAFF WHO DON'T UNDERSTAND THE PROCESS. SO I'VE ALSO CREATED A VISUAL KIND OF GUIDE. UM, AND A LOT OF PEOPLE JUST ARE BETTER WITH THE VISUAL, UH, MATERIAL. SO I PLAN TO DISTRIBUTE THAT AS WELL SO THAT PEOPLE KIND OF SEE, IT'S MORE OF LIKE A FLOW CHART SO THEY COULD SEE ALL THE STEPS INVOLVED AND, AND WHERE THEY ARE, WHERE THEY'RE AT IN THE PROCESS AND WHERE, UH, ALL THE OTHER, UH, OFFICES ARE IN THE PROCESS AS WELL AS WELL. UM, AND THEN ONE OTHER THING, UM, WE REALIZED THAT THE CURRENT, UM, PROCESS DOESN'T HAVE A FORMAL WAY TO RETIRE IN AR SO THAT'S SOMETHING WE WANT TO UPDATE AS WELL, SO THAT WE HAVE CLEAR GUIDANCE ON HOW TO GO ABOUT THAT. ALRIGHT. SO AS FAR AS ROLES AND RESPONSIBILITIES FOR THIS PROJECT, UM, DEPARTMENTS WILL BE RESPONSIBLE FOR CONFIRMING THEY, THEIR AR ASSIGNMENTS, UM, SUBMITTING PROPOSED REVIEW TIMELINES FOR THEIR ASSIGNMENTS, AND THEN ULTIMATELY REVIEWING AND REVISING THEIR ASSIGNED ARS IN THE CITY MA CITY MANAGER'S OFFICE. WE'LL BE PROVIDING, UM, WILL BE THE CENTRAL POINT OF CONTACT. AND THEN WE'LL COORDINATE THE REVIEW PROCESS. WE'LL PROVIDE GUIDANCE TO DEPARTMENTS AS NEEDED, AND THEN WE'LL ULTIMATELY APPROVE AND ISSUE THE ARS. UM, SO THIS IS, THIS JUST SHOWS YOU THE NEW TEMPLATE WE'RE LOOKING TO IMPLEMENT. UM, THIS LOOK, THE LOOK ITSELF ALIGNS WITH WHAT WE'RE USING ALREADY FOR CITY COUNCIL LETTERS, UM, AND MEMO, OTHER MEMO TEMPLATES. [00:35:01] UM, AND THEN AS YOU CAN SEE AT THE VERY TOP, WE'VE, WHAT WE'VE ADDED IS SOME JUST GENERAL, SOME KEY GENERAL INFORMATION, WHICH WAS MISSING BEFORE, WHICH WE THINK WILL HELP FACILITATE FUTURE REVIEWS. THAT INCLUDES, UM, KNOWING WHO THE RESPONSIBLE DEPARTMENT IS, YOU KNOW, RIGHT AT THE VERY TOP, UM, WHEN THE AR WAS ACTUALLY ESTABLISHED AND WHEN IT WAS LAST REVISED. 'CAUSE WE ACTUALLY HAVE AR WHERE WE, WE CAN'T REALLY FIGURE OUT WHEN THEY WERE ACTUALLY ESTABLISHED. THERE'S NO DATE ON THEM. SO THAT'S SOMETHING WE, WE DEFINITELY WANT TO CORRECT MOVING FORWARD. UM, AND THEN ANOTHER NEW ELEMENT IS THE ADDITION OF A SCHEDULED REVIEW DATE. UM, SO ACTUALLY STARTING TO PUT THESE ARS ON A SCHEDULE SO THAT THEY'RE REVIEWED REGULARLY RATHER THAN HAVING TO UNDERTAKE THIS HUGE PROJECT TO GET 'EM ALL UP TO DATE. SO WE'RE STARTING WITH A TWO YEAR TIMELINE. UM, AND THEN WE'LL WE PLAN TO MANAGE THAT CALENDAR AND THE REVIEW PROCESS THROUGH OUR OFFICE. UM, AND THEN LASTLY, WE WE'RE ALSO ADDING AN AUTHORITY SECTION. SO THE AUTHORITY SECTION WILL BE USED TO IDENTIFY ANY CHARTER MUNICIPAL CODES, RESOLUTIONS, OR OTHER POLICIES THAT AUTHORIZE OR SUPPORT THE ISSUANCE OF, OF THE AR. AND THEN AGAIN, HERE'S AN OVERVIEW OF WHAT WE ENVISION THE PROJECT STEPS TO BE. SO THE AR HAVE BEEN CATALOGED BY OUR OFFICE. UM, AND THEN WE'VE ALREADY ASSIGNED WHO WE THINK ARE THE RESPONSIBLE DEPARTMENTS. SO DEPARTMENTS WILL GO IN THERE, REVIEW THEIR ASSIGNMENTS, AND CONFIRM, UM, THAT THEY'RE CORRECT OR LET US KNOW IF THEY THINK ANOTHER DEPARTMENT SHOULD BE MANAGING THAT OR AR. UM, THEY'LL ALSO BE SUBMITTING THEIR REVIEW TIMELINES AND THEN FOLLOWING AR ONE DASH ONE TO REVIEW. UM, AND THEN ULTIMATELY THIS PROCESS WILL BE ONGOING BA BASED ON THE NEXT REVIEW DATE ESTABLISHED, UM, FOR A, FOR EACH AR. AND THEN ON THE LEFT, WHAT YOU SEE HERE IS JUST A VISUAL REPRESENTATION OF ALL OF THE DEPARTMENT ASSIGNMENTS, UH, THAT WE GATHERED FROM THE INVENTORY. SO OUR OFFICE WILL BE BUSY. WE HAVE 25, UH, WE BELIEVE ARE ASSIGNED TO CMS OFFICE, UM, FMS 26. AND THEN HR IS THIRD WITH 17. UM, SO OUR LOFTY GOAL IS TO TRY TO COMPLETE ALL OF THESE REVIEWS WITHIN TWO YEARS. BUT WE UNDERSTAND THAT TIMELINES MAY VARY DEPENDING ON CAPACITY AND, YOU KNOW, FIGURES CROSSED THERE'S NO FURTHER EMERGENCIES THAT WE'LL HAVE TO DEAL WITH. BUT, UH, WE'RE TRYING TO AIM FOR THAT TWO YEAR TIMELINE. UM, AND THEN I ALSO WANNA NOTE THAT WE UNDERSTAND THAT DEPARTMENTS WITH MORE, UH, WITH MORE ASSIGNED A OR COMPLEX REGULATIONS THAT MAY HAVE INTRICATE LEGAL, TECHNICAL OR POLICY LANGUAGE WILL LIKELY NEED MORE TIME FOR THE REVIEW REVIEW PROCESS. SO WE EXPECT DEPARTMENTS TO DETERMINE THE COMPLEXITY AND EFFORT REQUIRED FOR EACH OF THEIR ARS WHEN THE PROPOSING THEIR REVIEW TIMELINES. AND THEN WE'RE ALSO ASKING, UM, DEPARTMENTS TO FACTOR IN STAFF AVAILABILITY, WORKLOAD AND NEEDED STAKEHOLDER INPUT. UH, FOR EXAMPLE, SOME OF THE AR MAY REQUIRE MEET AND CONFERS WITH THE UNIONS, AND THAT'S GONNA TAKE TIME OBVIOUSLY, TOO. AND, UM, JUST SHOWING YOU THE TOOL WE'LL BE USING TO TRACK ALL OF THE WORK. SO I'VE, I CREATED A, UM, WE LEVERAGE THIS TOOL A LOT IN OUR OFFICE. SO MICROSOFT LIST. UM, SO BASICALLY THIS MICROSOFT LIST IS OUR AR INVENTORY. UM, DEPARTMENTS WILL BE ABLE TO USE THIS LIST TO REVIEW THEIR ASSIGNMENTS, UH, VIEW LINKS TO THE CURRENT ARS. UM, THEY'LL BE ABLE TO SET THE DEPARTMENT CONTACT FOR EACH OF THE ARS, UH, SET PRIORITIZATION LEVELS AND THEN TRACK THE REVIEW STATUS. UM, AND THEN WE ALSO REALIZED THAT MANY OF THERS WE, WE HAD, WE DIDN'T EVEN HAVE THE ORIGINALS ON FILE ANYMORE. WE JUST HAD THE P, THE PDF. SO WE'RE GOING THROUGH AND CREATING THE, UM, WORKING DRAFTS THAT DEPARTMENTS COULD THEN USE. SO THERE'LL BE LIKE MICROSOFT WORD LINKS THAT THEY COULD THEN USE TO COLLABORATE ON AND, AND TRY TO LIKE CENTRALIZE A REVIEW PROCESS AND HAVING EVERYONE USE ONE, ONE DOCUMENT. AND THAT'S IT. THANK YOU. ANY QUESTIONS, COMMISSIONER D BENEDICTUS? UM, YES, THANKS JORGE. WE'VE BEEN WAITING TO, TO SEE THIS. I'M HAPPY TO SEE IT'S, UH, HA GOT IT. HAS A GREAT START. I SEE THAT THE CITY MANAGER HAS A QUITE A BIT ALONG WITH FINANCIAL MANAGEMENT. DO YOU ANTICIPATE, SINCE YOU'VE ALREADY KIND OF POTTED THINGS, UM, AND YOU MENTIONED SOME DEPARTMENTS, IT MAY END UP WEIGHING IN THE OFFICE OF ETHICS AND TRANSPARENCY BEING ASSIGNED SOME OF THESE ARS? UM, I THINK, YEAH, I KNOW WE'VE TALKED ABOUT IN THE PAST, LIKE THROUGH THE WORK WITH THE UPDATED POLICIES, AID AD HOC ABOUT, UM, YEAH, CONSIDERING ANYTHING THAT THE, THAT THE ETHICS COMMISSION MAY WANT TO WEIGH IN ON. SO I THINK THAT'S A LANGUAGE THAT WE MAY HAVE ALREADY ADDED TO THE, UH, THE ETHICS ORDINANCE, I THINK. YEAH. YEAH. I THINK SHE MEANT YOU, THE STAFF, YOU ALL, UH, OH, OFF. OH, YES. OH YEAH, YEAH. READING AND, UM, UH, BEING THE OVERSIGHT OR THE POLICYMAKER OR THE AR MAKER OF PARTICULAR SUBJECTS. UH OH YEAH. ESPECIALLY THOSE THAT ARE, UM, ONES THAT DON'T EXIST YET, YOU MEAN? YES, YES. AND 'CAUSE I THINK AS, UM, IF WE'RE SUCCESSFUL WITH THE, THE ORDINANCE, ET CETERA, UH, BUT ALSO KNOWING HOW, UM, DOWN THE LINE, HOW CONFLICT OF INTEREST IS VETTED OUTSIDE ACTIVITIES, THAT THERE IS POSSIBLY A ROLE OR AN AR THAT WOULD BE OVERARCHING THAT HELPS [00:40:01] THE DIFFERENT DEPARTMENTS NAVIGATE. HMM. AND I COULD SEE THAT, UM, TRADITIONALLY, UM, AN ETHICS OR COMPLIANCE TYPE OF OFFICE WOULD BE THE POLICY HOLDER OR THE AR HOLDER FOR THIS TYPE OF A ACTIVITY. YEAH, IT'S DEFINITELY SOMETHING WE CAN CONSIDER. I KNOW FOR, UM, FOR THE PRA TEAM, WE'VE TALKED ABOUT LIKE MAYBE THERE'S AN AR THAT COULD, THAT COULD BE IMPLEMENTED FOR WHAT THEY DO TOO. SO YEAH, DEFINITELY LIKE LOOKING AT OPPORTUNITIES WHERE IT MAKES SENSE TO CREATE NEW EOS. YEAH, IT'S DEFINITELY SOMETHING WE'LL DO. THAT'S WHAT WE'LL TALK ABOUT BECAUSE I THINK THAT, UH, THAT'S WHERE THE SUBJECT MATTER EXPERTS RESIDE. YEAH. OKAY. THANK YOU. THANK YOU COMMISSIONER WISE. YEAH. UM, THANKS JORGE. I HAVE A COUPLE QUESTIONS. SO IS THIS EFFORT ALREADY UNDERWAY OR IS IT JUST GOING, OR HOW AND HOW LONG HAS IT BEEN UNDERWAY? SO WE JUST PRESENTED THIS, BASICALLY THIS SIMILAR PRESENTATION TO DEPARTMENT HEADS ABOUT LIKE A CO COUPLE WEEKS AGO NOW. OKAY. SO THE NEXT STEPS REALLY IS, UH, TO GET ON THE, UM, THE ADMINISTRATIVE OFFICER. THEY HAVE A MONTHLY MEETING, SO TO GET ON THEIR AGENDA. UM, 'CAUSE WE ANTICIPATE WE'LL BE WORKING THROUGH, THROUGH THAT, THAT GROUP A LOT AS FAR AS, UM, THE ACTUAL GETTING THE ACTUAL WORK DONE. UM, AND THEN, YOU KNOW, WITH THE, IN OUR OFFICE WE'LL BE, WE'LL BE NEEDING TO KIND OF PUSH THINGS ALONG. I THINK WE ANTICIPATE 'CAUSE IT'S, IT'S NOT A PROJECT THAT'S PARTICULARLY EXCITING FOR A LOT OF PEOPLE. YEAH. OR THAT WILL BE LIKE, YOU KNOW, THE PRIORITY. SO WE UNDERSTAND THAT. UM, BUT, UM, I THINK, YOU KNOW, THE, THE CITY MANAGER HAS ALREADY EXPRESSED LIKE HIS, UM, HIS, UH, HE EXPRESSED A DEPARTMENT HEAD, SAID THIS IS, HE CONSIDERS THIS IMPORTANT. HE'S SOMETHING HE'S BEEN WANTING TO GET DONE FOR A LONG TIME. SO, UM, HOPEFULLY WE'LL GET THE SUPPORT FROM ALL THE DEPARTMENTS TO YEAH. MEET OUR TIMELINE. WHAT ABOUT THE NON-CITY MANAGER DEPARTMENTS, THE PORT THE WATER AND THINGS LIKE THAT? ARE THEY DOING SOMETHING SIMILAR OR, OR WHAT I MEAN LIKE HR THAT WOULD'VE CERTAINLY OVERLAP WITH, WITH THEM, I WOULD THINK. YEAH. WELL, TECHNICALLY A LOT OF A, OUR ARS, UM, YEAH, WE, WE DON'T HAVE THE AUTHORITY OVER THOSE DEPARTMENTS. THE, THE WAY THE WORDING IS THAT, UM, THE, IT APPLIES TO CITY MANAGER DEPARTMENTS AND WE'RE BASICALLY ASKED FOR COMPLIANCE FROM THE OTHER GROUPS. UM, SO YEAH, JUST TECHNICALLY THERE'S NOT AUTHORITY, UH, FOR THOSE MM-HMM. DEPARTMENTS UNDER THIS AR PROCESS. UM, SOMETHING I THINK, YEAH, SOMETHING THAT WE'VE, THAT'S BEEN BROUGHT UP OR TALKED ABOUT, BUT, UM, UM, RIGHT NOW IT'S, IT ONLY APPLIES TO CITY MANAGER DEPARTMENTS TECHNICALLY. OKAY. YEAH. THANKS COMMISSIONER SHOTWELL. UH, THANK YOU JORGE. WELL FIRST OF ALL, I THINK YOU'RE ABSOLUTELY WRONG. PEOPLE ARE GONNA BE CHOMPING AT THE BIT TO PARTICIPATE IN THIS PROJECT. IT IS ONE OF THE MOST EXCITING THINGS A CITY HAS PROBABLY DONE IN THREE DECADES. , OR AT LEAST I LOVE IT. I'M EXCITED. EVERYONE UP HERE IS EXCITED. UH, NO, THANK YOU VERY IN ALL SERIOUSNESS, THANK YOU VERY MUCH, UH, VERY MUCH, UH, APPRECIATE YOUR PROVIDING THE OVERVIEW. UH, GREAT PRESENTATION. UH, I THINK YOU'VE ADDRESSED APPROVAL PROCESS, BUT HOW, WELL FIRST OF ALL, TO COMMISSIONER, UM, UH, DAVE BET'S COMMENT, I JUST