Dec 11, 2024 Ethics Commission

COMMISSIONER SHOTWELL AYE.

ANY PUBLIC COMMENT ON THIS ISSUE? ANY PUBLIC COMMENT FROM THE ZOOM? PLEASE RAISE YOUR HAND NOW.

OKAY, YOU CAN TAKE A VOTE.

CAN WE MOVE TO A VOTE? COMMISSIONER WISE? I VOTED OH.

WE'LL, UH, NEED TO TAKE A VERBAL, UH, FOR THE TELECONFERENCE TODAY.

SORRY.

SO IN ADDITION TO THE VOTE, WE'LL TAKE A, A VERBAL, UH, AYE.

COMMISSIONER MORALES AYE.

COMMISSIONER D BENEDICTUS AYE.

AGENDA ITEM NUMBER TWO, RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON OFFICE HOLDER ACCOUNTS AND DISCRETIONARY ACCOUNTS.

I HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY COMMISSIONER VE AND WHO'S DOING THE PRESENTATION.

SO THAT WILL BE OUR OFFICE AS WELL AS, UH, UM, TEAM FROM, UH, BUDGET AND FINANCIAL.

[2. 24-55859 Recommendation to receive and file a presentation on officeholder accounts and discretionary accounts. Suggested Action: Approve recommendation. ]

I'M NOT SURE.

ARE THEY HERE TODAY? I THINK THEY'RE OVER THERE.

OH, THERE, THEY'RE .

HELLO.

UM, SO I WILL BEGIN, UH, JUST ONE SECOND WHILE WE SWITCH OVER TO THE PRESENTATION.

SO DURING THIS PRESENTATION, WE WILL GO OVER, UH, A HIGH LEVEL OVERVIEW OF THE VARIOUS A, UH, ACCOUNTS THAT ARE ASSOCIATED WITH OUR ELECTEDS AND OTHER OFFICIALS, UH, THAT ARE ABLE TO RAISE MONEY IN LONG BEACH.

BACK IT UP.

THERE WE GO.

SO WE'LL BE TYPING, UH, TALKING ON THE TYPES OF ACCOUNTS AND GENERAL OVERVIEW, THE SOURCE OF THOSE FUNDS, UH, AND USE AS WELL AS PRO, UH, PROHIBITIONS INCLUDED.

WE WILL TALK ABOUT PUBLIC REVIEW AND, UH, WE'VE INCLUDED SOME HELPFUL LINKS FOR THE PUBLIC, UM, UH, AT THE END OF THE PRESENTATION.

SO, SPEAKING ON CAMPAIGN ACCOUNTS, THERE ARE TYPICALLY TWO TYPES OF ACCOUNTS THAT ARE ELECTEDS AND OFFICIALS WILL BE PULLING FUNDS FROM.

THAT IS THE CANDIDATE ACCOUNT AND THE OFFICE HOLDER ACCOUNT.

UH, THOSE TWO ACCOUNTS ARE VERY SIMILAR IN HOW THEY PULL IN MONEY AND HOW THEY SPEND MONEY.

THERE ARE SEVERAL RESTRICTIONS, AND WE'LL TALK ABOUT THAT, UH, AS WE PROGRESS IN THE PROHIBITION SLIDE.

UH, BUT AS YOU CAN SEE FROM THE PRESENTATION, UH, TYPICALLY THEY WILL RECEIVE MONEY THROUGH, UH, PRIVATE INDIVIDUALS.

UH, THEY CAN RECEIVE MONEY THROUGH, UH, PACS, UH, POLITICAL ACTION COMMITTEES OR BY SELF-FUNDING.

UH, AGAIN, EACH ONE OF THESE HAS ITS OWN SET OF RESTRICTIONS ON HOW THEY PULL IN THOSE FUNDS.

UM, UH, BUT THOSE ARE THE GENERAL, UM, UH, INCOME SOURCES FOR EACH TYPE OF THOSE ACCOUNTS.

THESE ARE ALL, UH, PREDICATED UPON THE, UH, MUNICIPAL CODE AS WELL AS THE FAIR POLITICAL PRACTICES COMMISSION AND, UH, THE LAW SET FORTH, UM, UH, BY THE STATE.

SO, UH, REGARDING PROHIBITIONS WITH CANADA ACCOUNTS, UH, THEY TYPICALLY HAVE SET LIMITS.

UH, AS I MENTIONED, THESE ARE ALL SET FORTH BY, UH, THE CPI, UM, AT THE BEGINNING OF THE ELECTION CYCLE, UM, AS WELL AS OUR MUNICIPAL CODE, UH, DEPENDING ON THE RACE ON THE CONTEST, UH, THEY HAVE VARYING AMOUNTS.

UH, WE WERE GOING TO INCLUDE THEM.

BUT, UM, EACH, UH, CONTEST IS VERY SPECIFIC TO ITS OWN ENVIRONMENT.

UM, BUT THIS IS ALL SET FORTH.

UH, AS I MENTIONED IN THE MUNICIPAL CODE.

UM, UH, AND FAIR POLITICAL PRACTICES COMMISSION REGULATIONS.

UH, THESE FUNDS HAVE TO BE USED IN CONNECTION, UH, OR RELATION TO SOME SORT OF POLITICAL OR GOVERNMENT PURPOSE.

YOU CAN'T, YOU KNOW, JUST BUY YOURSELF A CAR OR A A NEW LEVEL TO YOUR HOUSE.

THEY HAVE TO BE, UH, IN CONNECTION, UH, TO, TO HELP, UH, UH, A POLITICAL ACTION COMMITTEE.

SOME SORT OF, UM, YOU

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KNOW, ELECTORAL RUN OR, UH, YOU KNOW, GENERAL, UH, RELATED POLITICAL ACTION.

UH, THESE CONTRIBUTIONS, UM, UH, ARE ONLY ALLOWED UNLESS THEY'RE PROHIBITED BY THE LOCAL RULES, AS I MENTIONED.

UH, THE MUNICIPAL CODE THAT SETS FORTH THOSE, THOSE CONTRIBUTIONS.

UM, UH, CERTAIN, YOU KNOW, STATE COMMITTEES ARE ALSO SUBJECT TO THESE, UH, UH, THESE, THESE LIMITATIONS.

SO, REALLY DEPENDING AGAIN ON THE, THE, THE COUNT ON THE ELECTION, ON THE CONTEST, UH, THEY WILL SUBSCRIBE TO THOSE CONTRIBUTION, UH, RESTRICTIONS, UH, DONATIONS.

AND, YOU KNOW, OTHER, UH, GIFTS HAVE TO BE, UM, WITHIN THAT REALM OF POLITICAL, UH, AFFILIATION.

AGAIN, YOU CAN'T JUST GIVE THIS TO YOUR COUSIN OR A GOOD, GOOD FRIEND OR ANYTHING LIKE THAT.

IT HAS TO BE USED, UM, UH, IN CONNECTION TO LIKE SOME SORT OF LEGISLATIVE OR GOVERNMENTAL PURPOSE.

UM, THEY CANNOT BE PERSONAL.

THEY CAN'T HAVE A BENEFIT TO, UM, UH, THE, THE CANDIDATE TO THE TREASURER OR ANY OTHER ASSOCIATED MEMBER ON THAT COMMITTEE.

UH, LASTLY, THOSE FUNDS, UH, CAN BE USED TO PAY FINES.

UM, BUT AGAIN, THERE ARE CERTAIN RESTRICTIONS TO THAT, UH, SET FORTH, UH, SET FORTH BY THE FPPC, UM, AND AGAIN, HAVE TO BE USED IN CONNECTION, UM, UH, TO THAT CAMPAIGN.

UH, AND, AND, AND SPECIFICALLY, UH, TO A JUDGMENT OR SETTLEMENT RELATING TO IT.

UH, THEY CAN MOVE CERTAIN FUNDS, 30 K FOR COUNCIL, 75 FOR OTHER, UH, POSITIONS SUCH AS MAYOR, UM, UH, AUDITOR AND, AND WHAT HAVE YOU, UH, DURING THE CALENDAR YEAR, UH, THEY'RE ALSO, UH, YOU KNOW, RESTRICTIVE AND THEY HAVE TO BE, UH, USED ONLY FOR, UM, UH, OFFICE HOLDING, UH, IN, IN ACCORDANCE WITH THE SET LAWS.

SO, UH, THEY HAVE TO ADHERE TO, UH, LIKE IF THEY'RE GIVING MONEY TO A PARADE OR A COMMUNITY EVENT, THEY HAVE TO HIT VERY RESTRICTED, UM, UH, DETAILS OUTLINED, UM, IN THE PPCS REGULATIONS.

UM, OFFICE HOLDERS AND TREASURERS, UH, ARE THE CUSTODIANS OF THESE DOCUMENTS.

UH, WHILE WE CAN, UH, WHILE WE MAINTAIN A, UH, CAMPAIGN FILING, UM, THEY HAVE TO MAKE SURE THE BOOKS ARE KEPT, UH, FOR AN INDEFINITE AMOUNT OF TIME, UH, AS SET BY THE FPPC, UM, FOR, YOU KNOW, RECORD PURPOSES.

SO THAT'S THE GENERAL, UM, PROHIBITIONS OF BOTH USE OF FUNDS SOURCE FOR CANDIDATES AND OFFICE HOLDERS, I BELIEVE.

NOW WE'RE GONNA GO OVER TO DISCRETIONARY COUNTS, AND I'M GONNA WALK THIS OVER TO MY TEAM.

ONE SECOND.

SORRY, SORRY, SORRY.

IT'S OKAY.

I JUST THOUGHT, WAIT.

THANKS, PHIL.

UM, MY NAME'S ANDREW CHANG, ASSISTANT TO THE CITY MANAGER IN THE CITY MANAGERS DEPARTMENT.

UH, WITH ME, I HAVE REBECCA BERNSTORFF AND DE MARIO JOHNSON IN OUR BUDGET OFFICE.

UM, GOOD AFTERNOON, COMMISSIONERS.

WELCOME.

SO EACH COUNCIL DISTRICT MAINTAINS TWO SEPARATE DISCRETIONARY ACCOUNTS.

THEIR OFFICE IS OPERATING BUDGET AND THEIR COUNCIL DISTRICT PRIORITY FUNDS, WHICH, UM, YOU'LL ADHERE HEAR REFERRED TO AS DIVIDE BY NINE.

OFFICE.

OPERATING BUDGETS ARE APPROPRIATED EACH YEAR IN THE GENERAL FUND WITH EACH COUNCIL DISTRICT BEING ALLOCATED AN EQUAL APPROPRIATION OF FUNDS THAT THE COUNCIL MEMBER CAN USE TO CARRY OUT THEIR NORMAL COUNCIL OFFICE OPERATIONS, SUCH AS PROVIDING INFORMATION TO, TO THEIR CONSTITUENTS, AND PAYING FOR OPERATIONAL COSTS SUCH AS STAFF SALARIES, MATERIALS, AND OVERHEAD.

THE DISTRICT PRIORITY FUNDS CONSIST OF NEW APPROPRIATIONS APPROVED BY COUNCIL THROUGH THE ADOPTED BUDGET, AS WELL AS CARRYOVER OF ANY PRIOR YEAR, GENERAL FUND SAVINGS FROM EACH DISTRICT'S OPERATING BUDGET.

UH, PRIORITY FUNDS CAN COME FROM EITHER THE GENERAL FUND OR THE SPECIAL ADVERTISING AND PROMOTION FUND, UM, AND STARTING AN FY 24 COUNCIL ALSO DESIGNATED A PORTION OF GENERAL FUND APPROPRIATIONS FOR YOUTH SPECIFIC ACTIVITIES.

AND THEN AT THE END OF EACH FISCAL YEAR, UNSPENT PRIORITY FUNDS ARE CARRIED OVER BY EACH DISTRICT.

DISTRICT.

PRIORITY FUNDS CAN BE USED FOR SUPPLEMENTING EXISTING CITY PROJECTS, PROGRAMS, AND ACTIVITIES, UH, FOR CAPITAL IMPROVEMENT PROJECTS.

FOR CITY CONDUCTED SPECIAL EVENTS FOR CONTRIBUTIONS TO ORGANIZATIONS WITH A DEFINED PUBLIC BENEFIT OR PURPOSE, AND FOR ANNUAL STATE OF THE CITY OR DISTRICT EVENTS, UM, OFFICE OPERATING BUDGET FUNDS.

NEXT SLIDE.

OFFICE OPERATING BUDGET FUNDS ARE MANAGED DIRECTLY BY THE LEGISLATIVE DEPARTMENT AND COUNCIL OFFICE FOR OPERATIONAL NEEDS, BUT THEY CANNOT BE USED FOR THE FOLLOWING PURPOSES, UH, FOR EXPENDITURES MADE BY COUNCIL DISTRICTS RELATED TO THEIR PARTICIPATION IN PARADES.

UH, THAT'S ANYTHING BEYOND A FLOAT ENTRY FEE OR RENTAL OF A CITY VEHICLE FOR PARADE USE FOR SPECIAL EVENTS HOSTED BY THE COUNCIL DISTRICT THAT REQUIRE COORDINATION THROUGH THE SPECIAL

[00:15:01]

EVENTS AND FILMING OFFICE.

THAT INCLUDES CONCERTS, BLOCK PARTIES, AND COMMUNITY EVENTS CONDUCTED ON PUBLIC PROPERTY OR IN THE PUBLIC RIGHT OF WAY.

UH, THESE TYPES OF EVENTS MUST BE FUNDED THROUGH COUNCIL DISTRICT PRIORITY FUNDING OR THROUGH THEIR OFFICE HOLDER ACCOUNT.

OPERATING BUDGET FUNDS CAN'T BE USED FOR CONTRIBUTIONS TO 5 0 1 C THREES OR EVENT PROMOTERS.

AND THIS INCLUDES ANY EXPENDITURES MADE BY THE COUNCIL DISTRICTS FOR REIMBURSEMENTS, UH, FOR DONATIONS TO THOSE GROUPS.

FINALLY, UM, THEY CAN'T BE USED, UH, FOR PERSONAL, POLITICAL, OR ELECTION RELATED PURPOSES.

UM, HERE'S AN OVERVIEW OF THE, UM, DISTRICT PRIORITY FUND, UM, REVIEW PROCESS.

UM, WHILE THE OPERATING BUDGET IS MANAGED BY THE COUNCIL DISTRICTS DIRECTLY, THEY DO NOT DIRECTLY MANAGE THE DISTRICT PRIORITY FUNDS.

ALL PROPOSED USES MUST BE REVIEWED BY THE CITY MANAGER AND FINANCIAL MANAGEMENT DEPARTMENTS, AGENDIZED BROUGHT BEFORE THE CITY COUNCIL FOR APPROVAL, AND THEN THE EXPENDITURES MUST BE INCURRED BY AN IMPLEMENTING CITY DEPARTMENT FOR NEW USES OF DISTRICT PRIORITY FUNDING.

ITEMS MAY BE PLACED ON THE CITY COUNCIL AGENDA'S CONSENT CALENDAR ONLY IF THE FINANCIAL MANAGEMENT DEPARTMENT HAS REVIEWED, SIGNED OFF, AND STAFF HAS CONFIRMED THAT THE COUNCIL DISTRICT HAS CONNECTED WITH THE IMPACTED DEPARTMENTS.

AND ANY IMPACTS TO STAFFING, FINANCE, OR BUDGET ARE DISCUSSED IN THE FISCAL IMPACT SECTION OF THE LETTER.

IF A DISTRICT DOES NOT OBTAIN FINANCIAL MANAGEMENT REVIEW OR SIGN OFF, THE LETTER MUST STATE THAT NO FINANCIAL MANAGEMENT REVIEW WAS ABLE TO BE CONDUCTED DUE TO THE URGENCY AND TIME SENSITIVE TIME SENSITIVITY OF THE ITEM.

AND THE LETTER WILL BE PUT ON THE REGULAR AGENDA.

INSTEAD, PRIORITY FUNDS MAY ALSO BE USED TO SUPPLEMENT AN EXISTING CITY CIP PROGRAM OR CITY CONDUCTED SPECIAL EVENTS THAT ARE ALREADY APPROVED AND ADVANCED BY THOSE DEPARTMENTS.

IN THESE CASES, THE COUNCIL DISTRICT MAY REQUEST FOR THESE ITEMS TO BE PLACED ON AN APPROVED PROJECT LIST WITH OTHER DISTRICT'S PROPOSED ENHANCEMENTS TO EXISTING PROJECTS AND PROGRAMS. FINANCIAL MANAGEMENT BRINGS THIS LIST OF BUDGET TRANSFERS TO SUPPORT THESE PREVIOUSLY APPROVED PROJECTS BEFORE COUNCIL FOR APPROVAL.

ON A SEMI-ANNUAL BASIS, A LEVINA FORM IS REQUIRED FOR ANY CONTRIBUTIONS.

OVER $500 OR CONTRACTS VALUED OVER 50,000, UH, RECIPIENTS MUST EITHER RECUSE OR RETURN THE FUNDS.

AND THESE TYPES OF LETTERS ARE FURTHER REVIEWED BY CITY CLERK STAFF.

UM, SO AS A SUMMARY OF THE STANDARD REVIEW PROCESS FOR THE USE OF DISTRICT PRIORITY FUNDS, FIRST, A COUNCIL DISTRICT NEEDS TO SUBMIT A, THE, A LETTER WITH THE PROPOSED USE OF FUNDS TO CITY MANAGER AND FINANCIAL MANAGEMENT STAFF FOR REVIEW.

WE'LL REVIEW THE LETTER AND CONFIRM THE PUBLIC BENEFIT, UM, AND, OR THAT IS, IT IS A CONTRIBUTION TO AN EXISTING CITYWIDE PROGRAM OR PROJECT, UH, REVIEW ITS COMPLIANCE WITH THE FUND RESTRICTIONS, UM, AND VALIDATE THE VENDOR OR RECIPIENT.

CITY COUNCIL THEN APPROVES THE RECOMMENDATION TO TRANSFER THE PRIORITY FUNDS TO THE IMPLEMENTING DEPARTMENT.

AND THEN FINALLY, THE IMPLEMENTING DEPARTMENT RECEIVES THE APPROPRIATION TRANSFER AND INCURS ACTUAL EXPENSES TO EITHER REMIT THE FUNDS TO THE INTENDED RECIPIENT OR TO EXECUTE THE PROGRAM OR PROJECT IN ACCORDANCE WITH CITY POLICIES AND PROCEDURES.

UM, MUCH LIKE THE, UH, OFFICE OPERATING BUDGET, DISTRICT PRIORITY FUNDING CANNOT BE USED FOR THE FOLLOWING PURPOSES.

UM, THEY CAN'T BE USED FOR COUNCIL DISTRICT OPERATIONS THAT SHOULD BE FUNDED FROM AN OFFICE OPERATING BUDGET.

UM, THOSE ARE THINGS, UM, AS I MENTIONED, UM, GENERAL OPERATIONS, COMMUNICATIONS TO CONSTITUENTS, STAFF SALARIES AND MATERIALS CAN'T BE USED FOR REIMBURSEMENTS OF EXPENDITURES MADE BY COUNCIL DISTRICTS FOR SPECIAL EVENTS.

UM, THESE MUST BE SUBMITTED IN ADVANCE.

UH, THEY CAN'T BE USED FOR EXPENDITURES MADE BY COUNCIL DISTRICTS RELATED TO THEIR PARTICIPATION IN PARADES.

AND FINALLY, THEY CANNOT BE USED FOR POLITICAL, PERSONAL, OR ELECTION RELATED PURPOSES.

SO, IF YOU DON'T MIND, UH, JUST PROGRESSING THE SLIDES FOR ME THERE.

SO, UM, WE DO HAVE A PUBLIC REVIEW, UM, UM, OPTIONS AVAILABLE, UH, FOR BOTH OF THESE ON OUR, UH, YOU KNOW, ONLINE FILING PORTAL WHERE THEY CAN SEE THE MONEY COMING IN AND OUT FOR OFFICE HOLDER FOR, UH, FOR VARIOUS CANDIDATE CAMPAIGN ACCOUNTS, AS WELL AS OUR CITY CLERK WEBSITE TO SEE WHAT AGENDA ITEMS ARE BEING FLAGGED FOR LEVINE ACT AND, UH, THOSE BEING, YOU KNOW, ASKED TO RECUSE THEMSELVES.

UM, NEXT SLIDE.

SO, AT THE, AT THE END HERE, WE HAVE JUST A FEW LINKS, UH, TO THE, UH, UH, THE CAMPAIGN REFORM ACT FOR US, THE, THE CAMPAIGN MANUALS UNDER THE FPPC, AS WELL AS THEIR REGULATIONS AND, UM, THE DEPARTMENTAL PROCEDURES AND PURCHASES, UH, ON, ON, YOU KNOW, PAYMENTS, PERSONNEL TRANSACTIONS.

