Jun 25, 2025 Technology and Innovation Commission

[00:01:26]

GOOD AFTERNOON.

I WOULD LIKE TO CALL THIS MEETING OF THE TECHNOLOGY AND INNOVATION COMMISSION TO ORDER.

UM, WE BELIEVE WE START WITH, UH, ROLL CALL.

THANK YOU.

CHAIR.

CHAIR, JONATHAN DEMAS.

PRESENT VICE CHAIR EMILY WOODMAN.

HERE, COMMISSIONER ASHER BACA.

COMMISSIONER NICOLE CALLAHAN.

PRESENT, COMMISSIONER ASHLEY CHITTICK.

PRESENT.

COMMISSIONER WILLIAM PATTERSON.

PRESENT.

COMMISSIONER MORGAN WHEELER HERE.

THANK YOU.

[ROLL CALL]

HAVE A MOTION AND A SECOND.

UH, ANY DISCUSSION SEEING NO DISCUSSION, PUBLIC COMMENT, NO PUBLIC

[1. 25-55658 Recommendation to approve the minutes for the Technology and Innovation Commission meeting of May 28, 2025.       Suggested Action: Approve recommendation. ]

COMMISSIONER PATTERSON.

THANK YOU.

MOTION CARRIES.

MOTION, CARRIE.

OKAY, UM, MOVING ON TO ITEM NUMBER TWO, RECOMMENDATION TO REVIEW AND APPROVE OR RECEIVE AND, UH, FILE THE DIRECT DIRECTOR'S REPORT.

FORGIVE ME.

GOOD AFTERNOON, COMMISSIONERS.

UM, I HOPE EVERYONE'S DOING SAFE AND WELL.

SO, UH, YEAH, TODAY ON OUR AGENDA, WE DO HAVE A FEW PRESENTATIONS FROM STAFF ON DRAFT AI STRATEGY AND OUR DATA PRIVACY EDUTAINMENT VIDEO SERIES.

AND WE'LL DO SOME UPDATES FROM SOME OF THE AD HOC

[2. 25-55659 Recommendation to receive and file Director’s Report.       Suggested Action: Approve recommendation. ]

AND THE ONLY OTHER THING I WANTED TO MENTION IN MY DIRECTOR'S REPORT, WELL, TWO OTHER THINGS IS, UH, WE ARE PROPOSING THAT, UH, WE DO NOT HAVE A MEETING IN JULY.

THE CITY COUNCIL IS TAKING MOST OF THE MONTH OF JULY OFF, SO THEY'RE NOT MEETING WEEKLY.

AND, UH, WE'RE KIND OF IN THE SPIRIT OF THAT, YOU KNOW, ALSO PROPOSING THAT THE TICK NOT HAVE, UM, A SCHEDULED MEETING IN JULY.

THAT'S NOT TO SAY THAT THE AD HOC COMMITTEES CAN'T HAVE MEETINGS, YOU KNOW, BUT JUST THE FULL TICK, TAKE THE MONTH OF JULY OFF AS WELL.

SO THAT'S WHAT WE'RE PROPOSING.

UM, AND THEN THE SECOND THING I WANTED TO, TO MENTION IS ONE OF OUR, BRING A BODY IS NOT HERE, UH, TODAY, BUT, UH, THIS IS HIS LAST WEEK AT THE CITY OF LONG BEACH.

SO I KNOW WE JUST SPUN OFF.

UM, WE, UH, JUST, UH, DID THE AD HOC COMMITTEE FOR THE WEBSITE DESIGNED, AND WE'RE GONNA HAVE A COUPLE OF OTHER TEAM MEMBERS WORK WITH THAT AD HOC COMMITTEE.

UH, BUT BRING IS ACTUALLY GOING TO TAKE THE CIO JOB AT THE, THE CITY OF RANCHO CUCAMONGA, WHICH IS A GREAT PROMOTIONAL OPPORTUNITY FOR HIM, BUT A BIG LOSS FOR THIS CITY.

SO I DID WANNA MENTION THAT AS PART OF MY, MY ANNOUNCEMENTS.

[00:05:03]

HE'S, HE WAS HERE AT THE LAST MONTH'S MEETING, PRE PRESENTING ON OUR WEBSITE.

YEAH, THANK YOU.

YEAH, SO HE'S BEEN WITH THE CITY ABOUT SIX YEARS.

IT'LL BE ABOUT ALMOST SIX YEARS.

OH, IT WOULD'VE BEEN SIX YEARS IN SEPTEMBER.

SO HE'S BEEN LEADING OUR DIGITAL SERVICES BUREAU FOR IN THAT TIME.

SO, LIKE I SAID, A BIG LOSS FOR THE CITY AND ME.

I MENTIONED IT IN PART BECAUSE HE, HE, WE JUST FORMED THE AD HOC COMMITTEE FOR THE WEBSITE.

BUT THAT WILL CONTINUE WITH, WITH SOME OF THE OTHER TEAM MEMBERS.

WE'RE GLAD TO.

STILL HAPPY RYAN.

RIGHT? UH, I'M HAPPY WE SOMEBODY HERE.

I WISH HIM VERY WELL, UH, IN RANCHO CUCAMONGA.

UH, I GET A CHANCE TO SPEAK TO HIM A LITTLE BIT AFTER THE LAST MEETING ABOUT THE WORK HE'S DONE ON, ON THE TEAM, ON THE WEBSITE.

AND I AGREE WITH YOU, UH, IT'S KIND OF A, A LOSS FOR THE, FOR THIS CITY, BUT I'M GLAD TO KNOW THAT THE REGION WILL GROW .

SO, UM, ANY OTHER COMMENTS OR DISCUSSION ON THIS ITEM? ANY PUBLIC COMMENT? ALRIGHT, HEARING NONE, UH, LET'S VOTE.

THANK YOU.

MOTION CARRIES.

THANK YOU.

MOVING ON TO ITEM NUMBER THREE, RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON THE CITY'S DRAFT AI STRATEGY MOTION.

AND, UH, ALL RIGHT, I'LL HANDING IT OVER.

UH, WELL, I'LL, I'LL HAND IT TO RYAN KERMAN TO INTRODUCE TO MEL GOIA.

YEAH, THANK YOU, LEAH.

SO I'M GONNA HAND IT OVER TO MEL GOCHA RANAC, WHO'S OUR AI AND DATA GOVERNANCE PROGRAM MANAGER.

AND I'LL ALSO LET YOU KNOW THAT YOU HAVE THE PRESENTATION SLIDES IN FRONT OF YOU IN YOUR PACKETS

[3. 25-55660 Recommendation to receive and file a presentation on the City's Draft AI Strategy.       Suggested Action: Approve recommendation. ]

THANKS.

UM, DEAR COMMISSIONERS, THANK YOU SO MUCH FOR GIVING ME THE OPPORTUNITY TODAY TO SHARE WITH YOU, UM, THIS DRAFT AI STRATEGY.

UM, MY NAME IS MAGO.

I'M THE CITY'S FIRST, UM, PROGRAM MANAGER IN AI AND DATA GOVERNANCE, AND I'VE BEEN WORKING WITH RYAN'S TEAM FOR THREE MONTHS NOW.

UH, SO I SEE THIS DOCUMENT AS A STRATEGIC ROADMAP FOR MY WORK AHEAD IN THE COMING YEAR.

UM, AND I REALLY LOOK FORWARD TO GETTING YOUR FEEDBACK ON IT.

UM, THIS CAN BE CONSIDERED A FINAL DRAFT OF THE DOCUMENT, BUT I'M VERY OPEN TO MAKING UPDATES BASED ON YOUR FEEDBACK.

AND I WANT TO MENTION THAT IN PUTTING THIS TOGETHER, YOU KNOW, I WASN'T STARTING FROM SCRATCH.

UM, RYAN AND OMAR HAD BEEN REALLY LEADING THE WAY IN, IN WRITING THE CITY FOR AI, UM, IN TERMS OF PUTTING TOGETHER A GEN AI GUIDANCE, UM, CONNECTING AI TRAININGS FOR STAFF, UH, AND LAUNCHING A SURVEY.

SO I WAS STARTING FROM A VERY STRONG FOUNDATION THAT THEY BUILT IN COLLABORATION, UH, WITH TICK, AND ESPECIALLY WITH THE AD HOC COMMISSION.

SO I'M JDA, NICOLE, AND ASHLEY, UH, THANK YOU SO MUCH AGAIN FOR YOUR SUPPORT ALONG THE WAY.