WANT TO ECHO, I AGREE WITH HER THAT, YOU KNOW, TO THE EXTENT THAT THE OFFICE OF ETHICS TRANSPARENCY CAN, UH, BE THE H HO OWNER OF THESE OR HOUSE THEM OR NOT, NOT OWN THEM INDIVIDUALLY, BUT HOUSE THEM AND OWN THE PROCESS. I THINK THAT IS VERY ADVISABLE. THAT'S HOW I'VE SEEN IT DONE IN A, UH, SEVERAL INSTITUTIONS. UH, AND I ALSO WOULD ENCOURAGE THAT YOU WOULD, UH, TAKE A CONSISTENT LEADING OR, AND TRYING TO, UM, HAVE THEM COMMUNICATED ON A, BASED ON RISK. YOU COMMUNICATE THE ARS AND ABOUT THE ARS, UH, AROUND THE CITY, INDIVIDUAL ARS, UH, SO THAT PEOPLE START TO UNDERSTAND WHAT THEY ARE AND NOT HAVE TO ALWAYS GO AND PULL THEM. JUST SO USE INDIVIDUAL ONES TO TRY TO FIND, UH, TO TRY TO PROMOTE THE WHOLE AR PROCESS. UH, YOU MENTIONED THE APPROVAL PROCESS. HOW HIGH UP DOES THE APPROVALS GO AND DO YOU CURRENTLY PLAN ON INCLUDING, UH, LEGAL, UH, OR THE CITY ATTORNEY'S OFFICE IN THE REVIEW OF THOSE? YEAH, SO THE WAY THE PROCESS WORKS, UM, SO IF DEPARTMENTS WANT TO REVIEW OR, UH, ISSUE AN AR, THEY, THEY COME TO OUR OFFICE FIRST. THE CITY MANAGER WOULD SIGN UP ON THAT. THEN BASICALLY THEY GO AND, AND DRAFT THE, THE POLICY. AND THEN, UM, THEN BEFORE IT GETS BACK TO OUR OFFICE, IT ACTUALLY GOES TO GO THROUGH, UM, A REVIEW PROCESS WHERE ALL THE IMPACTED DEPARTMENTS WOULD HAVE A CHANCE TO WEIGH IN. UM, AND THEN BASICALLY THEY'D OBTAIN FEEDBACK. THEY TECHNICALLY DON'T HAVE TO CONCUR WITH ANY FEEDBACK THEY RECEIVE FROM OTHER DEPARTMENTS, BUT, UM, THE NEXT STEP WOULD BE TO EITHER, UM, MOVE FORWARD AND NOTE LIKE WHERE THEY DON'T AGREE WITH SOME OF THE FEEDBACK THEY RECEIVE OR INCORPORATE THAT FEEDBACK. AND THEN THE CITY AUDITOR AND THE CITY ATTORNEY, UM, ARE ALSO PART OF THAT REVIEW PROCESS. AND THEN THEIR [00:45:01] REVIEW HAPPENS. THAT FEEDBACK IS INPUT IS, UH, IS UH, INTEGRATED AS WELL. AND THEN ULTIMATELY GETS BACK TO OUR OFFICE FOR THAT FINAL REVIEW. AND THEN, YOU KNOW, THE CITY MANAGER COULD WEIGH IN, UM, EITHER PROVIDE MORE FEEDBACK OR THEN GO AHEAD AND ISSUE THE AR. AND WHAT WE'VE STARTED TO DO NOW IS, UM, WE, SINCE I STARTED IN THIS ROLE, WE'VE NOW STARTED TO, UM, ISSUE, UM, TF WHAT WE CALL TFF MEMOS. SO THAT, UM, WHENEVER THERE'S A CHANGE TO AN AR, WE PUT A MEMO TOGETHER THAT BASICALLY OUTLINES LIKE WHAT THE CHANGE WAS. UM, AND THEN WE ATTACH THE POLICY ITSELF AND THEN WE SEND THAT OUT TO THE MAYOR AND THE CITY COUNCIL FOR EACH AR. SO THEN NOW WE'RE EASILY ABLE TO ALSO TRACK LIKE WHEN EACH CHANGE WAS ISSUED. AND THAT'S, UM, CAPTURED IN THAT PROCESS AS WELL. THANK YOU. UH, COMMISSIONER WISE ASKED ABOUT THE OTHER ORGANIZATIONS OR DEPARTMENTS WITHIN THE CITY, AND I KNOW THIS IS JUST A CITY MANAGER'S DEPARTMENT NOW, AND THAT YOU WILL BE TALKING WITH THE OTHER DEPARTMENTS, YOU KNOW, YOU MAY WANT TO CONSIDER IF YOU HAVEN'T ALREADY DONE SO, GETTING INPUT FROM THEM ON THE PROCESS IN THE FORM, UH, SO THAT YOU, UH, HOPEFULLY THEY WILL BE ADOPTING IT AND THEN YOU CAN HAVE A UNIVERSAL PROCESS AND UNIVERSAL FORMAT GOING FORWARD. UM, SO THEN I WOULD IMAGINE YOUR OFFICE WOULD PRIMARILY BE THE ONES THAT ARE LOOKING AT CONSISTENCY AND WRITING STYLE AND HOW THINGS ARE PRESENTED IN ARS. YEAH, DEFINITELY. AND I THINK IT'S PART OF THAT, THAT'S WHAT I'VE NOTICED TOO IS PART OF, ON SOME OF THE ARS, LIKE WE, I THINK THERE'S DEFINITELY, UM, INSTANCES WHERE IT MAKES SENSE LIKE TO, TO HAVE DIFFERENT HEADERS AND THAT TYPE OF THING WHEN IT COMES TO FORMATTING. BUT, UM, WHAT I'VE SUGGESTED TOO, AND IT'S PART OF OUR TEMPLATE AND WE'RE GOING TO SUGGEST THAT TO DEPARTMENTS TO JUST TRY TO STAY CONSISTENT WITH LIKE THE HEADERS THEY USE AND TRYING TO FORMULATE THEIR POLICY SO THAT ALL OF THEM ARE STARTING TO LOOK MORE SIMILAR. 'CAUSE RIGHT NOW I THINK WE SEE, WE DO SEE LIKE A LOT OF VARIATIONS BETWEEN WHAT'S ALREADY BEEN DRAFTED. SO HOPEFULLY MOVING FORWARD YOU'LL START TO SEE A LOT MORE SIMILARITY. WE CAN HOPEFULLY CONTROL THAT. I, I WOULD URGE YOU TO USE YOUR MUSCLE AND BASICALLY, YOU KNOW, REQUIRE IT, EVEN IF YOU MAY NOT EVEN HAVE THE AUTHORITY, BUT, UH, TRY TO ASSERT THE AUTHORITY. 'CAUSE I THINK IT'S ESSENTIAL THAT EVERYTHING IS CONSISTENT. MM-HMM. , UH, WHEN PEOPLE ARE USING, UH, THERS, TO WHAT EXTENT CAN AN INDIVIDUAL BE, ARE THEY, UH, CAN AN INDIVIDUAL BE DISCIPLINED FOR NOT FOLLOWING AN AR? UH, YEAH, TECHNICALLY THERE IS. YEAH. 'CAUSE THERE'S, UM, THERE ARE ALSO LIKE PERS THERE ARE ALSO SOME LIKE PERSONNEL, HR AR AS WELL. SO YEAH, DEFINITELY THERE'S, THERE'S A DISCIPLINARY, UM, POSSIBLE. AND THEN, I DON'T KNOW IF I FULLY UNDER FULLY APPRECIATE THE DISTINCTION BETWEEN, YOU HAVE A POLICY SECTION WITHIN ARS, AND THEN YOU MENTIONED THAT THERE ARE OTHER ORGS THAT ALSO HAVE POLICIES. UM, AND I DON'T KNOW IF I UNDERSTAND THE DISTINCTION OF WHY CAN'T THOSE POLICIES ALL BE KIND OF RULED INTO AT THE OUTSET, NOT JUST, YOU KNOW, AT A LATER POINT IN TIME, BUT AT THE OUTSET, REALLY TRY TO ADDRESS ALL THOSE POLICIES IN THE AR FRAMEWORK AND REFER TO THEM AS AR YEAH, THAT'S SOMETHING WE'VE TALKED ABOUT BECAUSE I, THE, UM, THE CITY MANAGER HAS EMPHASIZED LIKE THEY REALLY, ALL, ALL THE POLICIES REALLY KIND OF DO FALL UNDER THE AR UMBRELLA. UM, AND I THINK AS PART OF THIS REVIEW PROCESS, HOPEFULLY LIKE WE WILL, WE'LL BE ABLE TO SEE WHERE IT MAKES SENSE TO, YOU KNOW, WHAT, WHAT SHOULD BE UNDER AN AR VERSUS WHAT SHOULD BE A, A SEPARATE HR POLICY. SO I THINK THAT'S SOMETHING WE'RE ALL, WE'RE ALL THINKING ABOUT AS WELL. UM, YOU KNOW, HOW, HOW THAT COULD ALL FLOW TOGETHER BETTER AND AT THE, OR AT THE MINIMUM, LIKE MAKING SURE THAT THEY'RE ALL CENTRALIZED SO THAT FOLKS CAN MORE EASILY ACCESS THE POLICIES BECAUSE NOW WE HAVE LIKE AN AR AREA, BUT THEN FINANCIAL POLICIES AND PERSONNEL POLICIES ARE ANOTHER AREA. AND SO MAKING SURE THAT THOSE ARE CENTRALIZED FOR STAFF TOO, SOMETHING WE AT LEAST NEED TO DO AT A MINIMUM. SO AT A MINIMUM, I THINK THEY NEED TO BE CENTRALIZED. YEAH. TO THE EXTENT THAT YOU CAN, EVEN IF THERE'S A POSSIBILITY OF EVEN CENTRALIZING THE FORMATS SO THAT IT'S ONE PLACE TO LOOK, ONE INDEX TO GO THROUGH. UH, ARE YOU ISSUING A WRITING GUIDE OR DEVELOPING A WRITING GUIDE SO THAT INDIVIDUALS AS THEY'RE DEVELOPING THESE IN THE FUTURE ARE FOLLOWING THE CONSISTENT WRITING APPROACH? NOT SOMETHING WE'VE CONSIDERED YET, BUT, UH, IT'S, IT'S A GOOD IDEA. OKAY. YEAH. UM, THE ONLY ADVICE I HAVE IS, YOU KNOW, TRY TO KEEP IT AS SIMPLE. KEEP EVERYTHING AS SIMPLE AS POSSIBLE, LOGICAL AS POSSIBLE, AND THEN, UM, AND REDUCE THE NUMBERS TO THE EXTENT YOU CAN. SO, YOU KNOW, MY EXPERIENCE IN THIS IS EVERYONE WANTS EVERYTHING IN, UH, AND THEN THEY BECOME SO VOLUMINOUS, UH, THAT YOU, UH, YOU KNOW, NO ONE USES THEM BECAUSE THEY'RE WAY TOO VOLUMINOUS. BUT THANK YOU. GREAT JOB. GREAT WORK. THANK YOU. I'M GLAD YOU'RE DOING THIS. THANK YOU. COMMISSIONER MORALES. SO I KNOW COMMISSIONER SHOTWELL LOVES POLICIES, BUT I'M WITH YOU, JORGE, I THINK YOU'RE VERY REALISTIC AND THAT MOST PEOPLE ARE NOT GONNA BE EXCITED ABOUT THIS. BUT NO, [00:50:01] I'M TELLING YOU, HAVING DONE THIS FOR A LARGE COUNTY DEPARTMENT THAT IS BASICALLY THE SIZE OF THE CITY, YOU'RE ADDING THIS TO THEIR EXISTING WORKLOAD, THAT IS THEIR PRIORITY ON A DAY-TO-DAY BASIS. SO I'M VERY EXCITED TO HEAR AND HAPPY TO HEAR THAT MR. MOCA IS BEHIND THIS AND HAS MADE EMPHASIZED IT'S IMPORTANT TO THE DEPARTMENT HEADS BECAUSE THAT'S IMPORTANT. MM-HMM. . BUT MY QUESTION IS, EVEN THOUGH THEY'RE DOING TIMELINES AND HOPEFULLY THE TIMELINES FOR COMPLETION HAVE SOME INTERIM GOALS SO THAT THEY'RE SUBMITTING TO YOU SO THAT YOU CAN SEE HOW THEY ARE PROGRESSING, UM, IT'S EASY FOR TO SAY THAT THIS EMERGENCY CAME UP OR THIS SPECIAL PROJECT CAME UP AND WE HAD TO SET THIS TO THE SIDE. SO I'M PRESUMING THAT THE DEPARTMENT HEADS ALL HAVE GOALS THAT THEY HAVE TO ACHIEVE DURING THE YEAR. AND DO THEIR TOP MANAGERS ALL LIKE THE, THE ADMIN DEPUTIES ARE PROBABLY THE ONES THAT ARE GONNA GET THIS? DO THEY HAVE GOALS, PERFORMANCE GOALS ALSO? YEAH, WE ALL DO. YEAH. SO I, IF, IF THE CITY MANAGER HASN'T ALREADY DONE THIS, I WOULD HIGHLY RECOMMEND THAT HE MAKE COMPLETION OF THIS WITHIN THE ESTABLISHED AND PRESCRIBED TIMEFRAMES PART OF THEIR PERFORMANCE GOALS. BECAUSE IN MY EXPERIENCE, AS SOON AS IT GETS INTO TOP MANAGEMENT'S PERFORMANCE GOALS, IT HAS MORE EMPHASIS AND IT GETS DONE BECAUSE EVERYONE WANTS TO MAKE THEIR PERFORMANCE GOALS. BUT IF IT'S NOT IN THE PERFORMANCE GOALS, IT'S VERY EASY TO PUT IT ON THE SIDELINES AND SAY, CAN'T DO IT BECAUSE THIS EMERGENCY HAS COME UP. THAT'S GOOD POINT. AND THEN I WANNA ECHO WHAT COMMISSIONER SHOTWELL SAID ABOUT TRYING TO HAVE UNIFORM FORMAT, BECAUSE ESPECIALLY IN ADMINISTRATIVE AREAS, YOU PROBABLY HAVE STAFF THAT GO FROM ONE DEPARTMENT TO ANOTHER, AND EVEN THESE ARE COMING FROM DIFFERENT DEPARTMENTS. IF THE LOOK IS DIFFERENT, IT MAKES IT HARDER FOR THE EMPLOYEES TO UNDERSTAND WHAT ARE THE KEY ASPECTS THERE. MM-HMM. . AND BECAUSE THERE CAN BE DISCIPLINARY ISSUES THAT ARISE FROM THIS, IT'S VERY IMPORTANT THAT IT BE VERY EASY FOR THE EMPLOYEES TO DISTILL AND DISCERN TO KEEP THEMSELVES OUT OF TROUBLE. YEAH. AND THAT, THAT COULD BE A MAJOR HURDLE GOING FORWARD WITH THE UNIONS IF IT'S NOT EASILY DISCERNED BY THE EMPLOYEES, BUT NICE, NICE WORK. YEAH. THANK YOU. VICE CHAIR COLEMAN. SORRY, CHAIR. NO, UM, I, I HAD ONE QUESTION AND KIND OF GOING ALONG THE, I HAVEN'T RUN IT, BUT I'VE HAD TO UNFORTUNATELY WRITE SOME OF THESE . UM, YOU KNOW, YOU HAVE THE SCHEDULED REVIEW DATE EVERY TWO YEARS HAVE, SO WHAT I'M ANTICIPATING IS PERHAPS IF, UM, SOME OF THESE, THESE GOALS THAT HAVE BEEN STATED UP HERE IS TO HAVE KIND OF ESTABLISHED TIMELINES. YOU GET THEM ALL AT THE SAME TIME. UM, SOME OF THESE DEPARTMENTS HAVE, BUT LOOKS TO ME MORE THAN OTHERS. UM, AND SO THAT MEANS EVERY TWO YEARS THAT THEY'RE GOING TO HAVE TO DO, GO THROUGH THIS PROCESS AGAIN. HAVE YOU, AND, AND AS WELL AS YOU AND, YOU KNOW, POSSIBLE OTHER STAFF