UH, SO WITH THAT BEING SAID, I'LL OPEN IT UP IF YOU HAVE ANY, UH, QUESTIONS FOR THE COMMISSION.

IS FUNDED BY REVENUES FROM, UM, THINGS LIKE SPECIAL EVENTS AND FILMING PERMITS, AS WELL AS THE, UH, UH, UH, TRANSIENT OCCUPANCY TAX OR HOTEL TAXES.

UH, ANY QUESTIONS FROM THE COMMISSIONERS, COMMISSIONER WISE? YEAH, THANK YOU.

UM, I HAVE TO SAY, I'M REALLY NOT VERY FAMILIAR WITH, UM, SOME OF THESE, SOME OF THESE RULES.

SO, UM, I DO NEED A LITTLE HELP HERE.

SO, FIRST OF ALL, WHAT ARE THE SPECIAL ADVERTISING FUNDS? WHERE DO THOSE COME FROM? IS THAT WHAT YOU CALL THEM? SAP FUNDS? HI, YES.

UM, COMMISSIONER, THE, UH, SPECIAL ADVERTISING AND PROMOTIONS FUND, UM,

[00:20:01]

AND THAT IS, UH, A FUND THAT IS DESIGNATED TO BE USED FOR, UM, PROMOTION OF THE CITY AS A, UM, TOURIST OR, UM, UH, RECREATIONAL DESTINATION.

SO, UM, UH, THE CITY COUNCIL DID ALLOCATE, UH, DIVIDE BY NINE FUNDS, UH, IN PREVIOUS YEARS FROM THAT FUND TO BE USED FOR THOSE PURPOSES.

AND THEN, SO WHAT I'M WONDERING ABOUT IS THESE SPECIAL EVENTS THAT OVER THE YEARS I HAVE SEEN GIVEN IN DIFFERENT DISTRICTS, DOES THAT SPECIAL EVENT GO THROUGH THIS PROCESS FOR APPROVAL BY THE ENTIRE COUNCIL BEFORE IT HAPPENS? OR DOES THE COUNCIL DISTRICT ITSELF DECIDE WHAT THE SPECIAL EVENT IS GONNA BE AND HOW MUCH THEY'RE GONNA SPEND ON IT? UM, TYPICALLY FOR A SPECIAL EVENT THAT IS ORGANIZED BY THE CITY AND PRODUCED BY OUR, UH, OUR SPECIAL EVENTS IN FILMING OFFICE, UM, THE EVENT IS ALREADY ORGANIZED AND PLANNED IN ADVANCE, AND THE USE OF THE, UM, DIVIDE BY NINE OR COUNCIL DISTRICT PRIORITY FUNDS IS TO OFFSET A PORTION OF THE COSTS FOR THOSE EVENTS.

SO WHAT, WHAT I'M THINKING ABOUT IS I'VE SEEN, UM, AND I DON'T KNOW WHEN THESE DIFFERENT RULES CAME INTO EFFECT.

SO, SO SOME OF THESE RULES MAY NOT HAVE EXISTED WHEN I SAW SOME OF THE THINGS THAT I'M GOING TO MENTION.

AND THEY WERE WILLING TO TAKE SOME OF THEIR DIVIDE BY NINE MONEY, YOU COULD BUDGET ANOTHER ONE IN THEIR DISTRICT.

SO I RECALL THAT, UM, ONE DISTRICT WOULD HAVE A SNOW DAY, AND I ALSO KNOW OTHER DISTRICTS, IT SEEMED TO ME LIKE THE, THE CITY COUNCIL MEMBER WAS SPONSORING, UM, A MUSICAL EVENT, A CONCERT, A SPECIAL CONCERT IN A PARK.

AND BOTH, EITHER, BOTH OF THESE ACTIVITIES HAPPENED IN, IN PUBLIC PARK.

SO HOW ARE THOSE FUNDED? SO THOSE ITEMS ARE SUBMITTED, UM, FOR, UM, UH, AS NEW LETTERS BY THAT COUNCIL DISTRICT.

UM, AND WE WOULD REVIEW, UM, THE RECIPIENT OF THOSE FUNDS.

THAT IS TYPICALLY A, UM, 5 0 1 C3 ORGANIZATION, A COMMUNITY ORGANIZATION THAT IS, UM, VALIDATED AS A VENDOR IN THE, UM, BY, UH, THE CITY MANAGER OFFICE AND THE FINANCIAL MANAGEMENT DEPARTMENT, UM, AS A, UH, VALID VENDOR FOR THE CITY.

UM, AND THEN OUR SPECIAL EVENTS OFFICE THEN PROCESSES A, UM, A PAYMENT TO TRANSMIT THOSE FUNDS FROM THE, UH, COUNCIL DISTRICT, UH, TO THE ORGANIZATION THAT IS ORGANIZING THAT COMMUNITY EVENT.

AND SO, BECAUSE THE, UM, IMPRESSION THAT I ALWAYS GOT FROM THOSE EVENTS WAS THAT IT WAS THE COUNCIL MEMBER HIMSELF OR HERSELF THAT WAS, WAS DOING IT.

I WAS UNAWARE THAT THERE WERE OTHER ENTITIES LIKE 5 0 1 C3 INVOLVED OR WHATEVER.

BUT YOU'RE TELLING ME THERE, THERE IS USUALLY A 5 0 1 C3 INVOLVED.

UM, IN MANY CASES THERE IS A COMMISSIONER, UM, YOU KNOW, FOR EXAMPLE, UM, OFTEN WHEN THERE IS A, UM, AN ITEM IN A, IN A PUBLIC PARK, UM, THE RECIPIENT OF THE FUNDS IS GONNA BE PARTNERS OF PARKS, WHICH IS GOING TO BE THE, UH, FISCAL SPONSOR FOR, UH, THE EVENT THAT IS OCCURRING IN THAT PARK.

HMM, OKAY.

CAN, CAN DIVIDE BY NINE FUNDS BE USED FOR A DISTRICT EVENT LIKE THAT? IT SAYS THAT THEY, THAT YOU CAN USE DIVIDE BY NINE FUNDS FOR CITY CONDUCTED SPECIAL EVENTS.

WOULD A DISTRICT ONE EVENT, COULD IT BE A CITY SPONSORED EVENT? CAN I ASK FOR FURTHER CLARIFICATION ON WHAT YOU MEAN BY THAT? THE SORT OF EVENT THAT COMMISSIONER WISE WAS TALKING ABOUT? MM-HMM .

SO I THINK IT MIGHT BE HELPFUL FOR THEM.

I DON'T MEAN TO JUMP IN.

IF WE COULD GIVE THEM LIKE, REALLY SPECIFIC EXAMPLES.

SO LIKE, SUSAN, YOU WERE TALKING ABOUT MUSIC EVENTS, AND I KNOW A FEW YEARS AGO THERE WAS A, THERE WERE SOME CUTS MADE TO THE MUNICIPAL BAND, WHICH IS A CITY ORGANIZATION.

IT'S, THERE'S THE MUNICIPAL BAND, I BELIEVE ARE CITY EMPLOYEES, AND THERE WERE VARIOUS COUNCIL DISTRICTS THAT CAME FORWARD AND AUTHORIZED FUNDING.

DID THAT COME FROM THE DIVIDE BY NINE? I I THINK IT WOULD HELP TO CLARIFY THAT THERE'S, UM, GENERALLY GOING TO BE THREE DIFFERENT TYPES OF EVENTS THAT ARE GOING TO BE SUPPORTED BY DIVIDE BY NINE.

THE FIRST IS GOING TO BE A, UM, CITY ORGANIZED AND CITY PRODUCED EVENT THROUGH OUR SPECIAL EVENTS AND FILMING OFFICE.

UM, THESE ARE GOING TO BE, UM, I'M JUST STRUGGLING TO THINK OF AN EXAMPLE RIGHT NOW, BUT THESE ARE KIND OF OUR LARGE SCALE EVENTS, UM, LIKE DAISY LANE PARADE, UM, LIKE THE, UH, WITH CHRISTMAS FREE AND STUFF LIKE THAT.

EXACTLY.

IF A, IF A DISTRICT WANTED SOME, UH, UH, TWO CONCERTS IN THEIR DISTRICT, WHEREAS THERE MAY ONLY BE ONE IN EACH DISTRICT RIGHT NOW,

[00:25:01]

UM, SO THEN THERE WOULD BE TWO OTHER TYPES OF EVENTS.

THE OTHER ONE WOULD BE ORGANIZED DIRECTLY BY THE COUNCIL OFFICE THEMSELVES.

UM, AND SO THAT WOULD BE PART OF THEIR, UM, UH, THEIR OPERATING, UH, YOU KNOW, WHAT THEY WOULD DO FOR THEIR CONSTITUENTS.

AND THE FINAL ONE WOULD BE THAT THEY'RE ESSENTIALLY SPONSORING AN EVENT BY A COMMUNITY GROUP, WHETHER THAT BE A, UM, A NEIGHBORHOOD ORGANIZATION OR, UH, PARTNERS OF PARKS OR, UM, A PTA OR SOMETHING LIKE THAT.

THEY COULD USE DIVIDE BY NINE AND REQUEST, UH, TO, TO SPONSOR A PORTION OF THAT EVENT.

SO THOSE WOULD BE THE THREE TYPES OF EVENTS THAT WE SEE COME THROUGH, UM, AS USES OF DIVIDE BY NINE EITHER.

AND THOSE CAN EITHER BE, UH, FUNDED BY GENERAL FUND OR, UM, IN CERTAIN CASES, UM, SAP FUNDING THE, THE, THE, THE TYPE OF EVENT THAT I AM THINKING OF, WERE ONES THAT WERE ADVERTISED AS, AS THE COUNCIL MEMBER IS DOING A SNOW DAY, OR THE COUNCIL MEMBER IS HAVING THIS COUNTRY MUSIC, YOU KNOW, EVENT IN THE, IN THE PARK.

AND SO WHY DON'T YOU ALL, WHY DON'T YOU ALL COME? AND SO TO ME THAT SOUNDS LIKE A COUNCIL MEMBER, A COUNCIL OFFICE ORGANIZED EVENT, AND THAT IS WHAT THEY, BUT THOSE CAN BE SPOT CAN BE USED.

THEY CAN USE IT TO DIVIDE BY NINE MONIES FOR THAT THAT IS CORRECT.

BUT, BUT ALSO UNDER THIS PROCEDURE THAT IS IN PLACE NOW, THAT WOULD BE APPROVED BY THE CITY COUNCIL BEFORE IT BE BEFORE IT HAPPENED, PROBABLY CORRECT.

ALRIGHT.

UM, ONE THOUGHT I HAVE, MAYBE THIS IS DONE AND I'M NOT AWARE OF IT, BUT IT, IT DOES SEEM IMPORTANT TO ME THAT IT, THAT THE PUBLIC UNDERSTAND WHERE THE MONEY IS COMING FROM WHEN THE EVENTS HAPPEN.

MAYBE IT JUST WOULD BE IN THE FINE PRINT AND MAYBE IT IS IN THE FINE PRINT, BUT I THINK THAT WOULD BE USEFUL FOR THEM TO KNOW.

UM, ANOTHER QUESTION I HAD WENT BACK TO WHAT HAPPENS TO THE MONEY IN THE CANDIDATE'S ACCOUNT OR, OR THE OFFICE HOLDER ACCOUNT.

AND, AND I THINK I SAW THAT THERE, THAT IF IT'S A CITY COUNCIL MEMBER, THEY CAN MOVE $30,000 A YEAR INTO, FROM THEIR ONE ACCOUNT INTO THEIR, UM, OFFICE HOLDER ACCOUNT.

IS THAT WHAT I'M READING? UH, YEAH, THAT'S IN REGARDS TO, UH, UH, THE, THE ROLLOVER, UH, FUNDS FOR SUCE SUCCESSFUL ELECTIONS.

SO IF I RUN FOR CITY COUNCIL AND I MAKE, I RAISE $2 MILLION AND I DON'T NEED IT ALL, I CAN STILL ONLY MOVE OVER 30,000.

YOU WOULD HAVE THAT LIMIT A LIMITATION ON WHAT YOU CAN PULL OVER FROM YOUR, YOUR WINNING, UH, ACCOUNT.

BUT THE OTHER MONEY I COULD PUT INTO, UM, YOU CAN MOVE THAT, UH, THERE'S A, THERE'S A LOT OF DIFFERENT OPTIONS.

YOU CAN MOVE THAT TO A, A, A DONATION, A POLITICAL DONATION, A CHARITABLE DONATION.

YOU CAN PAY OFF YOUR BILLS.

UM, YOU CAN ROLL THAT OVER INTO ANOTHER ELECTORAL RUN, UH, FOR, SAY FOR A HIGHER OFFICE.

UH, YOU DO HAVE OPTIONS.

UH, AND AGAIN, IT WOULD BE LAID OUT, UH, THROUGH THE, THE, THE MANUAL.

I THINK THAT ANSWERS MOST OF MY QUESTIONS.

I HAVE SOME OTHER NOTES.

I'LL LOOK AT 'EM, BUT I'LL GIVE UP MY QUESTIONING FOR NOW.

THANK YOU VERY MUCH, ALL OF YOU.

COMMISSIONER SHOTWELL.

UH, THANK YOU.

THANK YOU VERY MUCH.

I VERY MUCH APPRE IT WAS A VERY HELPFUL PRESENTATION.

AND HELP ME UNDERSTAND, MY QUESTIONS ARE MORE TO MAKING SURE I REALLY KIND OF FULLY UNDERSTAND, UH, UH, WHAT, WHAT'S BEING PRESENTED.

UH, BUT I BELIEVE WE HAVE FOUR SOURCES OF FUNDING HERE.

UH, IT'S CANDIDATE ACCOUNTS, CANDIDATE ACCOUNTS, OFFICE HOLDER ACCOUNTS, THE DIVIDE BY NINE WITH THE DISTRICT, UH, AND THEN THE OFFICE OPERATING.

UH, AND MY QUESTIONS ARE PRIMARILY ASSOCIATED WITH THE OFFICE HOLDER ACCOUNTS ARE THE OFFICE HOLDER ACCOUNTS.

THEY'RE MANAGED CO TOGETHER WITH CAMPAIGN ACCOUNTS, BUT THEY HAVE TO BE, THEY CAN'T BE COMMINGLED.

YOU CAN, YOU CAN RUN THEM SIMULTANEOUSLY, BUT YEAH, THEY CANNOT, THOSE FUNDS CANNOT CO-MINGLE.

THERE'S A STRICT RESTRICTION ON THAT.

SO, UM, UH, YOU HAVE TO HAVE SEPARATE BANK ACCOUNTS.

A, IT'S A VERY NARROW PATH THAT THEY HAVE TO ADHERE TO FOR SPENDING THOSE MONIES.

UH, THE FPPC WARNS TREASURERS AND CANDIDATES, UH, UH, STRICTLY AGAINST THAT, UM, BECAUSE WE DON'T WANNA, THEY, THERE SHOULD BE NO AMBIGUITY UP TO WHERE THE SOURCE AND USE OF THOSE FUNDS, UH, ARE COMING AND GOING.

AND CAN A CANDIDATE OR AN OFFICE HOLDER, UH, CAN THEY, UH, USE THOSE ACCOUNTS FOR MAYBE DISTRICT PROJECT PROJECTS, NOT JUST, UH, LIKE WHAT WE, THE EXAMPLES WE TALKED ABOUT WITH SNOW DAY OR THINGS ALONG THAT LINE, BUT ACTUAL A PROJECT WITHIN THE CITY, CITY, IS THAT A FEE, IS THAT FEASIBLE OR POSSIBLE? THEY, THEY WOULD HAVE TO BE VERY, UH, CLOSELY RELATED TO AN, UH, LIKE, UH, LIKE I MENTIONED IN THE, UH, THE SLIDES A, UH, SOME SORT OF, UH, POLITICAL ASSOCIATION.

SO THERE, I, I WOULDN'T SAY YES OUTRIGHT, BUT I WANT TO SAY NO.

SO THERE IS A, THERE IS A PATH AND IT'S

[00:30:01]

AND CAN OFFICE HOLDERS SOLICIT CONTRIBUTIONS, HOLD FUNDRAISERS FOR THOSE ACCOUNTS SEPARATE FROM THEIR, UH, CANDIDATE ACCOUNTS? YEAH, SO DURING AN ELECTION, YOU CAN, UH, YOU CAN CORA, SO YOU, UH, SAY YOU HAD AN ELECTED WHO HAD A OFFICE HOLDER ACCOUNT AND THEY WERE RUNNING FOR REELECTION, YOU COULD RAISE CONTRIBUTIONS FOR BOTH OF THOSE IN CONNECTION WITH THAT ELECTION CYCLE.

AND THEN OUTSIDE THE ELECTION CYCLE, OUTSIDE THE ELECTION CYCLE, UH, YOU CAN ONLY RAISE, UH, UH, YOU CAN ONLY ACCEPT A CONTRIBUTION, I BELIEVE.

UM, IT'S, I'D HAVE TO LOOK AT THE CODE AGAIN, BUT IT'S, IT'S A VERY SMALL, UM, UH, INDIVIDUAL, UM, UH, CONTRIBUTION THAT YOU CAN'T ACCEPT.

AND THEN IT'S PER CALENDAR YEAR, I BELIEVE, FOR, AND THE OFFICE HOLDER ACCOUNTS ARE AGAIN, USED FOR NON-POLITICAL PURPOSES, BUT TODAY ARE NINE ELECTION PURPOSES, TYPICALLY? YES.

ALRIGHT.

I I THINK IT'S VERY IMPORTANT FOR THE CANDIDATE ACCOUNT AND THE OFFICE HOLDER ACCOUNTS THAT, THAT FILL UP.

EVERYONE UNDERSTANDS THAT MOST OF THOSE REGULATIONS COME FROM THE FPPC, NOT FROM THE CITY.

SO THERE'S NOT GONNA BE A LOT OF, UH, IF, IF WE THINK THERE ARE AREAS THAT ARE KIND OF GRAY, NOT THAT WE CAN MAKE A LOT OF RECOMMENDATIONS.

ANYONE ELSE ON THE COMMISSION? UH, COMMISSIONER NOVE.

THANK YOU, CHAIR.

THANK YOU, PHIL.

UM, I HAVE A QUESTION ABOUT SLIDE NUMBER FOUR, UH, PROHIBITIONS CANDIDATE ACCOUNTS.

I'M CURIOUS TO KNOW, UM, CAN A DONOR REQUEST THEIR DONATION BE DESIGNATED TO A SPECIFIC, UH, TO A SPECIFIC PART OF THAT CANDIDATE'S, UM, ELECTORAL, UH, RUN? FOR EXAMPLE, IF I WERE TO DONATE TO CITY COUNCIL MEMBER JOE SMITH, CAN I ASK MR. SMITH THAT I WANT MY $50 BE DESIGNATED FOR MAILERS AND GET OUT THE VOTE LOCKERS? WHILE YOU CAN DESIGNATE THAT, UH, IT'S ULTIMATELY ONCE THE CONTRIBUTION IS RECEIVED, IT TYPICALLY IS USED HOW THE, THE COMMITTEE DESIGNATE THAT FUND.

'CAUSE BASICALLY THOSE MONIES ARE JUST GOING INTO A BUCKET AND THEY'RE USING THOSE, HOW, HOW THEY NEED.

UM, SECOND QUESTION.

IF I LEARN AFTER THE ELECTION THAT THERE WERE NO GET OUT TO VOTE WALKERS OR, UM, OR CALLERS, UH, OR PHONE BANKING, AND MY INTENTION OF THE INTENTION OF MY DONATION WAS FOR THAT, CAN I REQUEST MY, THE RETURN OF MY MONEY? YEAH.

I MEAN, YEAH, ABSOLUTELY.

UH, I DON'T BELIEVE THERE'S ANY, UH, SPECIFIC, I'D HAVE TO LOOK AT THE SPECIFICS OF MAKING THAT REQUEST, BUT I, I DON'T BELIEVE THERE'S ANY, UM, RESTRICTION, UH, OR, OR LAW THAT WOULD PREDICATE THAT THEY HAVE TO ADHERE TO THAT, THAT RE REFUND.

AND THEN JUST A FINAL QUESTION.

UM, SO ON THE FOURTH ITEM DOWN, DONATIONS LOANS TO BONAFIDE CHARITABLE GROUPS, UH, BLAH, BLAH, BLAH, THE DONATION MAY NOT HAVE PERSONAL BENEFIT TO THE ASSOCIATED MEMBERS.