UM, THE PROPOSED AI STRATEGY FOR LONG BEACH CONSISTS OF FOUR, UM, INITIATIVES, WHICH YOU, UM, ACTUALLY THOSE WILL BE OUTLINED ON THE NEXT SLIDE.

UM, BUT HERE I WANNA CALL OUT THAT EACH CONSISTS OF GOALS SLASH OBJECTIVES, TARGET OUTCOMES, STRATEGY SLASH ACTIONS, AND THEN MEASURES OF SUCCESS, UM, A K KEY RESULTS.

SO IT WAS IMPORTANT FOR ME TO FORMULATE THE STRATEGY IN THIS WAY BECAUSE I WANTED TO FIRST ENVISION WHAT OUR KEY GOALS ARE, UM, WHAT DESIRED OUTCOMES WE WANT TO ACCOMPLISH AS A CITY.

UM, AND THEN TO ENSURE THAT ALL THESE ACTIONS THAT WE TAKE IN LONG BEACH ARE IN SERVICE OF THESE GOALS.

AND THEN CONVERSELY, THAT THERE, YOU KNOW, ARE NO GOALS, UM, WITHOUT ANY ACTIONS ASSOCIATED WITH THEM, THAT WE'RE REALLY COVERING ALL OUR BASES AND MAKING PROGRESS ON ALL FRONTS.

AND ALL THIS IS GUIDED BY THE NORTH STAR STATEMENT THAT THE AD HOC TICK COMMITTEE, THE VAST, UH, WHICH IS REALLY WONDERFUL, I'LL READ IT OUT.

UH, WE EMBRACE AI FOR RESPONSIBLE PROGRESS, DRIVING EFFICIENCY, TRANSPARENCY, AND INCLUSIVITY TO STRENGTHEN CITY OPERATIONS AND HELP OUR, UM, COMMUNITY THRIVE.

SO HERE ARE THE KEY INITIATIVES.

UM, I CAN FIRST GO OVER THESE AT A HIGH LEVEL, AND THEN ON THE FOLLOWING SLIDES, DIG A LITTLE BIT DEEPER INTO EACH.

SO, FIRST INITIATIVE IS ESTABLISH AN AI GOVERNANCE FRAMEWORK, WHICH OUTLINES, UM, HOW THE CITY HAS CLEAR GUIDELINES AND POLICIES IN PLACE FOR ITS AI WORK.

SECOND IS STRENGTHENING CITY'S AI CAPACITY, AND THIS REVOLVES AROUND EMPOWERING

[00:10:01]

THE THIRD IS BUILDING COMMUNITY AND PUBLIC TRUST.

SO THAT'S AROUND MAKING SURE THAT THE CITY'S RESIDENTS CAN USE AI SAFELY AND RESPONSIBLY TO BETTER BOTH THEIR PERSONAL AS WELL AS PROFESSIONAL LIVES, AND THAT WE'RE NOT FACED WITH A DIGITAL DIVIDE, DIGITAL AI DIVIDE, UH, YEARS LATER.

AND THEN LASTLY IS SUPPORTING AI IMPLEMENTATION.

AND THIS FOCUSES ON SUPPORTING THE PROCUREMENT OF AI TOOLS, CONDUCTING AI RISK ASSESSMENTS AND, AND LAUNCHING AI PILOTS.

SO I'D LIKE TO BRIEFLY GO OVER EACH STRATEGY ONE BY ONE.

SO STARTING FOR INITIATIVE ONE, UH, ESTABLISH AN AI GOVERNANCE FRAMEWORK.

THE KEY, THE TARGET OUTCOMES HERE, UM, ARE REALLY FOR THE CITY'S ACTIONS TO BE GUIDED BY CLEAR POLICIES AND PROCESSES THAT ARE CONSISTENT, UH, WITH ITS VALUES.

AND WE'VE, UM, TAKEN SOME STEPS ALREADY TOWARDS MEETING THESE OUTCOMES, SUCH AS ESTABLISHING AN AI POLICY IMPLEMENTATION COMMITTEE MADE UP OF, UH, FOLKS FROM CITY LEADERSHIP, UH, ESTABLISHING GUIDING PRINCIPLES AND DEFINITIONS, UM, OF AI.

UM, RYAN NOER, UH, WORKED ON THAT, UM, AND ALSO RECENTLY UPDATING OUR GENERATIVE AI GUIDANCE FOR CITY STAFF.

AND TOP OF MIND FOR ME OVER THE COMING MONTHS WILL BE DEVELOPING AN AI POLICY FOR THE CITY, UH, WHICH, WHICH BUILDS ON TOP OF THIS EXISTING WORK.

AND IN TERMS OF HOW WE INTEND TO MEASURE RESULTS FOR THIS INITIATIVE, MY PRIMARY, UM, MEASURE OF SUCCESS IS TO HAVE THE CITYWIDE AI POLICY DRAFTED BY THE END OF 2025.

AND FOR INITIATIVE OF NUMBER TWO, STRENGTHENING THE CITY'S AI CAPACITY.

IN ESSENCE, THROUGH THIS INITIATIVE, WE WANT TO ENSURE THAT CITY STAFF ARE ENCOURAGED TO USE AI, BUT AT THE SAME TIME ARE EQUIPPED WITH KNOWLEDGE AND RESOURCES TO EXERCISE SOUND JUDGMENT, TO DO IT SAFELY AND RESPONSIBLY.

SO THROUGH, FOR EXAMPLE, STAFF TRAINING.

ALL OF THIS IS WHAT THE ULTIMATE GOAL, UM, THAT STAFF FEEL THAT AI IS IMPROVING THEIR JOB EFFICIENCY AND SATISFACTION.

SO ON THE FOLLOWING SLIDE, YOU CAN SEE THAT WE'VE ALREADY TAKEN A NUMBER OF STEPS TOWARDS ACHIEVING THESE OUTCOMES, INCLUDING ESTABLISHING AN AI STAFF WORK GROUP, CONDUCTING A SURVEY TO UNDERSTAND AI SKILLS NEEDS AMONG STAFF, AS WELL AS CONDUCTING SOME TRAINING DOWN THE LINE.

WE'D ALSO LIKE TO EXPLORE DEVELOPING IN-HOUSE AI CAPABILITIES FOR CERTAIN USE CASES AND BRINGING IN EXTERNAL AI TALENT INTO CITY GOVERNMENT.

UM, AND THE KEY, UM, WAYS THAT WE'D LIKE TO TRACK PROGRESS ON THESE ACTIONS IS THROUGH METRICS THAT RELATE TO ATTENDANCE AND IMPACT OF STAFF TRAININGS, TO MAKING SURE THAT STAFF ARE ACTUALLY LEARNING SOMETHING FROM THESE TRAININGS.

AND THEN ALSO THROUGH, UM, AWARENESS AND COMPLIANCE WITH THE CITY'S AI POLICY.

UM, AND THEN ADDITIONAL METRICS ON THE NEXT SLIDE, TOUCH ON EMPLOYEE'S, QUALITATIVE SUBJECTIVE ASSESSMENT OF HOW VALUABLE THEY THINK AI IS IN IMPROVING THEIR, THEIR EFFICIENCY AS WELL AS JOB SATISFACTION.

SO THAT'S NUMBER ONE AND TWO.

UM, AND THEN WE ALSO TRY TO CAPTURE IMPACT THROUGH MORE QUANTITATIVE METRICS.

UM, THAT'S NUMBER THREE AND FOUR THAT HAVE TO DO WITH TIME SAVED AND COST REDUCTIONS THANKS TO THE USE OF AI.

MOVING ON TO INITIATIVE NUMBER THREE, BUILD COMMUNITIES AND PUBLIC TRUST.

THE OUTCOMES HERE ARE AROUND RESIDENTS AND EQUIPPING, EQUIPPING THEM WITH KNOWLEDGE AND RESOURCES TO USE AI TO BETTER BOTH THEIR PERSONAL AND PROFESSIONAL LIVES, BUT ALSO EQUIPPING THEM WITH KNOWLEDGE ABOUT HOW THE CITY USES AI, THEREBY BUILDING TRUST WITH OUR LONG BEACH COMMUNITY.

SO FAR, UH, WE'VE DONE, WHAT WE'VE DONE IS LAUNCH AN AI COMMUNITY SURVEY, WHICH GATHERED OVER 250 RESPONSES FROM OUR RESIDENTS, UM, IN THE PROCESS OF ANALYZING THOSE SURVEY RESULTS RIGHT NOW.

UM, AND BASED ON THE SURVEY INSIGHTS, UH, REGARDING RESIDENT AI SKILLS NEEDS, WE'LL BE LAUNCHING AN AN AI COMMUNITY EDUCATION CAMPAIGN.