ARE GOING TO HAVE TO REVIEW THEM, WRITE THE MEMOS IF YOU SAID, HAS THE OFFICE CONSIDERED STAGGERING THESE AT ANY POINT? SO PERHAPS MAKE THIS A LITTLE BIT MORE WIDY YEAH. AND NOT HAVE, UH, THE FEELING OF, OKAY, WELL EVERY TWO YEARS I HAVE THIS BIG CHUNK ALONG WITH THE REST OF MY WORK. YEAH, DEFINITELY. I THINK, UH, I'VE, I'VE BEEN THINKING LIKE, I THINK THEY'LL NATURALLY KIND OF STAGGER THEMSELVES OUT AS THEY LIKE, GET COMPLETED OVER THE NEXT COUPLE YEARS. SO THAT HOPEFULLY THEY'LL SPREAD OUT. BUT I THINK THAT'S SOMETHING DEFINITELY WE'LL NEED TO CONSIDER. I THINK LIKE TWO YEARS IS JUST WHERE WE'RE STARTING, BUT THEN I GUESS WE'LL SEE IN PRACTICE HOW THAT WORKS. SURE. AND WHETHER OR NOT LIKE, YOU KNOW, IT IS, DOES BECOME, YOU KNOW, TOO MUCH. BUT I THINK THE WHOLE GOAL IS A LOT OF THESE PROBABLY WON'T REQUIRE A LOT OF CHANGES, ESPECIALLY ONCE THEY GET REFRESHED AND THEN ADDING THE AUTHORITY SECTION, YOU KNOW, A LOT OF THE AUTHORITY COMES FROM PREDETERMINED, UNLESS LIKE THE CHARTER CHANGES, THERE'S ANOTHER RESOLUTION OR SOMETHING LIKE THAT. UM, YOU KNOW, THEY SHOULDN'T CHANGE TOO MUCH, A LOT OF THEM. SO I GUESS WE'LL SEE HOW IT GOES IN PRACTICE. BUT YEAH, DEFINITELY THAT'S SOMETHING WE'VE CONSIDERED, LIKE HOW THAT'S ACTUALLY GONNA WORK, BUT WE FIGURED WE'LL JUST START WITH A TWO YEAR GOAL AND THEN JUST KIND OF SEE WHERE IT GOES AND THEN SEE WHAT WE NEED TO ADJUST. OKAY. AND, AND I'M SORRY I DIDN'T START OFF WITH THIS, BUT THANK YOU FOR THIS REPORT. UM, I, I, I THOUGHT IT WAS, UH, I LEARNED A LOT, SO I REALLY APPRECIATE IT. THANK YOU. APPRECIATE IT. I HAVE A COUPLE QUESTIONS AND ALSO THANK YOU VERY MUCH. UM, THE, THE ISSUE IN MY MIND IS ONE THAT WAS RAISED BY COMMISSIONER SHOTWELL AND COMMISSIONER WISE, BUT I DON'T FEEL LIKE I HEARD, I, I'M NOT SURE WHAT I HEARD. UM, AS FAR AS NON-CITY MANAGER DEPARTMENTS, I THINK IT WOULD BE A HUGE LOST OPPORTUNITY IF IN FACT YOU'RE NOT DRIVING TO COME TO CONSENSUS ACROSS ALL DEPARTMENTS IN THE CITY TO MAKE A SINGLE AR APPLICABLE ACROSS THE CITY. IS [00:55:01] THAT PART OF THIS EFFORT? Y WELL, TECHNICALLY, UM, PER THE CHARTER, I, I DON'T BELIEVE, UH, WE HAVE AUTHORITY TO ISSUE LIKE THE ARS TO THOSE DEPARTMENTS. BUT I THINK DEFINITELY, LIKE, I THINK, UH, GETTING THEIR INPUT AND GETTING THEIR FEEDBACK ON THE ACTUAL POLICY, I THINK IS SOMETHING WE CAN CONSIDER. UM, SO I HEARD WHAT YOU SAID THE SECOND TIME. NOW I UNDERSTAND THAT THE CITY MANAGER DOESN'T HAVE THE AUTHORITY, BUT THERE'S A PERSON AT THE PORT WHO HAS AUTHORITY, A PERSON IN THE CITY MANAGER'S OFFICE WHO HAS AUTHORITY, A PERSON AT THE UTILITIES DEPARTMENT WHO HAS AUTHORITY AND ANY OTHER DEPARTMENT I'M MISSING. IF THOSE PEOPLE ALL GET TOGETHER, THEN YOU CAN JOINTLY ISSUE A SINGLE AR WITH APPLICABILITY TO ALL CITY EMPLOYEES. IS THAT PART OF THIS EFFORT? NOT CURRENTLY, BUT SOMETHING I THINK IT'S A GOOD IDEA. GOOD POINT. SOMETHING CONSIDER, I I I, I REALLY THINK IT'S A LOST OPPORTUNITY IF YOU'RE NOT TRYING TO DO THAT. I HAVE TO BE HONEST WITH YOU, THE, THE, THE AVAILABILITY OF INFORMATION ON POLICIES ANDRS OUTSIDE OF THE CITY MANAGER'S DEPARTMENT IS DEFICIENT. AND THEY'RE, A LOT OF THE TIME WE'RE TOLD, OH YES, THIS IS ONE THAT, THAT THE PORT HAS AGREED TO COMPLY WITH. BUT I THINK THAT CAUSES CONFUSION. IT WOULD BE GREAT IF, IF, IF A POLICY OR AN AR IS ISSUED AND IT'S CITYWIDE, AND I UNDERSTAND THAT REQUIRES PULLING IN PEOPLE WITH OTHER AUTHORITIES, BUT YOU'RE DOING A MASSIVE PROJECT. MM-HMM. . YEAH. IT'S, IT'S DEFINITELY SOMETHING WE'VE TALKED ABOUT. IT MAKES SENSE. YOU KNOW, 90% OF THEM, IT WILL BE AN EASY AGREEMENT IF THOSE DEPARTMENTS ARE CONSULTED ON THE CHANGES AND HAVE INPUT ON THE CHANGES, YOU MAY END UP EVEN WITH A BETTER PRO PRODUCT THAT THAT THEN IS APPLICABLE TO ALL. MM-HMM. . UM, AND IT, IT'S POSSIBLE THERE'S A COUPLE THAT WOULD MAYBE IN THE FINANCIAL MANAGEMENT AREA THAT WOULD BE SEPARATE, BUT IN THE FINANCIAL MANAGEMENT AREA, YOU'VE ALREADY GOT THIS OTHER SET OF POLICIES OR WHATEVER THEY ARE THAT ARE SEPARATE. SO MAYBE WE COULD COME UP WITH A, YOU KNOW, CITYWIDE AR LIST WITH FINANCIAL MANAGEMENT SEPARATE OR A COUPLE OF THINGS SEPARATE. UH, I APPRECIATE IF YOU'D, UM, TAKE A LOOK AT THAT. UM, AND ARE YOU PLANNING ON RELEASING AR AS THEY'RE READY? SO IF SOMEBODY FINISHES IN TWO WEEKS MM-HMM. YES. YOU REVIEW THEM AND SO IT, SO THE TWO YEARS WILL BECOME STAGGERED JUST BY VIRTUE OF WHEN YOU RELEASE YEAH, THAT'S KIND OF THE PLAN. THAT'S HOW, THAT'S WHAT I'VE THOUGHT IN MY HEAD, HOW IT WILL WORK BEST IF WE JUST GET 'EM OUT AND THEN YEAH. AND THEN EVERY TWO YEARS YOU'LL KIND OF NATURALLY HAVE A, A SPREAD. RIGHT. OKAY. GREAT. UH, I, I'M, I'M WITH COMMISSIONER SHAW. WELL, I THINK THE PROJECT IS VERY EXCITING. I APPRECIATE THE PRESENTATION. I, I WOULD LIKE TO ASK THAT YOU COME BACK IN SIX MONTHS AND LET US KNOW WHERE THINGS STAND. SOUNDS GOOD. AND DO WE HAVE ANY, DO YOU NEED TO AMEND THE MOTION ADDING IN THE REPORT BACK IN SIX MONTHS? DO I NEED SO IT'S PART OF THE RECORD FOR THAT TO YEAH. YEAH, IT WOULD BE GOOD TO, FOR IT TO BE PART OF THE RECORD. THANK YOU. YOU'RE WELCOME. UM, UH, WHO MOVED ON THIS ONE? COMM ONE. UH, COMMISSIONER MORALES. I ACCEPTED AS A FRIENDLY AMENDMENT TO HAVE STAFF REPORT BACK IN SIX MONTHS ON THE STATUS OF THE PROJECT. AND WHO SECONDED? SUSAN. COMMISSIONER WISE, ARE YOU GOOD WITH THE FRIENDLY AMENDMENT TO HAVE THEM COME REPORT BACK IN SIX MONTHS? SURE. THANK YOU. AND DO WE HAVE ANY PUBLIC COMMENT? LET'S TAKE A VOTE. WE COULD TAKE A VERBAL IF YOU'VE LOST YOUR SCREEN. COMMISSIONER WEISS? YES. OKAY. MOTION CARRIES. UM, AGENDA ITEM NUMBER FOUR, RECOMMENDATION TO RECEIVE AND FILE THE CITY ATTORNEY'S MEMORANDUM ON THE PROPER USE OF AD HOC COMMITTEES WITHIN CITY COMMISSIONS AND BOARDS. UH, AND THAT WAS PART OF THE, UH, PACKET. UH, WE HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY COMMISSIONER DE BENEDICTUS THIS. AND DO WE HAVE DISCUSSION [01:00:01] ON THIS [4. 24-55562 Recommendation to receive and file the City Attorney’s memorandum on the proper use of ad hoc committees within City commissions and boards.       Suggested Action: Approve recommendation. ] IF ANYONE HAS ANYTHING TO DISCUSS? YEAH. DOES ANYONE HAVE ANYTHING THEY'D LIKE TO ADD? UM, I JUST, I HAVE A QUESTION. YEAH, YEAH. IS THIS BEING CIRCULATED TO ALL THE, UM, COMMISSIONS, I ASSUME? NO. SO THIS IS, UM, POSTED ON THE CITY ATTORNEY WEBSITE, I BELIEVE, OR IT IS ON ITS WAY TO BEING POSTED. UM, AND THIS CAN ALSO BE SOMETHING THAT WE CIRCULATE TO ALL COMMISSIONS OR COMMITTEES AND BOARDS. OKAY. I THINK, I THINK THAT'S IMPORTANT. SO JUST TO, AS PART OF THE INITIAL TRAINING, IT SHOULD BE INCORPORATED INTO THE TRAINING OF, OF COMMISSIONERS, I THINK. ANYTHING ELSE? DO WE HAVE ANY PUBLIC COMMENT ON THIS ITEM? I, LET'S TAKE A VOTE. ALL RIGHT. MOTION CARRIES. THANK YOU. UM, AND NOW WE'RE MOVING TO WHAT WILL, WHAT WAS AGENDA ITEM NUMBER SIX. RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON UPDATED POLICIES. WE HAVE A MOTION FROM COMMISSIONER DE BENEDICTUS, SECONDED BY COMMISSIONER SHOTWELL. AND COMMISSIONER SHOTWELL. WILL YOU BE PROVIDING THE REPORT OR COMMISSIONER DE BENEDICTUS? I SHOTWELL. OKAY. I AM ON BEHALF OF BOTH, UH, COMMISSIONER [6. 24-55572 Recommendation to receive and file an update from the Ad Hoc Committee on Updated Policies.       Suggested Action: Approve recommendation. ] DE BENEDICTUS AND I AND STAFF. SO, UM, IN YOUR AGENDA PACKET, YOU ALL HAVE A CURRENT VERSION. WHEN I SAY CURRENT VERSION, I'M REFERRING TO THE VERSION THAT THE, UH, AD HOC COMMITTEE IS WORKING ON. UH, FROM WITH THE NEW DRAFT ETHICS AND GOOD GOVERNANCE ACT, UH, THIS VERSION INCORPORATES ALL SECTIONS THAT WE PLAN ON HAVING. UH, WITH THE EXCEPTION, THERE'S A PLACEHOLDER FOR LOBBYING. AND WHAT'S ANTICIPATED IS THE EXISTING CITY LAW LOBBYING ORDINANCE WOULD BE DROPPED INTO THAT SECTION. UH, THE NEW LOBBYING ORDINANCE WOULD BE, YOU KNOW, TO THE EXTENT THAT IT IS, UH, UH, APPROVED BY THE CITY COUNCIL, WOULD THEN BE ADDED AT A LATER POINT IN TIME. UM, WE HAD, UH, PROMISED, OR I HAD PROMISED THAT WE'D BE PROVIDING A TABLE, UH, WHICH STAFF HAS DEVELOPED A TABLE, WHICH SHOWS WHAT EACH OF THE COMMENTS WERE AND HOW THEY'RE BEING ADDRESSED AND WHERE THEY'RE BEING ADDRESSED. UH, THAT IS STILL BEING FINALIZED. AND WE WILL BE PROVIDING THAT, IF NOT SOONER. IT WOULD BE AT THE NEXT, IF THE DECEMBER MEETING. UH, AND WE WILL LOOK AT WAYS, IF THERE ARE WAYS THAT ARE COMPLIANT WITH THE BROWN ACT, UH, TO PROVIDE THAT TO THE COMMISSION BEFORE THE NEXT MEETING. HOWEVER, THE AD HOC COMMITTEE WILL BE ADDRESSING THE NEW, UH, DRAFT ORDINANCE AGAIN AT THE NEXT MEETING. UH, WE WILL, WE WOULD INVITE ANY COMMENTS THAT THE COMMISSION HAS AT THE NEXT MEETING, BUT WE'RE ALSO, AND, AND TO HAVE A DISCUSSION OF ANY QUESTIONS THAT THE COMMISSION MAY HAVE AT THE NEXT MEETING. BUT WE'RE ALSO ANTICIPATING AND PLANNING ON RECEIVING COMMENTS ON THE DRAFT AT THE JANUARY MEETING. SO IT'LL BE TWO BITES AT THE APPLE. UH, AND PRIOR TO THAT, UH, AT THE DECEMBER MEETING, IF IT'S TECHNICALLY FEASIBLE. AND WE'RE STILL LOOKING AT WHAT THE POSSIBILITIES ARE, UH, PROVIDING A RED LINE VERSION SO YOU CAN ACTUALLY SEE WHAT'S CHANGED FROM WHAT WAS PROVIDED TO THE COUNCIL TO THE COMMISSION, UH, IN EACH OF THE MONTHS THAT WE HAVE PROVIDED DRAFTS. UM, AND I THINK, UM, THAT IS ALL I HAVE FOR THE REPORT. GIVE US YOUR DATE, BETUS, CAN YOU THINK OF ANYTHING I LEFT OFF NOTHING TO ADD. SO, ANY COMMENT? DOES ANYONE ELSE HAVE INPUT ON THIS AGENDA ITEM? AND REMEMBER FOR FEEDBACK, WE'RE GONNA BE MOVING TO ANOTHER AGENDA ITEM. SO THIS IS JUST ON THE REPORT? NO. AND DO WE HAVE ANY PUBLIC COMMENT ON THE REPORT? LET THE VOTE. DID WE WANNA WAIT FOR VE OR, I'M SORRY. DID WE WANNA WAIT FOR, HERE YOU GO. SORRY. I'M SORRY, COMMISSIONER. [01:05:01] VE WE WERE TAKING A VOTE ON THE RECEIVE AND FILE. DID YOU HAVE, UH, THIS IS NOT THE FEEDBACK ON THE ACTUAL DRAFT. THIS IS JUST ON COMMISSIONER SHOT WELL'S REPORT. OKAY. I DIDN'T, I DIDN'T HEAR IT, BUT, UM, YOU, I'LL ABSTAIN 'CAUSE I JUST WASN'T PRESENT. OKAY. THANK YOU. ALRIGHT, MOTION CARRIES. NOW MOVING TO AGENDA ITEM. WHAT WAS AGENDA ITEM NUMBER FIVE? RECOMMENDATION TO PROVIDE FEEDBACK TO THE AD HOC COMMITTEE ON UPDATED POLICIES REGARDING THE DRAFT ETHICS ORDINANCE PROPOSED TO DATE. WE HAVE A MOTION FROM VICE CHAIR COLEMAN, SECONDED BY COMMISSIONER SHOTWELL. SO, UM, CHAIR, I THINK I'VE DO THE, UH, RESPONSIBLE [5. 