WHAT IF I DONATE TO A CANDIDATE AND THAT CANDIDATE DONATES TO ANOTHER CANDIDATE WHO I DON'T AGREE WITH AT THAT POINT? CAN I STILL REQUEST FUNDS BACK AGAIN? UM, UH, YOU CAN ALWAYS MAKE THE REQUEST.

GO BACK INTO, UH, SINCE THAT PART OF THEIR BUDGET WASN'T INCLUDED, DID THEY DIDN'T TAKE ALL THEIR FUNDING? WOULD THAT THAT SURPLUS BE USED BY ALLOWED TO BE USED BY ALL THE DISTRICTS, OR WOULD THAT STILL BE, YOU KNOW, WHATEVER DISTRICT DIDN'T USE THEIR FUNDS? UM, COMMISSIONER, THE, UH, THE FUNDS ARE CARRIED OVER WITH EACH INDIVIDUAL DISTRICT.

I AM NOT, I WOULD HAVE TO RESEARCH THE SPECIFIC QUESTION ON REFUNDS AND WHAT AUTHORITY A DONOR HAS.

UM, AFTER, UM, SAYING DISSATISFACTION WITH A CONTRIBUTION, I DON'T, I DO NOT BELIEVE THAT THEY HAVE ANY AUTHORITY TO, UH, TO, OR BASICALLY ROAD TO REFUND.

UM, THEY, THEY'VE GIVEN THE CONTRIBUTION AND IT'S NOW IN THE HANDS OF THE COMMITTEE TO USE AS THEY SEE FIT.

BUT, UH, UH, I WOULD BE HAPPY TO, TO RESEARCH THIS FURTHER AND I CAN, UH, COMMUNICATE THIS, UH, MY FINDINGS BACK WITH THE COMMISSION.

VICE CHAIR COLEMAN, UM, ON THE DIVIDE BY RETURNING BACK TO THE DISCRETIONARY ACCOUNTS, UM, ONE OF THE SOURCE OF FUNDING WAS A, UH, THE PRIOR SURPLUS OF THE PRIOR YEAR OPERATING BUDGET.

UH, ONE, SAY A SPECIFIC COUNCIL DISTRICT DOES NOT USE THEIR, UH, A PORTION OF THE DIVIDE BY NINE ONE.

WOULD THEY BE, UH, THE NEXT YEAR, WOULD THEY BE ALLOWED TO REQUEST MORE SINCE THEY DIDN'T PERHAPS USE THEIRS? OR WOULD THAT

[00:35:01]

UM, SO ANY SAVINGS OR UNUSED FUNDS IN THE DIVIDE BY NINE, UM, ACCOUNT FOR THAT DISTRICT WOULD CARRY OVER WITH THAT DISTRICT TO THE NEXT YEAR.

SO, UM, IF THEY DID NOT MAKE ANY DIVIDE BY NINE, UM, EXPENSES IN A GIVEN YEAR, ALL OF THEIR INITIAL APPROPRIATION WOULD CARRY OVER INTO THE NEXT YEAR AS WOULD ANY, UM, SAVINGS FROM THEIR OFFICE, OPERATING BUDGET.

UM, AND THEN MY NEXT QUESTION IS ABOUT THE, GOING BACK TO THE CANDIDATE ACCOUNTS, UH, OR, OR EVEN PERHAPS OFFICE HOLDER ACCOUNTS.

UM, AND I KNOW THIS IS MAINLY, UH, RULE SET FORTH BY THE FPPC, UH, BUT WHO WOULD THE CITY REVIEW SAY THERE WAS A, I THINK SOMETHING THAT, UH, YOU KNOW, LOOKING OVER SOME OF THEM, SOMETIMES THERE'S OFF YEAR LOANS PROVIDED BY AN OFFICE HOLDER TO THEIR CANDIDATE ACCOUNT IN A YEAR THERE MIGHT NOT BE RUNNING.

DOES THIS, YOU KNOW, WHICH, YOU KNOW, BRINGS UP QUESTIONS, WOULD THE CITY REVIEW THAT INFORMATION, TRY TO RUN DOWN AND THEN MAKE A RECOMMENDATION TO THE FPPC OR WHAT, OR IS THE FPPC LOOKING AT IT, WHAT'S KIND OF THAT PROCESS? SO PRIMARILY, UH, THE, THE, THE CAMPAIGN FILING IS A TOOL FOR THE PUBLIC TO REVIEW.

THEY ARE ACTUALLY THE, THE REVIEW ARM OF THE FPPC OR ACT AS THAT, UM, OUR AUTHORITY AND, UH, LEGAL REQUIREMENT IS TO VERIFY THAT THE DOCUMENT IS, YOU KNOW, COMPLETE.

UM, WE DO TRY TO GO A LITTLE BIT ABOVE AND BEYOND TO SAY, HEY, THIS KINDA LOOKS OUTTA ORDER.

YOU MIGHT WANNA FILE AN AMENDMENT.

WE, WE WILL SEND THEM THAT REQUEST AND IT'LL ULTIMATELY BE UP TO THAT, YOU KNOW, CONTROLLING MEMBER TO, TO FILE THE AMENDMENT AND CORRECT THE FORM.

UM, AND, UH, WE, WE CAN ONLY SEND FOR ENFORCEMENT WHEN THERE IS A CLEAR CUT VIOLATION, UM, LIKE THEY HAVEN'T FILED OR THAT THEY HAVE FAILED TO FILE CORRECTLY, UM, ON, ON THE DOCUMENT, SAY LIKE, THEY, THEY DIDN'T, THEY'RE, THEY'RE MISSING SCHEDULES, THEY'RE, THEY'RE MISSING GAPS IN THEIR FUNDING, UM, STUFF OF THAT NATURE.

AND THAT GOES TO THE FPPC, NOT BY OUR CITY ATTORNEY.

UH, WE, WE CAN SEND IT TO, UM, OUR CITY PROSECUTOR FOR, UH, ENFORCEMENT IF THERE'S ANY VIOLATION TO OUR SPECIFIC MUNICIPAL CODE.

YEP, YOU'RE WELCOME.

ARE THERE ANY OTHER, THANK YOU, COMMISSIONER D BENEDICTUS, DO YOU HAVE ANY QUESTIONS OR COMMENTS? NO, NONE AT THIS TIME.

UM, COMMISSIONER WISE, DID YOU HAVE GO BACK? I HAVE ONE OTHER QUESTION.

I DO HAVE ONE OTHER QUESTION, AND MAYBE THIS WAS EXPLAINED, BUT WITH THE, UM, DIVIDE BY NINE NUMBERS, CAN THAT BE USED FOR, UM, TO, TO ADD A PIECE OF PLAY EQUIPMENT TO A PARK OR FIX A, A STREET THAT THE DISTRICT REALLY WANTS? FIXED COMMISSIONER? YES, THAT IS ONE OF THE PRIMARY USES OF DIVIDE BY NINE.

UM, THAT TYPE OF USE IS TYPICALLY, UM, DONE THROUGH WHAT WE CALL THE APPROVED PROJECT LIST.

SO THAT WOULD BE THROUGH AN APPROVED, UM, CAPITAL IMPROVEMENT PLAN.

I SEE.

UM, SO FOR EXAMPLE, UM, THE CITY'S, UM, STREETS AND SIDEWALKS PROGRAM, UM, IF A, UH, COUNCIL MEMBER WOULD LIKE TO CONTRIBUTE TO SAY, UH, PRIORITIZING A CERTAIN, UM, BLOCK OR A CERTAIN STREET THAT IS IN, UM, YOU KNOW, DIRE CONDITION, UM, THEY WOULD REQUEST TO PUT THAT ON THE APPROVED PROJECT LIST.

UM, WE'D WORK WITH, UH, THE PUBLIC WORKS DEPARTMENT OR THE PARKS DEPARTMENT OR THE IMPLEMENTING, WHATEVER THE IMPLEMENTING DEPARTMENT WOULD BE, UM, TO CONFIRM, UM, THAT THEY CAN, UH, COMPLETE THE PROJECT, UM, THAT THEY'RE ON BOARD WITH THE, UM, THE AMOUNT THAT IS CONTRIBUTED, UM, AND THAT THEY'RE COMMUNICATING WITH THE, WITH THE COUNCIL OFFICE, UM, THAT THEY CAN'T COMPLETE THAT PROJECT WITHIN THE, WITHIN THE SPECIFICATIONS.

AND, AND HOW MUCH MONEY, LIKE IN THIS, THIS COMING YEAR'S BUDGET IS IN THE DIVIDE BY NINE POT.

UM, SO WE WOULD HAVE TO GET BACK TO YOU WITH THE EXACT BALANCES.

UM, NEW APPROPRIATIONS FOR THIS YEAR WERE, UM, 450,000 IN THE GENERAL FUND FOR, UM, ALL DISTRICTS COMBINED.

UM, BUT IN TERMS OF THE, UM, UH, PRIOR YEAR CARRYOVER, UM, THAT THOSE NUMBERS HAVE YET TO BE FINALIZED, AND WE CAN RETURN WITH THAT INFORMATION AT A LATER TIME.

COULD, COULD YOU LOOK INTO THAT AND GET BACK TO US? YES.

TO DRILL THAT DOWN JUST A LITTLE FURTHER, WHAT PERCENTAGE OF THE OVERALL CITY'S BUDGET IS THAT AMOUNT?

[00:40:01]

BECAUSE I THINK, I THINK THAT GOES MORE DIRECTLY TO WHAT COMMISSIONER WEISS WAS ASKING, IS LOOKING AT WHAT, WHAT PART OF THE PIE IS THAT OUT OF THE OVERALL FUNDING THAT'S AVAILABLE FOR THE CITY, UH, CHAIR.

I HAVE A QUICK, UH, FOLLOW UP QUESTION TO THESE, UM, TO THIS, THE CONVERSATION THAT WE'RE HAVING RIGHT NOW.

UM, WHEN A COUNCIL MEMBER SAYS, I CANNOT, THERE'S NO MONEY TO FIX AN ALLEY, BUT YOU JUST SAID THAT THE COUNCIL MEMBER CAN CHOOSE TO FIX AN ALLEY FROM THEIR D UH, DIVIDE BY NINE FUNDS.

I DON'T EXPECT YOU TO GET INTO THAT COUNCIL MEMBER'S HEAD, BUT WHAT DOES THAT GENERALLY MEAN? DOES THAT MEAN THAT THEY'RE NOT PRIORITIZING TO FIX AN ALLEY? IF, IF I COULD TAKE THAT FOR YOU.

I THINK I HONESTLY, I THINK IT MEANS THAT THEY, BY THE TIME THAT ALLEY HAD BEEN IDENTIFIED AS SOMETHING, UNLESS IT WAS SOMETHING THAT'S BEEN ON, NO, IT'S BEEN SOMETHING THAT'S BEEN GOING ON AND ON AND ON AND ON FOR DECADES, THEN, THEN THEY PROBABLY FIGURE THAT IT'S SOMETHING THAT SHOULD BE IN THE CITY'S OVERALL CAPITAL PROJECT BUDGET, AND THAT THEY WANT TO USE THEIR RESOURCES TO DO OTHER THINGS WITHIN THE COMMUNITY THAT THE CITY'S BUDGET ISN'T TAKEN CARE OF, SO THEY DON'T WANT TO.

SO, UH, THE PUBLIC CAN INTERPRET THAT AS IT'S NOT A PRIORITY TO THE COUNCIL MEMBER.

I, I DON'T KNOW THAT IT'S NOT A PRIORITY, BUT I THINK IT'S, I I THINK IT'S SOMETHING YOU MIGHT WANT TO ASK THEM DIRECTLY, BUT SOMETIMES THEY'VE GOT OTHER THINGS THAT THEY'VE ALREADY IDENTIFIED AND, AND THERE'S, YOU KNOW, THERE'S A LIMITED, THERE'S A LIMITED PIE THERE, AND THEY MAY NOT HAVE ENOUGH MONEY TO TAKE BECAUSE FIXING A AN ALLEY CAN BE QUITE EXPENSIVE.

SO MAYBE THEIR DIVIDE BY NINE BUDGET WOULDN'T FULLY COVER FIXING THAT ALLEY, AND THEY DON'T SEE SPENDING JUST PART TO DO A SMALL PART BECAUSE THEN HOW ARE THEY GONNA DECIDE WHICH PART OF THAT ALLEY IS GOING TO BE PAID FOR? THEY MAY BE ADVOCATING WITH PUBLIC WORKS AND, AND THE CITY'S REGULAR CAPITAL PROJECT BUDGET TO GET THAT TAKEN CARE OF.

BUT I, YOU KNOW, I DON'T KNOW HOW BIG A SECTION OF THAT ALLEY THAT IS, THEY MIGHT NOT HAVE ENOUGH MONEY TO EVEN DO IT.

THEY COULD SAVE IT OVER FIVE YEARS, BUT THEN THEY RUN THE RISK OF THE COMMUNITY BECOMING UPSET BECAUSE THERE ARE OTHER THINGS THAT THEY'RE NOT DOING.

IS IS THAT THE CITY MANAGER? UH, WHAT IS THE CITY MANAGER'S RESPONSE TO MY QUESTION? YEAH, I THINK THAT THAT'S ACCURATE, UM, IN THE SENSE THAT OBVIOUSLY THERE ARE A LOT OF COMPETING PRIORITIES AND NEEDS.

UM, AND IF YOU'RE TALKING ABOUT POTENTIALLY $50,000 A YEAR OR, YOU KNOW, OBVIOUSLY IT VARIES DEPENDING ON THE OFFICE AND HOW MUCH THEY USE.

YOU HAVE, AND I WAS IN A COUNCIL OFFICE AND IN MAYOR'S OFFICE AS WELL.

SO YOU'RE TRYING TO FIND WAYS TO BALANCE ALL THOSE COMPETING INTERESTS AND, UM, YOU KNOW, POTENTIALLY DOZENS OF REQUESTS THAT ARE COMING IN AT ANY GIVEN TIME.

LIKE, HEY, CAN YOU SPONSOR THIS EVENT FOR $500? CAN YOU HELP, UH, THIS NEIGHBORHOOD ASSOCIATION WITH THIS, UH, ACTIVATION OF SPACE? AND THAT'S A THOUSAND DOLLARS.

AND THEN, OH, BY THE WAY, WE HAVE ALL THESE HUGE CAPITAL IMPROVEMENT PROJECTS THAT ARE USUALLY MORE EXPENSIVE THAN THE ENTIRE DIVIDE BY NINE BUDGET.

AND SO IT IS A OFTEN A CALCULATION OF, WELL, HOW CAN WE SPREAD, UM, THE RESOURCES IN THE WAY THAT, UH, IS MOST EFFECTIVE, UM, YOU KNOW, FOR THE COMMUNITY.

AND SO I WOULD SAY WHEN IT COMES TO THE PROOF PROJECTS, LIST, INFRASTRUCTURE IMPROVEMENTS, THAT TYPE OF THING, USUALLY THE MONEY IS, UM, USED TO EITHER HELP EXPEDITE A PROJECT, UM, WHERE IT'S LIKE, IT'S ON THE LIST, BUT, UH, YOU KNOW, AS THE COMMISSIONER SAID, IT'S MAYBE A YEAR FROM NOW OR SOMETHING.

CAN WE PUT IN $10,000 TO TRY TO, UH, CLOSE THE GAP AND GET IT DONE QUICKER OR, UM, YOU KNOW, THERE'S, UH, I MEAN, JUST WAS IT, YEAH, LAST NIGHT WE HAD, UM, A PROJECT WHERE A COUNCIL OFFICE REALLY IS INTERESTED IN MOVING FORWARD WITH, UH, AN AIDS MEMORIAL, UH, MEMORIAL HERE.

AND THE OVERALL COST FOR JUST THE FIRST PHASE TO DESIGN A MEMORIAL LIKE THAT IS ESTIMATED AT LIKE 80 TO A HUNDRED THOUSAND DOLLARS.

THEY PUT IN $20,000.

SO IT HELPS KICKSTART A PROCESS.

UM, SO USUALLY THE DIVIDE BY NINE IS SORT OF HOW DO YOU BALANCE ALL THOSE COMPETING INTERESTS, HELP SUPPORT A VARIETY OF COMMUNITY GROUPS THAT ARE COMING IN, ASKING FOR SUPPORT, UM, WHILE ALSO FINDING THOSE BIG PROJECTS THAT ARE, UM, YOU KNOW, THAT SMALL AMOUNT FROM DIVIDE BY NINE MIGHT HELP TO KICKSTART A PROJECT OR MOVE IT FORWARD, OR THAT TYPE OF THING.

SO I, I DO THINK THAT'S A REALLY GOOD EXPLANATION FROM THE COMMISSIONER ABOUT JUST THOSE COMPETING, UM, CALCULATIONS.

I, I JUST WANNA PUT A LITTLE BOW ON MY UNDERSTANDING.

[00:45:01]

THE ONLY ACCOUNTS WHICH ARE FUNDED FROM EXTERNAL SOURCES, PRIVATE INDIVIDUALS, ARE THE CANDIDATE ACCOUNT AND THE OFFICE HOLDER ACCOUNTS.

COULD YOU REFRAME THE QUESTION ONE MORE TIME? THE ONLY ACCOUNTS FUNDED BY PRIVATE INDIVIDUALS ARE THE CANDIDATE ACCOUNTS AND THE OFFICE HOLDER ACCOUNTS TYPICALLY, YES.

, , YOU CAN'T SAY TYPICALLY IS THERE ANOTHER WAY? SO THERE ARE INDIVIDUALS EXPENDITURES AS WELL THAT CAN BE USED IN CONNECTION FROM PRIVATE INDIVIDUALS AND, UH, THOSE CAN BE USED AGAIN IN CONNECTION WITH POLITICAL CAMPAIGNS AND OTHER ELECTION EFFORTS.

AND ALL OF THOSE SOURCES ARE CON ARE OVERSEEN BY THE FPPC? CORRECT.

AND THEN THE OTHER ACCOUNTS ARE CITY FUNDED AND OVERSEEN BY THE CITY.

AND THERE'S A PROCESS AND I APPRECIATE THE, THE CORRECT, CORRECT.

ON ALL ACCOUNTS.

$500, CANDIDATE B WINS, CANDIDATE B GIVES BACK THAT MONEY TO CANDIDATE A AND IT GOES BACK AND FORTH FOR 12 YEARS.

UM, UH, DO WE HAVE ANY, UH, INPUT FROM THE PUBLIC ON THIS PUBLIC COMMENT? WE HAVE A PUBLIC COMMENT.

LEE, CHARLIE, IF YOU'D LIKE TO SPEAK, PLEASE UNMUTE.

I, HELLO? CAN YOU HEAR ME? YES, YES, WE CAN.

HEY, THANK YOU SO MUCH.

I THINK PHILIP, UM, IS AN AMAZING, AND THANK YOU, UM, UH, ESTEEMED, UM, UH, COUNSEL OR, YOU KNOW, UM, COMMISSIONERS.

SO, UM, I HAVE A TEAM OF 20, INCLUDING TWO LAWYERS, AND WE'VE BEEN INVESTIGATING THE OFFICER ACCOUNTS, WHICH I THINK ON FACE VALUE ARE AMAZING AND SUPPOSED TO BE USED TO HELP THE COMMUNITY.

AND THEN ALSO, UM, CITY COUNCIL ELECTED OFFICIALS WORK FULL-TIME AND GET PAID PART-TIME WAGES, THEREFORE, THESE, OR ACCOUNT HELPS A LOT OF THINGS.

BUT, UM, I WANNA BE COGNIZANT AND AWARE THAT WHEN THESE OFFICE ORDER ACCOUNTS, NOT ALL NINE CITY COUNCIL MEMBERS, UM, HAVE THESE ACCOUNTS.

THEY'RE OPTIONAL.

SO, FOR EXAMPLE, IF, IF A CANDIDATE WINS AND, AND, AND HAS EXCESS MONEY AND THEY DECIDE TO OPEN AN OFFICE ORDER ACCOUNT, THEY THEY CAN DO THAT.

THE CITY OVER THE YEARS STARTED WITH $10,000 LIMIT, AND NOW IT'S $30,000.

AND THEN IN 2017, AMENDED, UM, AND ALLOWED THESE OFFICE HOLDER ACCOUNTS TO BECOME A POLITICAL ARM, WHICH NOW THESE OFFICE HOLDER ACCOUNTS BASICALLY MONEY LAUNDER CYCLE MONEY.