AND ANOTHER IMPORTANT THING TO CALL OUT HERE IS EFFORTS AIMED AT BUILDING TRUST WITH COMMUNITY MEMBERS.

SO THAT INCLUDES LAUNCHING A WEBSITE DEDICATED TO AI AS WELL AS CREATING CHANNELS FOR COMMUNITY CO-DESIGN

[00:15:02]

UM, FOR THIS INITIATIVE, FOCUS MOSTLY AROUND PARTICIPATION RATE AND, AND IMPACT OF THE AI COMMUNITY EDUCATION SESSIONS, AS WELL AS, UM, HAVING A LIVE WEBSITE BY THE END OF THE YEAR.

AND THEN WE ALSO WANT TO MEASURE HOW INFORMED AND KIND OF CONCERNED SLASH EXCITED RESIDENTS ARE ABOUT THE CITY'S, UM, USE OF AI, UM, AS A WAY OF CAPTURING THAT TRUST.

AND THE LAST INITIATIVE SUPPORT AI IMPLEMENTATION FOCUSES ON SUPPORTING THE PROCUREMENT OF AI TOOLS AND LAUNCHING PILOTS WITH THE ULTIMATE GOAL OF IMPROVING SERVICE DELIVERY AT THE CITY, WHILE BEING MINDFUL OF POTENTIAL BIAS AND DISCRIMINATION THAT'S INHERENT IN THESE AI SYSTEMS. SO THE STEPS WE'D LIKE TO TAKE HERE ARE AROUND DEVELOPING AI USE CASES AND INVENTORY OF AI SYSTEMS THAT THE CITY USES, SUPPORTING AI PILOTS, AND THEN INCORPORATING GUIDELINES AS WELL AS RISK ASSESSMENTS INTO EXISTING PROCUREMENT PROCESSES.

AND THE KEY METRICS OF SUCCESS, UM, FOR THIS INITIATIVE, FOCUS ON THE NUMBER OF AI PILOTS THAT WE ARE ABLE TO LAUNCH, NUMBER OF VENDOR AI FACT SHEETS THAT WE RECEIVE, UM, AND THE NUMBER OF RISK ASSESSMENTS THAT WE'RE ABLE TO CONDUCT.

AND THEN JUST VERY QUICKLY, UM, I WANTED TO COVER THE NEXT STEPS THAT ARE ENVISIONED FOR THIS STRATEGY.

UM, WHAT YOU'RE SEEING HERE IS REALLY THE MEAT OF THE STRATEGY.

I'M CURRENTLY WORKING ON A NARRATIVE AND GRAPHIC DESIGN THAT WILL ACCOMPANY THE FINAL DOCUMENT, UM, AND EXPECT TO SEEK OUT FINAL APPROVALS FROM YOU AS WELL AS CITY MANAGER'S OFFICE SOMETIME IN AUGUST, AND THEN PUBLISH THIS STRATEGY ON THE SMART CITY WEBSITE IN SEPTEMBER.

SO I LOOK FORWARD TO YOUR QUESTIONS, AND THANK YOU AGAIN FOR THE OPPORTUNITY TO PRESENT THIS STRATEGY.

THANK YOU VERY MUCH.

OPEN IT UP FOR DISCUSSION TODAY.

THANK YOU FOR THE, YOU WENT THROUGH A LOT VERY QUICKLY, UM, AND THERE'S A LOT OF WORK YOU HAVE TO DO HERE.

SO DEF DEFINITELY AN AUDACIOUS WORK PLAN AND NO, UM, NO INSTRUCTION MANUAL FOR SOMETHING SO EMERGING.

SO, UM, MY HAT'S OFF TO YOU IN THE, IN YOUR NEXT COUPLE OF MONTHS.

UM, HAVE, HAVE WE ADDRESSED ANYWHERE, UH, WITHIN THIS POL THE POLICY FRAMEWORK THAT'S EMERGING, UH, THE EXISTING USE OF GHOST AI, UM, THE, THE EXISTING USE OF AI THAT WE JUST HAVEN'T, WE'RE NOT TRACKING, UH, THAT WE'RE IN, IN, IN MY PRIVATE CONTEXT.

WE'RE ALSO TRYING TO RA WRESTLE THAT USE DOWN, UM, LARGELY THROUGH THE, THE, THE USE OF SURVEYING TOOLS AS WELL.

UM, I THOUGHT IT WAS PRETTY INSIGHTFUL THOUGH TO, TO GET AN HONEST ANSWER FROM MY STAFF.

HOW MANY PEOPLE ARE ALREADY USING AI AND WHAT ARE THEY DOING, UH, AND ARE THEY TAKING CITY COMPANY DOCUMENTS AND PUTTING THEM INTO AI CHATBOTS? UM, IT'S, UM, MAYBE LIKE A NON-NAMED SURVEY TO UNDERSTAND THE DEGREE TO WHICH FOLKS ARE ALREADY USING AI WHILE, WHILE WE LARGE ORGANIZATIONS FIGURE OUT A POLICY FRAMEWORK TO WRAP AROUND IT AND HOW WE UNDERSTAND IT AND, AND REGULATE IT, PEOPLE AREN'T WAITING, RIGHT? IT'S, IT'S RIGHT, IT'S RIGHT ON THE PHONE.

UM, AND ONE OF THE, ONE OF THE BEST USE CASES I'VE SEEN OF AI YET IS DOCUMENT CLASSIFICATION AND GOING THROUGH EX EXTENSIVE, UM, PILES OF EVEN UNSTRUCTURED UNINDEXED PDFS.

AND SO WE, WE KIND OF, WE'VE ACTUALLY FOUND CONTENT, UH, IN SOME OF THESE BOTS AND WE'RE ABLE TO PROMPT SOME OF THESE BOTS, UH, TO GIVE UP THAT, UM, OUR EMPLOYEES THAT ACTUALLY USED IT.

UM, ARE YOU, ARE YOU TRYING TO, TO PUT A WRAP YOUR HEADS AROUND THE, THE PREEMINENT USE OF AI THAT'S INEVITABLY ALREADY HAPPENING? CERTAINLY.

AND IT'S NOT AN EASY TASK.

UM, NO.

ONE OF THE GOALS ENVISIONED IN THIS STRATEGY IS HAVING AN AI INVENTORY OF TOOLS, UM, BECAUSE WE, WE ARE AWARE THAT CERTAIN DEPARTMENTS IN THE CITY ARE ALREADY WORKING WITH, WITH VENDORS TO PROCURE THESE TOOLS.

AND WE WOULD LIKE TO HAVE VISIBILITY INTO THAT.

WE WOULD LIKE TO, UM, WE WOULD LIKE FOR THEM TO GO THROUGH, UH, TID, UM, SO THAT WE CAN ENSURE, UM, ALL THE RIGHT, UM, RISK ASSESSMENTS AND EMBED THAT INTO THE PROCUREMENT PROCESSES.

UM, SO WE DO HAVE INSTRUCTIONS LIKE THAT, OUR GENERATIVE AI GUIDANCE THAT WE RELEASED, UM, WHICH SPECIFY

[00:20:01]

UM, WE ALSO, UM, I'LL ALSO BE LAUNCHING AN AI STAFF WORK GROUP SOON.

SO I ENVISION THAT THAT WILL BE MADE UP OF, UH, CITY EMPLOYEES FROM ALL ACROSS DIFFERENT DEPARTMENTS WHO ARE, UH, PASSIONATE ABOUT AI, UM, AND ENVISION THAT GROUP TO BE ALSO SUPPORT IN, IN KIND OF DIS UNEARTHING CERTAIN, UM, USES OF, OF AI.

UM, WE DO ALSO HAVE, UM, SOME INFORMATION, UH, ABOUT LIKE WHAT, YOU KNOW, WEBSITES PEOPLE ARE ACCESSING.

UM, AND WE HAVE NOTICED LIKE PEOPLE ARE ACCESSING CHECK GPT, UM, OTHER AI WEBSITES.

SO, UH, I HAVEN'T YET WRAPPED MY HEAD AROUND THAT DATA SET, BUT IT'S, IT IS AVAILABLE.

SO I WILL BE LOOKING MORE INTO THAT.

DO YOU LOCK DOWN THE, THE GPT WEBSITES FOR, FOR ON THE CITY DOMAIN, OR DO YOU ALLOW PEOPLE TO GO TO GEMINI AND CHAT GPT CLOUD? THOSE SITES ARE NOT BLOCKED TO CITY STAFF? YEAH, SO IN PART OF, AS PART OF OUR GENER GENERATIVE AI GUIDANCE, THE VERSION, UM, WE ENCOURAGE STAFF USE OF THESE TOOLS, UM, FOR, TO INCREASE THEIR PRODUCTIVITY.