24-55563 Recommendation to provide feedback to the Ad Hoc Committee on Updated Policies regarding the draft Ethics Ordinance proposed to date.       Suggested Action: Approve recommendation. ] ADHERE TO. UM, SO WE HAD ANTICIPATED, THIS IS OUR STANDING, UH, AGENDA TOPIC TO RECEIVE ANY FEEDBACK THAT ANY MEMBERS OF THE COMMISSION HAVE. AS I INDICATED IN THE PRIOR REPORT, THE LONG DRAFT THAT EVERYONE WAS PROVIDED FOR THIS MEETING. YOU KNOW, WE ARE ANTICIPATING FEEDBACK ON THAT IN THE, UH, BEGINNING AT THE NEXT MEETING AND THEN THE FOLLOWING MEETING. HOWEVER, RIGHT NOW, WE'D WELCOME ANY FEEDBACK IF ANYONE DOES HAVE IT. UM, THE OTHER ITEM HERE WAS ANY FEEDBACK ON, YOU KNOW, WHAT WE HAD PROVIDED INDIVIDUALLY TO THE COMMISSION BEFORE, UH, AT THE LAST MEETING, UH, OR PRIOR AT THE SEPTEMBER MEETING, WE HAD PROVIDED POLITICAL ACTIVITIES AND DONATIONS, THOSE SECTIONS, AND I DON'T KNOW, I DON'T BELIEVE THAT THERE WAS ANY FEEDBACK AT THE LAST MEETING. SO IF ANYONE HAS ANY FEEDBACK ON THOSE TWO SECTIONS NOW, THAT'S ALSO WELCOME. UH, I DO KNOW THAT, UH, COMMISSIONER NOVE HAS PROVIDED STAFF, UH, COMMENTS ON THOSE THAT THE STAFF WILL BE ISSUING WITH THE AD HOC AND WE'LL BE REVIEWING THOSE. CORRECT. DOES ANYONE WANT TO SPEAK COMMISSIONER DE BENEDICTUS? I, I, I'LL WAIT. UH, ANY FEEDBACK OF COURSE, BUT, UM, UH, COMMISSIONER SHOT WELL'S, UH, PLEA TO EVERYBODY TO GIVE US AS MUCH FEEDBACK, EVEN ABSENT THE TABLE. UM, I HAVE FOUND IT IMPORTANT TO GO THROUGH IT MANY TIMES, MANY READS. LOOKING AT THOSE DEFINITIONS, UH, SEARCHING FOR THINGS THAT, UH, MIGHT BE, UH, IMPORTANT TO YOU. UM, I THINK IT'S, I THINK IT'S GONNA BE HELPFUL TO HAVE A FULL TWO MONTHS OF REVIEWING. UH, BUT THE SOONER, UH, THAT WE GET ANY FEEDBACK, EVEN MULTIPLE FEEDBACK FROM ANY INDIVIDUAL, UH, WOULD BE REALLY WELCOME. DOES ANYONE ELSE, UM, I, I ACT, OH, COMMISSIONER COLEMAN. AND, AND I'LL KEEP IN MIND BRIEF IN ANTICIPATION OF, UH, NEXT, NEXT MONTH'S MEETING. UM, BUT AT THE, AT THE END, UH, JUST SECTION FOUR POINT 10.040, IT, IT STRUCK ME WHILE READING THIS LATE LAST NIGHT, UH, THAT THE, THE, THE CITY, THE, IT IS BASICALLY THE POLICY ON THE, IF, IF YOU KNOW, THE GIRL SCOUTS AND, UH, BOY SCOUTS FUNDRAISING. UM, ONE, UH, IT DIDN'T REALLY FIT, AT LEAST UNDER MY UNDERSTANDING OF THE DONATIONS AND SPONSORSHIPS USING PRIORITY FUNDING. UM, IT KIND OF SEEMED PERHAPS PLACED THERE. UM, UH, I I WASN'T QUITE SURE, UM, IF THIS WOULD PERHAPS BE BETTER PLACES POLICY WITHIN, UH, SPECIFIC DEPARTMENTS. UM, I COULDN'T, I TRIED TO WORK OUT PERHAPS WHERE, WHERE ELSE IT COULD GO. UM, IT JUST SEEMED, IT, IT JUST SEEMED KIND OF NOT TO FIT THAT SPACE. UM, AND I'LL, AND I'LL, I, I READ IT LAST NIGHT, SO I DIDN'T REALLY GIVE IT THE TIME THAT IT PROBABLY DESERVED. UM, BUT MAYBE IF IT COULD BE PUT IN ANOTHER SECTION OR, OR RETHOUGHT PERHAPS. UM, AND THEN THE, UH, UNAUTHORIZED LITERATURE BY NON-EMPLOYEES ON CITY PROPERTY. UM, UH, I'M SURE THAT THE CITY ATTORNEY HAS REVIEWED THIS. I JUST WANTED TO MAKE SURE THAT WE'RE NOT, UM, IN ANY WAY, UH, LIMITING FREE SPEECH, UM, YOU KNOW, CERTAINLY WITHIN THE BUILDING. UM, BUT I ALSO JUST WANNA MAKE SURE THAT, YOU KNOW, IF THEY'RE AT THE LIBRARY OR IN FRONT OF THE LIBRARY OR REALLY ANY OTHER CITY PROPERTY, UM, I, IT JUST GAVE ME PAUSE THAT, UH, PEOPLE COULDN'T DISTRIBUTE, UH, SOMETHING THAT THEY THOUGHT, [01:10:01] YOU KNOW, MATTERED TO THEM OR THAT THEY WANTED TO VOICE THEIR CONCERNS ON. I JUST, JUST PERHAPS MAYBE JUST TAKE ANOTHER LOOK AT THAT. UH, CAN I, YOU SEE? SURE. UM, THANK YOU FOR THE FEEDBACK. WE'LL TAKE A LOOK AT THAT. UM, I KNOW THAT IN THE FUNDRAISING, THE, UM, I'LL JUST SAY KIND OF AD HOC OR, UM, UM, INFORMAL FUNDRAISING THAT DOES EXIST AROUND THE CITY. UH, WE'RE TRYING TO FIND A SECTION THAT WILL HANDLE THAT. UH, SO WE WILL LOOK FOR THE APPROPRIATENESS, UM, IF IT FITS INTO THAT AREA, PERHAPS MAYBE MORE IN USE OF RESOURCES VERSUS ANOTHER AREA. UH, THE PIECE ON THE, UM, TRANSMISSIONS OR, UH, DISTRIBUTION OF, UH, PAPERWORK, ET CETERA, HAS MORE TO DO WITH SOLICITATION. OKAY. UH, UNWELCOME THINGS THAT ARE INAPPROPRIATE. UH, SO WE'LL TAKE A LOOK AT THE LANGUAGE TO SEE IF THAT CAN BE BETTER, UH, BETTER PLACE, BECAUSE OF COURSE, WE WOULD NOT WANT TO GET IN, IN, UH, CONFLICT WITH THE NLRB . ABSOLUTELY. I, I, I HAVE THAT IN MY PAST EXPERIENCE. SO, UH, BUT IT DOES HAVE TO DO WITH UNWELCOME SOLICITATIONS, UH, IN THE WORKPLACE AND THINK IT'S THE TYPES OF, UH, DISTRIBUTIONS I WOULD ECHO, UH, WHAT COMMISSIONER DENI HAS SAID. AND WITH REGARDS TO, UM, THE SOLICITATIONS WITHIN THE OFFICE, YOU KNOW, THAT IS SOMETHING THAT, YOU KNOW, SHE AND I HAD KIND OF, AND STAFF HAVE KIND OF DEBATED AROUND. AND SO WE'LL TAKE ANOTHER LOOK AT IT. AND IT COULD ALSO BE THAT WITH THE PRESENTATION BY JORGE TODAY, YOU KNOW, WE CAN REVISIT WHETHER OR NOT THAT'S MORE APPROPRIATE IN AN ADMINISTRATIVE REGULATION. UH, SO THAT'S, THAT THE PRESENTATION TODAY WAS EXTREMELY HELPFUL. UM, I, I WANT TO THANK THE AD HOC. UH, THIS WAS THE FIRST OPPORTUNITY THAT I TOOK TO ACTUALLY READ START TO FINISH, AND IT WAS GREAT. IT WAS GREAT TO SEE IT COMING TOGETHER. UM, I DO HAVE COMMENTS. I'VE GOT A BUNCH OF THINGS THAT I CAN, I THINK JUST PROVIDE THAT ARE TYPOS, INCORRECT CITATIONS, THAT KIND OF THING. UM, AS FAR AS SUBSTANTIVE COMMENTS ARE CONCERNED, AND I KNOW I'VE MENTIONED THIS BEFORE, BUT I FEEL COMPELLED TO MENTION IT AGAIN, AND I'LL PROBABLY DO SO IN DECEMBER AND JANUARY AS WELL, IF IT REMAINS, UM, THE, THE, THERE'S, THERE'S CLOSE PERSONAL RELATION, THERE'S IMMEDIATE FAMILY, AND THERE'S A RELATIVE. UM, AND CLOSE PERSONAL RELATION INCLUDES A RELATIVE. SO I DON'T, JUST FROM A STYLISTIC POINT, IF WE'RE SAYING CLOSE PERSONAL RELATION, WE DON'T HAVE TO SAY OR RELATIVE, BUT THE, THE DEFINITION OF RELATIVE OF AS, AS INCORPORATED INTO BOTH IMMEDIATE FAMILY AND CLOSE PERSONAL RELATION IS VERY BROAD. IT INCLUDES NIECES AND NEPHEWS, AUNTS AND UNCLES. UM, WHILE THIS COMMISSION DOESN'T HAVE MUCH SUBSTANTIVE INVOLVEMENT IN THE CONTRACTING PROCESS OR IN THOSE KINDS OF THINGS, I KNOW FROM MY PERSONAL FAMILY SITUATION, I HAVE NEPHEWS WHO PRACTICE LAW OR ARE IN THE FINANCIAL SERVICES INDUSTRY. I HAVE NO IDEA WHAT COMPANIES THEY'RE DEALING WITH AT ANY GIVEN TIME. UM, AND I DON'T THINK I'M UNIQUE IN THAT. I, I DID LOOK AT THE GOVERN, THE, THE CALIFORNIA STATE GOVERNMENT CODE, WHICH IS MORE NARROW IN TERMS OF THE RELATIONS THAT IT COVERS, BUT EVEN WITH THE MORE NARROW DEFINITION, DOES HAVE EXCLUSIONS FOR A, A RELATIVE WHO'S A LAWYER OR, UH, AN INSURANCE BROKER OR IN THE A STOCK BROKER. UM, AND I, I WOULD URGE YOU GUYS TO TAKE A LOOK AT THAT SO THAT WE DON'T GET PEOPLE INTO A SITUATION WHERE THEY SIMPLY CAN'T COMPLY WITH THIS BECAUSE THEY WOULD NOT KNOW WHAT THEIR RELATIVE AT THAT LEVEL IS DOING. SO EITHER A E EITHER A MORE NARROW DEFINITION OR A, OR WITH SOME EXCEPTIONS. AND, AND I THINK TOO, IT MIGHT BE USEFUL TO HAVE DIFFERENT DEFINITION OR EXCEPTIONS WHEN WE'RE TALKING ABOUT PERSONNEL ACTIONS. IF I'VE GOT A NEPHEW WHO'S APPLYING TO THE CITY OF LONG BEACH, THEY'RE STAYING WITH ME THE NIGHT BEFORE, I'LL KNOW ABOUT IT, [01:15:01] RIGHT? IT'S DIFFERENT THAN IF I'M SOMEONE WHO'S RESPONSIBLE FOR CONTRACTING. I'M NEGOTIATING WITH IBM. AND I DON'T KNOW THAT AT THAT MOMENT A NEPHEW WHO'S IN THE FINANCIAL SERVICES INDUSTRY IS ALSO WORKING WITH IBM OR, OR, YOU KNOW, SOME, AND, AND RECEIVING COMPENSATION FOR THEIR WORK. SO MAYBE THERE COULD BE TWO DIFFERENT, UH, APPROACHES THERE. UM, I'LL PAUSE YOU RIGHT THERE. UH, SO WE COMMISSIONER DAVID BENEDICTUS AND I WILL TAKE ANOTHER LOOK. WE APPRECIATE EXACTLY WHAT YOU'RE SAYING AND POSSIBLY HAVING TWO DIFFERENT TYPES OF DEFINITIONS. WE'LL BE CAREFUL ON HOW WE DO IT. UM, YOU KNOW, THE DEFINITION WAS, UH, REDUCED BECAUSE PRIOR DEFINITION INCLUDE FIRST COUSINS. UH, SO THAT HAS BEEN REDUCED. BUT, UH, WE HAD TOY, WE WERE CONCERNED ABOUT, UH, YOU KNOW, HOW THIS COULD ACTUALLY IMPACT, SAY, CITY COUNCIL MEMBERS WHO ARE VOTING ON A PARTICULAR ITEM AND NOT EVEN BEING AWARE. UM, AND SO I APPRECIATE, WE APPRECIATE HOW YOU'VE, UH, SUGGESTED AND WE MIGHT LOOK AT AN ALTERNATE. THANKS. I WILL SAY THAT, YOU KNOW, I'VE, I'VE SAID THIS IN THE AD HOC, YOU KNOW, PERSONALLY AS A LAWYER, I'VE APPEARED BEFORE A, UH, UH, A GENTLEMAN A A I HAVE APPEARED BEFORE A JUDGE THAT I'M RELATED TO. I JUST DIDN'T REALIZE THAT I WAS RELATED TO THE JUDGE UNTIL ABOUT A DECADE LATER. AND MY HUSBAND HAS COUSINS WHO WE, YOU KNOW, WERE ALL SORTS OF SPREAD OUT. UM, SO I APPRECIATE THE, THE NARROWING. UM, THANK YOU. UH, THE OTHER THING, UM, IN THE DISCUSSION OF OFFICE HOLDER, WAS THAT INTENDED TO COVER ALL OF THE ELECTEDS? YES. UH, I'M JUST, AND WE'LL GO BACK AND MAKE SURE THAT, YOU KNOW, WE HAVE CLEAN LANGUAGE OFFICE HOLDER VERSUS ELECTED. YEAH, I THINK A COUPLE TIMES, AND THAT'S ONE OF THE REASONS WHY YOU'RE SEEING THE IDEA AS YOU GUYS SEE THIS AGAIN, IS WE WANNA DO THIS OPPORTUNITY FOR KIND OF DOING A CLEANUP, BUT WE ABSOLUTELY APPRECIATE GETTING THE FEEDBACK RIGHT NOW, TOO. UM, FOR NOW, THAT'S MY FEEDBACK. UM, THE, THE VERSION THAT I WENT THROUGH WHERE I'VE GOT SOME, UH, YOU KNOW, AS I SAY, TYPOS, CITATION CHANGES, ET CETERA, I ALSO HIGHLIGHTED, UH, WHERE I SAW CLOSE PERSONAL RELATION, IMMEDIATE FAMILY, ET CETERA. SO I WILL FIND A WAY TO GET THAT TO YOU, UH, AND, UH, AND LOOK FORWARD TO DECE TO THE MEETING IN DECEMBER. THANK YOU. THANK YOU GUYS. AND THANK YOU STAFF FOR, UH, JORGE AND HEATHER'S AND ANITA'S SUPPORT ON THIS. VERY MUCH APPRECIATE IT. AND DO WE HAVE PUBLIC COMMENT ON THIS ITEM? LET'S TAKE IT TO A VOTE. ALL RIGHT. MOTION CARRIES. ITEM AGENDA. ITEM NUMBER SEVEN, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC ON COMMISSION RESPONSIBILITIES. I HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY VICE CHAIR COLEMAN. OKAY, SO I THINK I'M ON A ROLL. . [7. 