HENCE WHY OUR TEAM FOR THE PAST YEAR HAVE RESEARCHED A PARTICULAR ELECTED OFFICIAL'S OFFICEHOLDER ACCOUNT AND IS NOW BEING INVESTIGATED BY THE DEPARTMENT OF JUSTICE, OUR NEW DA AND TWO FPPC ATTORNEYS ON FIVE DIFFERENT COUNTS OF, UM, CONFLICT OF INTEREST.

UM, AND OF THESE CONFLICT OF INTEREST, CITY COUNCIL MUST FILL OUT FORM 700, WHICH GIVES THEIR RESIDENTS.

AND SO WE ACTUALLY HAVE, UH, A POSSIBLE FELONY, UH, CURRENTLY WITH THAT, ALSO, THESE OFFICE HOLDER ACCOUNTS, THE CITY OF LONG BEACH HAS FOUND A WAY TO GO AROUND ALLOWING FAMILY MEMBERS TO USE THE OFFICE HOLDER ACCOUNT.

FOR EXAMPLE, IF I'M AN ELECTED OFFICIAL AND WANNA GO BLANK, I WANNA GO TO PHOENIX, I WANNA GO TO VEGAS, I WANNA GO TO THE DNC, I WANNA GO TO TORONTO, UM, WHEREVER, I JUST HAVE TO PUT AS MY FAMILY MEMBER, AS A TEAMMATE, AND THEY HAVE ACCESS TO ALL THE FUNDS.

THE PROBLEM IS, EVEN IF THEY'RE A TEAMMATE OR A FAMILY MEMBER, THE ACCESS IS ONLY $590, WHICH IS NOW BEING INVESTIGATED BY THE DOJ, UM, AND THE LADA.

SO, UM, I HEARD A LOT OF QUESTIONS, AND I ALSO WANNA SAY WHY THE, UM, OUR INVESTIGATION FOR A YEAR OF THESE OFFICEHOLDER ACCOUNTS, ONE CANDIDATE, ONE ACCOUNT, AND THESE OFFICEHOLDER ACCOUNTS BY THE CITY ATTORNEY, SAYS, THESE ARE SAVINGS ACCOUNTS AND USED FOR THE COMMUNITY, BUT THAT'S ACTUALLY NOT TRUE AND NOT OCCURRING COUNTS.

UH, COMMISSIONERS, THE ELECTED OFFICIAL NUMBER ONE CYCLES AND MONEY LAUNDERERS THIS MONEY, AND YOU CAN SEE THIS, THEY, THEY USE THE OFFICE HOLDER ACCOUNT AND DONATE $500.

THE CANDIDATE WINS.

AND THEN, AND, AND, AND, AND WE HAVE 20 CURRENT OFFICEHOLDER ACCOUNT, A $500 DONATIONS THAT GO OUT AND THEY WILL BE RETURNED, UM, IN, IN TWO YEARS.

AND IT'S A CYCLE.

THE EXACT MONEY GOES OUT, TURNS RIGHT BACK AROUND.

SO IT'S A WAY TO BASICALLY KITE LAUNDRY, DONATE KITE OR LAUNDRY DONATIONS.

BUT THIS OFFICEHOLDER ACCOUNT MEANING CANDIDATE A GIVES

[00:50:01]

NUMBER TWO, IF I 2, 4, 6 8 AS OF TODAY CAN START RUNNING FOR 2028 ELECTIONS, GET CAMPAIGN DONATIONS, AND THEY CAN START RUNNING FOR REELECTION FOUR YEARS RIGHT NOW, 2 4 8 2 4 6 8.

BUT ON THE OTHER HAND, IF A CANDIDATE WANTS TO RUN, THEY CAN'T RUN MONEY.

THEY CAN'T DO A SINGLE THING TILL TWO YEARS PRIOR.

HENCE WHY WE NEED OFFICE HOLDER ACCOUNT REFORM.

OR I WOULD ASK THE COMMISSIONERS TO SAY, IF YOU ARE RUNNING FOR ELECTED OFFICIAL, YOU CAN START RAISING MONEY NOW.

AND, AND, AND, AND SO I, I WISH THAT Y'ALL WOULD MAYBE ASK THOSE QUESTIONS AND LOOK AT IT.

AND THEN LASTLY, THERE ARE FIVE DIFFERENT BUCKETS OF, OF CONFLICT OF INTEREST.

ALL FIVE ARE OPEN AGAINST A CURRENT COUNCIL MEMBER.

AND THE LAST ONE, TWO WERE OPENED, AND $1.35 MILLION FINES.

WE'RE EXPECTING MORE OF THAT.

BUT THE CITY AND THE COUNCIL ELECTED OFFICIAL, THERE ARE FIVE CONFLICT OF INTEREST.

SO, UM, I THINK MY TIME, I'D LIKE TO TALK TO Y'ALL MORE IN PERSON ABOUT THIS.

AND I WANNA THANK THE CITY CLERK'S OFFICE FOR THE PRESENTATION.

AND, UH, LET'S TAKE A VOTE IF THERE ARE ANY OTHER PUBLIC COMMENTS, OH, SORRY.

PLEASE RAISE YOUR HAND IF YOU ARE, UH, JOINING US TELEPHONICALLY, PLEASE PRESS STAR NINE.

NO OTHER COMMENTS, WE'LL TAKE VOTE.

COMMISSIONER SHOTWELL AYE.

COMMISSIONER WEISS.

AYE.

COMMISSIONER MORALES AYE.

COMMISSIONER D BENEDICTUS AYE COM.

UH, COMMISSIONER NOVE AYE.

VICE CHAIR COLEMAN AYE.

CHAIR, P*****K AYE.

MOTION CARRIES.

AGENDA ITEM NUM, OH, AGENDA ITEM NUMBER THREE, RECOMMENDATION TO RECEIVE AND DISCUSS STAFF RECOMMENDATIONS ON THE IMPLEMENTATION PLAN OF THE OFFICE OF ETHICS AND TRANSPARENCIES, FIVE YEAR STRATEGIC ROADMAP.

I HAVE A MOTION FROM VICE CHAIR COLEMAN, SECONDED BY COMMISSIONER SHOTWELL AND HEATHER, YOU'LL BE PRESENTING, YES, CHAIR JOHN, IF YOU COULD PULL UP THE PRESENTATION PLEASE.

[3. 24-55860 Recommendation to receive and discuss staff recommendations on the implementation plan of the Office of Ethics and Transparency’s 5-year Strategic Roadmap. Suggested Action: Approve recommendation. ]

INFORMED DECISION MAKING ACROSS THE DIFFERENT INITIATIVES WITHIN THE STRATEGY.

SO, YES, ITEM THREE, UH, STRATEGIC ROADMAP IMPLEMENTATION RECOMMENDATIONS FROM STAFF.

UM, THERE WE GO.

SO JUST A LITTLE BACKGROUND, A REMINDER, UH, STAFF WAS ASKED TO OPERATIONALIZE THE FIVE YEAR STRATEGIC ROADMAP THAT WE RECEIVED FROM MARCOLA IN SEPTEMBER.

UM, ALSO INTEGRATING THE ETHICS COMMISSION'S ORIGINAL ACTION PLAN.

SO TODAY WE'RE JUST GOING TO LOOK AT, UM, ELEMENTS OF THE NEW FIVE YEAR STRATEGIC ROADMAP.

UH, UNDERSTAND WHAT A GANTT CHART IS, UH, LOOK AT THE, OUR RECOMMENDATIONS OF THE ROADMAP, UH, TALK ABOUT QUICKLY WHAT A MICROSOFT LIST IS, AND THEN OUR NEXT STEPS.

SO JUST A REMINDER, OUR NEW FIVE YEAR STRATEGIC ROADMAP.

UH, WE IMAGINE THAT KICKING OFF IN JANUARY, UH, CURRENTLY HAS FIVE, OR EXCUSE ME, FOUR OVERARCHING PRIORITIES, WHICH ARE THEN DIVIDED INTO SHORT AND LONG-TERM INITIATIVES WITH DIFFERENT SUGGESTED PATHWAYS.

AS FAR AS, UM, INTEGRATING THE ORIGINAL ACTION PLAN, WE HAVE A FEW OPTIONS THAT WE ARE, UM, WE'VE GOING BACK AND FORTH ON.

WE COULD EITHER CREATE A FIFTH OVERARCHING PRIORITY OR INTEGRATE OUTSTANDING ITEMS INTO THE FOUR EXISTING OVERARCHING PRIORITIES.

'CAUSE THERE ARE, UM, I THINK WE'LL AGREE THAT THERE'S MANY OVERLAPPING WORKFLOWS, OR WE COULD DO A COMBINATION OF BOTH.

AND THIS IS SOMETHING THAT, UH, THE CHAIR AND STAFF HAVE TALKED ABOUT BEFORE THIS MEETING.

SO A GANTT CHART IS THE TOOL THAT WE ARE RECOMMENDING FOR USE, UM, FOR IMPLEMENTING OUR STRATEGIC ROADMAP.

UM, A GANTT CHART IS REALLY JUST A REALLY FANCY, USEFUL EXCEL SHEET OR A WORKBOOK.

UM, A GANTT CHART PROVIDES VISUAL REPRESENTATION OF THE ROADMAP'S FIVE YEAR TIMELINE IN AN EASY, DIGESTIBLE WAY FOR STAFF TO WORK WITH.

CLEARLY SHOWS KEY MILESTONES, TASK LEADS AND DEPENDENCIES AND POTENTIAL BARRIERS, ALLOWS FOR BETTER COORDINATION, PROGRESS TRACKING, AND

[00:55:01]

SO BENEFITS INCLUDE, AGAIN, THE VISUAL CLARITY, UH, DEPENDENCY IDENTIFICATION, PROGRESS TRACKING, RESOURCE ALLOCATION.

UM, THERE'S A LOT OF FLEXIBILITY FOR ADJUSTMENTS.

WE TALK ABOUT ALL THE TIME THAT THIS IS A LIVING DOCUMENT.

UH, PRIORITIES TODAY MAY NOT BE OUR PRIORITIES TOMORROW.

UH, SO THERE, UM, AGAIN, IS SOME FLEXIBILITY AND ALLOWS FOR CROSS-FUNCTIONAL COLLABORATION.

SO WITH MICROSOFT PRODUCTS, UM, IF I'M WORKING WITH SOMEONE IN THE AUDITOR'S OFFICE, FOR EXAMPLE, UM, WE CAN EASILY WORK ON THIS DOCUMENT TOGETHER, ADD, ADD STUFF, WHAT HAVE YOU.

AND THEN IT ALLOWS FOR EASY PROGRESS REVIEWS.

SO THIS IS WHAT, UM, A GANTT CHART LOOKS LIKE.

THIS IS WHAT WE'VE STARTED TO BUILD OUT, UM, FOR THE NEW FIVE YEAR STRATEGIC ROADMAP.

UM, AGAIN, A GANTT CHART IS A HIGH LEVEL, UM, LOOK AT WHAT, UM, WHAT WE'LL BE DOING.

AND YOU'LL NOTICE WE JUST HAVE A, A FEW COLUMNS THAT WE'VE IDENTIFIED RIGHT NOW, AGAIN, TRYING TO KEEP IT HIGH LEVEL IN A WAY THAT'S DIGESTIBLE FOR YOU AS WE, UM, CONTINUE ON THIS PROCESS.

IT'S ALSO, AND SO I WANTED YOU TO TAKE A LOOK AT THAT.

SO YOU'LL NOTICE TO THE RIGHT, YOU'LL SEE 2024 AND 2025.

SO WE'LL BUILD IT OUT FIVE YEARS.

UM, AND THEN DECIDE WHAT WE PLAN TO DO, UM, AS WE, AND I CAN TALK A LITTLE BIT MORE ABOUT THIS, BUT IT WILL BECOME MORE COMPREHENSIVE AS WE GET TO THE END OF THE YEAR.

UM, BUT THE DIFFERENT, AS WE START WORKING ON THESE THINGS AND WHILE WE'RE WORKING ON THEM, WHEN WE PLAN TO WORK ON THEM, UH, WHEN WE'VE FINISHED THEM, THE COLOR CODING WILL CHANGE, UM, AGAIN, ON THE CALENDAR.

AND THIS IS JUST ANOTHER LOOK, UM, AT THE SAME PRIORITY YOU'LL SEE TO THE FAR LEFT, WE'VE IDENTIFIED PRIORITY ONE IN THIS CASE, AND THEN THE ACTUAL INITIATIVE THAT WE'RE WORKING ON.

AND THEN, UH, THE PATHWAYS THAT HAVE BEEN SUGGESTED, UM, IN THE ROADMAP.

AND THEN WE'VE COLOR CODED.

UM, SO THIS JUST GIVES YOU AN IDEA, UM, BECAUSE AGAIN, IT'S A LOT OF INFORMATION.

SO WE'LL COLOR CODE AS WE GO, THIS IS, UH, WHAT THE SECOND PRIORITY WILL LOOK LIKE AS WE START WORKING ON IT.

SO THEN A MICROSOFT LIST, IT'S, UM, WHERE THE GANTT CHART IS A HIGH LEVEL, UM, REALLY IN MY OPINION, UH, VISUAL AID TO HELP US, UM, UNDERSTAND WHAT WE'RE DOING WITH THE ROADMAP AT ANY GIVEN TIME.

A MICROSOFT LIST ALLOWS STAFF TO REALLY BREAK IT DOWN AND GET INTO THE WEEDS OF STUFF.

UM, IT PROVIDES A CENTRALIZED, CUSTOMIZABLE PLATFORM WHERE WE CAN ORGANIZE, TRACK, AND COLLABORATE.

SO THIS IS, AGAIN, WE CAN PULL REPORTS EASILY, BUT THIS WILL BE A TOOL THAT STAFF USES, UM, REALLY TO DIVE DOWN DEEP INTO EACH OF THESE PRIORITIES.

DIFFERENT BENEFITS INCLUDE, AGAIN, A CENTRALIZED REPOSITORY.

SO WE WILL, UM, WE'VE ALREADY STARTED CREATING A MASTER LIST, AND THEN WE'LL BREAK DOWN INTO ACTION ITEMS, ITEMS, CUSTOMIZED COLUMNS, AND THEN OF COURSE, A REGULAR REVIEW AND UPDATE AS NEEDED.

UH, WITH A MICROSOFT LIST, UM, IT'S FAR LESS TIME CONSUMING THAN EXCEL TO CONFIGURE ALL OF OUR NEEDS ONCE WE'VE BUILT OUT THAT MASTER LIST.

UM, SO IT'S GREAT FOR PROGRESS TRACKING.

AGAIN, THE DIFFERENT COLLABORATION FEATURES THAT ARE BUILT INTO MICROSOFT PRODUCTS, IT'S CUSTOMIZABLE, UM, AND IT'S MOBILE.

UM, THERE'S A LOT OF VALUE IN THE MOBILE ACCESSIBILITY.

UM, SO AGAIN, WITH MICROSOFT PRODUCTS, I'M NOT TIED TO, UM, ONE LAPTOP AT WORK, UH, TO DO THE WORK ON THIS.

IF, IF I FIND MYSELF IN THE MIDDLE OF THE FIRE AND I'M LIKE WORKING WITH JORGE ON SOMETHING, I CAN ACCESS IT EASY FROM MY CELL PHONE.

SO WHAT ARE WE PLANNING ON TRACKING ON THIS MICROSOFT LIST? SO THE LIST THAT WE'VE PUT TOGETHER, AND OF COURSE, WELCOME, UM, INPUT FROM THE COMMISSION.

FIRST AND FOREMOST, WE'RE GONNA BE TRACKING OUR GOALS, OUR OUTCOME OBJECTIVES.

IN A PERFECT WORLD, WHAT CHANGES BECAUSE OF OUR WORK? SO WE'RE GOING TO BE TRACKING OUR RESULTS.

TIMELINE, SHORT, MEDIUM, LONG-TERM ACTIONS, OF COURSE, START AND END DATES.

CURRENT STATUS, A LEVEL OF EFFORT.

IS THIS GONNA BE A BIG LIFT OR SOMETHING? LOW HANGING FRUIT AS WE LIKE TO CALL IT.

WHO ARE OUR PARTNERS? WHAT OTHER RESOURCE REQUIREMENTS ARE WE GONNA NEED, UH, FOR THESE DIFFERENT PRIORITIES? WE NEED TO UNDERSTAND FISCAL IMPACT AND BUDGET NEEDS,

[01:00:01]

UH, DEPENDING ON THE INITIATIVES THAT WE ARE WORKING ON AT ANY GIVEN TIME, UM, WHAT EXISTING PROGRAM IS ALREADY IN PLACE THAT WE CAN LEVERAGE TO HELP US, UH, PUSH SOME OF THE, THESE ITEMS ALONG.

UM, KEY PERFORMANCE INDICATORS.

HOW DO WE KNOW THIS IS WORKING? WHAT CAN WE DO TO CHANGE SOMETHING, UM, IF THE KPIS ARE TELLING US A DIFFERENT NARRATIVE THAN MAYBE WE THOUGHT, UH, THE KPIS WOULD TELL US.

AND THEN, IS THIS AN ORIGINAL ACTION PLAN ITEM? UM, AGAIN, WE TALKED ABOUT ULTIMATELY WHERE, WHERE WE'RE GONNA PUT SOME OF THESE OUTSTANDING ACTION PLAN ITEMS. AND THEN BACK IN JANUARY WE HAD TALKED ABOUT BREAKING THE ORIGINAL ACTION PLAN ITEM INTO THREE BUCKETS.

WHAT'S BEEN DONE, WHAT STILL NEEDS TO BE DONE, A WISH LIST, IF YOU WILL, OF THINGS THAT THIS GROUP MAY GET NOT GET DONE, BUT MAYBE YEARS FROM NOW COULD GET DONE.

UM, SO I LIKE THE IDEA OF CONSIDERING, UH, THOSE DIFFERENT BUCKETS AS WE FINALIZE, UM, BOTH THE LIST AND THE GANTT CHART.

UM, BUT AGAIN, WE NEED TO KNOW, IS THIS AN ORIGINAL ACTION PLAN ITEM, UH, FOR TRACKING PURPOSES? THIS IS WHAT, UM, OUR MICROSOFT LIST IS STARTING TO LOOK LIKE.

UM, THE TEAM HAS PUT QUITE A BIT OF WORK AND EFFORT INTO THAT.

SO I JUST WANNA ACKNOWLEDGE, UM, OUR TEAM OF INTERNS THAT HAS TAKEN THE LEAD, ADRIANA, OUR MANAGEMENT ASSISTANT, UH, WAS, HAS BEEN THE LEAD ON THIS PROJECT, UM, HAS DONE A FANTASTIC JOB AND REALLY PUTTING TOGETHER THE VISION, UH, THAT WE'VE GIVEN TO HER.

SO THIS IS WHAT THE LIST LOOKS LIKE RIGHT NOW.

UM, PRIORITIES, INITIATIVES, PATHWAYS, AND THE DIFFERENT COLUMNS THAT WE SPOKE ABOUT.

UM, AND THEN WE, ONE OF THESE COLUMNS WE'LL LINK TO, UM, A NOTES SECTION LIKE DIFFERENT, UM, MICROSOFT NOTES THAT WE'LL CREATE WHERE WHOMEVER'S WORKING ON WHAT CAN REALLY GET INTO THE WEEDS ON, UM, YOU KNOW, WE DON'T ALL TAKE NOTES THE SAME WAY.

SO WHATEVER'S HELPFUL FOR YOU IN TRACKING THESE PROJECTS.

UM, ONE OF THESE COLUMNS WILL LINK TO A NOTES PAGE WHERE YOU CAN, UH, JUST PUT EVERYTHING ON THERE.

UM, AND SO NEXT STEPS, OUR NEXT ITEM IS, UM, WHAT COULD BE THE FINAL DISCUSSION OF THE ORIGINAL ACTION PLAN AND, AND HOW WE, UM, HOW YOU'D LIKE TO SEE THAT IMPLEMENTED, OR IF YOU WOULD LIKE TO SEE THAT INTEGRATED INTO THE ROADMAP IMPLEMENTATION, THE WAY THAT I'VE PRESENTED OR IF YOU HAVE DIFFERENT IDEAS.

SO, UM, THAT AS WE REALLY, UM, GET INTO FINALIZING THE ROADMAP AND MAKING IT MORE COMPREHENSIVE, UM, AS WE MOVE INTO JANUARY, THAT WILL BE AN IMPORTANT PART OF OUR NEXT STEPS.

UM, WE WILL ALSO BEGIN WORK WITH MARCOLA, ACTUALLY TOMORROW IS OUR FIRST MEETING, UM, IN BUILDING OUT OUR CUSTOMIZED FRAMEWORK FOR ETHICAL DECISION MAKING.