UM, AT THE SAME TIME, WE DON'T ENDORSE ANY SINGLE ONE OF THOSE TOOLS.

UM, AND THERE ARE CERTAIN TOOLS THAT WE EXPLICITLY PROHIBIT, UM, BECAUSE OF THE SAFETY RISKS, UM, SAFETY AND SECURITY RISKS.

UM, SO, UM, PEOPLE ARE ADVISED TO CREATE A, A NEW EMAIL ACCOUNT, UH, TO NOT USE THEIR PERSONAL EMAIL ACCOUNT BECAUSE THAT MAY BE SUBJECT TO PRA REQUESTS IF THEY USE IT FOR WORK PURPOSES.

UM, THEY'RE ALSO ADVISED RIGHT TO CREATE A NEW EMAIL ADDRESS, NOT USE THEIR LONG BEACH.GOV EMAIL ADDRESS, UM, AND THEN USE USE CHAT DPT GEMINI, WHATEVER TOOL THEY, THEY THEY DESIRE.

THAT'S EXCELLENT.

THAT IT REALLY IS.

'CAUSE THE, THE FEAR FACTOR IS, IT, IT, IT SOFTENS THE FEEDBACK AND YOU, YOU UNDOUBTEDLY ALREADY HAVE SOME STAFF THAT ARE USING IT IN REALLY NOVEL WAYS AND YOU DON'T WANNA SCARE THEM FROM BEING HONEST, UM, WHILE WE'VE JUST TRIED TO CATCH UP WITH THEM IN REALITY.

SO THAT, THAT'S NEAT THAT YOU HAVE ENCOURAGED, NOT ENDORSED, UM, NOT BLOCKED, UM, BUT ENCOURAGED EXPLORATION OF THOSE TOOLS.

UM, SO PEOPLE ARE GONNA BE MORE HONEST ABOUT THEIR USE OF THEM.

THAT, THAT THAT'S, THAT'S HOW HUMANS CHANGE, RIGHT? THAT THAT'S HOW YOU, YOU DO IT THE RIGHT WAY.

BRAVO.

MM-HMM .

I HAVE NO MORE QUESTIONS FOR ME, MR. CHAIR.

AWESOME.

THANK YOU.

ANYBODY ELSE ON THAT, PLEASE? THANK YOU.

MAGA MATA.

UM, FOR THE, FOR THE PRESENTATION, I DO HAVE A QUESTION.

I WANNA GO BACK TO THE AI POLICY IMPLEMENTATION COMMITTEE.

I KNOW YOU'RE GONNA HAVE THAT HAVE A COMMITTEE OF 10 MEMBERS BY THE END OF JUNE, AND I'M, I'M JUST CURIOUS, UM, WHO WOULD ACTUALLY COMPRISE YEAH, WHO WOULD COMPRISE THAT, UM, COMMITTEE, IF YOU COULD TELL ME MORE ABOUT THAT.

UM, YEAH, ABSOLUTELY.

SO WE WANTED TO HAVE A SMALL TEAM, A NIMBLE TEAM, UM, TO BE ABLE TO MAKE PROGRESS QUICKLY.

UM, THIS WOULD SERVE AS A CONSULTATIVE BODY.

SO, BUT ONCE EVERY TWO MONTHS WE WOULD HAVE MEETINGS.

UM, THE, THE GROUP HAS BEEN FINALIZED ALREADY.

WE HAVE FOLKS FROM THE CITY MANAGER'S OFFICE.

UM, WE HAVE SOMEONE FROM PROCUREMENT, FROM HR, UM, FOLKS FROM TID ACROSS DIFFERENT TEAMS. SO THE GOAL IS TO HAVE A, A DIVERSE AS WELL AS A NIMBLE, NIMBLE GROUP.

SO IS IT JUST THOSE, THOSE FOUR GROUPS? UM, CITY MANAGER, PROCUREMENT, HR, AND TID? OR IS IT MORE CITY'S ATTORNEY AS WELL? OKAY.

CITY ATTORNEY.

YEAH, SITTING RIGHT HERE.

.

ALRIGHT.

THANK YOU.

THAT'S ALL I WANTED TO KNOW.

NO, THANK YOU FOR PUTTING THIS TOGETHER.

I'M EXCITED TO SEE THE STRATEGY COME INTO LIFE.

I AM CURIOUS, SINCE THERE'S SO MUCH MEAT TO IT AND SO MUCH THAT YOU'VE KIND OF LAID OUT, DO YOU NEED MORE RESOURCES, UM, AS FAR AS LIKE HUMANS OR CAPITAL TO BE ABLE TO LIKE EXECUTE THIS EFFECTIVELY? I WOULD LOVE MORE RESOURCES, .

UM, WE'RE EXPLORING, WE'RE, UH, GETTING A FEW FELLOWS ON BOARD.

UM, RYAN AND I JUST WERE CHATTING ABOUT THAT EARLIER, UM, TO POTENTIALLY SUPPORT SOME OF THE EFFORTS AROUND, UH, WEBSITE DESIGN.

UM, I THINK IT'S REALLY IMPORTANT WHEN WE THINK ABOUT PUBLIC TRUST, UM, TO DESIGN OUR WEBSITE, UM, IN A WAY THAT'S, UM, THAT REALLY MEETS THE COMMUNITY WHERE THEY ARE, ESPECIALLY ON A TOPIC LIKE TECHNOLOGY, UH, LIKE AN AI.

UM, SO YEAH, WE'RE THINKING OF GETTING, UM, A FELLOW WITH DESIGN SKILLS,

[00:25:01]

UM, THAT SOUNDS GOOD.

I WOULD SAY BECAUSE AI IS CONSTANTLY EVOLVING AND CHANGING, I WOULD SEE A CONSTANT NEED TO BE SCRUBBING AND REEVALUATING THE APPROACH TO IT AND THE MESSAGING.

YEAH.

AND THEN I'M CURIOUS FOR THIS COMMITTEE, IS THERE ANYTHING THAT YOU'RE NEEDING FROM US AT THE MOMENT? UM, WE'RE GETTING WONDERFUL SUPPORT FROM THE AD HOC COMMITTEE.

UM, SO, UM, NOTHING THAT COMES, COMES TO MIND AT THIS MOMENT, BUT I'LL CERTAINLY BE BE IN TOUCH.

YEAH.

AND I'LL JUST ADD TOO, I THINK, UM, IF THERE ARE AREAS IN THE STRATEGY THAT EXCITE THE AD HOC COMMITTEE OR THE FULL COMMISSION, PLEASE LET MEL GAJA OR MYSELF KNOW, UH, I THINK SOME WOULD BE MORE APPROPRIATE TO BRING YOU ALL IN THAN OTHERS.

BUT I MEAN, JUST TO RECAP A FEW THINGS, THE AD HOC COMMITTEE SO FAR HAS HELPED US CONDUCT RESEARCH, SHARE BEST PRACTICES, UH, BE AWARE OF FEDERAL AND STATE POLICY, DEVELOP SURVEY QUESTIONS, DEVELOP THE GUIDANCE, UH, HELP VET THIS DOCUMENT, DEVELOP OUR NORTH STAR.

SO IT'S REALLY SPANNED STRATEGIC OPERATIONAL WRITING, SURVEYING AND RESEARCH WORK.

UM, AND I THINK THAT WORK WILL CONTINUE AS WE MOVE A LITTLE BIT MORE TOWARDS IMPLEMENTATION, BUT ALSO KIND OF KEEPING A CONSTANT EYE ON, LIKE YOU SAID, UM, LEARNING ABOUT WHAT'S GOING ON AND ITERATING ON THIS.

AND THANK YOU FOR THE PRESENTATION.

UH, SINCE THAT WE'RE COMING UP TO THE END OF THIS DRAFT, WHEN DO YOU EXPECT IT TO BE IMPLEMENTED? I WOULD LOVE TO BE ABLE TO PRESENT A FINAL DOCUMENT IN THE NEXT, UH, TICK, UM, MEETING, UH, I THINK AT END OF AUGUST, UM, WHICH WILL BE A DOCUMENT WITH AND MORE OF A NARRATIVE, UM, AS WELL AS JUST KIND OF GRAPHICALLY PLEASING DESIGN, WHICH WILL BE READY TO, TO BE PUBLISHED.

