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I'D LIKE TO CALL TO ORDER THE PARTS AND RECREATION COMMISSION, UM, EXECUTIVE COMMITTEE MEETING OR THIS IS THE FINANCE MEETING, FINANCE, FINANCE, FINANCE.
THE FINANCE AND APPEALS COMMITTEE MEETING ON THURSDAY, JANUARY 9TH, 2025.
IT'S 3:11 AM UH, PM AND WE STARTED A LITTLE LATE WAITING FOR OUR THIRD MEMBER WHO'S ON HIS WAY.
UM, MAY I HAVE A CALL TO ORDER? CAN YOU DO THAT? I CAN TAKE THE ROLE.
UM, SO COMMISSIONER REDFIELD HERE.
COMMISSIONER ATE SMITH HERE, UH, COMMISSIONER LIVINGSTON ON HIS WAY.
WE WILL IMMEDIATELY GO TO AGENDA ITEM NUMBER ONE, RECOMMENDATION TO APPROVE THE MINUTES OF THE PARKS AND RECREATION COMMITTEE, FINANCE APPEALS COMMITTEE MEETING OF DECEMBER 12TH, 2024.
I'LL SECOND IT AND APPROVE THE RECOMMENDATION.
IS THERE ANY DISCUSSION, COMMENTS, THOUGHTS? OKAY, SO WE VOTE, RIGHT? WE'VE ALREADY APPROVED.
UH, NOW ITEM NUMBER TWO, RECOMMENDATION TO DISCUSS THE FEE WAIVER REQUESTS RE RECEIVED BETWEEN DECEMBER 12TH, 2024 AND JANUARY 8TH, 2025.
MAY I HAVE A MOTION PLEASE? SO MOVED.
UM, ON BEHALF OF, UM, THE DEPARTMENT, WE HAVE THREE REQUESTS ON BEHALF OF THE COMMUNITY.
UM, THESE ARE ALL GROUPS THAT HAVE USED OUR FACILITIES BEFORE AND HAVE HISTORICAL USE.
THE FIRST IS THE KAMAI PARENTS ASSOCIATION.
THEY'RE HAVING THEIR ANNUAL, AND IF YOU COULD BELIEVE IT, IT'S THEIR 10TH ANNUAL MOTHER DAUGHTER CONFERENCE, UM, WHICH THEY HOST AT MCBE PARK IN THEIR COMMUNITY CENTER.
UM, THE EVENTS HAVE THIS COMMUNITY MEETING ON FEBRUARY 22ND, 2025.
THE REQUEST TO BE WAIVED IS 365 FOR FACILITY PERMIT FEES AND THE, UM, FEES THAT THEY WILL BE PAYING ARE, UM, $915, WHICH IS INCLUDE OUR MAINTENANCE, UM, PLUS MAINTENANCE FEES AND SECURITY DEPOSIT.
UM, AND THERE'S NO REVENUE, UM, AT THE GATE.
UM, THE NEXT IS ON BEHALF OF THE BLUFF PARK ASSOCIATION.
THEY'RE HOSTING THEIR ANNUAL, THIS IS A BLANKET REQUEST, SO, UM, STARTING IN SEPTEMBER OF 2025.
WE ARE DEFINITELY IN PREPARATION THROUGH, UM, JUNE OF 2026 FOR THEIR MONTHLY COMMUNITY MEETING, AGAIN AT THE BIG PARK COMMUNITY CENTERS, UM, $940 IN FACILITY AND PERMIT FEES REQUESTED TO BE WAIVED AND $360 IN APPLICABLE STAFF FEES.
AND THE LAST IS, UM, COMMUNITY ACTION PARTNERSHIPS OF ORANGE COUNTY.
UM, SO THEY ARE REQUESTING A BLANKET REQUEST, UM, AND THEY PROVIDE, THIS OFFICE PROVIDES, UM, THE CSF, UM, P MOSTLY KNOWN AS THE USDA FOOD DISTRIBUTION, AND THEY DO IT AT VARIOUS SITES AT EACH OF THESE SITES ONCE A MONTH.
SO THERE ARE MARTIN LUTHER KING, JR.
PARK, THEY'RE AT COOLIDGE PARK AND HUDSON PARKS.