24-55564 Recommendation to receive and file an update from the Ad Hoc on Commission Responsibilities.       Suggested Action: Approve recommendation. ] I WILL ALSO BE PREVENT PROVIDING THIS ITEM. SO, UM, COMMISSIONERS, MORALES WISE AND I HAVE MET ON A NUMBER OF OCCASIONS. UM, AND AS PREVIOUSLY REPORTED, OUTLINED A WHOLE PLAN OF HOW WE'RE, UH, APPROACHING THIS WORK. WE HAVE HAD THE OPPORTUNITY, UM, THANKS TO THE EXCELLENT WORK OF, UH, HEATHER AND JORGE AND STAFF TO, UM, FACILITATE AND PARTICIPATE IN. UH, WE'VE MET WITH SEVERAL CITIES, UH, THAT HAVE INCLUDED LOS ANGELES, OAKLAND, ATLANTA, SAN DIEGO, AND THE CITY AND COUNTY OF SAN FRANCISCO. UM, I THINK WE MIGHT HAVE A ONE OR TWO MORE. WE'RE NOT EXACTLY SURE RIGHT NOW. UH, WE'VE ALSO HAD THE OPPORTUNITY TO MEET WITH FORMER, UH, CITY OFFICIALS, UH, AND INDIVIDUALS IN THE COMMUNITY. UM, AND WE STILL HAVE A FEW MEETINGS TO GO WITH INDIVIDUALS WITH, UH, THAT ARE CURRENTLY INVOLVED WITH THE CITY. UH, AND SO THOSE ARE PLANNED RIGHT NOW. UH, AND WE'RE ALSO HAVE A, WE ARE REQUESTING AND, UH, HAVE REQUESTED, AND WE'LL BE LOOKING AT DOCUMENTS AT SOME OF THE VARIOUS DIFFERENT CITIES THAT WE HAVE, UH, INTERVIEWED, FOR EXAMPLE, ORG, ORGANIZATIONAL, STRUCTURAL CHARTS, THINGS ALL IN THAT LINE, AND POSITION, UH, STATEMENTS, [01:20:01] UM, ME LOOKING AT THOSE. UH, WE'RE BEGINNING THE PROCESS NOW OF DRAFTING A REPORT TO THE, UH, COMMISSION, UM, COMMISSIONER, UH, COMMISSIONER WISE, AND MYSELF AND, AND STAFF WILL ALSO BE PRETEND ATTENDING THE GEL CONFERENCE IN EARLY DECEMBER, WHERE WE ANTICIPATE GETTING SOME ADDITIONAL INFORMATION. WE'RE BEGINNING THAT DRAFT REPORT. WE'LL GO THROUGH SOME ROUNDS WITH THE COMMITTEE. UH, AND THE GOAL HAS BEEN AND CONTINUES TO BE TO PROVIDE THAT DRAFT TO THE COMMISSION FOR REVIEW IN THE FEBRUARY MEETING FOR THE FEBRUARY MEETING. AND, UH, COMMISSIONER MORALES. COMMISSIONER WISE, ANYTHING I MISSED? NOT THAT YOU MISSED, BUT I WOULD JUST LIKE TO ADD FROM A PERSONAL PERSPECTIVE, WHEN WE STARTED THIS PROJECT, I WAS VERY SKEPTICAL. I WASN'T SURE THERE WAS GONNA BE ANYTHING THAT WE WERE GONNA BE ABLE TO RECOMMEND GOING FORWARD. UM, BUT I HAVE TO SAY, I'M REALLY EXCITED AFTER HAVING CONVERSATIONS WITH A NUMBER OF THE CITIES. I, I THINK THERE ARE SOME GOOD CONCEPTS WE CAN TAKE. AND JUST THE ABILITY TO TALK TO PEOPLE WHO HAVE BEEN WORKING IN THE ETHICS ARENA IN LOCAL GOVERNMENTS FOR A SIGNIFICANT PERIOD OF TIME. UM, AND HERE WHERE THEY WOULD'VE GONE IF THEY WERE STARTING OVER. NOW, GETTING THAT ADVICE FROM THEM. I, I THINK WE'RE GONNA COME FORWARD WITH SOME VERY THOUGHTFUL, UM, WAYS THAT THIS COMMISSION CAN MOVE FORWARD IN THE FUTURE. ANY OTHER COMMENTS? ANY PUBLIC COMMENT ON THIS MATTER? WE'LL TAKE A VOTE. MOTION CARRIES AGENDA ITEM NUMBER EIGHT, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON THE 2024 PRIMARY NOMINATING ELECTION CANDIDATE FILINGS. HAVE A MOTION BY VICE CHAIR COLEMAN, SECONDED BY COMMISSIONER AVE AND WHO WILL BE MAKING THE REPORT CHAIR. THANK [8. 24-55565 Recommendation to receive and file an update from the Ad Hoc Committee on the 2024 PNE (Primary Nominating Election) Candidate Filings.       Suggested Action: Approve recommendation. ] YOU. UM, I WILL BE REPORTING ON CITY COUNCIL RACES SIX AND EIGHT. UH, I JUST WANNA THANK THE CITY CLERK'S OFFICE, UH, MAGGIE AND PHIL FOR THEIR SUPPORT. UM, FINALLY, I GET TO PRESENT WHAT EVERYONE'S BEEN WAITING FOR. , UM, . SO, AS I STATED, UM, ON AUGUST 14TH, WHEN I STARTED TO REPORT ON THIS, BUT DID NOT HAVE THE ACTUAL TIMESTAMP DOCUMENTS, UM, COUNCIL MEMBER SORROW DID FILE HER PAPERWORK. UH, HER FORMS. UH, THIS IS FOR THE SEMI AND SEMI FINAL, UM, FILING OF JULY 31ST, 2024. UH, LIKE I SAID, UH, COUNCIL MEMBER SORROW DID FILE HER, UH, PAPERWORK, UM, FOR STATEMENTS THROUGH JUNE 30TH, 2024. AND THEY WERE FILED TIMELY ON JULY 30TH, 2024. IN COUNCIL DISTRICT EIGHT. UH, I REVIEWED COUNCIL MEMBER THRASH AND TOOK, UH, COUNCIL MEMBER ELECT THRASH AND TOOK DOCUMENTS. UH, SHE FILED, OR HER COMMITTEE FILED A FORM FOR ACTIVITY THROUGH JUNE 30TH ON ONE OF HER COMMITTEES. HOWEVER, SHE FILED IT ON AUGUST 2ND, 2024, WHICH IS TWO DAYS AFTER THE JULY 31ST, 2024 DEADLINE. UM, FOR THE OTHER CANDIDATES, UH, PINTO AND BATS WHO DID NOT MOVE FORWARD BEYOND THE PRIMARY, UH, THEY ALSO FILED THEIR DOCUMENTS TIMELY AND WAY BEFORE, UH, 7 31 20 24. UM, IF THE CITY CLERK WOULD LIKE TO CHIME IN OR OFFER, UM, IF THERE'S, IF THIS COMMISSION WOULD LIKE TO PURSUE ANYTHING AGAINST OR IN, OR INQUIRE REGARDING COUNCIL MEMBER ELECT THRASH TOOK BECAUSE OF HER TWO DAYS LATE. I KNOW THERE'S, UH, BASED ON OUR CONVERSATIONS, THERE MIGHT BE GLITCHES IN THE SYSTEM, AND THAT'S WHY THEY POSTED LATE. UH, BUT OTHER THAN THAT, I DON'T KNOW WHAT THIS COMMISSION CAN DO MOVING FORWARD, UH, TO ADDRESS THE TIMELINESS OF THE FILING. UH, THIS WAS ATTRIBUTED TO A TECHNICAL ERROR WITH THE SYSTEM. THEY NOTIFIED US PRIOR TO THE FILING DEADLINE AND, AND WE, UH, DID NOT [01:25:01] PURSUE ENFORCEMENT. OKAY. THANK YOU. THAT CONCLUDES MY REPORT. THANK YOU. ANY QUESTIONS? THANK YOU, COMMISSIONER COLEMAN. UH, JUST AS A REMINDER, UH, ON AUGUST 14TH, I PROVIDED THE UPDATE ON DISTRICTS TWO AND FOUR. SO WITH THAT, UH, THE PRIMARY, PRIMARY NOMINATING, UM, UH, ELECTION, UH, AD HOC COMMITTEE, UM, HAS REPORT OR, OR, OR, OR COMPLETED, YEAH, COMPLETED OUR FINAL REPORT. ANYONE ELSE ON THE COMMISSION HAVE INPUT? YEAH. YEAH. I JUST HAVE ONE QUESTION. THERE WAS A RUNOFF IN DISTRICT FOUR, WASN'T THERE? SO IS THERE A REPORT FOR THE RUNOFF THAT JUST HAPPENED, OR DID WE GET THAT ALREADY? YES, I THANK YOU FOR THAT. IT, THE AD HOC WAS ONLY, UM, REALLY NARROWLY TAILORED FOR THE PRIMARY NOMINATED OH, OH. UM, SO WE NEVER RECEIVED AUTHORIZATION TO CONTINUE. UM, LOOKING AT THE FILINGS, WELL, IT, IT SEEMS TO ME THAT TO COMPLETE THE WORK, IT WOULD MAYBE WE HAVE TO CREATE A NEW COMMITTEE. BUT I THINK THAT SHOULD, SHOULD HAPPEN BECAUSE I THINK THIS IS A GOOD, UH, PROCESS, A GOOD REPORT OUT ON THOSE ISSUES TO THE PUBLIC. AND I WOULD HOPE THAT THE ETHICS COMMISSION WOULD DO THAT CO COMPLETELY EVERY ELECTION WE HAVE AN AGENDA ITEM TO DISCUSS, UH, ANY ADDITIONAL AD HOCS OR DISSOLUTION OF AD HOC SOS OKAY. I SEE. ADDRESS IT. WE'LL PUT IT IN THERE. THEN AGAIN, COMMISSIONER SHOTWELL, DID YOU HAVE ANY INPUT ON THIS? NO, I DID NOT. OKAY. ANYONE ELSE? THANK YOU. THANK YOU. UH, ANY INPUT FROM COM PUBLIC COMMENT ON THIS ITEM. LET'S MOVE TO A VOTE. OKAY. MOTION CARRIES. AGENDA ITEM NUMBER NINE, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON THE LOBBYIST ORDINANCE. I HAVE A MOTION FROM VICE CHAIR COLEMAN, SECONDED BY COMMISSIONER MORALES. WOULD YOU LIKE TO HEAR ABOUT MY MEETING THIS MORNING WITH MAYOR? I AM P****D NEEDLES, BUT YOU NOTICE I'VE BEEN VERY GOOD AND [9. 24-55566 Recommendation to receive and file an update from the Ad Hoc Committee on the Lobbyist Ordinance.       Suggested Action: Approve recommendation. ] NOT ASK YOU. I KNOW. AND I COULDN'T SAY ANYTHING, EVEN THOUGH I DID COME OUT OF THE MEETING SMILING . UM, PER THE NORMAL PROCESS, VICE CHAIR COLEMAN AND I MET WITH THE MAYOR THIS MORNING. UH, THE, THE MEETING WAS SCHEDULED, UH, AS WE DO AT LEAST ANNUALLY, TO MEET WITH THE MAYOR, LET HIM KNOW WHAT WE ARE WORKING ON, AND TO GET ANY INPUT BACK, UH, THAT HE MAY, UH, WANNA PROVIDE. UM, THE MAYOR IS VERY INTERESTED IN PUTTING BEFORE THE CITY COUNCIL AN ETHICS PACKAGE, WHICH WOULD INCLUDE THE ETHICS ORDINANCE AND THE LOBBYING PROPOSAL. UM, GIVEN THE CURRENT SCHEDULING, HE IS, UH, LOOKING AT SPRING, WHICH SHOULD WORK WELL WITH OUR, UH, CURRENT TIMELINE. SO, VERY EXCITED. UH, HE, UH, INDICATED, UH, VERY EARLY IN THE MEETING BEFORE I EVEN BROUGHT IT UP, THAT HE WANTED TO PUT IT BEFORE THE COUNCIL. UM, AND IT WAS ONLY A QUESTION OF TIMING. SO, UH, , DO I DO A LITTLE DANCE ON THE VIDEO? DID YOU FREE THE SIGH OF REVIEW? I DID. I DID. UM, UH, SO THE REPORT OF THE, OF THE AD HOC IS THAT, UH, THE, WE DID MEET AND WE TALKED ABOUT WAYS TO GET THIS ON THE CITY COUNCIL AGENDA, AND I DON'T THINK I NEED TO COVER THE OTHER ITEMS. UM, AND THAT IS THE REPORT OF THE AD HOC. SO THEN MAYBE IN THE NEXT ITEM, IT'S TIME TO DISBAND THE AD HOC ON LOBBYIST AND DEFER ALL FUTURE WORK TO THE CHAIR AND THE VICE CHAIR . WE COULD DO NOT FUTURE WORK, BUT FUTURE ADVOCACY. THE ONLY QUESTION IN MY MIND IS, AND HE SAID HE WOULD IF WE, IF WE NEED IT, THAT HE WOULD DIRECT, HAVE THE CITY COUNCIL, DIRECT THE CITY ATTORNEY TO PROVIDE LANGUAGE. 