SO I WILL BE REQUESTING YOUR FINAL APPROVAL ON THAT.

YEAH, THANK YOU.

AND OUR GOAL IS TO PUBLISH IT, UH, ON THE CITY'S WEBSITE IN SEPTEMBER, SO IN THE NEXT COUPLE OF MONTHS.

OKAY.

THANK YOU.

UM, I ALSO WANT TO ECHO, UM, MY THANKS TO THE TEAM.

YOU GUYS HAVE DONE A TREMENDOUS JOB AND, UM, REALLY BEING THE LEADERS IN THIS SPACE FOR THE CITY, UM, YOU KNOW, IT'S, IT'S EVOLVING AS, AS THE OTHER COMMISSIONERS HAVE MENTIONED.

AND SO, YOU KNOW, BEING A PART OF IT AND, AND SEEING HOW YOU GUYS HAVE TRIED TO CAPTURE AND FOCUS ON ALL THE THINGS, KNOWING THAT THE SCOPE IS REALLY LARGE, UM, I COMMEND YOU ON THAT.

UM, COUPLE OF QUESTIONS THAT I THOUGHT OF.

SO, UM, WITH THERE BEING THE, THE AMOUNT OF KPIS AND METRICS, AND IT LOOKS LIKE THERE'S A DEADLINE EACH YEAR BETWEEN NOW AND 2027, UM, THIS KIND OF GOES IN LINE WITH THE AVAILABLE STAFF WHO'S GONNA BE TRACKING THAT AND MAKING SURE THAT WE ARE MEETING THOSE GOALS.

SO, UM, YEAH, SO RYAN'S TEAM FOR ALL OF ITS WORK, UM, HAS A VERY ROBUST, UH, KPI METRIC TRACKING, UH, SYSTEM.

SO FABULOUS.

UH, I'VE JUST KIND OF PLUGGED MYSELF INTO THAT .

YEAH, YEAH.

WITH MY AI, THAT'S AI METRICS.

UM, YEAH, 'CAUSE I CAN SEE, BECAUSE THERE'S, THERE, THERE'S QUITE A FEW THAT THAT COULD GET LOST.

AND THEN, LIKE I SAID, JUST MAKING SURE THAT WE STAY ON TARGET, SO THAT'S GREAT TO KNOW.

I WOULD LOVE TO SEE THAT.

RYAN, UM, MY OTHER QUESTION, YOU GUYS MENTIONED, UM, THE WEBSITE, UH, GOING LIVE.

HOW DOES THAT, OR DOES IT COINCIDE WITH, UM, THE DISCUSSION FROM OUR LAST MEETING AND UPDATES TO THE CITY WEBSITE? DO THOSE THINGS, ARE THOSE THINGS RELATED? DO THEY COINCIDE OR HOW'S THAT GONNA WORK? MAYBE RYAN, LEAH, I CAN TAKE THAT ONE.

SO I THINK THEY'RE PROCEEDING INDEPENDENTLY.

OKAY.

UM, THE WEBSITE REDESIGN IS A CITYWIDE EFFORT.

IT'S PRETTY LARGE IN SCALE, AND, UM, I THINK THAT PROBABLY WON'T BE FULLY COMPLETED UNTIL SOMETIME NEXT YEAR.

UH, AT THE SAME TIME, WE WANT TO GET INFORMATION ABOUT AI OUT THERE AS SOON AS POSSIBLE TO THE COMMUNITY.

SO WE'RE GONNA, OUR GOAL IS TO GET THE AI WEBSITE UP AND UP AND RUNNING THIS FALL, AND THAT'LL BE IN THE CITY'S CURRENT CONTENT MANAGEMENT SYSTEM, BUT WE'LL BE EASILY ABLE TO KIND OF PORT OVER THE CONTENT TO THE NEW SITE AND CMS WHEN IT'S AVAILABLE.

SO IT, IT WON'T BE STAGNANT OR DELAYED BECAUSE OF THE OTHER BIG PIECE OF THE CITY WEBSITE.

EXACTLY.

OKAY.

AWESOME.

UM, YEAH, I THINK THAT'S ALL I HAVE ON MY QUESTIONS.

AGAIN, JUST WANNA COMMEND YOU GUYS.

UM, IT'S BEEN A LOT OF WORK AND I KNOW WE'VE ONLY SEEN A SMALL PORTION OF IT, SO THANK YOU FOR ALL OF YOUR EFFORTS.

[00:30:01]

UM, GREAT WORK SO FAR, AND IT'S BEEN, UM, IT'S BEEN REWARDING TO PARTICIPATE ON THE AD HOC COMMITTEE AND CONTRIBUTE, UM, RECENTLY BETWEEN OUR LAST AD HOC COMMITTEE.

AND NOW THERE HAVE BEEN SOME RESEARCH RELEASES FROM ANTHROPIC AND OTHERS THAT SPEAK DIRECTLY TO HOW WE MIGHT INFORM POLICY.

SO I'M LOOKING FORWARD TO BRINGING SOME OF THAT TO THE AD HOC COMMITTEE TO EVALUATE WHAT THAT RESEARCH SAYS.

UM, BUT BECAUSE IT SPEAKS DIRECTLY TO THE OVERALL SECURITY OF THE ORGANIZATION AS A WHOLE, AND, UM, THE AMOUNT OF INFORMATION FOR EACH HELPING ITEM YOU'RE GETTING HELP WITH THAT YOU GIVE.

AND, AND SO, UH, THERE'S A HUGE IMPLICATION THERE, UH, THAT WE'RE GONNA RESEARCH A LITTLE DEEPER AND THEN BRING THE BULLET POINTS BACK.

BUT, UH, SPECIFICALLY IN THE POLICY AREA ON SECTION ONE OF THIS DOCUMENT, UM, NUMBER FOUR WHERE WE'D SAY WE'RE GONNA DEVELOP AND ADOPT THE AI POLICY SO THAT, THAT PIECE THERE SINCE THE 20TH, THERE'S SOME NEW INFORMATION WE'LL WANT BRING, UH, TO, TO EVALUATE ON THE AD HOC COMMITTEE.

UM, BUT IT'S SORT OF A, A MOMENT TO CONSIDER WITH AI CONSTANTLY, IT'S IN THE MOMENT OF BEING INVENTED, IT'S IN THE MOMENT OF BEING DISCOVERED.

THE COMPANIES THAT CREATE IT ARE RESEARCHING IT AT THE SAME TIME.

SO THEY DON'T HAVE ANSWERS OF HOW IT WORKS.

NEITHER DO WE.

SO WE PROCEED WITH CAUTION OUT FRONT.

AND SO I, I WANT TO JUST REINFORCE LIKE HOW THAT HAS ACTUALLY BEEN SORT OF THE UNDERCURRENT OF HOW WE'VE APPROACHED THIS FROM THE AD HOC COMMITTEE SINCE THE BEGINNING.

TREAT IT LIKE AN INTERN, SO IN THE KINDEST OF WAYS.

SO, UH, I'M REALLY LOOKING FORWARD TO BRINGING THAT IN AND DISCUSSING WHAT THAT, WHAT THAT MEANS, UH, IN REALITY.

BUT, UM, THANK YOU VERY MUCH FOR THIS PRESENTATION.

I, ANY OTHER DISCUSSION FROM THE COMMISSION? SEEING NONE.

OKAY.

ANY PUBLIC, UH, COMMENT? YEAH, I'M HEARING PUBLIC, SO SURE.

I'LL SAY SOMETHING.

UM, SEAN MCMILLAN, UH, RESIDENT, I'M INNOVATOR IN RESIDENCE WITH THE, UH, COLAB THAT WE'RE DOING WITH THE CITY AND REALLY EXCITED ABOUT ABOUT THAT.

UM, JUST AS YOU WERE MENTIONING IT, IT SEEMS THAT THERE IS A LARGE RUSH TO IMPLEMENT AI EVERYWHERE RIGHT NOW.

WE'RE IMPLEMENTING IT IN THE CITY AND EVERY COMPANY IS IMPLEMENTING IT, AND ALL THE AI COMPANIES ARE COMPETING WITH EACH OTHER TO GET TO A GI FASTER AND FASTER.

AND WE'RE COMPETING, YOU KNOW, THE USA WITH CHINA.

AND LIKE YOU SAID, THIS IS STILL AN INVENTION THAT'S A WORK IN PROGRESS AND, UH, WE DON'T KNOW WHERE THIS IS GOING.

UM, SO I WOULD ENCOURAGE EVERYBODY WHO'S WORKING ON THIS TO COME AT IT WITH AN AIR OF CAUTION.