SO THIS IS, UH, PRIORITY ONE INITIATIVE, 1.1 IN OUR NEW ROADMAP.

AND THEN WE HAVE OUR STAFF RETREAT COMING UP.

SO WE'VE TALKED, OR I'VE SHARED WITH YOU ABOUT THIS A COUPLE TIMES NOW, STAFF WILL SPEND A DAY, UM, LOOKING AT TIMELINE CONSIDERATIONS.

WHAT ARE THE OS PRIORITIES? UH, COMMUNICATION PLANNING, WHICH IS PRIORITY TWO IN THE ROADMAP WILL BE A, IF NOT THE KEY FOCUS AS WE MOVE INTO 2025.

UM, SO, UM, AGAIN, AFTER THAT RETREAT, WE EXPECT, AGAIN FOR THE IMPLEMENTATION PLAN TO BE MUCH MORE COMPREHENSIVE THAN, THAN WHERE WE ARE RIGHT NOW.

AND WITH THAT, THAT IS MY PRESENTATION AND I AM HAPPY TO JUMP INTO QUESTIONS.

UM, COMMISSIONER MORALES, I DON'T HAVE A QUESTION.

I JUST WANNA SAY THANK YOU FOR THE WORK.

YOU AND JORGE AND THE INTERNS HAVE PUT IN PUTTING THIS TOGETHER.

I LIKE THE LOOK.

I THINK IT'LL BE EASY NOT ONLY FOR US TO, TO KEEP TRACK OF THINGS.

I LIKE THE FACT THAT IT'S GONNA HAVE THE ORIGINAL PLAN IN THERE BECAUSE DOWN THE ROAD IT WILL BE GOOD FOR FUTURE COMMISSIONS TO KIND OF SEE WHERE WE STARTED AND REALLY TRACK THE EVOLUTION OF THE COMMISSION.

SO I LIKE IT.

I'M GONNA GO OUT OF ORDER HERE FOR A SECOND THOUGH, BECAUSE ONE THING, ONE, UH, QUESTION I HAVE THAT RELATED TO COMMISSIONER MORALES'S POINT, WILL WE BE ABLE TO HAVE ACCESS TO THE GANTT CHART? GANTT CHARTS ARE GREAT, BUT YOU HAVE TO HAVE ACCESS.

AND I KNOW THERE'S BEEN ISSUES WITH ACCESS TO

[01:05:01]

CITY RESOURCES ACCESS AND JUST BEING ABLE TO LOOK AT IT ANYTIME YOU'D LIKE.

WELL, SURE.

I MEAN, WE CAN TRY AGAIN TO, WE'VE CREATED TEAMS IN THE PAST AND WE'LL, WE'LL TRY THAT AGAIN.

IF, IF YOU'RE HAVING TROUBLE WITH ACCESS TO THAT TEAMS PAGE, WE CAN, YOU KNOW, YOU CAN DOWNLOAD AND SHARE IN DIFFERENT WAYS.

UH, LET'S, I WOULD JUST REQUEST THAT IT, YOU'RE LOOKING AT IT AND THEN IF THERE'S CHANGES OR SOME ADDITIONS THAT YOU'D LIKE TO MAKE THAT YOU SUGGEST THAT TO STAFF COMMISSIONER MORALE HAS, IN OTHER WORDS, WE WON'T.

SO YOU'RE GONNA GIVE US READ ONLY ACCESS, BUT YOU, YOU'RE, YOU, YOU THINK THERE IS A WAY TO GIVE US READ ACCESS SO THAT I CAN LOOK AT IT FROM HOME? I DON'T HAVE TO, YOU DON'T HAVE TO DOWNLOAD IT FOR ME TO LOOK AT IT.

IF YOUR TEAM'S APP IS WORKING THE WAY WE HOPE IT ALWAYS WORKS FOR ALL OF US, THEN YOU SHOULD BE ABLE TO READ.

YEAH, WE'LL, WE'LL TALK ABOUT THAT OFFLINE.

YES, WE, WE GOTTA TALK ABOUT THAT OFFLINE.

BUT, BUT, BUT THAT'S, I THINK THAT'S CRITICAL.

BUT EVEN, BUT EVEN BEYOND THAT, ISN'T THERE A WAY THAT IT COULD BE IN A READ ONLY FORMAT ON THE WEBSITE SO THAT THE PUBLIC HAS AN IDEA OF WHAT WE'RE WORKING ON? AND THAT'S PART OF WHAT THE, THE STRATEGIC ROADMAP HAS TALKED ABOUT, IS THE ABILITY TO GET THAT INFORMATION OUT.

AND, YOU KNOW, COMMISSIONER SHOTWELL WEISS AND I, A YEAR FROM NOW MAY BE A LITTLE BORED AND WANNA SEE HOW Y'ALL ARE DOING ON THINGS AND WE MIGHT WANNA LOOK AT IT.

WELL, THAT SCARES ME, BUT NO, I'M JUST KIDDING.

UM, THAT'S ACTUALLY A GREAT POINT.

COMMISSIONER MORALES.

UM, I THINK THERE PROBABLY IS A WAY, BUT MORE IMPORTANT IS THAT WE HAVE STARTED TALKING ABOUT A DASHBOARD AND WHAT A DASHBOARD WILL LOOK LIKE.

AND, AND THAT'S SOMETHING THAT, UM, WE ARE STARTING TO LOOK IN.

SO THAT IS MY ULTIMATE GOAL, IS TO HAVE A DASHBOARD THAT'S EVEN EASIER TO READ THAN A GANTT CHART.

COMMISSIONER MORALES, WE WELCOME YOU TO SIT RIGHT HERE IN THE FRONT ROW , ALL THREE OF YOU.

COMMISSIONER SHOTWELL.

UH, WELL FIRST OF ALL, MAYBE I WOULD LIKE TO ASK PHILIP TO GIVE US A PRESENTATION ON THE PUBLIC COMMENT PROCESS.

, UH, BOTH ORAL PARTICIPATION ONLINE AND ALSO IN THE ROOM AND IN WRITING.

AND I THINK MAYBE WE CAN AVAIL OURSELVES OF ALL THREE OPTIONS AT EVERY SINGLE MEETING.

, .

SO HEATHER, YOU'RE NOT GONNA GET RID OF US THAT EASY.

UH, AND ALL SERIOUSNESS, CAN YOU PULL UP PAGE THREE? FIRST OF ALL, I'LL JUST SAY I LOVE THIS.

I REALLY LOVE THE TOOLS THAT YOU'RE USING, AND I THINK USING THESE STRUCTURED TOOLS ARE REALLY, UH, HELPFUL, UH, AND WILL HELP YOU HELP YOU MANAGE THE WHOLE PROCESS.

HELP ME UNDERSTAND THE DISTINCTION BETWEEN, UH, PRIORITY TWO AND PRIORITY THREE.

BECAUSE I SEE EDUCATION AND TRAINING KIND OF BEING PART OF COMMUNICATION, BUT I CAN ALSO SEE HOW THEY'RE DIFFERENT.

SO WHAT ARE YOU SEEING AS COMMUN DIFFERENCE BETWEEN COMMUNICATION, EDUCATION, TRAINING? I DO, I I THINK YOU WOULD PROBABLY ALREADY APPRECIATE THAT THEY GO HAND IN HAND.

I MEAN, THERE, THERE ARE DIFFERENCES THAT ARE OUTLINED IN THE ACTUAL ROADMAP THROUGH THE INITIATIVES.

WHAT EXACTLY THAT IS.

BUT THAT'S HOW IT TIES RIGHT BACK TO THE ROADMAP.

THIS IS, THAT, THAT IS THE ROADMAP.

UM, THE OI ALSO APPRECIATE THAT YOU'RE, YOU KNOW, DOING A CROSS CROSS REFERENCE HERE TO THE ACTION PLAN.

I IMAGINE THEN THAT THE, YOU KNOW, WE CAN START USING THIS TOOL, THE ACTION PLAN WOULD BE RETIRED.

UH, WOULD THERE BE A, SO YOU'LL HAVE A CROSS-REFERENCE.

WELL, IF THERE'S A DECISION NOT TO DO SOMETHING ON THE ACTION PLAN, IS THAT SOMETHING THAT WILL THEN COME BACK TO THIS COMMISSION, UH, AND SAY, YOU KNOW, WE HAD THIS ON OUR ACTION PLAN.

WE DO NOT HAVE IT, UH, ON THE GANTT CHART OR THAT PROCESS.

AND ANYWAY, THAT WILL BE DISCUSSED WITH THIS COMMISSION IF THERE'S A SPECIFIC ITEM.

POSSIBLY.

I MEAN, WE HAVE HAD THAT HIGH LEVEL CONVERSATION OF DIFFERENT PRIORITIES THAT MAYBE MARK HULA HAS IDENTIFIED ARE NOT GONNA BE STAFF PRIORITIES AT THE TIME, OR EVEN COMMISSION PRIORITIES.

HOW WE GET AROUND THAT, WE HAVEN'T DECIDED SPECIFICALLY, BUT WE HAVE STARTED TALKING ABOUT THAT AND I WAS THE, I APPRECIATE THE MARCOLA REPORT AND THEIR RECOMMENDATION.

I WAS ACTUALLY ALSO SPECIFICALLY REFERRING BACK TO THE ACTION PLAN THAT THE COMMISSION HAD ESTABLISHED.

IF YOU WILL, HAVING SOME CLEAR GUIDANCE AND A CLEAR WAY FORWARD ON HOW THE ACTION PLAN NOW BECOMES A PART OF THE ROADMAP AND THE OPERA OPERATIONALIZATION OF THE ROADMAP.

I THINK THAT'LL BE AN, AN IMPORTANT DISCUSSION FOR OUR NEXT ITEM THAT WE CAN REALLY DIVE INTO.

UM, HOPEFULLY PUTTING THE ACTION PLAN DISCUSSION TO REST,

[01:10:01]

UM, NO, I AGREE.

I APPRECIATE IT.

I JUST WANT TO HAVE A DIRECT TIE TO THE SPECIFIC ITEMS AND THE ACTION PLAN.

AND THEN THE GANTT CHART, YOU'RE THE, I BELIEVE YOU SAID THIS, BUT I'M JUST DOUBLECHECKING YOU ARE USING MICROSOFT PROJECT OR NO? NOPE.

WHAT, IT'S A, IT'S AN, I KNOW WE HAVE, WE, WE DON'T REALLY USE PROJECT AS MUCH IN THE, IN, UM, I DON'T EVEN THINK WE ALL HAVE ACCESS.

LIKE WE ACTUALLY TRIED IT MYSELF, UM, AND I DIDN'T HAVE ACCESS.

UM, 'CAUSE WE, SO WE DON'T HAVE LIKE MUCH EXPERIENCE WITH IT, BUT I KNOW A LOT OF PEOPLE DO USE THAT FOR GANTT CHARTS.

BUT THIS ONE IS JUST AN EXCEL TEMPLATE.

UM, I HAVE A QUESTION REGARDING THE GANTT CHART VERSUS THE MICROSOFT LISTS.

IS THE GANTT CHART MORE OF A, OF AN OVERVIEW IN THE MICROSOFT LIST? MORE OF THE STAFF'S TO-DO LIST? IS, IS THAT A FAIR? CORRECT.

YEAH, THAT'S FAIR.

SO IT WOULD SEEM TO ME THEN THAT PROBABLY THE GANTT CHART IS WHAT THE COMMISSION WILL WANT TO FOCUS IN ON, AND YOU GUYS STAFF WILL BE THE ONES THAT'LL BE MORE CONCERNED WITH WHAT'S ON THE MICROSOFT LIST.

IS, IS THAT, IS THAT FAIR? I MEAN, I, YEAH, THAT'S FAIR.

AND THEN WE, UM, AS WE DECIDE ON THE CADENCE OF REPORTING OUT THAT YOU WOULD LIKE TO HAVE ON THE ROADMAP THAT THE MICROSOFT LIST WILL BECOME THAT REPORT, HOPEFULLY IN A, IN A DIGESTIVE, AN EASIER TO DIGEST WAY THAN ALL OF THAT STUFF.

BUT WHAT, WHAT A REPORT LOOKS LIKE, I'M NOT SURE YET.

BUT YET HOW YOU EXPLAINED IT IS FAIR.

THE GANTT CHART IS REALLY AN EASY WAY TO UNDERSTAND WHAT'S HAPPENING, YOU KNOW, WHERE WE ARE WITH EACH OF THE PRIORITIES AND THE MICROSOFT LIST IS REALLY OUR MAP.

RIGHT? I, I, I THINK I GET THE IDEA.

ONE SAYS GET GROCERIES, THE OTHER ONE SAYS, THESE ARE THE GROCERIES YOU GET.

UM, YEAH.

ONE SAYS WHAT TIME IT IS AND THE OTHER TELLS YOU HOW TO BUILD THE CLOCK TO TELL TIME.

WELL, I WOULD LIKE IT IF YOU WOULD SEND US THIS DOCUMENT.

'CAUSE I'M NOT, I PERSONALLY AM NOT THAT FAMILIAR WITH GANTT CHARTS AND I FOUND IT VERY, IT'S PRETTY SMALL AND I CAN'T KEEP GOING BACK TO IT AND STUFF, SO I JUST LIKE TO UNDERSTAND WHAT IT IS MORE OR LESS.

BUT, BUT I HAVE, YOU KNOW, BEEN, I'VE WORKED ON PROJECTS WHERE WE HAVE THAT TYPE OF A, A LAYOUT AND SO YOU CAN EASILY TELL WHEN YOU'RE STARTING TO GET BEHIND MM-HMM .

WHICH IS A, A USEFUL THING, ESPECIALLY IF YOU'RE IN THE COMMISSION ROLE.

YOU WANNA REALIZE THAT AND TRY TO FIGURE OUT WHY THAT IS AND WHAT MIGHT NEED TO BE DONE AND THINGS LIKE THAT BECAUSE SURE.

ANYWAY, SO, UM, BUT THAT'S OUR GOAL FOR JANUARY ANYWAY.

IF YOU SEND THAT TO US AFTER THE MEETING, THAT WOULD BE GREAT.

AND WE'LL TALK, WE'RE GONNA TALK ABOUT HOW WE INTEGRATE ALL THIS IN THE NEXT ITEM ON THE AGENDA, RIGHT? MM-HMM .

BECAUSE I HAVE SOME OTHER THOUGHTS ABOUT THAT, BUT I'LL WAIT FOR THAT.

UM, SOME OF THE, SOME OF THE TASKS IN THE GANTT CHART WILL BE ASSIGNED TO THE COMMISSION, IS THAT CORRECT? YEP.

WE, THAT WILL, YEP.

AND SO DISCUSS AS WE GO TO COMMISSIONER WISE'S POINT.

I'M FAMILIAR WITH GANTT CHARTS AND TYPICALLY THEY WILL SELF GENERATE REMINDERS MM-HMM .

UM, SO I ASSUME ONE OF US OR ALL OF US WILL THEN GET REMINDERS.

I WILL NEED TO CONFIRM THAT, BUT I WILL ASSUME IT MAY BE, I MEAN, I GUESS IT DEPENDS ON WHAT YEAH.

VERSION YOU BUY OR LICENSE.

BUT YEAH.

COMMISSIONER DE BENEDICTUS, DO YOU HAVE ANY, UH, INPUT ON THIS ITEM? NO, I LOOK FORWARD TO SEEING THE DOCUMENT, UH, AS IT GROWS.

UH, I THINK JUST BEING A FORMER PRACTITIONER, THERE ARE SO MANY DEPENDENCIES IN THE GANTT CHART, UH, IN THE, I'LL JUST SAY IN THE WORLD OF ETHICS, THAT, UH, UNTIL SOME EARLY, EARLY, UH, ACCOMPLISHMENTS ARE MADE, SUCH AS THE ORDINANCE AND OTHER THINGS, UH, IT'S GONNA BE VERY DIFFICULT.

IT'S, IT'S GONNA BE BURDENSOME.

AND THAT'S WHY SHE, I THINK SHE NEEDS THESE TOOLS MM-HMM .

TO HELP HER KEEP A GRASP ON EVERYTHING AND TO KEEP US AWARE OF HOW THERE ARE SO MANY DEPENDENCIES IN ORDER FOR HER TO MOVE FORWARD.

SO I'M LOOKING FORWARD TO IT.

[01:15:01]

AND ARE THERE, IS THERE ANY PUBLIC INPUT ON THIS ITEM? IF YOU ARE, UH, JOINING US TELEPHONICALLY, PLEASE PRESS STAR NOW.

UH, STAR NINE NOW.

OR RAISE YOUR HAND IN THE ZOOM.

COMMISSIONER SHOTWELL.

WHAT? DID I DELAY A VOTE? NO, WE VOTED.

MORALES, AND I ASSUME HEATHER, YOU WILL BE PRESENTING NO PRESENTATION.

GOOD.

AGENDA ITEM NUMBER FOUR, RECOMMENDATION TO DISCUSS STATUS OF THE ETHICS COMMISSION'S ORIGINAL ACTION PLAN AND MAKE RECOMMENDATIONS FOR IMPLEMENTATION CONSIDERATIONS FOR ANY OUTSTANDING OR ONGOING ITEMS INTO THE OFFICE OF ETHICS AND TRANSPARENCIES FIVE YEAR STRATEGIC ROADMAP.

WE HAVE A MOTION FROM COMMISSIONER WISE, SECONDED BY COMMISSIONER

[4. 24-55861 Recommendation to discuss status of the Ethics Commission’s original action plan and make recommendations for implementation considerations for any outstanding or ongoing items into the Office of Ethics and Transparency’s 5-year Strategic Roadmap. Suggested Action: Approve recommendation. ]

UM, YOU'VE GOT THE, THE ACTION PLAN WAS SENT OUT WITH THE AGENDA TO, SO ARE YOU ASKING FOR US TO IDENTIFY THOSE ITEMS ON THE ACTION PLAN THAT WE CONSIDER TO BE OUTSTANDING? YES.

I BELIEVE THAT WAS THE DISCUSSION THAT WE HAD, UM, WAS TO REALLY JUST GET PERSPECTIVE FROM THE COMMISSION ON, I GUESS, A FURTHER DISCUSSION ON THE ACTION PLAN RELATED TO THE IMPLEMENTATION OF THE ROADMAP.

UH, COMMISSIONER SHOTWELL, ONE THING THAT I WOULD LIKE, AND IT COULD BE AT THE NEXT MEETING OR AFTER YOUR RETREAT, BUT I WOULD LIKE TO KIND OF HAVE STAFF'S ASSESSMENT OF WHETHER OR NOT THE INDIVIDUAL DELIVERABLES ON THE ACTION PLAN HAVE BEEN COMPLETED, OR IF THEY'RE NOT COMPLETED, IF THERE'S A PROPOSAL, HOW THEY'RE GONNA BE COMPLETED, OR WE RECOMMEND NOT, WE RECOMMEND KIND OF TABLING IT.

WE CAN DO THAT.

I MEAN, WE HAD THAT VERY ITEM IN JANUARY, UM, A STATUS UPDATE ON ALL THE ITEMS. SO I THINK THAT PART HAS ALREADY BEEN DONE.

I DON'T KNOW THAT ANYTHING'S CHANGED SINCE WE HAD IT LAST JANUARY, JANUARY OF 2024.

SO, AND NOTHING'S CHANGED SINCE THEN? I DON'T BELIEVE SO.

THIS IS THE FIRST TIME WE'VE BROUGHT THE ACTION PLAN BACK.

UM, COMMISSIONER SHOTWELL, WE HAD AGREED TO POSTPONE, TO STOP STATUSING THE ACTION PLAN WHILE WE WERE SEEKING EXTERNAL RECOMMENDATIONS ON A STRATEGIC PLAN.

SUPPOSED TO BE DONE ONCE A YEAR OR PERIODICALLY.

SO I, I'VE COMMUNICATED SOME OF THE ITEMS THAT I BELIEVE ARE STILL OPEN TO THE OFFICE OF ETHICS AND TRANSPARENCY.

SHOULD WE, UH, GIVE FOLKS TIME AND REVISIT THIS ISSUE IN JANUARY? MEAN, IF YOU THINK THAT'S NECESSARY THAT THE, IT DID GO OUT WITH THE AGENDA.

UH, I'M JUST GETTING THE IMPRESSION THAT FOLKS MAY NOT HAVE UNDERSTOOD THAT THEY WERE BEING ASKED TO IDENTIFY ALL OPEN ITEMS, CARRY IT OVER TO NEXT.

YEAH, I HAVE TO SAY, I HAD A DIFFERENT INTERPRETATION.

