Oct 09, 2025 Utilities Commission - Special Meeting

UH, YES, GOOD MORNING.

I'D LIKE TO NOMINATE, UM, COMMISSIONER SCOTT AS PRESIDENT.

THANK YOU FOR THAT NOMINATION.

ARE THERE ANY OTHER NOMINATIONS? UH, I'D LIKE TO NOMINATE GLORIA CORDERO FOR VICE PRESIDENT.

WE'LL WAIT FOR THAT.

WE'LL HANDLE ONE AT A TIME.

THANKS CHARLIE.

UH, LET'S, LET'S DO OUR PRESIDENT FIRST.

ANY OTHER NOMINATIONS FOR PRESIDENT? UM, THERE BEING NO, NO FURTHER NOMINATIONS.

I DECLARE THE NOMINATIONS CLOSED FOR PRESIDENT.

ARE THERE ANY PUBLIC COMMENTS? ALL THOSE IN FAVOR OF VICE PRESIDENT SCOTT, FOR PRESIDENT, SAY AYE.

ANY OPPOSED? NOW NOT SEEING NONE.

CONGRATULATIONS.

WHAT A SURPRISE.

RIGHT, UM, .

AND NOW, UM, WE'LL HAVE THE VICE PRESIDENT NOMINATIONS.

I NOW DECLARE THE NOMINATIONS OPEN FOR THE BOARD OF PUBLIC UTILITIES COMMISSIONERS VICE PRESIDENT.

EACH MEMBER MAY NOMINATE ONE PERSON PER VICE PRESIDENT, INCLUDING YOURSELF.

THESE NOMINATIONS DO NOT REQUIRE A SECOND.

DO DO I HAVE ANY NOMINATIONS FOR VICE PRESIDENT? I'D LIKE TO NOMINATE GLORIA CORDERO FOR VICE PRESIDENT.

THANK YOU, COMMISSIONER SCOTT.

COMMISSIONER PARKIN.

WE HAVE A NOMINATION FOR GLORIA CORDERO AS, AS VICE PRESIDENT.

ARE THERE ANY OTHER NOMINATIONS FOR VICE PRESIDENT? SEEING NONE, I DECLARE THE NOMINATIONS CLOSED FOR VICE PRESIDENT.

ANY PUBLIC COMMENT? ALL THOSE IN FAVOR OF SECRETARY GLORIA CORDERO FOR VICE PRESIDENT, SAY AYE.

I KNOW YOU'VE BEEN HERE BEFORE , AND NOW WE HAVE THE POSITION OF SECRETARY.

I DECLARE NOMINATIONS OPEN FOR THE BOARD OF PUBLIC UTILITIES.

COMMISSIONER, SECRETARY, EACH MEMBER MAY NOMINATE ONE PERSON FOR, FOR SECRETARY, INCLUDING YOURSELF.

THESE NOMINATIONS DO NOT REQUIRE A SECOND.

DO I HAVE ANY NOMINATIONS FOR SECRETARY? I NOMINATE CHARLIE PARKIN.

UH, WE HAVE A NOMINATION FOR CHARLES PARKIN AS SECRETARY.

ARE THERE ANY OTHER NOMINATIONS FOR SECRETARY? SEEING NONE.

I DECLARE THE NOMINATIONS CLOSED FOR SECRETARY.

ARE THERE ANY PUBLIC COMMENTS? UH, ALL THOSE IN FAVOR OF COMMISSIONER CHARLES PARKIN FOR SECRETARY SAY AYE.

COMMISSIONER PARKIN, THA CONGRATULATIONS.

IN THE OPPOSED SEEING NONE.

THIS IS, YOU DIDN'T REALIZE YOU WERE HAVING A BOARD POSITION.

YOU'VE ONLY BEEN HERE A MONTH.

NO.

IT'S A REALLY BIG JOB.

SECRETARY.

CHAIRING MY LAST MEETING AND I'M REALLY HAPPY ABOUT THAT.

UH, CONGRATULATIONS.

AND WE HAVE A NEW PRESIDENT, VICE PRESIDENT AND SECRETARY FOR THE

[1. 25-56661 Recommendation to receive and file a presentation on the Procedural Rules for Public Meetings from the City Attorney’s Office. Suggested Action: Approve recommendation. ]

COMING YEAR.

YOU WILL ASSUME YOUR NEW POSTS AT THE NEXT BOARD MEETING OCTOBER 16TH, 2025.

SO I HAVE THE HONOR OF

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GOOD MORNING COMMISSIONERS.

WE'LL MOVE ON TO THE REGULAR AGENDA.

ITEM NUMBER ONE IS TO RECEIVE AND FILE A PRESENTATION ON THE PROCEDURAL RULES FOR PUBLIC MEETINGS FROM THE CITY ATTORNEY'S OFFICE.

COLIN, MARCIA YASUDA.

SO I'M JUST GOING TO GIVE YOU A, UH, BRIEF ON THE PROCEDURAL RULES FOR PUBLIC MEETINGS.