AND I WOULD ENCOURAGE EVERYBODY TO LOOK UP, AND THIS IS NOT TO SEEM ALARMIST, BUT THERE'S A TERM THAT'S FLOATING AROUND NOW CALLED P DOOM.

I DON'T KNOW IF ANY OF YOU HAVE HEARD OF P DOOM.

UM, BUT IT'S, IT, IT'S BASICALLY THE PERCENTAGE OF WHICH THE CHANCE THAT AI IS GOING TO DESTROY HUMANITY.

AND IF YOU ASK EXPERTS, FOR INSTANCE, JEFFREY HINTON, WHO'S CONSIDERED THE GODFATHER OF AI, HIS P DOOM IS 80%.

HE THINKS THERE'S AN 80% CHANCE THAT AI WILL KILL ALL OF US.

SAM ALTMAN, CEO OF OPEN EIGHT.

WE ALL KNOW WHO SAM ALTMAN IS.

HIS IS 50%.

IT'S A COIN FLIP WHETHER AI WILL KILL US OR NOT.

NOW, I CAN'T THINK OF ANY OTHER PRODUCT ON THE FACE OF THIS PLANET.

I MEAN, IF YOU WERE A DOCTOR AND YOU WERE COMING UP WITH A NEW VACCINE, AND VACCINES ARE GREAT, WE NEED VACCINES, BUT IF THIS VACCINE HAD A 10% CHANCE OF KILLING YOU, WOULD YOU TAKE THAT VACCINE? SO I THINK THESE ARE THINGS THAT WE SHOULD CONSIDER AS WE MOVE FAST TO IMPLEMENT AI IN AS MANY PLACES AS POSSIBLE.

UM, 'CAUSE I THINK THERE'S A REAL DANGER THERE, AND I DON'T THINK WE QUITE UNDERSTAND WHAT THAT DANGER IS YET.

SO I'LL JUST SAY THAT I'M ALSO VERY EXCITED FOR THE POSSIBILITIES OF AI.

SO I WILL ALSO SAY THAT, BUT I, I DID WANNA ADD THAT PIECE AND HAVE THAT, UH, ON THE RECORD AS,

[00:35:01]

SO THANK YOU FOR YOUR TIME.

THANK YOU VERY MUCH.

ANY FURTHER PUBLIC COMMENT? SEEING NONE, WE'LL TAKE A VOTE.

I, IT'S ME.

THANK YOU.

MOTION CARRIES.

MOVING TO ITEM NUMBER FOUR, RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON THE CITY'S DATA PRIVACY EDUTAINMENT VIDEO SERIES.

LOOKING FORWARD TO THIS, IT'S, I'M ACTUALLY TURNING OVER TO, TO RYAN KURTZMAN FOR THIS ONE.

GREAT, THANK YOU, LEAH.

GOOD AFTERNOON, COMMISSIONERS.

UH, I'M HERE TO PROVIDE YOU WITH A BRIEF UPDATE ON THE DEVELOPMENT OF, UH, EDUTAINMENT VIDEOS TO INFORM COMMUNITY MEMBERS ABOUT DATA PRIVACY AND HOW CIVIC TECH WORKS AND

[4. 25-55661 Recommendation to receive and file a presentation on the City's Data Privacy Edutainment Video series.       Suggested Action: Approve recommendation. ]

UM, OUR DATA PRIVACY ANALYST, OMAR MONCAYO, IS UNABLE TO JOIN TODAY AS HE'S ACTUALLY PRESENTING ON A PANEL AT THE LA COUNTY AI PROFESSIONAL DEVELOPMENT SUMMIT THIS AFTERNOON.

UM, I JUST WANNA START OFF BY SAYING THAT THE CITY DID PLAN TO RELEASE THE VIDEOS PUBLICLY, UH, THIS WEEKEND AT PREPARED A FULL ELECTRONIC AND PRINT PROMOTIONAL CAMPAIGN.

UM, BUT THE CITY MANAGER'S OFFICE PUBLIC AFFAIRS OFFICER, UM, ADVISED THAT WE ACTUALLY PAUSE DISTRIBUTION OF THE VIDEOS, UH, FOR THE TIME BEING AMIDST SOME CONCERNS AROUND HOW THE VIDEOS COULD BE PERCEIVED, UH, GIVEN IMMIGRATION ENFORCEMENT ACTIVITIES IN THE LOS ANGELES AREA, AND POSSIBLE SENSITIVITIES AROUND FEAR OF BEING SURVEILLED.

UH, THAT BEING SAID, I STILL WANNA GIVE YOU ALL A SHORT UPDATE TODAY, UH, FOR THE FULL COMMISSION.

AND OUR, OUR HOPE IS THAT WE CAN RELEASE THE VIDEOS, UH, IN THE SERIES IN THE NEXT SEVERAL MONTHS.

UM, AND THEN LASTLY, BEFORE WE GET STARTED, I DO WANNA THANK THE DATA PRIVACY AD HOC COMMITTEE.

UH, SO COMMISSIONERS PATTERSON AND WOODMAN NANCE FOR THEIR IMMENSE SUPPORT OVER THE LAST SEVERAL MONTHS IN DESIGNING AND DELIVERING THIS VIDEO SERIES.

SO THE PREMISE OF THE VIDEO SERIES IS TO INFORM LONG BEACH RESIDENTS ABOUT, UH, CITY TECHNOLOGY AND THE DATA THAT IT COLLECTS.

UM, THIS IS A STEAL FROM THE VIDEO, UM, AGAIN, BECAUSE THEY'RE NOT APPROVED FOR PUBLIC DISTRIBUTION YET, I'M JUST GOING TO SKIP OVER THIS, BUT I'LL STILL TALK ABOUT KIND OF THE PREMISE AND, UH, THE ORIGIN OF THEM.

SO ABOUT THE SERIES, UM, WE ALL KNOW THAT TECHNOLOGY AFFECTS EVERYONE.

UH, WHEN YOU ALL DROVE HERE TODAY OR COMMUTED HERE, YOU PROBABLY PASSED MANY DIFFERENT TECHNOLOGIES, BOTH PUBLIC AND PRIVATE, UH, PUBLIC TECHNOLOGIES OPERATED BY THE CITY, THINGS LIKE SECURITY CAMERAS, UM, MAYBE YOU PARKED AT THE CITY HALL CIVIC CENTER GARAGE THERE, AND THERE WAS A KIND OF AN AUTOMATIC, UM, READER TO SCAN YOUR CARD OR GIVE YOU A TICKET.

AND THEN ALSO PRIVATE TECHNOLOGIES TOO THAT WE CARRY ON US, LIKE OUR PHONES, UH, RING DOORBELLS, THINGS LIKE THAT.

SO TECHNOLOGY IS OUT IN THE ENVIRONMENT, IT AFFECTS EVERYBODY, BUT MANY PEOPLE DON'T REALIZE HOW IT REALLY WORKS OR WHY IT EXISTS AT ALL.

UM, SO WE SOUGHT TO DEVELOP THESE EDU EDUTAINMENT VIDEOS TO DEMYSTIFY HOW THIS TECHNOLOGY WORKS IN A MORE CREATIVE THAN TRADITIONAL, UH, PUBLIC CHANNELS LIKE FLYERS OR, UM, PSAS ESSENTIALLY.

SO OUR PROJECT GOALS, THIS IS ACTUALLY WITHIN THE CITY'S DATA PRIVACY GUIDELINES IMPLEMENTATION PLAN, WHICH IS A DOCUMENT WHICH WAS APPROVED BY THE COMMISSION SEVERAL YEARS AGO, UH, TO DEVELOP COMMUNITY EDUCATION CAMPAIGNS.

AGAIN, THE GOAL HERE IS TO MAKE TECHNOLOGY VISIBLE AND UNDERSTANDABLE IN A FUN, ACCESSIBLE AND COMMUNITY DRIVEN WAY.

UH, THESE VIDEOS ARE ALSO DEVELOPED TO, UM, BRING UP THE VISIBILITY OF OUR DIGITAL RIGHTS PLATFORM, WHICH IS OUR INVENTORY OF 20 PLUS 25 PLUS CIVIC TECHNOLOGIES.

AND AT THE END OF THE DAY, THESE VIDEOS ARE MEANT TO FOSTER TRUST, UH, TRUST OF RESIDENTS IN THE CITY GOVERNMENT ABOUT HOW WE USE TECHNOLOGY AND THAT WE USE IT RESPONSIBLY.