I THOUGHT THAT THE QUESTION WAS WHETHER WE WANTED THIS INTEGRATED, WHETHER WE WANTED TO CONTINUE WITH THIS DOCUMENT AT ALL, OR WHETHER WE WANTED IT INTEGRATED.

AND, AND THAT'S HOW I CONSIDERED IT.

SO I DIDN'T DO ALL THE UN I DIDN'T, I DIDN'T SEEK TO IDENTIFY ITEMS LIKE IT'S JUST BEEN SUGGESTED AS FAR AS INTEGRATING THEM.

I THINK THE IDEA OF INTEGRATING THEM IS ESSENTIAL.

I I THINK THERE ARE CERTAIN ITEMS THAT ARE DONE BUT ARE ONGOING BECAUSE THEY'RE

[01:20:01]

AND I THINK THOSE NEED TO BE COLLECTED IN, IN ONE SPOT IF THAT HASN'T HAPPENED.

SO WE HAVE A ANNUAL CALENDAR OR WHATEVER THAT, THAT, AND, AND I THINK YOU GUYS ALREADY SORT OF HAVE THAT GOING, BUT I THINK WE ALL NEED TO BE AWARE OF, OF WHAT THAT IS.

AND, AND THEN TO THE EXTENT THAT THERE ARE ITEMS THAT ARE UN THAT ARE NOT DONE AND THAT WE MAY NOT BE GOING TO GIVE PRIORITY TO, BECAUSE WE CAN'T DO EVERYTHING ALL AT ONCE.

I, I THINK WE DO NEED TO REMEMBER THAT A LOT OF THESE ITEMS ARE IN RESPONSE TO AN AUDIT THAT WAS DONE OF THE CITY'S ETHICS SITUATION IN 2018 OR 2019.

WE FOUND DEFICIENCIES.

THEY HAVEN'T ALL BEEN ANSWERED YET.

AND SO WE'VE GOT TO KEEP ALWAYS AT THE END OR WHATEVER OF THE GANTT CHART OR SOMEWHERE A COLLECTION OF WHAT THOSE ITEMS ARE BECAUSE THEY, THEY REMAIN UNDONE UNTIL WE GET TO THEM.

SO THAT'S HOW I APPROACHED IT.

AND THAT'S MY VIEW OF WHAT WE, OF WHAT WE NEED.

IF YOU WANT ME TO GO BE MORE SPECIFIC, I WOULD NEED MORE, MORE TIME.

'CAUSE THAT ISN'T WHAT I DID WHEN I PREPARED.

NO, I DON'T NEED ANY MORE SPECIFICITY ON THAT.

I MEAN, THAT, THAT MUCH IS CLEAR AS WE MOVE FORWARD INTO PUTTING THE ROADMAP TOGETHER YEAH.

IS BUT THEN WE CAN INTEGRATING THE ACTION PLAN INTO THE ROADMAP.

SO WE DO HAVE ONE SINGLE THING THAT WE'RE USING TO GUIDE US RIGHT.

IN OUR MISSION.

BUT, BUT THIS, THIS WORK PLAN WILL ALWAYS BE IMPORTANT TO HAVE AS A REFERENCE POINT, I THINK BECAUSE IT DOES IDENTIFY WHAT CAME FROM, YOU KNOW, WHAT CAME FROM THE AUDIT, WHAT IDEAS CAME FROM THE CAPSTONE PROJECT.

AND, AND WE MAY, AS WE WORK ON THINGS, WANNA GO BACK AND, AND, AND LOOK AT THE, THE WHAT THE PEOPLE THAT MADE THE SUGGESTIONS WERE SAYING AND, AND WHATEVER IN CONNECTION WITH WHATEVER THE TOPIC IS.

YEAH, THAT'S FAIR.

AND THAT'S EASY ENOUGH TO FIND SOME SPACE FOR THIS TO, TO LIVE YEAH.

IN THE GANTT CHART.

UM, BUT WHAT WE'RE MORE CONCERNED ABOUT ARE THE ITEMS THAT YOU FEEL AS THE COMMISSION HAVE NOT BEEN ACCOMPLISHED YET.

THERE ARE THOSE THAT WILL BE ONGOING THAT WILL ALWAYS BE IN RIGHT.

THE ROADMAP OR WHICHEVER ACTION PLAN WE'RE WORKING FROM AT THAT TIME.

UM, I THINK MORE CRITICAL, AND I, AND THE CHAIR AND I HAVE TALKED ABOUT THIS, ARE AGREEING ON WHICH ITEMS STILL NEED TO BE DONE BASED ON THE AUTHORITY OF THE COMMISSION, THE AUTHORITY OF STAFF, WHAT WE'RE ABLE TO DO.

UM, I DON'T HAVE SPECIFICS IN FRONT OF ME, BUT I DON'T KNOW THAT WE AGREE ON ALL OF THOSE ITEMS. SO I THINK THAT'S WHERE SOME OF THE DISCUSSION NEEDS TO HAPPEN, IS AROUND THOSE SPECIFIC ITEMS WHERE I MAY FEEL WE'VE AT MINIMUM CREATED THE FOUNDATION FOR THAT ITEM TO CONTINUE, WHETHER IT'S AT A PAUSE AND WE WORK ON IT LATER, DEPENDING ON, AS THE AUTHORITY OF THE COMMISSION CHANGES.

SO THOSE ARE THE ITEMS THAT, WHERE WHERE DO THEY LIVE IN THE ROADMAP AS WE IMPLEMENTED.

ONE ITEM I DID NOTICE WAS THE VENDOR CODE OF CONDUCT MM-HMM .

IS THAT STILL, I THINK IT SAID THAT THAT HAD GONE TO PURCHASING OR TO SOME DEPARTMENT IN THE CITY TO REVIEW, LIKE IN DECEMBER OF 23? OR, OR I IT'S BEEN, IT'S BEEN AT LEAST IT'S BEEN ABOUT A YEAR.

A YEAR MM-HMM.

SINCE IT'S GONE OUT.

IS IS THAT WHERE IT STANDS? IT HAS NEVER BEEN EMBRACED OR WHERE, I THINK IT'S COMING BACK IN JANUARY FOR A REPORT IS WHEN THE CHAIR WOULD LIKE TO HEAR MORE ABOUT THAT.

BUT TO ANSWER YOUR QUESTION, IT, IT HAS BEEN IMPLEMENTED INTO CONTRACTS.

BUT AGAIN, IT, IT'S AN ASPIRATIONAL VENDOR CODE OF CONDUCT.

THE, THE CONTRACT IS STILL THE AUTHORITY, UM, AND NOT THE VENDOR CODE OF CONDUCT.

AND I THINK WE, AGAIN, THAT'S A CONVERSATION THAT WE CAN DIVE MORE INTO JANUARY, BUT THE, OKAY, IT WAS SENT TO, UM, DEPARTMENTS AS AN ETHICS RECOMMENDATION THROUGH TOM MOCA.

AND IT HAS, WITHOUT MAKING IT A POLICY, OR YOU MUST DO THIS, THE, THE FINANCIAL MANAGEMENT DEPARTMENT HAS EMBRACED IT AND INCLUDED THAT IN THEIR CONTRACTS.

AND YOU CAN FIND ALL KINDS OF INFORMATION ON THEIR WEBSITE ABOUT THE IMPORTANCE OF ETHICS AND CONTRACTS AND PURCHASING.

UM, BUT WE CAN TALK MORE ABOUT THAT IN JANUARY.

IN JANUARY AND THE COMPLEXITY OF THE ISSUE THAT WE'RE TALKING ABOUT IN TERMS OF THE FINAL GANTT PROJECT, UH, UH, IMPLEMENTATION PLAN.

JUST TO FRAME THE, THE DISCUSSION

[01:25:01]

THAT'S A REALLY GOOD EXAMPLE OF, OF SOMETHING THAT FITS IN NUMEROUS PLACES.

SO THE ACTION PLAN HAD TWO DIFFERENT ITEMS. ONE WAS DRAFT A VENDOR CODE OF CONDUCT, AND A SECOND ITEM WAS IMPLEMENT THE VENDOR CODE OF CONDUCT.

THE AUDIT REPORT RECOMMENDED THAT WE HAVE A BINDING VENDOR CODE OF CONDUCT WITH FOLLOW UP WITH POTENTIAL PENALTIES AND FOLLOW UP AUDITS.

THAT WASN'T IN OUR ACTION PLAN BECAUSE WE, WE DIDN'T, WE DON'T HAVE THE AUTHORITY TO IMPOSE PENALTIES OR CONDUCT AUDITS.

BUT THEN SINCE THE OVERALL PLAN IS GONNA BE AN OET PLAN, THE CITY, SO WE HAVE IMPLEMENT THE ACTION PLAN ITEM THAT'S OPEN TO IMPLEMENT THE VENDOR CODE OF CONDUCT, AND THEN THERE'S STILL AN AUDIT RECOMMENDATION THAT'S OPEN THAT THE CITY NEEDS TO EITHER EMBRACE OR REJECT.

AND I DON'T KNOW WHERE WE CAPTURE THAT.

IT'S NOT ON THE ACTION PLAN, BUT PROBABLY SHOULD BE IN THE OET OFFICE, THE TRACKING CHART GANTT CHART IN SOME FASHION.

SO THE COMPLEXITY OF THIS GOES BEYOND JUST THE ACTION PLAN WHEN WE TAKE A LOOK AT THE AUDIT, WHICH THE, THE COMMISSION IN PUTTING TOGETHER THE INITIAL ACTION PLAN, UH, BIT OFF AS MUCH AS WE COULD CHEW, BUT NOT THE ENTIRE AUDIT REPORT.

SO ANY OTHER COMMISSIONER? YES.

CHAIR.

SO FIRST OF ALL, DIRECTLY RESPONDING TO WHAT YOU JUST, UH, DISCUSSED OR PROPOSED, AND THEN KIND OF GOING BACK, UM, WE HAVE A CITY RESPONSE TO THE DRAFT, TO THE AUDIT.

UM, AND THE QUESTION IS ALONG THE LINES OF WHAT I THINK YOU'RE SAYING IS MAYBE USING THE, UH, GANTT CHART AND THAT PROCESS, UM, AS A WAY TO OFFICIALLY CLOSE OUT ANYTHING THAT'S, WELL, FIRST OF ALL, WE CAN, THERE MAY BE A PROCESS TO CLOSE OUT ITEMS THAT WERE IN THE AUDIT THAT WE HAVE JUST DONE, AND I THINK WE WOULD BE GOOD IF WE WERE ABLE TO COMMUNICATE TO THAT THE AUDITOR CITY AUDITOR.

AND THEN TWO, ANYTHING THAT'S NOT DONE, TO THE EXTENT IT'S NOT, WE'LL INCORPORATE THAT INTO THE ACTION PLAN.

AND I WOULD AGREE WITH THAT.

SO ARE INCORPORATE INTO THE GANTT CHART, THE GANT CHART REPLACING THE, I YEAH, I'M TOTALLY IN FAVOR OF REPLACING THE RETIRING THE ACTION PLAN.

IT SERVED ITS PURPOSE.

UM, I WILL ALSO SAY, SO I HAD A LITTLE BIT OF A DIFFERENT UNDERSTANDING.

I KNEW WE HAD PAUSED THE ACTION PLAN REPORTS, BUT, UH, NOW THAT WE HAVE THE MARCO LOW REPORT, I THOUGHT THAT WE, THIS ITEM WAS KIND OF BRINGING THAT BACK AND THEN WE COULD GET A, A, A UPDATE ON WHERE THE STENT IT, IT'S, I DID HAVE THE OP BECAUSE MARCO RECOMMENDED THAT WE FINISH THE ACTION PLAN, RIGHT? YEAH.

AND THEN I DID HAVE AN OPPORTUNITY TO GO AND GO THROUGH THE ACTION PLAN, AND I AGREE THAT MOST ARE EITHER COMPLETE OR VERY CLOSE TO BEING COMPLETED.

UM, AND SO, UM, I THINK THAT, YOU KNOW, WHEN THE STAFF PROVIDES ITS REC, ITS, UH, TOPICS ON, UH, FOR THE JANUARY MEETING, I THINK WE CAN BRING UP ANYTHING IN ADDITIONAL, UH, THAT WE DON'T, WE CAN GO BACK THROUGH THE ACTION PLANS THERE, ANYTHING THAT'S QUESTIONABLE, WHETHER OR NOT IT ACTUALLY HAS BEEN COMPLETED, AND THEN WE CAN HAVE A DISCUSSION ABOUT THOSE PARTICULAR ITEMS. BUT I, FOR ONE, THINK THAT WE'VE GOT MOST OF THEM, AND, AND, AND MARCOLA DID RECOMMEND THAT WE CELEBRATE SUCCESS WHEN WE COMPLETE THE ACTION PLAN.

SO IT WILL LIVE AT LEAST FOR US TO COMPLETE IT AND HAVE CUPCAKES, EX NO CUPCAKES, , CARROTS, AND CELERY.

UH, BUT I WOULD LIKE TO HAVE A, BUT I DO STILL WOULD LIKE TO HAVE A SPECIFIC REC REFERENCE TO THE ACTION PLAN IN THE, UH, GANTT CHART WORK, JUST SO THAT WE HAVE A TIE.

ANY OTHER COMMENTS FROM THE COMMISSION? COMMISSIONER DE BENEDICTUS, DO YOU HAVE ANY INPUT? YES.

I TOO DIDN'T UNDERSTAND, UH, THIS PARTICULAR AGENDA ITEM WHERE, UH, WE WOULD GIVE YOU FEEDBACK.

I AGREE WITH COMMISSIONER SHOTWELL.

AND I GUESS I'D LIKE TO APOLOGIZE, HEATHER,

[01:30:01]

UM, I THINK IT, THERE ARE LOTS OF AREAS WHERE WE CAN STRIKE THESE AS COMPLETE, AND I ALMOST WANT, IF IT'S O IF IT'S, UH, I'M NOT SURE HOW THE COMMISSION IS GOING TO MOVE, BUT TO ME, I THINK I COULD STRIKE THROUGH THIS AND FAIRLY QUICKLY AND GIVE YOU A RESPONSE TO SAY, AND ALL THE ITEMS THAT I THINK ARE COMPLETE, ANYTHING THAT IS NOT COMPLETE SHOULD BE ABSORBED INTO THAT GANTT.

THE REST WOULD PROBABLY BE ONGOING OR SUSTAINED, UM, SUCH AS WE'VE ALREADY CREATED CERTAIN, UH, DOCUMENTS OR YOU HAVE AN ONGOING ANNUAL TRAINING PROGRAM.

UM, AND I THINK THAT WOULD BE A, A QUICK WAY FOR YOU TO GET FEEDBACK, UH, FROM EACH OF US OR COLLECTIVELY ON, UM, THE SUCCESSES HERE.

UM, BUT I, I THINK THAT IT WOULD REALLY STREAMLINE YOUR WORK AND WHAT YOU NEED TO, TO DO.

UM, BUT, UH, APOLOGIES FOR NOT UNDERSTANDING THIS, UH, HOW TO GIVE YOU FEEDBACK TODAY ON THIS.

BUT, UM, LOOKS LIKE A FAIRLY QUICK AND EASY EXERCISE, I THINK FOR US TO GIVE YOU FEEDBACK ON WHAT WE THINK IS COMPLETE.

WELL, I, I WILL TAKE RESPONSIBILITY FOR THE LACK OF CLARITY ON THE, ON THE AGENDA ITEM.

SO, UH, BUT I THINK THIS HAS BEEN A GOOD DISCUSSION, UH, PREPARATORY TO HAVING THE, THE, THE, THE, THE NEXT, THE CONTEMPLATED DISCUSSION NEXT MONTH.

UH, DO WE HAVE ANY PUBLIC COMMENT ON THIS ITEM? UH, FOR TELEPHONIC USERS, PLEASE PRESS STAR NINE NOW OR RAISE YOUR HAND IN THE ZOOM CALL.

I, YOU SEE NONE, YOU CAN OPEN THE VOTE.

AND JUST TO CLARIFY ON THE MOTION, ARE WE, ARE WE PULLING A SUBSTITUTE MOTION ON THIS, THIS, TO BRING THIS ITEM BACK, OR, OR ARE WE, UH, WE'RE APPROVING THE RECOMMENDATION AS IS.

I, I THINK WE DISCUSSED STATUS AND WE MADE SOME RECOMMENDATIONS FOR IMPLEMENTATION CONSIDERATIONS, BUT WE WILL BE PUTTING THE CONTEMPLATED ITEM AS A NEW AGENDA ITEM IN JANUARY.

WE'LL TAKE THE, UH, THE APPROVED RECOMMENDATION.

ALL RIGHT, COMMISSIONER, UH, WEISS AYE.

HOC COMMITTEE'S UPDATE THAT.

COMMISSIONER D BEES? AYE.

AGENDA ITEM NUMBER FIVE, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE ON UPDATED POLICIES.

I HAVE A MOTION FROM COMMISSIONER MORALES, SECONDED BY VICE CHAIR COLEMAN.

I THINK I AM PRESENTING ON BOTH ITEM FIVE AND ON ITEM SIX.

UM, SO ITEM FIVE IS THE AD

[5. 24-55862 Recommendation to receive and file an update from the Ad Hoc Committee on Updated Policies. Suggested Action: Approve recommendation. ]

ITEM SIX IS I BELIEVE THE OPPORTUNITY TO GET SOME FEEDBACK ON THE DRAFT THAT WE HAVE, NOTING THAT WE HAD ALSO IN INDICATED THERE WOULD BE FEEDBACK EXCEPT, UH, WELCOME IN JANUARY.

UM, THE COMMISSION HAS IN THE AGENDA PACKET THE COMPLETE VERSION OF THE DRAFT ETHICS AND, UM, THE DRAFT ORDINANCE.

UM, WE HAD ANTICIPATED AND PLAN TO PROVIDE YOU A RED LINE THAT'S ACTUALLY PROVED TO BE A LITTLE BIT MORE DIFFICULT, STILL POSSIBLE, BUT THAT'S PROVED TO BE A LOT MORE DIFFICULT THAN WHAT I HAD ANTICIPATED AND BELIEVED LARGELY GIVEN THE SIZE OF THE, OF THE DOCUMENT.

UM, THE, WE HAVE ALSO PROVIDED A TABLE OF THE COMMENTS THAT HAVE RECEIVED BY THE COMMISSION, UH, AND ALSO BY THE PUBLIC.

ONE THING THAT I STILL WANT TO GO BACK AND DO IS JUST TO TICK AND TIE THEM, DOUBLE CHECK WE'VE ADDRESSED ALL THESE, BUT TO DOUBLE CHECK AND TO, UH, MAKE SURE THAT WE, WE HAVE, UM, WE WILL GET COMMENT ON THE DRAFT ORDINANCE FOR, UH, IN ITEM NUMBER SIX.

I WILL SAY THAT, UM, HAD, HAVING HAD THE OPPORTUNITY TO ATTEND THE COGO CONFERENCE, UH, WHICH I FOUND TO BE EXTREMELY VALUABLE, AND I WANT TO THANK STAFF FOR, UM, INVITING US AND INCLUDING US IN THAT CONFERENCE.

UM, AND HAVING PARTICIPATED IN OTHER ASSOCIATIONS,

[01:35:01]

NAMELY THE SOCIETY OF CORPORATE COMPLIANCE AND ETHICS AND THE ETHICS COMPLIANCE INITIATIVE, BOTH OF WHICH I HAD PREVIOUSLY RECOMMENDED TO, UH, STAFF, AND THAT THEY HAD PARTICIPATED IN ONE OF THOSE.

UH, I DO BELIEVE THAT THE AL CONFERENCE AND THE AL ORGANIZATION ACTUALLY IS A VERY GOOD FIT FOR, UH, STAFF, UH, IN TERMS OF REALLY BEING ABLE TO HAVE BENCHMARKING AND HAVING ACCESS TO RESOURCES AND MAKING CONNECTIONS WITH OTHERS THAT ARE DOING THIS WORK.

SO IT'S EXTREMELY VALUABLE.

UH, IT WAS AT THE COGO CONFERENCE THAT I LEARNED OF AN ORGANIZATION.

THEY WERE ACTUALLY MODERATING A PANEL.

UH, THERE WAS THE CENTER FOR LEGAL, UM, NO, THE CAMPAIGN LEGAL CENTER.

THE CAMPAIGN LEGAL CENTER, CLCI BELIEVE THAT IS IT.

I'LL DOUBLE CHECK JUST A SECOND.

UM, AND THEY ARE A NONPROFIT AND NONPARTISAN ORGANIZATION CREATED IN 2002, UH, THAT ARE REALLY FOCUSED ON PRESERVING AND FOSTERING AMERICAN DEMOCRACY.