'CAUSE I DID EXPLAIN THAT THE ETHICS ORDINANCE [01:30:02] IS AN EXCEPTION TO THE NORMAL PROCESS. MM-HMM. . AND THERE'S ALREADY PROPOSED LANGUAGE, WHEREAS FOR THE LOBBYING ORDINANCE, NOT, UM, BUT I DON'T KNOW, UH, YOU, WE, WE COULD ASK THAT, THAT, THAT HE DO THAT AND ASK THE CITY ATTORNEY TO PROVIDE ORDINANCE LANGUAGE ON THE LOBBYING. AND THEN THE QUESTION IS, IF IT IS TURNED INTO ORDINANCE LANGUAGE, SHOULD THAT COME BACK TO THE FULL COMMISSION? OR SHOULD THE AD HOC REMAIN IN EFFECT FOR THAT? I, I DON'T THINK IT COMES BACK PERSONALLY AT, AT ALL. I DON'T THINK IT COMES BACK TO US AT ALL. OKAY. WE HAVE, WE HAVE AGREED TO WHAT WE SAW AS THE PARAMETERS OF THE LOBBYIST ORDINANCE, AND IT'S VERY CLEARLY DELINEATED IN THAT DOCUMENT. AND NOW IT'S UP TO THE CITY ATTORNEY'S OFFICE TO PUT THAT INTO THE LEGALESE. IT GOES INTO ORDINANCES THAT GO BEFORE THE CITY COUNCIL. MM-HMM. . SO I THINK WE'RE AT A POINT WHERE WE CAN DISBAND THE AD HOC AND LEAVE ALL FUTURE ADVOCACY TO THE CHAIR AND THE VICE CHAIR CALLING UPON COMMISSIONER WEISS OR MYSELF IF IT'S, IF IT'S NECESSARY AS REPRESENTATIVES OF THE AD HOC. BUT I THINK IT'S TIME THAT WE, WE SHUT DOWN THE AD HOC ONLY BECAUSE IT SHOWS THAT WE ARE, WE ARE ADHERING TO THE RULES THAT IT'S SHORT TERM. RIGHT. AND I DON'T, I DON'T THINK WE WANNA LEAVE IT OUT THERE FOREVER IN A DAY. AND SPRING COULD ALSO TAILGATE INTO WHEN COMMISSIONER WEISS AND I ROLL OFF OF THE COMMISSION. SO I, I KNOW I DO, YOU DO YOUR DEEP SIZE, BUT IT'S COMING AND IT'S COMING FASTER AND FASTER. . BUT, UM, I, I THINK IT'S BETTER THAT IT BE IN YOUR AND THE VICE CHAIR'S HANDS, AND THEN WE JUST GO FROM THERE. OKAY. SO THAT'S MY PERSONAL OPINION. WE DO HAVE AN AGENDA ITEM YES. THAT COVERS THAT. SO WHEN WE GET TO THAT, WE WILL, WE'RE GONNA HAVE A FEW THINGS TO DO. YEAH. UM, AND THAT MEANS WE CAN FORM NEW AD HOCS, 'CAUSE WE'LL FREE UP SOME PEOPLE. UM, ANY OTHER INPUT, UH, COMMISSIONER WISE? YEAH. HAVE, ARE THERE STILL SOME MEETINGS, UH, TO BE HAD WITH SOME OF THE, UM, CITY COUNCIL MEMBERS? YES. TO DISCUSS THE, WELL, THE NORM BOTH INTRODUCTION, BUT ALSO PERHAPS THE, THE LOBBYING RECOMMENDATIONS? YES. THERE ARE SEVERAL CITY COUNCIL MEMBERS WHO WE HAVEN'T MET WITH TO DATE. I DON'T KNOW IF WE'RE EVER GONNA GET ON THEIR CALENDAR, BUT WE'RE GONNA KEEP TRYING. UM, SO THE AUTHORIZATION WAS FOR THE MEMBERS OF THE AD HOC TO ADDRESS THE LOBBYING ORDINANCE WITH THEM. UH, BY THE SAME TOKEN, I, I CERTAINLY ADDRESSED IN TERMS OF FACTUAL MATTER, THE, THE ETHICS ORDINANCE WORK AS CHAIR, I BELIEVE I'M, I'M AUTHORIZED TO, TO, TO TALK TO THE, TO THE CITY COUNCIL MEMBERS ABOUT WHAT WE'RE DOING. I DON'T KNOW IF I NEED MORE AUTHORITY IF WE DISBAND THE AD HOC ON LOBBYING TO CONCLUDE THOSE MEETINGS. AND TO BE HONEST WITH YOU, SO THERE'S, AT THIS POINT, THERE'S NO OTHER MEETINGS SCHEDULED THAT'S CORRECT. THAT YOU AND THE VICE CHAIR HAVE WITH ANY OTHER COUNCIL MEMBERS? CORRECT. OKAY. SO HOW MANY DID YOU GET TO MEET WITH AND GET SOME TALK ABOUT THE LOBBYING ORDINANCE? I THINK IT WAS FIVE. OKAY. ALL RIGHT. WELL, I AM VERY PLEASED WITH, UM, THE OUTCOME OF THE MEETING WITH THE MAYOR. THAT'S WONDERFUL NEWS. SO THANK YOU FOR, UM, BRINGING US THAT . UM, THAT'S A, THAT'S, THAT'S HUGE. THANK YOU, CHAIR. UM, CONGRATULATIONS. UH, GREAT NEWS. I WAS WORRIED FOR A SECOND WHEN THERE WAS TALK ABOUT COUNCIL MEMBERS NOT, UM, BEING ENTHUSIASTIC ABOUT MOVING THIS FORWARD. SO THAT'S GREAT NEWS. AND, UM, IF YOU WANT TO DANCE, I'M SURE THE REST OF US CAN BE YOUR BACKUP DANCERS , BUT CONGRATULATIONS TO YOU AND TO THE AD HOC. THANK YOU. IT WAS A TRUE GROUP EFFORT. COMMISSIONER SHOTWELL, I ECHO, UH, COMMISSIONER NOVA. UH, CONGRATULATIONS, UH, TO THE, UH, TO THE AD HOC, UH, IT WAS A BIG LIFT AND YOU GUYS HAVE DONE GREAT. SO HOPEFULLY WE'LL SEE IT GO OVER THE FINISH LINE. UH, I DON'T DISAGREE OR I AGREE THAT, UH, THE, THE AD HOC DOESN'T NEED TO REMAIN IN PLACE. I WILL SAY THOUGH, THAT I PERSONALLY BELIEVE THAT WHEN THE CITY COUNCIL IS DONE, AND I CAN SAY THIS, LIKELY I WON'T BE AROUND, BUT WHEN, WHEN THE CITY ATTORNEY'S OFFICE IS, HAS CREATED A DRAFT ORDINANCE, I THINK THAT THE COMMISSION AND THE CITY ATTORNEY'S OFFICE WOULD BENEFIT BY HAVING IT COME BACK TO THE FULL COMMISSION [01:35:02] BEFORE AND GO BACK TO THE CITY ATTORNEY'S OFFICE BEFORE IT'S PRESENTED TO THE CITY COUNCIL. I THINK THAT IT WOULD HELP TO HAVE THE COMMISSION SEE HOW THE CITY ATTORNEY'S OFFICE HAS PUT IT INTO DRAFT ORDINANCE. I THINK IT'S JUST ANOTHER SET OF EYES OR SEVERAL SETS OF EYES. I THINK IT WOULD BE VERY BENEFICIAL. IS THAT DOABLE? I HAVE A COMMENT. YEAH. IF I MAY, PLEASE. COMMISSIONER WISE, I, I THINK HOW IT MOVES ONCE THE, I MEAN, ASSUMING THIS GOES FORWARD IN THE SPRING, I THINK HOW IT THEN MOVES BETWEEN THE CITY ATTORNEY'S OFFICE AND THE MAYOR'S OFFICE AND THE, THE COUNCIL IS BEYOND WHAT THIS COMMISSION CAN DO. I, I AGREE. THERE MAY STILL BE A ROLE FOR THE, FOR THE COMMISSION, BUT, BUT WHETHER THE, I MEAN, IF THE, IF THE GROUP THAT IS THE LOBBYING SUBCOMMITTEE STILL EXISTS, IT COULD BE. I MEAN, IF THERE'S, I DON'T MEAN IT'S STILL, THE COMMITTEE STILL EXISTS, BUT IF THOSE MEMBERS STILL ARE ON THE COMMISSION, THEY, YOU KNOW, THE COMM THE COMMITTEE COULD BE RESURRECTED BRIEFLY TO MM-HMM. TO, TO CONSIDER IT IF, IF THAT'S THE WAY. BUT I, BUT I THINK THE STEPS THAT WILL BE FOLLOWED ARE BEYOND OUR, OUR CONTROL. SO, AND HONESTLY, I WOULD, I WOULD NOT WANT TO SLOW DOWN THE PROCESS OF IT GOING FROM THE CITY ATTORNEY'S OFFICE TO COUNSEL. IF WE SEE, IF WE SEE MAJOR RED FLAGS BECAUSE IT'S GONNA BE RELEASED PUBLICLY, THEN I THINK WE HAVE THE OBLIGATION TO SAY THAT THERE'S A DIFFERENCE BETWEEN WHAT WE SUBMITTED TO THE CITY ATTORNEY OR TO THE CITY COUNCIL AND THE MAYOR, AND WHAT WENT FORWARD. AND THAT THAT'S AT A POINT WHERE, YOU KNOW, WE, IF WE'RE NOT ON THE COMMISSION, WE CAN GO AS MEMBERS OF PUBLIC, WE CAN GO INDIVIDUALLY. BUT I THINK, I THINK ONCE IT'S OUT OF OUR HANDS, NOW, LET'S LET IT GO THROUGH THE CITY PROCESS AND GET THROUGH AS QUICKLY AS IT CAN. AND, AND I WOULD JUST ALSO ADD, IF NOTHING'S HAPPENED BY APRIL, LET'S MAKE SURE THIS GETS BACK ON THE AGENDA FOR A, YOU KNOW, A PROGRESS REPORT ON WHAT IS HAPPENING HAPPENING. UM, I, I DON'T THINK THAT, I DON'T THINK THIS COMMISSION SHOULD, SHOULD LET THIS GO. IT'S JUST THAT WE DON'T NEED TO HAVE THE AD HOC JUST BE FOR THE NEXT SIX MONTHS OR WHATEVER WHILE WE WAIT TO SEE WHAT, UM, THE MAYOR AND THE COUNCIL ACTUALLY DO WITH IT. CHAIR. I WANNA, UM, ECHO WHAT COMMISSIONER SHOTWELL SAID ABOUT HAVING THE OPPORTUNITY TO REVIEW THE DRAFT AFTER IT'S BEEN WORKED ON BY THE CITY ATTORNEY'S OFFICE. UM, IT, AGAIN, IT ADDRESSES, UH, MY CONCERN THAT I EXPRESSED A COUPLE MONTHS AGO TO STAFF THAT THE, THE FEAR THAT OUR, OUR WORK WOULD BE CHANGE SUBSTANTIALLY FROM WHAT WE PUT OUT THERE AND THE SPIRIT OF THE DOCUMENT. SO IF WE HAVE THE OPPORTUNITY TO REVIEW IT AGAIN, AGAIN, I KNOW RIGHT NOW IT'S OUT OF OUR HANDS, BUT IF WE HAVE THE OPPORTUNITY, I WOULD ENCOURAGE THE COMMISSION ALSO, I GUESS MAYBE IN APRIL TO STAY ON TOP OF THAT AND, UM, CONSIDER THAT IN OUR CONVERSATIONS MOVING FORWARD. VICE CHAIR COLEMAN, UM, YOU KNOW, I, I, I APPRECIATE THE, THE, THE THOUGHTS OF COMMISSIONER SHOTWELL AND, AND COMMISSIONER NOVE. UM, I THINK I WOULD MORE SO ECHO THE THOUGHTS OF COMMISSIONER WISE AND COMMISSIONER, UH, MORALES OF, UH, I FEEL THAT WE HAVE DONE, UM, THE WORK, UH, AND MORE APPROPRIATELY, THE AD HOC HAS DONE THE WORK, AND WE HAVE REVISED, WE HAVE AS A FULL COMMISSION, LISTENED TO NOT ONLY EACH OTHER, BUT THE PUBLIC. WE HAVE, UH, PUT FORWARD, I THINK, A REALLY STRONG LIST, UH, UH, AND, AND A MEMO TO CITY COUNCIL. UM, I THINK THERE'S PROCESSES AND, AND PART OF OUR ROLE IS TO ADVISE. AND SO IF IT'S DRASTICALLY DIFFERENT, I THINK IT IS OUR ROLE TO, UH, COME BACK AND STEP UP AND SAY, HEY, THIS IS, THIS IS NOT WITHIN AT ALL THE SPIRIT THAT WE ANTICIPATED. I ALSO THINK THERE'S A REALITY THAT CITY COUNCIL ARE ELECTED. AND, AND I THINK IT WOULD BE, UM, I WOULD ANTICIPATE THERE WOULD BE SOME CHANGES, SOME REVISIONS AS IT MOVES FORWARD. I ANTICIPATE AS IT GOES TO THE ATTORNEY'S OFFICE THAT THEY'RE GOING TO HAVE TO DEFINE THINGS. AND PERHAPS IT WON'T BE OUR FAVORITE DEFINITION. BUT I THINK THAT IT IS, IT IS MY OPINION THAT IT IS, UH, IMPORTANT TO GET THE LOBBYIST ORDINANCE, TO MAKE THE STRONG, SOME OF THE STRONG CHANGES THAT WE HAVE KIND OF COME TOGETHER AND MADE, UM, DECISIONS AS A COMMISSION, UM, AND SLOWING [01:40:01] DOWN THAT PROCESS. I HAVE SEEN THINGS, UM, MANY TIMES THROUGHOUT THE CITY GETS SLOWED DOWN, AND THEN KIND OF GET LOST IN REVIEW STUDY SESSIONS. AND I AM MORE, I AM CONCERNED ABOUT SOMETHING GETTING LOST IN THE STUDY SESSION AND WOULD MORE, SO THINGS CAN ALSO ALWAYS BE, UH, PERHAPS CHANGE IN THE FUTURE. WE CAN, AS A COMMISSION LOOK AT CHANGING THE LOBBYING ORDINANCES AGAIN, PERHAPS, UM, YOU KNOW, UH, AS IN OUR CONVERSATIONS AS CHAIR AND VICE CHAIR WITH CITY COUNCIL MEMBERS, UM, TAKE WHAT THE COMMISSION IS SAYING AND SAY, HEY, YOU KNOW, PARTS OF THIS, YOU KNOW, PERHAPS COULD BE LOOKED AT AGAIN. UM, BUT IT, IT WOULD, UM, IT WOULD CONCERN ME A BIT TO SLOW DOWN THE PROCESS TO THE EXTENT THAT NOW WE'RE IN PERHAPS EVEN 2026 AND STILL TRYING TO GET THIS LOBBY ORDER PASSED. AND, AND I HEAR YOU, COMMISSIONER SHOTWELL AND COMMISSIONER NOVE, BUT I WOULD REMIND YOU ALSO THAT AS WE BROUGHT THE RECOMMENDATIONS FORWARD TO YOU, WE OUTLINED THAT THEY WERE WRITTEN IN A WAY THAT THE COUNCIL AND THE MAYOR COULD GO IN AND PICK AND CHOOSE AREAS THAT THEY WERE INTERESTED IN. SO THERE WAS ALWAYS THE POSSIBILITY THAT IT WOULDN'T GO THROUGH WHOLESALE, THAT IT MIGHT GO THROUGH JUST PIECEMEAL. AND, AND I, I PERSONALLY HAD ACCEPTED THAT WE'VE GIVEN THEM OUR BEST ADVICE, AND NOW IT'S UP TO THEM TO DETERMINE WHAT THEY FEEL IS IN THE BEST INTEREST OF THE CITY. THEY ARE THE POLICY MAKERS. OUR ADVICE WILL BE THERE IN PERPETUITY. WE HAD WRITTEN INTO WHAT WE ADOPTED THAT THIS COMMISSION WILL GO BACK AND LOOK AT THE, THE CITY'S LOBBYING ORDINANCE IN FIVE YEARS. AND IF IN FIVE YEARS, WHAT THE CITY COUNCIL HAS HOPEFULLY ADOPTED THIS NEXT SPRING DOES NOT ADDRESS A NUMBER OF THE CONCERNS THAT WE HAD. THE COUNCIL, THE COMMISSION THAT'S IN PLACE AT THAT TIME CAN PULL THAT LANGUAGE THAT WE PUT INTO WHATEVER THEY DO GOING FORWARD. SO I THINK, AS WE SAID, IT'S JUST, IT'S TIME TO LET IT GO. . ANY OTHER INPUT FROM THE COMMISSIONERS? IF THERE ARE ANY PUBLIC COMMENT? LET'S MOVE TO A VOTE. MOTION CARRIES. AND WE'RE READY FOR AGENDA ITEM NUMBER 10, RECOMMENDATION TO DISCUSS ANTICIPATED AD HOC COMMITTEES FOR UPCOMING PROJECTS. AND IF APPROPRIATE, TAKE ACTION TO DISSOLVE, CREATE OR REAUTHORIZE AD HOC COMMITTEES. I HAVE A MOTION BY COMMISSIONER MORALES, SECONDED BY VICE CHAIR COLEMAN. WELL, I'LL START. [10. 