SO HOW DID THIS HAPPEN? AGAIN, WE'VE WORKED VERY CLOSELY WITH THE, UH, DATA PRIVACY AD HOC COMMITTEE.

UH, THEY SUPPORTED WITH PROJECT SCOPING, ASSESSING POSSIBLE VENDORS, UH, AND THEN PROVIDING COMMENT DURING, UH, THE DEVELOPMENT OF THE SCRIPTS AND THE PRE AND POST VIDEO EDITING.

UH, WE'VE ALSO WORKED VERY CLOSELY WITH CITY SUBJECT MATTER EXPERTS IN VARIOUS DEPARTMENTS THAT ARE THE, THE REAL OWNERS OF THESE DIFFERENT TECHNOLOGIES.

THIS INCLUDES DEPARTMENTS LIKE, UH, TID, OUR PUBLIC WORKS DEPARTMENT, OUR CITY MANAGER'S OFFICE, AND OUR POLICE DEPARTMENT.

AND, UH, I'M VERY

[00:40:01]

SO THEY WERE IN CHARGE OF SCRIPT WRITING, DIRECTING TALENT ACQUISITION, AND GRAPHICS AND EDITING.

SO LET'S DIVE A LITTLE BIT DEEPER INTO THE SERIES.

THE PREMISE OF THE SERIES IS THAT WE'RE FOLLOWING ALONG WITH NORA, WHO'S A LONG BEACH RESIDENT, CREATING A PODCAST ABOUT DATA PRIVACY AND DIGITAL RIGHTS.

UH, SHE MEETS SOMEONE CALLED HERMES, WHO REPRESENTS THE DIGITAL RIGHTS PLATFORM IN THE CITY OF LONG BEACH.

AND TOGETHER THEY JOURNEY THROUGHOUT LONG BEACH, ENCOUNTERING DIFFERENT TECHNOLOGIES THROUGHOUT THE CITY.

FOR EXAMPLE, A SMART LAMPPOST IN A PUBLIC PARK, A LICENSE PLATE READER IN A PARKING GARAGE, OR A SECURITY CAMERA ON THE PROMENADE.

UH, WHEN THEY ENGAGE WITH THESE DIFFERENT TECHNOLOGIES, THEY'RE MET BY SOMEONE FROM THE CITY OR A SUBJECT MATTER EXPERT WHO PROVIDES INFORMATION ABOUT HOW THE TECHNOLOGY WORKS, WHAT ITS PURPOSES, AND WHAT DATA IT COLLECTS.

SO, UM, THERE WE GO.

SO THE FOCUS AREAS, AGAIN, WE WANT TO DEMYSTIFY CIVIC TECHNOLOGY, THEN THESE ARE MADE FOR EVERYONE.

SO THE IDEA IS THAT YOU DON'T NEED A DEGREE IN TECHNOLOGY.

YOU DON'T NEED TO BE TECH SAVVY TO WATCH THE VIDEOS.

THE VIDEOS ARE INTENDED TO BE COMPELLING AND ENGAGING AND STORY-DRIVEN, WHICH IS KIND OF A BIG DEPARTURE FROM TRADITIONAL CITY, CITY VIDEOS AND, AND, UH, AND MEDIA.

AGAIN, EACH EPISODE EXPLORES REAL CITY LEADERS, WHAT THE TECHNOLOGY IS, WHAT DATA IT COLLECTS AND, AND ITS PURPOSE OR WHY THE CITY HAS DEPLOYED IT.

I THINK I ALREADY WENT OVER THE TECHNOLOGIES COVERED.

SO THESE ARE FROM THE FIRST FOUR VIDEOS THAT WE HAVE AS PART OF OUR SERIES.

EPISODE ONE IS KIND OF AN INTRODUCTION TO THE SERIES.

EPISODE TWO FOCUSES ON A SMART LAMPPOST INSTALLED AT HOUGHTON PARK IN NORTH LONG BEACH.

EPISODE THREE FOCUSES ON LICENSE PLATE READERS AT THE THIRD STREET PARKING GARAGE.

AND THEN EPISODE FOUR IS FOCUSED ON SECURITY CAMERAS.

AND THAT ONE IS STILL IN PROGRESS.

AND WE DO INTEND TO EXPAND THE VIDEO SERIES TO INCLUDE OTHER TECHNOLOGIES AS WELL, UH, SPECIFICALLY THOSE THAT ARE ALREADY ON OUR DIGITAL RIGHTS PLATFORM, OR THOSE THAT ARE OF PARTICULAR INTEREST TO COMMUNITY MEMBERS, OR THE AD HOC COMMITTEE, OR THE FULL COMMISSION FOR THAT MATTER.

SO AS WE MOVE TO IMPLEMENTING THE VIDEOS, WE DO WANNA MAKE SURE THAT WE'RE TRACKING, UM, HOW SUCCESSFUL THEY ARE BECAUSE AGAIN, THIS IS, UH, SOMETHING PRETTY NEW AND NOVEL FOR THE CITY.

THESE SORT OF SHORT FORM EDUCATIONAL NARRATIVE DRIVEN VIDEOS.

SO WE'RE GOING TO BE LOOKING AT SUCCESS CRITERIA, WHICH INCLUDE, UH, PLATFORM ENGAGEMENT.

SO BASIC THINGS LIKE YOUTUBE VIEWS AND CLICKS.

UH, WE'VE DEVELOPED A SURVEY, UH, THAT WE WANT PEOPLE TO FILL OUT AFTER THEY'VE WATCHED THE VIDEO SERIES TO UNDERSTAND WHETHER OR NOT IT CHANGED THEIR MIND ON HOW THE CITY OPERATES TECHNOLOGY.

DID THE VIDEOS HELP, UH, BUILD TRUST.

OTHER QUESTIONS LIKE THAT.

WE'LL BE LOOKING AT STAR RATINGS AND THEN AGAIN, ASKING QUESTIONS ABOUT WHETHER, UM, VIEWERS LEARNED SOMETHING NEW AND HOW IT IMPACTED THEIR TRUST IN THE CITY.

UM, WE'LL ALSO BE LOOKING AT SOME ONLINE DISCOURSE THROUGH TOOLS LIKE ZEN CITY, UH, WHICH GIVE US SOME INSIGHT ON WHAT, UH, IMPORTANT TOPICS ARE OUT THERE IN TERMS OF COMMUNITY DISCOURSE.

ALRIGHT.

ALL RIGHT.

SO LOOKING AHEAD, UM, WHEN WE DO FINALLY RELEASE THESE VIDEOS, WE WANNA MAKE SURE THAT WE ENGAGE ALL OF YOU AND MEMBERS OF THE PUBLIC.

UM, SO WE WILL DEFINITELY BE REACHING OUT TO YOU TO ASK FOR SUPPORT WITH PROMOTION.

UM, AT THE SAME TIME, WE DO PLAN TO PROMOTE THIS ON OUR SMART CITY INITIATIVE NEWSLETTER.

WE'VE PREPARED A FULL ELECTRONIC CAMPAIGN WITH, UM, THE CITY SOCIAL MEDIA AND PRINT CAMPAIGN WITH FLYERS AND POSTERS THAT WE PLAN TO DISTRIBUTE AT CITY FACILITIES.

UM, AND AGAIN, WHEN IT LAUNCHES, WE WOULD LOVE YOUR HELP SPREADING THE WORD, SHARING THE VIDEOS, AND ENCOURAGING PEOPLE TO ACTUALLY FILL OUT THAT FEEDBACK SURVEY AS WELL.

SO WE KNOW HOW THE VIDEOS LAND AND WE CAN ADJUST AS NEEDED MOVING FORWARD.

UH, SO WITH THAT, UH, THANK YOU FOR YOUR TIME AND I'M HERE FOR ANY QUESTIONS.

THANK YOU VERY MUCH, UH, OPENING IT UP FOR DISCUSSION.

I'LL JUST SAY THAT I'VE BEEN VERY EXCITED TO SEE THESE VIDEOS, SO I AM A LITTLE DISAPPOINTED .

SO, UM, I'LL BE ON STANDBY.

I CAN'T WAIT TO SEE THEM WHEN THEY DO GET RELEASED, BUT GREAT WORK.

YES.

UH, I, I THINK WE ALL, WE ALL SHARE THAT SENTIMENT.

UH, SO WE'RE LOOKING FORWARD TO WHEN THAT CAN OCCUR.

UM, UH, SEEING NO OTHER COMMENTS FROM THE COMMISSION, DO WE HAVE ANY PUBLIC, UH, COMMENT ON THIS TOPIC? NONE.

OKAY.

LET'S, UH, VOTE PLEASE.