AND AGAIN, THIS IS THE FREE, UM, FOOD DISTRIBUTION TO THE COMMUNITY.
13,000, UM, AND $500 REQUESTING TO BE WAIVED AND ZERO APPLICABLE STAFF CHARGES.
THEY GET ANYWHERE FROM 200 TO A THOUSAND PEOPLE PER LOCATION, UM, DEPENDING ON THEIR NEED.
UM, TOTAL FEES FOR THIS MONTH REQUESTING TO BE WAIVED ARE $14,805.
AND IF YOU HAVE ANY QUESTIONS, COMMISSIONERS? YES.
UM, IS THAT PRETTY TYPICAL IN TERMS OF THE LARGE AMOUNT FOR THE, UH, COMMUNITY ACTION, UH, PARTNERSHIP OF ORANGE COUNTY DRIVE FOOD DRIVE? CORRECT.
THE ATTENDANCE OR THE FEES, THE FEE, UM, WHAT IT IS.
AND WHY IS THAT SO HIGH? ONE, IT'S AN ONGOING MONTHLY FOR EACH OF THE SITES.
SO SEE THIS AS THREE, YOU KNOW, IF YOU WERE TO THREE, PULL THREE PERMITS UNDER ONE UMBRELLA.
SO 36 TIMES, HUGE NUMBER OF PEOPLE.
ANY OTHER COMMENTS FROM THE PUBLIC, FROM THE COMMISSIONERS AND THE STAFF? UM, WE HAVE A MOTION ON THE TABLE.
CAN I, UH, SECOND MADE BY COMMISSIONER OR SMITH, SECOND BY REDFIELD.
OPPOSED? ANY OTHER CONS? OKAY, WE NOW GO TO ITEM NUMBER THREE.
UH, RECOMMENDATION TO RECEIVE AND FILE AN UPDATE REGARDING DAMAGE LAWS THAT AS IT RELATES TO THE DEPARTMENT OF PARKS OF RECREATION MARINE.
UH, CAN I GET A MOTION? SO MOVED SECOND AND I'LL SECOND IT.
UH, IS THERE A REPORT? THERE IS A REPORT AND, UH, COMMISSIONERS, I AM HAPPY TO REPORT THAT FOR REALLY THE THIRD TIME THIS FISCAL YEAR.
UM, WE HAVE A REALLY SMALL NUMBER THIS MONTH.
UH, FOR THE MONTH OF DECEMBER, WE HAVE A GRAND TOTAL LOSS OF ABOUT 42, ALMOST $4,300.
UH, LOOKING AT THIS THROUGH THE FIRST THREE MONTHS OF THE FISCAL YEAR, SO THE FIRST QUARTER OF THE FISCAL YEAR VERSUS THE SAME PERIOD LAST YEAR, UM, FIRST THREE MONTHS OF LAST FISCAL YEAR, WE ARE LOOKING AT,
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WE'RE AT ABOUT 19,000 THIS CURRENT FISCAL YEAR FOR THE SAME MONTHS.LAST YEAR WE WERE AT ABOUT 58,000.
SO PRETTY SIGNIFICANT, UM, REDUCTION.
WHAT WE SAW A LOT OF THIS MONTH, UH, WERE, WAS VANDALISM TO OUR DOORS, OUR FREESTANDING RESTROOM DOORS, OUR COMMUNITY CENTER DOORS.
WE HAD A COUPLE OF LOCKS, UM, THAT WE HAD TO GO IN FIX.
WE HAD A COUPLE OF DOOR HANDLES THAT WE HAD TO GO IN AND FIX.
UM, AND THAT'S TYPICALLY WHAT WE SEE IS TO THE BATHROOMS, TO THE DOORS AND FENCES.
SO NOTHING ON THIS MONTH'S LIST THAT REALLY IS ANY DIFFERENT THAN WHAT WE TYPICALLY SEE, UH, EVERY OTHER MONTH.
JUST PLEASED THAT IT IS MUCH LOWER THAN WE ARE USED TO SEEING.
AND IT'S KIND OF FOLLOWING THROUGH WITH THE TREND WE'VE SEEN THE FIRST TWO MONTHS OF THE FISCAL YEAR.
UH, SO AGAIN, ABOUT $4,300 FOR THE MONTH OF DECEMBER THAT THAT REPORT.