UM, A LARGE FOCUS OF THEIR WORK IS ON ELECTIONS AND THEY HAVE HAD HEAVY PARTICIPATION, UH, IN SUPREME COURT MATTERS AND CASES, UH, BUT IT ALSO DOES EXTEND TO ETHICAL OPERATIONS.

AND, YOU KNOW, AFTER ONE OF THE SESSIONS I DID APPROACH AND, UH, ONE OF THE VICE PRESIDENTS THAT WAS PRESENTING AND SAYING, YOU KNOW, DO THEY ACTUALLY TAKE A LOOK AT AND REVIEW FOUR DIFFERENT JURISDICTIONS, UH, SAY A DRAFT ORDINANCE? AND I EXPLAINED WHAT WE WERE DOING AND THEY SAID, ABSOLUTELY THEY DO, UH, ONE AND NUMBER TWO, I'VE MADE SURE THAT, YOU KNOW, THEIR OPERATIONS ARE FOCUSED NOT JUST ON CAMPAIGNS, BUT THEY ACTUALLY DO LOOK AT ETHICAL OPERATIONS TOO.

UH, WHICH THIS PARTICULAR GENTLEMAN SAID THAT WAS ACTUALLY HIS FOCUS WITHIN THE CAMPAIGN.

UH, I ALSO HAD A SUBSEQUENT OPPORTUNITY TO VERIFY AND VALIDATE THAT THIS IS TRUE, UH, WITH THE ORGANIZATION'S PRESIDENT.

SO I'VE DISCUSSED IT WITH, UH, STAFF AND ALSO WITH COMMISSIONER DAVID BENEDICTUS.

AND WHAT I'D LIKE TO HAVE IS THIS COMMISSION'S AUTHORITY FOR US TO SEND OUR DRAFT, UH, TO THE CLC AND ASK THEM FOR THEIR REVIEW TO SEE IF THERE ARE ANY, ANYTHING THAT WE ARE MISSING, UH, OR THINGS THAT WOULD TYPICALLY BE INCLUDED THAT WE'RE NOT INCLUDING, OR IF THERE'S WAYS THAT WE'RE DOING SOMETHING THAT ARE MAYBE PROBLEMATIC.

I FEEL THAT WE HAVE A RELATIVELY COMPLETE, UH, DOCUMENT AND, UM, EFFORT THAT I WOULD BE VERY PROUD OF PRESENTING TO THE CITY.

UH, BUT AT THE SAME TIME, I ALWAYS HAVE THIS FEAR OF THE UNKNOWN OF WHAT WE MIGHT BE MISSING.

AND I THINK THIS MIGHT BE A GOOD OPPORTUNITY, A GOOD CHANCE TO WALK IN OUR EXISTING TIMEFRAME, UH, TO SEE IF WE CAN SEEK THAT INPUT AND GET THAT INPUT BACK.

I'M CONCERNED THAT, LET, LET ME LOOK AT THE AGENDA ITEM AS TO WHETHER THAT'S WITHIN WHAT WE'VE AGENDIZED.

SO YOU'RE GIVING US AN UPDATE? YES.

YOU'RE TELLING US THAT THAT'S AVAILABLE? YES, BUT I DON'T KNOW THAT, UH, ANITA, CAN WE THEN VOTE OR PROVIDE INPUT ON THAT ASPECT OF THE REPORT? THE, THE AGENDA ITEM IS TO RECEIVE AND FILE AN UPDATE FROM THE AD HOC COMMITTEE.

THIS IS PART OF THEIR UPDATE.

I THINK BECAUSE IT'S A SPECIFIC REQUEST, WE COULD BRING THIS BACK AS AN ITEM WHERE THE COMMISSION CAN, UM, APPROVE WHETHER OR NOT THE COMMISSION CAN DISCUSS AND DECIDE WHETHER OR NOT THEY WOULD LIKE IT TO BE, UH, SENT OVER TO THE OUTSIDE ENTITY TO REVIEW.

BUT WE'D HAVE TO WAIT TILL JANUARY TO DO THAT, I BELIEVE SO, BECAUSE THIS APPEARS TO BE AN UPDATE ON THE AD HOC COMMITTEE.

AND THIS WOULD, THIS OTHER ACTION WOULD BE LIKE A DIRECTION TO MOVE FORWARD ON A DIFFERENT ITEM, NOT CONTEMPLATED ON THE SUGGESTED ACTION.

HAS AUTHORITY TO REVIEW WORK WITH YOUR OFFICE, DOES THAT GRANT THEM PERHAPS THIS AUTHORITY SINCE THEY'RE THE ONES REVISING AND LOOKING AT THE ORDINANCE TO WORK WITH THIS WITHOUT IT COMING BACK TO, SINCE WE ALREADY HAVE GIVEN THEM THE AUTHORITY TO WORK WITH THIS ORDINANCE, COULD THAT BE WITHIN THEIR AUTHORITY TO WORK WITH THIS ORGANIZATION? YEAH, SO TECHNICALLY SPEAKING, BECAUSE THESE ORDINANCES ARE ATTACHED TO THE AGENDA, THEY ARE PUBLIC RECORD.

IF WE WAIT UNTIL JANUARY, HOW MUCH TIME DO THEY NEED? I WOULD HAVE TO FERRET THAT OUT.

MY PLAN WAS TO HOPE WAS THAT WE'D BE ABLE TO, UH, GET INPUT FROM THEM IN JANUARY OR SHORTLY THEREAFTER.

UH, BECAUSE I'M CONCERNED I WANT TO WRAP THIS UP AS QUICKLY AS POSSIBLE SO THAT WE CAN PACKAGE IT WITH THE LOBBYING PROPOSAL AND GET THE LOBBYING PROPOSAL PRESENTED TO THE CITY.

SO I DON'T WANT THIS TO BE, UH, DELAYING THAT WORK.

UH, AT THE SAME TIME I THINK IT WOULD BE VERY VALUABLE AND HELPFUL.

UH, ANITA, MAY I, THE AD HOC

[01:40:01]

UM, SO IT WOULD BE IN THE DISCRETION OF THE AD HOC HOW THEY WOULD LIKE TO CONDUCT THEIR RESEARCH IN DRAFTING THIS ORDINANCE.

SO IT'S CERTAINLY, UM, I MEAN IT'S A PUBLIC RECORD AT THIS POINT, WHAT THE, YOU KNOW, DRAFT ORDINANCE LOOKS LIKE.

SO IT'S DEFINITELY IN THE PURVIEW OF THE AD HOC TO CONDUCT THEIR OWN RESEARCH TO DETERMINE HOW THEY WOULD LIKE TO PRESENT THE RECOMMENDATION BACK TO THE ETHICS COMMISSION ON HOW THE ORDINANCE IS WRITTEN.

I APPRECIATE THAT.

AND I THINK THAT, UH, COMMISSIONER DE BENEDEK, THIS IS ALREADY REQUESTED THAT WE GET A MEETING TOGETHER, SO WE'LL GET TOGETHER VERY SOON AND THAT WILL CONCLUDE MY UPDATE.

THANK YOU VERY MUCH.

ANY INPUT FROM OTHER MEMBERS OF THE COMMISSION? COMMISSIONER DE BENEDICTUS? ANY MEMBERS? OH, I'M SORRY.

GO AHEAD.

NONE.

OH.

UH, DO WE HAVE ANY PUBLIC COMMENT ON THIS ITEM FOR TELEPHONIC USERS? PLEASE PRESS STAR NINE NOW OR RAISE YOUR HAND ON THE ZOOM CALL SAYING NONE.

WE CAN TAKE THE VOTE.

WE COMMISSIONER WEISS AYE.

I FEEL LIKE ONE OF THE MAIN PURPOSES OF THIS IS NUMBER SEVEN, WHICH IS FOSTER PARTICIPATION AND STRENGTH, STRENGTHEN PUBLIC PARTICIPATION, CONFIDENCE, ET CETERA.

ALRIGHT, MOTION CARRIES.

AGENDA ITEM NUMBER SIX, RECOMMENDATION TO PROVIDE FEEDBACK TO THE AD HOC COMMITTEE ON UPDATED POLICIES REGARDING THE DRAFT ETHICS ORDINANCE PROPOSED TO DATE.

DO I HAVE A MOTION? I HAVE A MOTION FROM COMMISSIONER SHOTWELL, SECONDED BY COMMISSIONER

[6. 24-55863 Recommendation to provide feedback to the Ad Hoc Committee on Updated Policies regarding the draft Ethics Ordinance proposed to date. Suggested Action: Approve recommendation. ]

MORALES.

AND COMMISSIONER SHOTWELL, ARE YOU LEADING THIS DISCUSSION? YES, I BELIEVE I AM.

SO THE AD HOC HAD PREVIOUSLY PROVIDED IN INDIVIDUAL SECTIONS OF THE DRAFT ORDINANCE AS IT WAS BEING DEVELOPED, UH, TO THE COMMISSION FOR THEIR REVIEW AND FEEDBACK.

UH, AND FEEDBACK HAD BEEN PROVIDED ON THOSE INDIVIDUAL SECTIONS.

UM, AT THE NOVEMBER MEETING, WE INDICATED WE PROVIDED THE ENTIRE DRAFT ORDINANCE AND THAT WE HAD INDICATED THAT WE WOULD ACCEPT AND WOULD LIKE ANY FEEDBACK YOU HAVE AT THIS MEETING IN ADDITION TO THE FACT THAT WE WOULD ALSO, UH, BE GETTING FEEDBACK FROM YOU FROM THIS COMMISSION IN AT THE JANUARY MEETING.

SO TO THE EXTENT THAT ANY OF THE COMMISSIONERS HAVE HAD AN OPPORTUNITY TO REVIEW, UH, THE DRAFT ORDINANCE AND HAVE COMMENTS ON SPECIFIC ELEMENTS OF THE DRAFT ORDINANCE, I WOULD INVITE THEM TO PROVIDE THOSE COMMENTS.

UM, AND THAT WE, UH, IN DOING SO, JUST ASK THAT THE COMMISSIONERS SPECIFICALLY REFERENCE WHICH SECTION, UH, THAT THEY'RE PROVIDING THE COMMENT ON, UH, IN TERMS OF, UH, THE SUBSECTION, THE SECTION, AND THE SUBSECTION.

UH, AND THEN ALSO KNOWING THAT, UH, WE DO HAVE, UH, SOME COMMENTS THAT HAVE BEEN PROVIDED IN WRITING.

UH, THESE ARE MORE EDITORIAL COMMENTS AND I'M GOING, WE'RE GOING BACK AND DOUBLE CHECKING TO MAKE SURE THAT THOSE HAVE ALL BEEN INCLUDED IN THE DRAFT.

SO TO THE EXTENT THAT YOU'RE NOT SEEING THEM, UH, PLEASE UNDERSTAND THAT SOME OF THAT MAY STILL BE IN PROGRESS.

DO WE HAVE ANY INPUT, UM, VICE CHAIR COLEMAN, DID YOU HAVE? I THOUGHT COMMISSIONER WISE? YEAH, I, I HAVE, I HAVE A COUPLE, UM, THOUGHTS.

UM, AND THEN I, I HAVE SOME NITS AND NATS, WHICH I WILL JUST SUBMIT SEPARATELY.

AND I DID NOT GET ALL THE WAY THROUGH THIS BECAUSE I ALSO WAS AT THAT CONFERENCE.

UM, BUT ON, UM, 4.0 1.020 AT THE VERY BEGINNING, UM, SECTION C, THIS ACT IS INTENDED TO, UM, THIS IS MINOR, BUT I, I I THINK IT'S SOMEWHAT SIGNIFICANT.

[01:45:01]

SO I WOULD, I WOULD ASK THAT THEY, THAT CONSIDERATION BE GIVEN TO MOVING THAT UP IN THE, IN THE LIST.

UM, BECAUSE I THINK IT'S, IT'S IMPORTANT.

UM, ON, UM, ON THE SECTION ON, ON THE DEFINITION OF CONFIDENTIAL INFORMATION, UM, I, I THINK THIS IS A QUESTION ACTUALLY FOR THE CITY ATTORNEY'S OFFICE TO THINK ABOUT IS WHETHER, UM, ATTORNEY-CLIENT COMMUNICATIONS NEED TO BE SPECIFICALLY MENTIONED THERE.

UM, SO I THROW THAT OUT AND ON, ON THAT NOTE, I JUST, HAS THE CITY ATTORNEY'S OFFICE FOCUSED IN ON THIS? ARE THEY WORKING WITH THE COMMITTEE OR IS THAT YET TO COME? OR WHERE DO WE STAND ON THAT? I DIDN'T QUITE UNDERSTAND THAT.

SORRY, WHAT'S THE QUESTION? IS THE CITY ATTORNEY'S OFFICE REVIEWING THIS WITH THE SUBCOMMITTEE OR, OR WILL THEY BE PROVIDING ADDITIONAL COMMENTS AFTER WE'RE ALL FINISHED WITH THIS? THEY'VE, THEY'VE BEEN PARTICIPATING OKAY.

FROM THE BEGINNING.

UM, AND, BUT I DON'T KNOW THAT THEY WILL GET INTO THE WEEDS OF IT UNTIL IT'S BEEN SENT TO THEM BY THE CITY COUNCIL.

WELL, ANITA, I DON'T KNOW WHETHER YOU WANNA COMMENT RIGHT NOW AND WHETHER YOU THINK THAT NEEDS TO BE SPECIFICALLY CALLED OUT ATTORNEY-CLIENT PRIVILEGE, BUT IT, IT'S ONE OF THE THINGS, THOUGHTS THAT I HAD WHEN I WAS READING THE DEFINITION OF CONFIDENTIAL INFORMATION, WHICH IS NUMBER IS L.

SO I CAN LOOK INTO THAT SUBSECTION AND, UH, GET BACK TO THE AD HOC, UM, JUST TO CLARIFY WHETHER OR NOT IT'S, IT SHOULD BE IN THERE OR NOT.

UM, ON THE DEFINITION OF RELATIVE JJ, UM, I WONDERED WHETHER GRANDCHILD SHOULD BE INCLUDED, IF A GRANDPARENT IS INCLUDED.

UM, SO THAT, THAT WAS SOMETHING I THOUGHT MAYBE DESERVED CONSIDERATION.

UM, I, I THINK I COMMENTED ON THIS BEFORE, BUT I DIDN'T SEE ANY CHANGES.

AND MAYBE THEY, YOU KNOW, THEY'RE NOT NECESSARY.

BUT, UM, IN 4.01070 THE DUTY TO COOPERATE IN INVESTIGATIONS, UM, IT SAYS PUBLIC SERVANTS MUST RESPOND TO QUESTIONS POSED.

UM, UM, UNLESS, YOU KNOW, UPON BEING INFORMED THAT THEIR STATEMENT WILL NOT BE USED TO INCRIMINATE THEM IN A CRIMINAL PROCEEDING, I, I MEAN, ONLY CERTAIN, DEPENDING ON WHO'S DOING THE INVESTIGATION, THEY MAY NOT BE ABLE TO MAKE THOSE PROMISES FOR ANOTHER JURISDICTION.

SO IF THE CITY PROSECUTORS ACCUSERS INVOLVED, THEY CAN'T SAY THAT YOU'RE NOT GONNA BE CHARGED WITH A FEDERAL CRIME OR, OR, OR A, A STATE CRIME.

SO I THINK PERHAPS THAT THAT DESERVES SOME, UM, MODIFICATION, AT LEAST THAT'S MY UNDERSTANDING OF, OF WHO COULD TELL YOU THAT YOU'RE NOT GONNA BE, COULD MEANINGFULLY TELL, YOU KNOW, EFFECTIVELY TELL YOU THAT YOU'RE NOT GONNA BE INCRIMINATED BY WHAT YOU SAY.

SO I THINK THAT MIGHT DESERVE SOME, SOME CON UM, RECONSIDERATION.

AND, AND THEN, UM, ON, ON 4.0 2.030 ENFORCEMENT.

UM, I DO NOT UNDERSTAND FRANKLY, THE SAYING THAT 4.01090 DOES NOT APPLY TO THIS CHAPTER.

AND I WONDERED WHETHER THEY'RE TALKING, IT WAS REALLY MEANT TO REFER TO THE ENFORCEMENT PROVISIONS IN, UM, A DIFFERENT, IN A DIFFERENT SECTION.

I, BECAUSE 4.0 1.090 IS, WHAT IS IT? NINE OH.

IS RELATIONSHIP TO OTHER ORDINANCES OR CITY POLICIES OR REGULATIONS? I, I'M, I'M NOT, I'M NOT UNDERSTANDING THIS, THIS SENTENCE.

I, I THINK I HAD, I HAVE TO GO BACK AND TAKE A LOOK AT THAT TOO.

YEAH, I HAD IDENTIFIED A COUPLE OF THOSE CROSS REFERENCES IN MY MARKUP LAST TIME, BUT I DON'T THINK YOU'VE MARKED IT UP AGAIN SINCE.

THAT THAT IS CORRECT.

YEAH, THERE

[01:50:01]

IS A NUMBER OF THOSE.

YOU BOTH DECIDED THAT OKAY.

PARTICULAR SECTION, UH, FOR US TO LOOK AT, UH, YOUR NUMBER FOUR, UH, COMMISSIONER WISE IS A NEW ONE.

IS WHAT IS A NEW ONE? OKAY.

OH, OKAY.

YOU CAUGHT WHAT I MISSED.

WELL, YOU'VE BEEN PAYING VERY CLOSE ATTENTION.

BETTER THAN I CAN.

UM, AND THEN, UM, I JUST WANTED TO CONFIRM 'CAUSE I HAD NOT HAD A CHANCE TO LOOK THESE UP MYSELF IN SECTION 4 0 2, UH, 4.0 3.020.

AND THIS HAS TO DO WITH DECISIONS AFFECTING PERSONAL INTEREST.

AND IT SAYS IT'LL BE INTERPRETED IN ACCORDANCE WITH SECTION C.

IT'LL BE, UM, THAT, UH, THIS WILL BE INTERPRETED IN ACCORDANCE WITH CERTAIN GOVERNMENT CODE SECTIONS.

ARE THOSE THE PROVISIONS OF THE, OF THE, OF THE GOVERNMENT CODE THAT GOVERN, LIKE WHEN YOU CAN, LIKE WHETHER YOU CAN VOTE ON SOMETHING, DEPENDS ON WHETHER YOU OWN A PIECE OF PROPERTY THAT'S 500 FEET WITHIN 500 FEET OF THE PIECE YOU'RE VOTING ON.

IS THAT, IS THOSE THINGS, THOSE ARE INCLUDED IN THERE AND I DON'T REMEMBER THE SPECIFIC WHAT THE, BUT BUT THOSE, THOSE THOSE ARE THE TYPICAL RULES THAT YOU'RE TRYING TO REFER TO THERE.

ALRIGHT.

I THINK, UM, OH YEAH, AND I KNOW I BROUGHT THIS ONE UP BEFORE, UM, AND I, I, I GUESS I THINK SOME WHAT SECTION THOUGHT SHOULD BE, WELL, SAME ONE.

YEAH, NO, I'M, NOW, I'M UP TO LOBBYING ACTIVITIES OF FORMER PUBLIC SERVANTS IN THE REVOLVING DOOR SECTION.

UM, 4.0, 3.090.

UM, I, I, I KNOW THE WAY THIS IS SET UP IS THAT IF YOU, UM, IF YOU, IF YOU HAVE A QUESTION ABOUT SOMETHING, YOU HAVE TO GO TO THE C CITY ATTORNEY OR, OR THERE'S A PROVISION HERE THAT YOU GO TO CITY ATTORNEY AND ASK IF YOU, YOU CAN DO WHAT YOU ARE PLANNING TO DO.

AND, AND SO WHAT I'M WONDERING ABOUT ARE THESE LONG TERM CONTRACTS THAT THE, THE CITY MAY ENTER INTO, AND THEN AN EMPLOYEE OF THE CITY OR OR A COMMISSIONER IS ASKED, YOU KNOW, THEY'RE, THEY'VE BEEN OUT OF OFFICE FOR TWO YEARS OR MORE AND THEY ARE ASKED TO BY THE ENTITY THAT THE CONTRACTED WITH TO PARTICIPATE, YOU KNOW, ON THEIR BEHALF EITHER TO LOBBY OR BE ON THEIR BOARD OR SOMETHING LIKE THAT.

ARE ALL THOSE QUESTIONS GONNA HAVE COME TO COME BACK TO THE CITY ATTORNEY FOR DEC DECISION? IS THAT WHAT'S GONNA HAPPEN? AND, AND I'M JUST WONDERING WHETHER THERE NEEDS TO BE SOME, SOME MORE CLARITY ABOUT HOW THAT IS GOING TO, TO WORK.