[00:45:06]

MOTION CARRIES.

MOVING ON TO TOPIC NUMBER FIVE, UH, RECOMMENDATION TO REVIEW AND DISCUSS THE TECHNOLOGY AND INNOVATION COMMISSION 2025 TOPICS.

AND I BELIEVE I MAY HAND THIS OVER TO LEAH .

THANK YOU.

YEAH, SO THANK YOU CHAIR.

UH, DE ARMAS.

THERE REALLY WEREN'T TOO MANY UPDATES.

WE DID COMPLETE THE, UH, TICK ANNUAL REPORT, YOU KNOW, SO THAT WAS SUBMITTED TO CITY COUNCIL BY THE JUNE DEADLINE.

UM, SO

[5. 25-55662 Recommendation to review and discuss the Technology and Innovation Commission 2025 topics.       Suggested Action: Approve recommendation. ]

AND THEN THE OTHER THING IS, YOU KNOW, AT THE LAST MEETING WE DID FORM THE, THE, UH, OLYMPICS AD HOC COMMITTEE, AND ACTUALLY, UH, DEPUTY DIRECTOR ROB CENTENO WILL BE THE STAFF LIAISON TO THAT AD HOC COMMITTEE.

SO AFTER THIS MEETING, HE'LL BE MEETING WITH, UH, COMMISSIONERS, DIAR, CHITTICK, AND WHEELER TO DISCUSS SETTING UP THEIR FIRST AD HOC COMMITTEE MEETING OF THAT MEETING.

UM, AND THEN AS I MENTIONED BEFORE, YOU KNOW, WE ARE RECOMMENDING JULY BEING TAKEN OFF.

SO WE'LL BE BACK IN AUGUST, UM, WITH HOPEFULLY THE MORE FINAL, UH, AI STRATEGY AS ONE OF THE ITEMS FOR THAT COMMITTEE OR FOR THAT FOR THE FULL COMMISSION TO REVIEW AND APPROVE.

ANYTHING ELSE? YEAH.

UH, JUST ONE CLARIFICATION FOR THE OLYMPICS COMMITTEE IS CHITTICK, WILLER AND WOODMAN NANCE.

MM-HMM .

WE'LL MAKE THAT CORRECTION.

IS THIS IS THE, UM, TO DISCUSS, THIS IS THE, THE ITEM WHERE WE'RE DISCUSSING THE TOPICS, AND THEN WE HAVE A SEPARATE MEMBERSHIP CHANGE ITEM COMING SOON.

YES.

SO, WE'LL, IF THERE'S ANY MEMBERS SHOULD CHANGE, WE'D ADDRESS THAT FOR SURE.

OKAY.

THANK YOU FOR POINTING THAT OUT.

UM, ANY OTHER DISCUSSION ON THE, THE TOPICS LIST? NO.

ANY PUBLIC COMMENT? ALL RIGHT.

UH, VOTE PLEASE.

THANK YOU.

MOTION CARRIES.

OKAY, UH, MOVING TO ITEM NUMBER SIX.

AND THAT IS, UH, RECOMMENDATION TO RECEIVE AND FILE A REPORT FROM THE DATE OF PRIVACY AND THE GENERATIVE AI AD HOC COMMITTEES.

UM, MOTION SECOND.

ANYONE? THANK YOU.

AND, UM, LET'S, MAY I HAND IT TO YOU, VICE CHAIR FOR THE DATA PRIVACY COMMITTEE? YOU KNOW WHAT'S SO WONDERFUL TODAY, I DON'T NEED TO GIVE AN UPDATE BECAUSE

[6. 25-55663 Recommendation to receive and file a report from the Data Privacy and Generative AI Ad Hoc Committees.       Suggested Action: Approve recommendation. ]

AND IF I GO BACK TO THE AI STRATEGY, UM, PRESENTATION, IT WAS ACTUALLY DOCUMENTED FOR OUR GEN AI SURVEY THAT WE PUT OUT THERE THAT WE GOT OVER 250 RESPONSES.

SO THAT WAS COVERED.

AND THE ONLY OTHER THING I'LL SAY IS THAT WE'RE STILL, UM, WAITING FOR FINAL APPROVAL FOR OUR DATA PRIVACY POLICY FROM THE CITY MANAGER OFFICE.

AND I DO WANNA SAY ONE OTHER THING.

UM, I WANNA THANK, UM, COMMISSIONER PATTERSON FOR ALL OF HIS HARD WORK ON THE DATA PRIVACY, UM, SUBCOMMITTEE.

IT'S LIKE, UM, HE CAME ON BOARD AS A COMMISSIONER AND JUMP RIGHT ON TO DATA PRIVACY AD HOC COMMITTEE.

AND IT'S LIKE, AS SOON AS HE JUMPED ON, IT WAS LIKE, WAS IT A DAY OR SO LATER? WE HAD COMMUNITY EVENTS LIKE DAY , LIKE THREE BACK TO BACK AND HE JUST JUMPED IN THERE AND HE IS ALWAYS BEEN THERE AND HE IS BEEN SO INSIGHTFUL.

JUST THE THINGS THAT HE WOULD POINT OUT AS WE WERE WORKING ON DIFFERENT TASKS ON THE, UM, THE AD HOC SUBCOMMITTEE.

SO YOUR TIME ON THE AD HOC SUBCOMMITTEE HAS BEEN INVALUABLE AND I GREATLY APPRECIATED AND I KNOW OMAR AND RYAN HAVE APPRECIATED ALSO.

SO THANK YOU SO VERY MUCH.

AND THAT'S ALL I HAVE FOLKS.

UM, I'LL GIVE A QUICK UPDATE FOR THE AI GENERATIVE

[00:50:01]

UM, KIND OF, WE WENT OVER QUITE A, QUITE A BIT, UH, IN OUR, IN OUR MOST RECENT MEETING.

WE, UH, MAL GOCHE WENT OVER WITH US KIND OF THE PREAMBLE TO WHAT YOU SAW TODAY IN THE DOCUMENT, UH, PRESENTATION EARLIER.

UM, I ALSO MENTIONED THAT I'M BRINGING SOME NEW INFORMATION TO THE, THE COMMITTEE THAT I FOUND, UH, JUST THIS WEEKEND.

UM, SO THAT'S, THAT'S GONNA BE INCORPORATED IN.

UM, SO WHERE, WHERE WE'RE SITTING RIGHT NOW IS, UH, WE'VE CONTRIBUTED TO THE WORK THAT YOU'VE SEEN IN THE DOCUMENT THUS FAR.

AND VERY LIKELY WE'RE GONNA HAVE AN INTERESTING DISCUSSION IN OUR NEXT MEETING, UH, THAT MAY AFFECT SOME OF THIS AI POLICY DISCUSSION, UH, COMING UP NEXT IN, UH, WHAT YOU, WHAT YOU HEARD IN THE PREVIOUS ITEM.

SO, UH, MAY I OPEN IT UP TO ANY DISCUSSION OR QUESTIONS FOR EITHER COMMITTEE, UH, BY THE COMMISSIONERS, SEEING NONE, DO WE HAVE ANY COMMUNITY, UH, QUESTIONS, FEEDBACK, PUBLIC COMMENT, PUBLIC COMMENT.

THANK YOU, .

I'M HERE.

ALRIGHT.

UH, SEEING NONE, UH, VOTE PLEASE.

THANK YOU.

MOTION CARRIES.

ALRIGHT, AND THE ONE WE HAVE BEEN WAITING FOR, ITEM NUMBER SEVEN, OUR RECOMMENDATION TO CONSIDER THE ESTABLISHMENT OF ADDITIONAL AD HOC COMMITTEES OR DISSOLUTION OF EXISTING AD HOC COMMITTEES OF A MOTION.

DO I HAVE A SECOND? RIGHT.

AND THIS IS, UH, ABSOLUTELY THE SPACE TO DISCUSS, UM, MEMBERSHIP IN THE SAME, UM, SO MAY I HAND IT TO YOU, VICE CHAIR, TO, UH, I BELIEVE THAT YOU, YOU HAD A

[7. 25-55664 Recommendation to consider the establishment of additional Ad Hoc Committees and/or dissolution of existing Ad Hoc Committees.       Suggested Action: Approve recommendation. ]

UM, AS IT RELATES TO THE DATA PRIVACY AD HOC, UM, SUBCOMMITTEE, UM, COMMISSIONER PATTERSON, UM, HAS STEPPED DOWN AND LIKE I MENTIONED, HE'S DONE SUCH GREAT WORK, WHICH IS GREATLY APPRECIATED.