THAT'S THE FASTEST REPORT I'VE HEARD IN A WHILE.
THERE'S, THERE'S NOT A LOT OF DETAIL
UM, AND WE TALKED LAST MONTH WHEN IT WAS SHORT ABOUT THE, UH, AMBASSADORS PROGRAM AND THE IMPACT THAT THAT MIGHT BE HAVING.
UM, WE USED TO SEE A LOT OF VANDALISM TO OUR RESTROOMS. WE STILL DO, OF COURSE, BUT NOT TO THE EXTENT THAT WE SAW IT LAST.
YOU KNOW, PRIOR TO WHEN THE AMBASSADOR'S ACTION'S BEEN A COUPLE YEARS NOW, UH, PRIOR TO WHEN THE AMBASSADOR, UH, PROGRAM, UH, GOT UP AND RUNNING.
UM, AND THE SEVERITY OF THE VANDALISM IN THE RESTROOMS THAT WE STILL SEE IS NOT NEARLY WHAT WE USED TO SEE, UM, IN THE PAST BEFORE THE PROGRAM.
AND I, I WANT TO BELIEVE IT'S BECAUSE WE'RE LOCKING THE DOORS AT NIGHT.
AND SO WHILE THERE IS STILL VANDALISM IN THE RESTROOMS THAT CAN HAPPEN DURING THE DAY WHEN THE RESTROOMS ARE OPEN, YOU'RE NOT GONNA SEE, YOU KNOW, THE, THE SMASHING OF THE, THE PORCELAIN, UM, AMENITIES OR THE, THE DOORS OR THE WALLS KIND OF BEING, YOU KNOW, KNOCKED OFF OF THEIR HINGES MM-HMM
BECAUSE THERE'S MORE USE DURING THE DAY.
THERE ARE MORE EYES, THERE ARE MORE PEOPLE OUT THERE.
AND SO CERTAINLY THE AMBASSADOR PROGRAM, UH, HELPS WITH THAT.
AND THEN AGAIN, THOUGH, WHEN WE DO SEE THE SMALLER THINGS, UH, THAT WE STILL SEE, UH, IN THE RESTROOMS, THE AMBASSADORS CAN ACTUALLY FIX THOSE THINGS THAT EVENING WHEN THEY GO AND CLOSE AND LOCK UP THE DOORS, THEY CAN ACTUALLY FIX 'EM.
SO THAT FIRST THING IN THE MORNING WHEN THE RESTROOMS ARE OPEN, THEY'RE READY FOR THE PUBLIC.
ANY OTHER COMMENTS FROM THE COMMISSIONERS, FROM THE PUBLIC, FROM THE STAFF? WELL ON THERE, MOTION ON THE FLOOR, UM, UH, MADE BY COMMISSIONER ARCHIE SMITH, SECONDED BY REDFIELD.
AND LASTLY, WE WILL GO TO ITEM NUMBER FOUR, RECOMMENDATION TO RECEIVE A FILE AND UPDATE REGARDING FINANCE AND WAIVER AND WATER AS IT RELATES TO THE DEPARTMENT PARKS OF RECREATION.
MARINE, DO WE HAVE A MOTION? SO MOVED AND I'LL SECOND IT.
UH, IS THERE A DISCUSSION? IS THERE A REPORT? YES.
UH, JUST A KIND OF A HIGH LEVEL, QUICK REPORT ON OUR, UM, REVENUES AND EXPENDITURES THROUGH, AGAIN, THE FIRST THREE MONTHS OF THE FISCAL YEAR.
WE HAVE EXPENDED, UH, UNDER 19% OF OUR BUDGET SO FAR.
UM, AND WE HAVE TAKEN IN FOR REVENUE CLOSE TO 20%, UM, SO FAR.
SO AS I SAY, EVERY MONTH, AND I SOUND LIKE A BROKEN RECORD, WE CATCH UP IN THE SUMMER, WE CATCH UP IN REVENUES IN THE SUMMER AS THE DAYS ARE LONGER, MORE ROUNDS OF GOLF CAN BE PLAYED, WHICH IS A HUGE REVENUE, UM, FOR US.
UM, BUT ALSO THE ACTIVITY ON OUR FIELDS.