UM, BUT IS THAT WHAT THE SYSTEM WOULD BE? I THINK THE PREFERENCE WOULD BE TO PROVIDE THE GUIDANCE AND THE SPECIFIC RULE AND IF A ENTITY INDIVIDUAL, SO WE MIGHT NEED TO LOOK AND REVISE THIS PARTICULAR SECTION AND HAVE THE INDIVIDUAL, HAVE THE CITY ATTORNEY OPINE IF, UH, THERE'S AMBIGUITY OR MORE APPROPRIATELY, UH, IF THEY WANT HELP IN INTERPRETING THAT PARTICULAR SECTION AS APPLIES TO THEIR SPECIFIC INSTANCE.

BUT THE DESIRE WOULD BE THAT INDIVIDUAL IN SOMEONE COULD MAKE THEIR OWN DETERMINATION WITHOUT GOING TO THE CITY ATTORNEY'S OFFICE.

BECAUSE I, I THINK I, I THINK THERE ARE A LOT OF, OF, UM, OF PEOPLE WHO WORK FOR THE CITY OR HAVE WORKED FOR THE CITY AND, UM, AND, AND I DON'T KNOW IF THIS IS, THIS IS THE EXISTING POLICY, 'CAUSE I, UH, WAS NOT AWARE OF IT, WHO, WHO DO AFTER THEY'VE BEEN GONE FOR A WHILE LOOK FORWARD TO MAKING THEIR, THEIR LIVING WITH A, A, A PRIVATE ENTITY THAT IS ALSO DOING BUSINESS WITH THE, DOING BUSINESS WITH THE CITY.

AND IT MAY BE A LONG TERM.

I MEAN, THERE ARE ARRANGEMENTS OUT THERE THAT ARE, THAT ARE, YOU KNOW, 20, 40 YEARS LONG.

SO, UM, AND THOSE CONTRACTS KEEP GETTING AMENDED AND, AND WHATEVER, BUT ARE ALL THE CITY EMPLOYEES GONNA BE BANNED FROM GOING TO WORK FOR, SO WE WILL TAKE ANOTHER LOOK AT IT FROM THAT STANDPOINT.

THE GENERAL RULE IS THAT YOU'RE BANNED FOR THE CERTAIN PERIOD OF TIME.

AND THEN YOU'RE BANNED FROM ANYTHING THAT YOU SPECIFICALLY WORKED ON WHEN YOU WERE AT THE, WHEN YOU WERE IN YOUR PUBLIC CAPACITY.

SO, OKAY.

BUT WOULD THAT EXTEND TO AN ENTIRE CONTRACT? THAT'S THE QUESTION.

TO, YOU KNOW, IF YOU WERE INVOLVED IN PROPOSING THE DEVELOPMENT OF A NEW CITY BUILDING AND THEN YOU LEFT AND THEN YOU WENT TO WORK FOR THAT PARTICULAR ENTITY AND YOU WORKED ON THAT BUILDING, THAT WOULD BE WHERE THE PARTICULAR CONCERN COULD COME UP.

I I I, OR WOULD IT BE A SPECIFIC ASPECT OF A, YOU KNOW, I, I WOULD BE CONCERNED THAT IF IT WAS AN ENTIRE CONTRACTUAL RELATIONSHIP AS OPPOSED

[01:55:01]

BUT WHAT ABOUT ONGOING SERVICES, LIKE JUST TO BRING IT HOME? EDISON? I, I HAVE TO SAY I DON'T FIND WHAT THAT, WHAT THE PROPOSAL IS TO BE UNIQUE.

I WORKED UNDER THAT IN, IN THE COUNTY AND I KNOW PEOPLE WHO WORKED WITH, UH, WHO WORKED IN DEVELOPMENT OF, OF CAPITAL PROJECTS WHO WOULD GO TO WORK FOR ARCHITECTS, THEY WOULD JUST WORK ON PROJECTS OTHER THAN THOSE RELATED TO THE COUNTY.

SO I, THERE ARE WAYS THAT THINGS CAN WORK SO THAT PEOPLE CAN GO PURSUE THEIR PRIVATE INTERESTS THAT DON'T IMPACT THEM BACK WITH THE CITY.

SO I, I PERSONALLY DON'T HAVE ANY PROBLEM WITH WHAT THEY'VE PROPOSED.

WE WILL TAKE A LOOK THOUGH, COMMISSIONER WEISS, IN TERMS OF MAYBE SOME TYPE THE ONGOING, THE EXAMPLE YOU JUST RAISED, AN ONGOING SERVICE MAY BE COMING FROM A PARTICULAR TYPE OF, UH, UM, FROM A PARTICULAR TYPE, JUST ANY PARTICULAR TYPE OF ONGOING SERVICES PROVIDED BY A VENDOR.

THAT'S ALL I HAVE.

ANY OTHER INPUT FROM THE COMMISSION? UM, COMMISSIONER DE BENEDICTUS, DID YOU HAVE ANY INPUT? SHE'S ON THE COMMITTEE.

I KNOW, BUT YEAH, JUST TAKING, I'M, I'M NOTICING MY BIG PICTURE UP THERE.

I'M TAKING COPIOUS NOTES THOUGH.

THANKS.

UM, UH, THERE'S ONE, ONE THING I WANTED TO RAISE SINCE, UH, I WANNA LOOK AHEAD TO MARCH OR APRIL WHEN WE'RE HOPING THIS WILL COME BEFORE THE CITY COUNCIL.

UM, AND I THINK WE'RE GONNA NEED A SUMMARY MEMO OF CHANGES TO CURRENT LAW IN ADDITION TO THE REOR, YOU KNOW, REORGANIZING THE MUNICIPAL CODE.

NUMBER OF CHANGES HAVE BEEN MADE, AND I THINK WE'RE GONNA NEED A MEMO THAT SUMMARIZES THOSE CHANGES.

IS THAT PART OF YOUR PLAN? UH, IT WASN'T PART OF THE PLAN, BUT I WHOLEHEARTEDLY AGREE WITH YOU BECAUSE THE IDEA HERE IS FOR SUCCESS IN GETTING IT APPROVED, AND I THINK THAT THAT WILL GO A LONG WAY TO HELP GETTING CITY COUNCIL MORE COMFORT.

UH, DO WE HAVE ANY INPUT? PUBLIC COMMENT? ALL RIGHT.

FOR OUR TELEPHONIC USERS, PLEASE PRESS STAR NINE IF YOU HAVE A COMMENT OR RAISE YOUR HAND ON THE ZOOM CALL.

SEEING NONE, WE'LL TAKE THE VOTE.

COMMISSIONER WEISS AYE.

ANY COMMENT INPUT FROM COMMISSIONERS? I, I DON'T THINK WE HAVE DISCUSSED ANYTHING ENOUGH TO WARRANT CREATING A NEW AD HOC, AND I THINK THE ONES THAT WE HAVE ARE STILL FOCUSED ON COMPLETION OF WORK, SO I DON'T THINK THERE'S ANYTHING NEW HERE.

AGENDA ITEM NUMBER SEVEN, RECOMMENDATION TO DISCUSS ANTICIPATED AD HOC COMMITTEES FOR UPCOMING PROJECTS.

AND IF APPROPRIATE, TAKE ACTION TO DISSOLVE, CREATE OR RE AUTHORIZE AD HOC COMMITTEES.

DO I HAVE A MOTION? I HAVE A MOTION FROM COMMISSIONER MORALES SECONDED BY COMMISSIONER WISE,

[7. 24-55864 Recommendation to discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve, create or reauthorize Ad Hoc Committees. Suggested Action: Approve recommendation. ]

COMMISSIONER DE BENEDICTUS.

ANY INPUT? IS THERE ANY PUBLIC COMMENT FOR OUR TELEPHONIC USERS? PLEASE PRESS STAR NINE NOW.

OR RAISE YOUR HAND.

THE ZOOM CALL.

SEEING NONE, WE'LL TAKE THE VOTE.

COMMISSIONER WEIS AYE.

SECONDED BY COMMISSIONER SHOTWELL.

AGENDA ITEM NUMBER EIGHT, RECOMMENDATION TO RECEIVE AND FILE A MONTHLY UPDATE FROM THE ETHICS OFFICER.

I HAVE, DO I HAVE A MOTION COMM? I HAVE A MOTION FROM COMM COMMISSIONER ANOVA.

I CHAIR.

NOT MUCH MORE TO ADD AFTER OUR DISCUSSION

UH,

[02:00:01]

[8. 24-55865 Recommendation to receive and file a monthly update from the Ethics Officer. Suggested Action: Approve recommendation. ]

EARLIER IN THE MEETING TODAY, I JUST HAVE BEEN WORKING HARD WITH STAFF ON, UH, PUTTING TOGETHER THE IMPLEMENTATION PLAN.

A COMMISSIONER SHOTWELL SPOKE TO THE GEL CONFERENCE THAT SEVERAL OF US ATTENDED THIS WEEK, AND WE'LL DO A FORMAL REPORT OUT ON THAT, UH, NEXT MONTH.

UM, ALSO DID SOME, DID A GOOD GIFTS CAMPAIGN OVER THE LAST SEVERAL WEEKS, UM, EDUCATION PLAN.

SO EXCITED ABOUT THAT.

AND I THINK I SHARED WITH YOU LAST MONTH THAT WE WERE KICKING OFF A NEW QUARTERLY EDUCATION SERIES CALLED, WE'RE CALLING IT ION ETHICS, SO THAT FOCUSED ON GIFTS, UM, FOR THIS QUARTER.

AND OTHER THAN THAT, JUST APPRECIATE THE YEAR THAT WE ALL JUST SPENT TOGETHER, UM, AND WENT BY REALLY FAST AND JUST WISHING EVERYONE HAPPY HOLIDAYS AND, AND LOOKING FORWARD TO, TO 20 20 20, EXCUSE ME, 2025 WITH ALL OF YOU.

SO THANKS.

IT'S BEEN A GOOD YEAR.

WE'VE GOTTEN A LOT DONE.

WELL HALF DONE IT WITH SOME OF US, HUH? WELL, EVERYBODY WILL BE HERE IN JANUARY.

YEAH, BUT HAS SHE SAID SHE'S LOOKING FORWARD TO THE WHOLE YEAR WITH ALL OF US AND I SAID, OH, NOT THE WHOLE ONLY HALF OF IT WITH SOME OF US.

WELL, DEPE, YOU'LL BE HERE JUST ON THE OTHER SIDE OF THE, YOU'RE GONNA BE, YOU'RE GONNA BE THE PUBLIC COMMENT.

WE COVERED THAT.

THAT'S RIGHT.

UH, DO WE HAVE ANY, UH, COMMISSIONER SHOTWELL? WELL, TWO ONE.

CAN WE GET ACTUAL RESERVE SEATS WITH OUR NAMES ON 'EM? ? YES.

SHOULD WE PAY FOR THAT WITH PUBLIC DOLLARS? IS THAT WHAT YOU'RE ADVOCATING FOR? NO, I WOULD USE, I WOULD USE A DIVIDE BY $9 BECAUSE IT'S SO, BECAUSE IT'S BECAUSE IT'S SO HARD TO FIND A SEAT IN THE PUBLIC SECTION ON OUR MEETINGS.

, UM, ONE QUESTION.

THANK YOU FOR YOUR REPORT ON THE PUB, ON THE, OUT ON THE CITY OUTREACH.

YOU KNOW, HOW COULD YOU, AND I'M NOT ASKING FOR DETAIL, BUT MORE JUST KIND OF YOUR SENSE OF, UM, HOW MUCH ARE YOU REALLY PENETRATING, UH, THE CITY EMPLOYEES IN TERMS OF WHEN YOU'RE GETTING AN OPPORTUNITY TO TALK TO THEM LIVE AS OPPOSED TO TRAINING AND AS OPPO? AND, WELL, I'LL ASK IT TWO WAYS.

WHEN IT'S LIVE, UH, IN PERSON, YOU KNOW, TO WHAT EXTENT DO YOU REALLY THINK YOU'RE GETTING, UH, WHAT PERCENTAGE OF THE CITY ARE YOU GETTING? AND THEN TWO, FOR THOSE THINGS THAT ARE MAYBE PROVIDED ON THE CITY'S INTERNET, YOU KNOW, IS THERE A WAY TO SEE TO WHAT EXTENT THAT THEY'RE BEING VIEWED OR LOOKED AT? WHAT I MEAN BY THAT IS, YOU KNOW, CLICK RATES AND ARE THEY ACTUALLY BEING OPEN? IS THERE ANYTHING ON THAT SITE THAT IS ASSOCIATED WITH YOUR MESSAGE THAT'S BEING CLICKED? DO YOU HAVE ANY INFORMATION ON THAT? I DON'T, BUT I, AT A HIGH LEVEL, WE CAN TRACK CLICK RATES.

I DON'T KNOW HOW INTO THE WEEDS WE CAN GET.

FOR EXAMPLE, I CAN WORK WITH TI TO UNDERSTAND HOW MANY PEOPLE ARE VISITING THE OET WEBSITE.

UM, SO I IMAGINE WE CAN DRILL DOWN ON THAT MORE IF WE WANTED TO.

UM, MY KEY PERFORMANCE INDICATOR RIGHT NOW, IT'S STILL BEING A YOUNG PROGRAM, IS JUST THE, THE CALLS FOR ADVICE HAVE SLOWLY PICKED UP.

UM, BUT PEOPLE RECOGNIZE ETHEL, SO I GET ATTAGIRLS OFTEN NOW, WHICH IS NICE THAT PEOPLE ACTUALLY, UM, YOU KNOW, ARE EQUATING OET WITH ETHEL, THE ETHICAL ELEPHANTS.

SO, UM, YEAH, THERE'S NO LIKE GREAT BIG STATISTICS I CAN SHARE WITH YOU RIGHT NOW.

UM, I WILL BE BRINGING BACK AN ANNUAL REPORT IN JANUARY JUST ON THE WORK THAT WE'VE DONE OVER THE PAST YEAR.

UM, AND WE'LL BE SHARING THAT REPORT WITH THE CITY COUNCIL, INCLUDING THE STRATEGIC ROADMAP AND THE WORK WE'VE DONE AROUND THAT.

SO, UM, YEAH, IT'S JUST THOSE LITTLE CONVERSATIONS AND THE C THE INCREASE IN, IN FOLKS REACHING OUT, WHETHER IT'S THROUGH THE HELPLINE OR TEAMS OR STOPPING ME AT CITY HALL.

SO THO THOSE ARE MY METRICS RIGHT NOW.

AND I DO APPRECIATE, YOU KNOW, HAVING BEEN IN YOUR SHOES, I DO APPRECIATE THE, HOW DIFFICULT IT IS TO SEE HOW WELL THE ENGAGEMENT'S GOING.

SO, AND IF PEOPLE ARE ACTUALLY PAYING ATTENTION OR READING RIGHT, ESPECIALLY IN, UH, THE WORLD AFTER COVID WHEN EVERYTHING IS VIRTUAL, UM, YOU DON'T HAVE AS MUCH AS THAT IN-PERSON INTERACTION THAT WE MAY HAVE HAD BEFORE.

SO THANK YOU.

MM-HMM .

COMMISSIONER DI BENEDICTUS, ANY INPUT ON THIS ITEM? NONE.

UH, ANY PUBLIC COMMENT FOR OUR TELEPHONIC USERS, PLEASE PRESS STAR NINE NOW OR RAISE YOUR HAND ON THE ZOOM CALL.

SEEING NONE, WE CAN TAKE THE VOTE.

COMMISSIONER WEIS AYE.

COMMISSIONER

[02:05:01]

D BENEDICTUS? AYE.

COMMISSIONER NORBY AYE COMM OR VICE CHAIR? UH, COLEMAN.

AGENDA ITEM NUMBER NINE, RECOMMENDATION TO DISCUSS POTENTIAL AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS.

I HAVE A MOTION FROM COMMISSIONER WISE, SECONDED BY VICE CHAIR COLEMAN.

AND DOES ANYONE HAVE A RECOMMENDATION OF A POTENTIAL AGENDA ITEM FOR FUTURE MEETING?

[9. 24-55866 Recommendation to discuss potential agenda items for future Commission meetings. Suggested Action: Approve recommendation. ]

UH, COMMISSIONER NOVE.

THANK YOU CHAIR.

UM, IT OCCURRED TO ME VERY RECENTLY THAT, UH, THIS COMMISSION MEETS, UM, 12 TIMES A YEAR AND, UM, WE'RE VERY DEDICATED GROUP A BODY.

AND I WAS THINKING, UM, IN LIGHT OF OTHER COMMISSIONS AND BODIES THAT OCCASIONALLY THEY TAKE, THEY GO DARK ONE MONTH OR TWO MONTHS IN A, IN A YEAR.

AND IF THAT'S SOMETHING THAT THIS COMMISSION WOULD CONSIDER, UM, I DON'T MAKE THIS SUGGESTION FOR MYSELF PERSONALLY.

I THINK OF STAFF, UM, ESPECIALLY STAFF, UM, WHERE THEY HAVE TO PREPARE ALL THESE REPORTS.

THEY ALSO HAVE OTHER DUTIES AND RESPONSIBILITIES BESIDES, UH, STAFFING US, UM, ONCE A MONTH.

AND, UM, FOR EXAMPLE, LONG BEACH TRANSIT.

WE, WE GO DARK IN AUGUST AND DECEMBER.

AUGUST WAS A SUGGESTION FROM STAFF SO THAT EVERYONE CAN COORDINATE THEIR VACATIONS.

AND DECEMBER BECAUSE IT'S, UH, OUR, THE FOURTH THURSDAY FALLS AROUND THE TIME OF CHRISTMAS.

UM, I ALSO SERVE ON METRO'S GATEWAY CITY SERVICE COUNCIL AND WE GO DARK AUGUST AND DECEMBER AND SPECIFICALLY THE BOARD OF, UM, THE METRO BOARD IS DARK ALSO IN AUGUST AND DECEMBER.

AND I'M JUST WONDERING IF IT'S SOMETHING THE COMMISSION WOULD CONSIDER, UM, IN CONSIDERATION OF STAFF AND IF, IF THE COMMISSION AGREES IT'S SOMETHING THAT WE CAN DISCUSS IN JANUARY AND IF IT DECIDES TO GO FORWARD, THEN WE CAN DISCUSS, UM, WE MONTH THAT THE STAFF DECIDES IS, UM, THAT WORKS BETTER FOR THEM.

SO I DON'T KNOW IF THIS HAS BEEN DISCUSSED PRIOR TO 2022, BUT, UM, IT'S SOMETHING MAYBE WE SHOULD CONSIDER.

UM, WHY DON'T, MAYBE IN JANUARY WE COULD JUST TALK ABOUT CALENDAR.

UM, IT COULD BE THE POSSIBILITY OF GOING DARK OR ALSO THE, YOU KNOW, WHAT, WHAT WE NEED TO ACCOMPLISH, KIND OF LOOKING AT THE YEAR AND, UH, WHETHER WE THINK WE, UH, LAST YEAR BEFORE LAST WE HELD A STUDY SESSION IN LIEU OF ONE OF OUR MEETINGS OR IN ADDITION TO ONE OF OUR MEETINGS.

UM, SO WE COULD DISCUSS CALENDAR OVERALL.

THAT WAS FINE.

UH, ANYBODY HAVE ANY OTHER RECOMMENDATIONS FOR POTENTIAL AGENDA ITEMS? I, I JUST WANNA BE SURE THAT THE AL CONFERENCE IS ON THE AGENDA.

IT IS BECAUSE I THINK SOME OF US, WELL BESIDES, I DIDN'T KNOW WHETHER YOUR REPORT WAS GONNA BE PART OF YOUR REPORT, BUT I THINK THE PEOPLE THAT WERE IN ATTENDANCE MIGHT WANNA PARTICIPATE IN MAKING THE REPORT SINCE THE MEETING WAS JUST OVER, WE, UH, WE DECIDED TO PUT IT ON THE JANUARY AGENDA.

YEAH, THAT'S FINE.

THAT'S FINE.

I JUST, I HAD TWO HOURS.

COMMISSIONER DE BENEDICTUS AND ANY MEMBER OF THE PUBLIC HAVE COMMENT ON THIS ITEM.

FOR OUR TELEPHONIC ACCUSERS, PLEASE PRESS STAR NINE NOW OR RAISE YOUR HAND ON THE ZOOM CALL.

SEEING NONE, WE CAN TAKE THE VOTE.

COMMISSIONER WEISS AYE.

COMM.

COMMISSIONER MORALES.

AYE.