24-55567 Recommendation to discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve, create or reauthorize Ad Hoc Committees.       Suggested Action: Approve recommendation. ] MAY, MAY I MAKE A MOTION? GO AHEAD. YEAH. . SO I WOULD LIKE TO MOVE ONE THAT WE DISBAND THE AD HOC COMMITTEE ON LOBBYING, AUTHORIZING THE CHAIR OR VICE CHAIR TO CALL UPON COMMISSIONER WEISS OR COMMISSIONER MORALES, IF NECESSARY FOR ANY ADVOCACY WORK TO COME FORWARD AS THIS MOVES FORWARD IN THE CITY APPROVAL PROCESS. TWO, I'D LIKE TO MOVE THAT WE DISBAND THE AD HOC ON THE PRIMARY NOMINATING, WHAT WAS THE REST OF YOUR, WHATEVER THE REST OF YOUR TITLE WAS. AND THAT WE ESTABLISH AN AD HOC ON THE RE FOR THE REVIEW OF THE GENERAL ELECTION FINANCIAL DOCUMENTS. AND CAN I MAKE THAT AS A FRIENDLY MOTION TO MY AMENDMENT? BECAUSE I APPROVE THE ITEM SO IT'S A FRIENDLY TO MY MOTION? I WOULD, I, YEAH, I WOULD CHECK. I THINK IT'S A SUBSTITUTE. A SUBSTITUTE. OKAY. WHATEVER. OKAY. I JUST NEED SOMEBODY TO SECOND IT. YES. I WILL SECOND. ANY DISCUSSION COMMISSIONERS, COMMISSIONER WISE? IS THERE ANY PUBLIC COMMENT ON THIS ITEM? DO WE, DO WE NEED TO IDENTIFY WHO'S GONNA BE ON THE GENERAL? OH, ONE SECOND. IF WE CAN GET A MOTION AND A SECOND ON THE SUBSTITUTE. OH, OH, I BELIEVE, UH, MORALES, YOU HAD THE MOTION? YEAH, THAT'S OKAY. I CAN SECOND IT AND THEN I'LL, I'LL, I'LL MAKE COLEMAN SECOND. OKAY. OKAY. THAT WORK FOR YOU GUYS? GOOD? YEAH. ALRIGHT. DO ON THE, AND THAT'S ON THE AMENDED MOTION? YEAH, THE SUBSTITUTE MOTION. OKAY. AND THEN DO WE NEED TO IDENTIFY WHO'S GONNA BE ON THE NEW AD HOC? I DON'T. DO WE NEED TO, ANITA, DO WE NEED TO IDENTIFY THE MEMBERS OR PHILIP? [01:45:01] SORRY, ONE MORE TIME. DO WE NEED TO IDENTIFY THE MEMBERS NOW ON THE NEW AD HOC ON, UH, TO REVIEW THE, THE, YEAH, I THINK, UH, RIGHT ANITA, IF THEY'RE READY TO APPOINT, THEY CAN, UH, UNLESS YOU WANT TO, YOU KNOW, KICK IT DOWN THE ROAD TO, WHAT ARE THE REPORTS DUE FROM THE GENERAL, OOH, THAT'S A GOOD QUESTION, ANITA. OH, UH, ARE YOU TALKING ABOUT THE, THE FINANCIAL, OH, SORRY, I THOUGHT YOU WERE, REPHRASE THAT. UH, THEY, YOU SAY PHILIP, HOW DO YOU NOT KNOW THAT? I GOT A LOT OF THINGS GOING UP ON HERE. UM, THE, UH, THE GME FILINGS, UH, WE'VE WRAPPED UP WITH THE PRE-ELECTION. SO THE NEXT FILING WOULD BE THE ANNUAL DUE IN JANUARY, OR I'M SORRY, THE SEMI-ANNUAL. THE SEMI-ANNUAL JANUARY. YEAH. YEAH. SO THAT'LL, THAT'LL WRAP UP, UH, BASICALLY THE REMAINING PERIOD FROM NOW UNTIL DECEMBER 31ST. SO WE DON'T HAVE TO IDENTIFY ANYONE AT THIS POINT IN TIME IF THE, THE PEOPLE THAT DID IT PREVIOUSLY ARE UNSURE IF THEY WANT TO CONTINUE. OH, OKAY. , , I'M TRYING TO GIVE YOU OUTS IF YOU WANT THEM. OKAY. ISN'T, ISN'T THERE SOMETHING THAT WAS FILED IN AT THE END OF SEPTEMBER FOR THE GENERAL ELECTION THAT WOULD ALREADY BE AVAILABLE? UH, YEAH, THAT WOULD BE THE PRE ELECTIONS THAT WERE, UH, CURRENTLY FILED. UH, I DON'T HAVE THE SCHEDULE OFF THE TOP OF MY HEAD. UM, BUT IT, IT'S BASICALLY EVERYTHING WRAPPING UP FROM THE GME UNTIL, UH, DECEMBER 31ST WOULD BE THE NEXT FILING DUE IN JANUARY. OKAY. BUT, BUT MY QUESTION WAS, SO WE COULD, THERE WAS A RUNOFF GOING ON BETWEEN, YOU KNOW, JUNE OR WHENEVER THE PRIMARY WAS AND, YEAH. AND NOVEMBER. SO WOULDN'T THERE HAVE BEEN A FILING PROBABLY AT THE END OF SEPTEMBER THAT MAYBE WAS DUE THE END OF OCTOBER? THERE WAS ONE DUE, UM, IN SEPTEMBER. LEMME PULL UP THE SCHEDULE REAL QUICK, AND I CAN GIVE YOU THE SPECIFIC DATE RANGES OF EACH OF THOSE. JUST ONE MOMENT. UM, I'M ATTEMPTING TO PULL UP THE, THE SPECIFIC SCHEDULES, UM, BUT MY COLLEAGUE HERE HAS THE GENERAL DATES OF, UH, SEPTEMBER 22ND, UH, OR 2020 SIXTH, AND THEN OCTOBER 24TH, AND THEN THE LAST ONE CULMINATING, UH, NOVEMBER 1ST. SO WE, WE'VE GOT SOME FILINGS THAT THE COMMITTEE, UH, AN AD HOC COMMITTEE COULD LOOK AT. UM, DO I HAVE VOLUNTEERS TO BE ON THE NEW AD HOC COMMITTEE? I CAN CONTINUE, UH, WITH THE NEW AD HOC, SINCE I'M STILL LEARNING HOW TO USE THE PROGRAM . AND I'M FINE. CONTINUE ON AS MY SOFTWARE IS WORKING. ONE OF US HAS TO . DO I HAVE ANY OTHER VOLUNTEERS? UH, OKAY. SO CAN WE ADD TO THE MOTION, UH, THAT COMMISSIONER AVE AND VICE CHAIR COLEMAN WILL CONSTITUTE THE MEMBERS OF THE NEW AD HOC FOR REVIEW OF CAMPAIGN FINANCE FILINGS ASSOCIATED WITH THE GENERAL ELECTION? YES. WE CAN INCLUDE THAT IN, THAT WILL BE, THIS WILL BE ALL INCLUDED IN THE SUBSTITUTE. AND DO WE HAVE PUBLIC COMMENT? OKAY. LET'S MOVE TO A VOTE. ALL RIGHT. UH, SUBSTITUTE MOTION CARRIES AGENDA ITEM NUMBER 11, RECOMMENDATION TO RECEIVE AND FILE AN INITIAL PROGRESS REPORT ON THE FIVE YEAR STRATEGIC ROADMAP. I HAVE A MOTION FROM VICE CHAIR COLEMAN, SECONDED BY, EXCUSE ME, COMMISSIONER SHOTWELL. HI CHAIR. YEAH. UM, WE ARE WORKING ON IT. UM, WE'VE MET WITH THE CHAIR AND THE VICE CHAIR A COUPLE TIMES. WE'RE MEETING STRATEGICALLY AS A TEAM [11. 24-55568 Recommendation to receive and file an initial progress report on the 5-year Strategic Roadmap.       Suggested Action: Approve recommendation. ] LOOKING AT HOW WE INTEGRATE THE ORIGINAL ACTION PLAN WITH THE NEW STRATEGIC PLAN. WE AGREED TO BRING A HIGH LEVEL SUGGESTED IMPLEMENTATION, IMPLEMENTATION PLAN IN DECEMBER. AND THIS WILL INCLUDE A FIVE [01:50:01] YEAR PLAN, UM, THAT WILL FOCUS ON SHORT, MEDIUM, AND LONG, LONG-TERM GOALS. OUR FOCUS, MY FOCUS AS THE ETHICS OFFICER IS TO STAY GROUNDED IN EDUCATION AND FOCUS ON TEACHING ETHICS. UH, SO A COMMUNICATION PLAN IS, UM, PROBABLY GONNA BE ONE OF MY TOP PRIORITIES, UM, THAT I'LL ADVOCATE TO THE COMMISSION FOR. UM, WE HAVE OUR MEETING WITH MARK HULA SCHEDULED. THIS WILL BE OUR INITIAL MEETING AS WE JUMP INTO THE TRAINING. THAT WAS PART OF THE SCOPE OF WORK, UH, THAT WE CONTRACTED WITH. SO THAT MEETING IS DECEMBER, I THINK IT'S THE DAY AFTER OUR COMMISSION MEETING NEXT MONTH. UM, AND THEN WE ALSO HAVE A STAFF RETREAT SCHEDULED FOR DECEMBER WHERE WE'LL CONTINUE, UM, JUST TO KEEP AND AT THE TOP OF OUR LIST OF PRIORITIES, THE STRATEGIC ROADMAP AND BUILDING OUT A PLAN FOR OURSELVES AS WE HEAD INTO THE NEW YEAR. SO LOOKING FORWARD TO BRINGING THAT BACK NEXT MONTH. THANKS. DO WE HAVE INPUT FROM THE COMMISSIONERS? COMMISSIONER SHOTWELL. THANK YOU, HEATHER. UH, I THINK YOU'RE ALREADY PROBABLY PLANNING ON DOING THIS, BUT I JUST WOULD REQUEST THAT MAKING SURE THAT THERE'S A, TO, THERE'S A TIE SO YOU, UH, WE CAN SEE EXACTLY WHERE AN ITEM ON THE ACTION PLAN ACTUALLY WAS ADDRESSED IN THE FIVE YEAR ROADMAP OR ALTERNATIVE, AND OR IF IT WASN'T ADDRESSED, IT WASN'T ADDRESSED, AND WHY AND WHY NOT? WHY IT'S BEING REMOVED FROM, UH, CONSIDERATION ON THE ACTION PLAN OR THE ROADMAP. MM-HMM. . YEAH. I MEAN, WHAT I BRING BACK NEXT MONTH IS THERE WILL BE DISCUSSION, SO I CAN'T PROMISE EXACT ANYTHING, BUT THERE WILL DEFINITELY BE A, A GOOD TRY AT MEETING EXPECTATIONS, AND THEN WE CAN WORK TOGETHER AS A TEAM ON, ON WHAT THAT LOOKS LIKE MOVING FORWARD. ANY OTHER INPUT FROM THE OTHER COMMISSIONERS? UM, I HAVE ONE REQUEST. I KNOW ONE OF THE MOST DIFFICULT ISSUES IN IMPLEMENTING THE STRATEGIC, UH, PLAN IS, UH, DIFFERING EXPECTATIONS ON ROLES. AND I THINK WE'VE ALREADY SEEN THAT WE HAVE DIFFERING EXPECTATIONS PERHAPS ON WHAT THE COMMISSIONERS SHOULD DO, CAN DO, WILL DO. AND WHAT STAFF CAN DO, SHOULD DO, WILL DO. UM, AND SO I'D LIKE A PROCESS AS PART OF, OF THE FINAL PROPOSAL, UM, WHERE THE COMMISSION OR AN AD HOC WILL START OUT ANY PROJECT WITH A HANDSHAKE ON ROLES FOR THAT PROJECT AND COMMIT AND, AND COMMITMENTS. YOU KNOW, WILL, WHO, IF THERE, IF IT'S AN AD HOC AND THERE'S GONNA BE MONTHLY MEETINGS, WHAT'S STAFF ARE AVAILABLE TO, YOU KNOW, WHAT, WHAT IS THE STAFF EXPECTATION AND AVAILABILITY TO WORK THE PROJECT SO THAT AT THE BEGINNING OF, OF ANY PARTICULAR ITEM, WE HAVE A, A CLEAR AGREEMENT AND WE DON'T HAVE, HAVE A, A, A, A MISS ALIGNMENT OF, OF EXPECTATIONS. UM, AND I THINK THAT'LL END UP BEING A FAIR AMOUNT OF DISCUSSION. BUT I, I WOULD, I, I WOULD ASK THAT YOU INCLUDE THAT AS PART OF THE PROCESS FOR IMPLEMENTING THE, THE ROADMAP. AND DO WE HAVE ANY PUBLIC COMMENT ON THIS ITEM? LET'S MOVE TO A VOTE. MOTION CARRIES CHAIR. OKAY. SORRY, WE'RE GOING LATE AGAIN. UM, AGENDA ITEM NUMBER 12. RE RECOMMENDATION. OH, I'M SORRY. SHOULD HAVE ASKED THAT THOUGH. OKAY. OH, PHILLIPE. OH, HE GOT IT. OKAY. PHILIP NOTES WHEN YEAH. GOOD. IF YOU RECORD. OKAY. UM, FOR THE RECORD, COMMISSIONER VE HAS HAD TO, UH, LEAVE THE MEETING. AGENDA ITEM NUMBER 12, RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE ETHICS OFFICE. [12. 24-55569 Recommendation to receive and file a monthly update from the Ethics Officer.       