RESERVATIONS, YOU KNOW, PICNICS WHEN THE TEMPERATURE IS A LITTLE BIT WARMER, NICER, YOU'RE GONNA SEE A LOT MORE ACTIVITY, WHICH MEANS A LOT MORE REVENUE FOR US.
BUT THE OTHER SIDE OF THAT POINT IS WE ALSO SPEND A LOT MORE, UH, DURING THE SUMMER STAFF UP FOR OUR SUMMER PROGRAMS, UH, THAT, UM, WE DON'T KEEP THAT LEVEL OF STAFFING THROUGHOUT THE REST OF THE YEAR 'CAUSE THERE'S JUST NOT AS MANY PROGRAMS MM-HMM
AS THERE ARE IN THE SUMMER, LIKE DAY CAMPS AND FREE DROP IN PROGRAMS AND, UM, A LOT OF THE SPECIAL EVENTS LIKE MUNICIPAL BAND AND MOVIES IN THE PARK.
UM, SO WE WILL CATCH UP ON THOSE.
WE REALLY DON'T, THERE'S NOTHING THAT'S REALLY CAUSING ANY CONCERN FOR THE DEPARTMENT RIGHT NOW WITH RESPECT TO OUR BUDGET.
WE'RE GONNA CONTINUE WATCHING OUR WATER BUDGET, UH, CLOSELY.
UM, WE'RE DOING WATER MEANING FOR IRRIGATION.
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WELL.UM, TYPICALLY THOUGH WE WOULD TURN OFF OUR WATER FOR A WHILE THIS TIME OF YEAR BECAUSE WE WOULD USUALLY GET SOME RAIN.
MOTHER NATURE HASN'T REALLY HELPED US THAT MUCH THIS FISCAL YEAR, SO WE HAVE BEEN IRRIGATING, SO WE'RE GONNA HAVE TO KEEP, YOU KNOW, OUR EYE ON THAT.
UM, AS WE GO INTO THE SUMMER MONTHS WHERE WE REALLY SPEND A LOT OF MONEY ON IRRIGATION.
BUT, BUT AGAIN, UH, IT'S NOT LOOKING TOO BAD, UH, RIGHT NOW WITH RESPECT TO THAT LINE ITEM, THE WATER LINE ITEM.
UM, BUT EVERYTHING ELSE SEEMS TO BE TRENDING AS WE ARE USED TO AND AS WE WOULD EXPECT TO SEE.
UM, UH, I DON'T KNOW WHETHER THIS FITS NOW OR I SHOULD HAVE BROUGHT IT UP EARLIER.
IN TERMS OF REVENUE, UH, ARE THE TENNIS AND PICKLEBALL COURTS A FLAT FEE OR DO THEY VACILLATE DEPENDING ON USAGE? UM, THEY ARE FLAT FEES, BUT THERE ARE FEES DEPENDENT UPON THE TIME OF DAY, UM, FOR, UH, USAGE.
SO YOUR EVENING HOURS MIGHT BE A LITTLE BIT MORE THAN YOUR MIDDLE OF THE DAY, UH, FEES, UH, FOR RENTAL, UH, JUST BECAUSE THOSE ARE THE EVENINGS ARE THE PEAK HOURS.
SO THEY DO ALIGN THEIR PRICING WITH, UH, KIND OF DEMAND.
I'M SORRY, I DIDN'T MEAN THAT IN TERMS OF WHAT THEY, I MEANT IN TERMS OF WHAT THEY PAY US.
UM, SO YES, THEN THAT IS A FLAT, FLAT, UH, AMOUNT REGARDLESS OF WHAT THEY ARE CHARGING.
UH, THIS MOTION ON THE FLOOR, CAN I HEAR A, A VOTE? ALL IN FAVOR? YES.
UH, AT THIS TIME WE HAVE AN OPPORTUNITY TO ADDRESS THE PARKS AND RECREATION COMMISSION IN THE FINANCES AND APPEALS COMMITTEE ON NON AGENDA ITEMS BY THE PUBLIC.
EACH SPEAKER IS LIMITED TO THREE MINUTES TO MAKE THEIR COMMENTS UNLESS EXTENDED BY THE CHAIR.
UH, DO WE HAVE ANY PUBLIC IN ATTENDANCE TODAY? NO, WE DO NOT KEEP LOOKING UNDER THE TABLE.
ARE THERE ANY ANNOUNCEMENTS? YOU KNOW, I WILL MAKE AN ANNOUNCEMENT.
I'M SURE BRETT WILL COVER IT IN, UM, EXEC COMMITTEE, BUT JUST IN CASE ANYBODY'S INTERESTED, UH, THERE, THE CITY HAS SCHEDULED SIX COMMUNITY BUDGET MEETINGS MM-HMM
UH, OVER THE NEXT, STARTING NEXT WEEK, UH, FOR ABOUT THREE WEEKS.
UM, SO A GOOD OPPORTUNITY FOR THE COMMUNITY TO, UH, HEAR A BIT ABOUT WHAT'S GOING ON, UH, WITH THE CITY AND ITS FINANCES, AND THEN OFFER SOME INPUT ON THINGS THAT ARE IMPORTANT FOR THEM, UM, TO BE INCLUDED IN THE BUDGET.
SO I JUST WANTED TO LET YOU KNOW OF ALL OF THOSE.
I DON'T KNOW IF WE'VE SENT THOSE OUT.
I'LL SEND THOSE OUT ALREADY, SO.
I DID RECEIVE, UH, THE INFORMATION ALSO.
I, I MIGHT HAVE LOOKED IT UP ON THE CITY OKAY.
BUT THE BOTTOM LINE IS, HAVE THEY STARTED? THEY HAVE NOT.
I, I DON'T HAVE THE SCHEDULE COMMITTED TO MEMORY, BUT, UM, AND WOULD IT BE, UH, HELPFUL IF THE COMMISSIONERS ATTENDED THAT ON BEHALF OF THE PARKS? YOU KNOW, I THINK IF IT'S, IT'S ALWAYS HELPFUL TO KIND OF KNOW THE CITY'S OVERALL BUDGET PICTURE, BUT I DON'T THINK IT'S NECESSARY, YOU KNOW, FOR ANY, UM, INITIATIVES.
UM, GOING FORWARD IT WOULD REALLY BE MORE FOR INDIVIDUAL OR PERSONAL, UM, UNDERSTANDING.
UH, LET IT BE KNOWN THAT COMMISSIONER LIVINGSTON HAS ARRIVED WITH HIS APOLOGIES.
WITH HIS APOLOGIES AS A RESULT OF THE TRAFFIC, I'M SURE.
NO, I DID NOT HIT ACCEPT ON THE INVITES AND SO MY ALARM DID NOT GO OFF.
IT SHOWED ON MY CALENDAR, SO I WAS WAITING FOR THE INVITE, BUT I DIDN'T HIT ACCEPT.
UM, WELL WE HAVE COMPLETED OTHER THAN WE ARE, UH, JUST FINISHING ANNOUNCEMENTS.
SO COMMISSIONER, DO YOU HAVE ANY ANNOUNCEMENTS EITHER OF YOU? NO.
UM, I WOULD LIKE TO ASK A QUESTION.
WOULD IT BE APPROPRIATE TO HAVE A MINUTE OF SILENCE IN, UM, HONOR OF THE HERO FIREMEN THAT ARE FIRE PERSONS THAT ARE HELPING THE COUNTY AND, AND FOR THOSE WHO HAVE, ARE STRUGGLING IN THIS DEVASTATION? OKAY.
CERTAINLY WE DON'T NECESSARILY NEED TO DO IT RIGHT NOW, BUT I'M THINKING NEXT COMMISSION MEETING.
OPEN BEFORE THE, WOULD THAT BE BEFORE THE PLEDGE OR AFTER THE PLEDGE? IF OPEN THE MEETING WITH A MOMENT OF SILENCE AND THEN DO THE PLEDGE.
OR YOU COULD ALSO DO IT AT THE END OF CLOSING THE MEETING RECOGNITION OF, IN RECOGNITION OF, I'LL
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GIVE THAT SOME THOUGHT WE, WE CAN HELP WITH, UH, KIND OF ORDERING AND, OKAY.I'LL MAKE UP FOR MY LATENESS HERE BY REMINDING YOU.
ALRIGHT, WELL I THINK, UH, WE HAVE CONCLUDED THIS MEETING AND I WILL NOW CALL IT ADJOURNED AT THREE TWENTY SEVEN.