Suggested Action: Approve recommendation. ] I HAVE A MOTION FROM COMMISSIONER SHOTWELL. SECONDED. COMMISSIONER DE BENEDICTUS. THANK YOU, CHAIR. UM, I WANNA FIRST START BY INTRODUCING, UH, NAVEEN. RAJA. AJA. I KNOW I'M GONNA MESS THAT UP AND YOU CAN GO OVER THAT WITH ME LATER. NAVIN. HE IS OUR NEW LONG BEACH PUBLIC SERVICE CORPS [01:55:01] INTERN. JUST GRADUATED FROM CAL STATE LONG BEACH WITH A DEGREE IN APPLIED STATISTICS. WOW. UM, STILL DECIDING WHAT HE'S GONNA DO IN A MASTER'S PROGRAM, BUT HE IS WITH US UNTIL THE END OF JUNE, SO HE'LL BE WITH US AT OUR MEETINGS AND JUST WORKING DIFFERENT PROJECTS WITH JORGE AND I SO EXCITED TO HAVE HIM WELCOME. AND HE'LL, UM, HE'LL BE AT OUR GATHERING NEXT MONTH, SO WE'LL HAVE TIME TO, TO CHAT WITH HIM. UH, THE MAYOR'S OFFICE AND I OFFICIALLY KICKED OFF OUR, ACTUALLY UNOFFICIALLY KICKED OFF OUR ETHICS ROAD SHOW LAST WEEK AT ONE OF, UM, OUR COMMISSION MEETINGS. SO AS WE GO INTO 2025 IS WHEN THE ROADSHOW WILL OFFICIALLY START. THIS WILL BE IN PARTNERSHIP, UM, WITH THE CITY ATTORNEY'S OFFICE AND THE MAYOR'S OFFICE. SO WHAT WE'LL BE DOING IS GOING INTO ALL THE DIFFERENT COMMISSION MEETINGS. I'LL BE DOING AN ETHICS UPDATE, THE MAYOR'S OFFICE, JEFF. UM, WE'LL JUST BE, YOU KNOW, CHECKING IN FROM THE MAYOR'S OFFICE AND SAYING HI. AND THEN IT'LL ROLL INTO THE BROWN ACT PRESENTATION AND ROBERT'S RULES OF ORDER, UH, WITH THE CITY ATTORNEY'S OFFICE. SO THE CITY ATTORNEY ASSIGNED TO THAT COMMISSION WILL BE DOING THAT PRESENTATION, UNLESS FOR SOME REASON ANITA NEEDS TO DO IT. BUT THAT'S THE IDEA. GOING INTO 2025, UM, HAVE SPENT A CONSIDERABLE AMOUNT OF TIME SUPPORTING OUR AD HOCS THIS MONTH. UM, WE HAVE OUR THIRD COMMISSION LIAISON TRAINING COMING UP ON MONDAY, THE 18TH NOVEMBER COMMUNICATION. SO WE RELEASED OUR NEWSLETTER. UM, THIS WEEK WE ARE, UH, RELEASING OR STARTING A NEW EDUCATIONAL SERIES THAT WE'RE CALLING ETHEL'S EYE ON ETHICS. SO THIS'LL BE A QUARTERLY EDUCATION SERIES THAT FOCUSES ON SPECIFIC THINGS. FOR EXAMPLE, NOVEMBER, WE'LL FOCUS ON GIFTS IN THE FORM 700, AND WE WILL PROMOTE THAT THROUGHOUT THE END OF THE YEAR. AND THEN IN OUR RETREAT NEXT MONTH AS WE BUILD OUT OUR COMMUNICATIONS PLAN, UH, WE'LL START THINKING AHEAD ABOUT WHAT'S NEXT IN THE SERIES. SO BUILDING OUT THAT CALENDAR, AND THEN JUST AGAIN, SPENDING A LOT OF TIME AS A TEAM LOOKING AT THE ROADMAP AND WHAT THAT'S GONNA LOOK LIKE AS A STRATEGIC PLAN. UH, TOMORROW WE HAVE THE SECOND PART IN THE SERIES OF WORKSHOPS THAT I SHARED WITH YOU LAST MONTH, THE METRICS SELECTION AND DATA INVENTORY SPRINT. UM, SO THAT OUR ROADMAP IS VERY HELPFUL WITH THAT. SO WE COME TOGETHER AS A TEAM AND WE LOOK AT OBJECTIVES, OUTPUTS, AND INPUTS, UH, FOR THE OET AND, AND WHAT WE NEED TO DO TO STRENGTHEN THAT. UM, I ALREADY TOLD YOU ABOUT THE MARCOLA MEETING COMING UP IN DECEMBER. AND AGAIN, THAT PART OF THE SCOPE OF THAT WORK WAS TO GIVE US THE TOOLS TO BUILD A CUSTOMIZED FRAMEWORK FOR LONG BEACH AND A PROCESS FOR MONITORING AND EVALUATING THAT PROGRESS. SO THAT'LL BE A TRAINING THAT WE WILL, UH, WEAVE INTO OUR STRATEGIC PLANNING. AND THEN JUST A REMINDER OF OUR DECEMBER GATHERING AFTER OUR MEETING NEXT MONTH. SO WE'LL BE AT SUPERMAX DOWN ON SECOND STREET, AND THEN WE'RE GONNA GO GET DONUTS AT A PLACE THAT JORGE'S TOLD ME ABOUT. HOLY GRAIL. IS THAT WHAT IT'S CALLED? HOLY GRAIL. WE CAN'T AFFORD THAT . HE HASN'T TRIED IT YET EITHER, SO HAVE YOU. YEAH. YEAH. MY HUSBAND WENT, WHAT TIME? WENT THERE ONE TIME AND HE WAS GONNA COME HOME WITH DONUTS AND HE CAME BACK AND SAID, NO, BUT, WELL, IF NOT, WE CAN GO TO SWEET JILL'S. HUH? COOKIES, LOTS OF OPTIONS. YOU, YOU ALSO HAVE TO WAIT THERE. 'CAUSE THEY MAKE EVERY DONUT TO ORDER . WOW. WE SPLIT ONE DONUT AMONG FIVE PEOPLE. WHAT? TOO EXPENSIVE. THEY'RE $4 AND 50 CENTS A DONUT. I HAVE, UH, ONE QUESTION FOR YOU, HEATHER. UM, AND THIS IS REALLY MORE, UH, CHEERLEADING FOR YOU AND YOUR MISSION. THE ROAD SHOW. UM, IT'S EASY TO GET LOST WITH ALL THE COMPLIANCE AND, UH, NO OFFENSE TO COUNSEL AND ALL THE OTHER BRIEFINGS THAT WE DO, LEVINE BROWN ACT, ET CETERA. UM, MAKE SURE YOU PUNCTUATE WHAT YOU ARE ABOUT WHAT YOU DO AND THE VALUES. UH, 'CAUSE IT'S, UH, I, WE DON'T WANT THE ETHICS MI MISSION AND YOUR CHARTER TO ALSO BE JUST, UM, EQUAL TO OR CO-MINGLED WITH COMPLIANCE. UH, SO I KNOW YOU WILL DO THAT. YES, AGREED. THANK YOU. SO KEEP YOUR EYE ON THAT. THANK YOU. UM, I HAVE A COMMENT. MM-HMM. , UM, COMMISSIONER WEST. YEAH. UH, FIRST OF ALL, I'M REALLY HAPPY TO HEAR ABOUT THIS ROAD SHOW THAT'S COMING UP AND THE COORDINATION WITH THE CITY ATTORNEY AND THE [02:00:01] MAYOR'S OFFICE TO DO THAT. I THINK THAT IS GONNA, UM, REALLY GIVE A BOOST TO THE ETHICS PROGRAM IN THE, IN THE, IN THE CITY. AND, AND I HOPE SOMEHOW WE CAN LET THE PUBLIC KNOW THAT THAT IS, IS HAPPENING. UM, SO IT, THERE MAY BE, IT OCCURS TO ME THAT MAYBE THE CITY PR PEOPLE WOULD WANNA LET THAT, LET THAT BE KNOWN. SO, UM, THAT'S ONE THING. THE OTHER THING I WANTED TO SAY, AND THIS ACTUALLY GOES, GOES BACK TO THE, A LITTLE BIT, TO THE, UM, COMMISSION, UH, THE AD HOC ON COMMISSION RESPONSIBILITIES IS THAT, UM, WE DID, I MEAN, IT WAS REPORTED THAT, UM, WE HAD ALL THESE MEETINGS WITH, WITH OTHER CITIES AND ETHICS OFFICERS, BUT IT SHOULD BE KNOWN THAT, UM, HEATHER AND JORGE WERE PRESENT IN ALL OF THOSE, IN ALL OF THOSE MEETINGS. AND SO WHILE WE'RE USING IT TO DO THIS REPORT BEFORE WE ROLL OFF THE COMMISSION, YOU KNOW, THEY'RE, THEY WILL STILL BE HERE WITH ALL THE KNOWLEDGE THAT WE'VE GOTTEN FROM THESE, THESE OTHER CITIES. AND IT'S BEEN, WHEN THEY SAY THEY SPENT A LOT OF TIME, THEY HAVE SPENT A LOT OF TIME BECAUSE SOME OF THESE OTHER CITIES HAVE GIVEN US AS MUCH AS TWO HOURS OF, OF THEIR TIME. AND WE ARE TALKING TO THE TOP PEOPLE IN THEIR ETHICS, UH, DEPARTMENTS OR ETHICS OFFICES, WHATEVER THEIR, WHATEVER THE TITLE IS IN THEIR PARTICULAR, UH, UM, CITY. SO THANK YOU VERY MUCH FOR PARTICIPATING, AND I THINK YOUR PARTICIPATION IS GONNA BE VERY IMPORTANT TO THE CITY GOING FORWARD IN TERMS OF HOW IT HAS INFORMED YOU BY I WOULD HOPE, BECAUSE IT'S, I'M CERTAINLY LEARNING A LOT FROM IT. SO THANK YOU FOR ALL YOUR TIME OVER THE LAST MONTH. ONE QUESTION YOUR MEETING WITH, I'M JUST WANNA MAKE SURE THE OTHER COMMISSIONS ALSO, IS THE ROAD SHOW ENCOMPASS DIFFERENT CITY DEPARTMENTS TOO? NO, THIS ONE FOCUSES JUST ON COMMISSIONS. OKAY. YOU PREVIOUSLY HAVE DONE CITY DEPARTMENTS. YES. YEAH. AND THEN I, I MEAN, I STILL WORK WITH DEPARTMENT HEAD, LIKE, FOR EXAMPLE, UH, NEXT WEEK CITY ATTORNEY AND I ARE DOING A PRESENTATION FOR DEPARTMENT HEADS ON GIFTS. SO THERE'S STILL THAT HAPPENING, BUT THAT'S NOT PART OF THIS INITIATIVE. OKAY. AND, AND I JUST REITERATE THAT, YOU KNOW, I REALLY FEEL THAT IF YOU, IF FIND OPPORTUNITIES TO LEVERAGE THE COMMISSION AND BRING THEM WITH MEMBERS OF THE COMMISSION, BRING THEM WITH YOU. I THINK THAT COULD HELP WITH, ESPECIALLY WITHIN THE CITY, BUT, UH, AND POSSIBLY WITH SOME OF THE COMMISSIONS. THANK YOU. DO WE HAVE ANY PUBLIC COMMENT ON THIS ITEM? LET'S MOVE TO A VOTE. ALL RIGHT. MOTION CARRIES. FINAL ITEM IS RECOMMENDATION TO DISCUSS POTENTIAL AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS. UH, WE HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY VICE CHAIR COLEMAN. NOTHING. ANYBODY HAVE ANY, UH, DO WE HAVE ANY PUBLIC COMMENT? [13. 24-55570 Recommendation to discuss potential agenda items for future Commission meetings.       Suggested Action: Approve recommendation. ] LET'S MOVE TO A VOTE. MOTION CARRIES. AND I THINK THAT, ARE THERE ANY, UH, PUBLIC COMMENTS ON NON AGENDA ITEMS? I GUESS? UM, I HAVE A VERY BIG ASK, AND I DON'T KNOW IF IT'S DOABLE. IT'S COME TO MY ATTENTION THAT INDIVID UM, [PUBLIC COMMENT Opportunity to address the Ethics Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Chair.] ORGANIZATIONS AND INDIVIDUALS THAT THIRD PARTIES THAT RECEIVE FUNDING, TAXPAYER FUNDING EITHER AWARDS OR CONTRACTS AT THIS POINT, DO NOT HAVE ANY KIND OF PLEDGE TO THE STATEMENT OF VALUES OR THE CODE OF CONDUCT THAT ALL CITY REPRESENTATIVES ARE REQUIRED TO ADHERE TO. UM, RECENTLY OVER ALMOST A MILLION DOLLARS WAS AWARDED AND DIVIDED BETWEEN THREE AGENCIES, TWO OF WHO EXPRESSED SOME PRETTY TO ME HATEFUL RHETORIC. AND WHEN I LOOKED AT THE APPLICATION PROCESS FOR THESE NONPROFITS BEING AWARDED, THERE'S NO NOTHING THAT SAYS ABOUT THEIR BIAS OR THEIR CODE OF CONDUCT OR STATEMENT OF VALUES. SO I DON'T KNOW WHAT'S IN ACTUAL CONTRACTS [02:05:01] WITH THE CITY, WITH VENDORS, BUT CERTAINLY WHEN CITY MONEY IS AWARDED, I WOULD LIKE TO SEE IF POSSIBLE THAT MAYBE YOUR ETHICS ORDINANCE COULD INCLUDE SOME SORT OF CODE OF CONTENT CON, CODE OF CONTACT STATEMENT OF VALUES WITH RESPECT TO, UM, YEAH, BIAS OR WHATEVER OF THOSE THIRD PARTIES. HEATHER, WE HAVE THE, THE VALUE STATEMENT FOR SUPPLIERS. SUPPLIERS. SO, AND, AND I DON'T, I DON'T KNOW WHAT CONTRACTS SHE'S TALKING ABOUT, BUT MAYBE YOU AND SHE COULD TALK AND YOU CAN SEE IF IT'S SOMETHING THAT THAT SLIPPED BY. MAYBE IT'S SOME TYPE OF, OF AGREEMENT THAT WE DIDN'T HAVE COVERED BY THAT. YEAH, I'LL LOOK TO SEE. AND I, I'D LIKE TO, I DON'T KNOW THAT ALL CONTRACTS HAVE BEEN UPDATED YET WITH THE VENDOR. OKAY. YEAH. AND I, I'D ALSO LIKE TO CO UH, COMMENT, UH, AS BEING PART OF THE, UH, SUPPLIER CODE OF CONDUCT THAT WE HAD DRAFTED, UH, KNOWING THAT IT WAS IN PART ASPIRATIONAL UNTIL WE COULD AFFECT THE TERMS AND CONDITIONS. IT IS, UM, IT WAS A RECOMMENDATION MADE. SO GOING BACK TO, UM, A FUTURE ITEM, UM, I KNOW THAT WE WORKED ON IT WITH COUNSEL PRIOR AND THERE WERE THREE, UM, FORMS OR TERMS AND CONDITIONS THAT NEEDED TO BE AFFECTED IN THOSE SUBCONTRACTS. AND IT WAS, UH, OUR HOPE THAT THOSE WOULD BE, UH, UPDATED AND CHANGED TO INCLUDE NOT JUST, UH, THE VALUES, BUT SOME OTHER SUSTAINABILITY AND ENVIRONMENTAL, UH, TYPES OF, UH, CONCERNS. UH, SO IT WOULD BE GOOD THAT WE PROBABLY GO BACK AND FOLLOW UP. I DON'T KNOW IF COUNCIL HAD TAKEN THAT ACTION YET OR NOT. UM, WITH, WITHOUT BACK AND FORTH. THESE WERE ACTUALLY AWARDEES UNDERSTAND. SO IT WAS CITY FUNDING OUT OF THE CITY FUND THAT THEN PART OF THE VETTING PROCESS THAT DID NOT APPEAR. I'M STILL WAITING FOR CA, YOU KNOW, RECORDS REQUEST, RIGHT? THAT THERE WAS NO OBLIGATION TO ABIDE BY THAT KIND. I, I COULD BE WRONG. SO THEN MAYBE THE BEST THING FOR US TO DO, I SAW THE CHAIR MAKING A NOTE, IS TO REQUEST THE STAFF ON A FUTURE AGENDA, GIVE US AN UPDATE ON THE, UM, IMPLEMENTATION OF THE, THE SUPPLIER'S CODE. GOOD EVENING COMMISSIONERS. I JUST WANNA SEND A REMINDER THAT DURING, UM, NON-AG AGENDA, PUBLIC COMMENT, WE CAN'T REALLY ENSUE IN A Q AND A OR ANY COMMISSIONER DISCUSSION. OKAY. THANK YOU. APOLOGIES. THANK YOU. AND DO WE HAVE ANY ADDITIONAL PUBLIC COMMENT ON NON-AG AGENDA ITEMS? DO WE HAVE ANY ANNOUNCEMENTS? SO EVERYONE REMEMBER WE'VE GOT THE DINNER FOLLOWING OUR DECEMBER MEETING, AND, UH, THAT WILL BE AT SUPERMAX, UH, ON SECOND STREET IN BEAUMONT SHORE. [ANNOUNCEMENTS] ANY OTHER ANNOUNCEMENTS? OKAY, I THINK WE CAN ADJOURN. DO I NEED TO SAY ANY SPECIAL WORDS? NOPE. FIVE 10. WILL YOU ADJOURN? GO HOME . THANK YOU EVERYONE. I. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.