THIS IS JUST A REFRESHER ON, UM, HOW TO HOLD MEETINGS.

WE HAD, UH, BROWN ACT TRAINING EARLIER THIS YEAR.

SO THIS IS SORT OF THE COMPANION PRESENTATION.

UM, AND THESE ARE THE TOPICS THAT WE'RE GOING TO COVER IN THIS PRESENTATION.

UM, AGAIN, THIS FOCUS FOR THIS PARTICULAR PRESENTATION IS ON ROBERT'S RULES OF ORDER.

THERE'LL BE A LITTLE BIT OF ROUND ACT SLASHED IN HERE AS WELL.

UM, THE BIG FOCUS FOR TODAY'S MEETING WILL BE ON THE TYPICAL PROCEDURE FOR AN AGENDA ITEM, AND WE'RE GONNA RECOMMEND SOME CHANGES TO HOW THE BOARD TAKES AGENDA ITEMS. SO WE'LL GO THROUGH THAT.

AND THEN IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO LET ME KNOW.

SO, WHY DO WE NEED PROCEDURAL RULES FOR COMMISSION MEETINGS? UM, IT'S TO BRING ORDER TO MEETINGS AND KEEP THEM ON TRACK.

ALLOW COMMISSIONERS TO TAKE CARE OF BUSINESS IN AN EFFICIENT AND PREDICTABLE MANNER AND TO GIVE EVERYONE AN OPPORTUNITY TO PARTICIPATE AND BE HEARD.

UM, IT'S ALSO SO THAT THE PUBLIC AND YOU AS COMMISSIONERS KNOW WHAT TO EXPECT AT MEETINGS.

AND THEN THIS ALLOWS US ALSO TO NOT WASTE ANYONE'S TIME EITHER THE PUBLIC OR YOURS AND ALLOWS EVERYONE'S VOICE TO BE HEARD.

SO THE BASIC PRINCIPLES OF, UM, BOARD MEETING IS THAT THE PRESIDENT RUNS THE MEETING.

SO, UH, PRESIDENT SELECT SCOTT, HE WILL BE RUNNING THE MEETINGS MOVING FORWARD, UM, CONSISTENT WITH THE BROWN ACT, UH, COMMISSION BYLAWS AND ROBERTS RULES OF ORDERS.

UM, THE DECISIONS SHOULD BE MADE ARE MADE BY A MAJORITY VOTE, AND THE COMMISSION SHOULD CONDUCT ITS BUSINESS ORDERLY AND EFFICIENTLY.

AND EVERY MEMBER AND ALL VIEWPOINT SHOULD HAVE AN EQUAL OPPORTUNITY TO PARTICIPATE AND BE HEARD BEFORE VOTING.

THE BASIC PRINCIPLES ABOUT PROCEDURAL RULES REALLY FOCUS ON FAIRNESS AND COURTESY FOR ALL MEMBERS.

TREATING EACH OTHER WITH RESPECT AND ENSURING THERE IS DECORUM IN ORDER.

UM, ALL OF THESE THINGS, UM, REALLY IS, ARE TO FACILITATE AN INFORMED DISCUSSION RATHER THAN HINDERING DISCUSSION.

SO THE GOAL OF MEETING DISCUSSIONS FOR THE COMMISSION, UM, ARE TO RECEIVE AND SHARE INFORMATION SO EVERYONE CAN MAKE INFORMED CHOICES.

UM, WE SHOULDN'T ASSUME THAT EVERYONE KNOWS THE SAME THINGS AS US.

SO THAT'S WHY WE HAVE STAFF REPORTS, PRESENTATIONS, AND TIME FOR DISCUSSION SO THAT EVERYONE IS ON THE SAME PAGE ABOUT WHAT IS BEING DISCUSSED.

UM, ANOTHER GOAL IS TO SHARE YOUR THOUGHTS AND PERSPECTIVES ON WHAT DECISIONS BEST SERVES THE PUBLIC INTERESTS AND OTHER COMMUNITY VALUES.

SO IF YOU HAVE AN OPINION, YOU SHOULD DEFINITELY FEEL FREE TO EXPRESS IT.

UM, BUT JUST MAKE SURE YOU'RE DOING SO IN A RESPECTFUL MANNER.

UM, WAIT, YOUR TURN TO SPEAK AND SHARE YOUR THOUGHTS AND PERSPECTIVES ON WHAT YOU THINK IS IMPORTANT, UM, TO HELP EVERYONE REACH THE BEST DECISION.

IN TERMS OF REACHING A BEST DECISION, IT IS IMPORTANT TO KEEP IN MIND THAT THE DECISION SHOULD BE IN THE BEST INTEREST OF THE PEOPLE OF THE CITY AND REACHING A DECISION IN A WAY THAT BUILDS AND MAINTAINS RESPECTFUL RELATIONSHIPS.

I'LL SAY THAT THIS PARTICULAR COMMISSION, UM, GETS ALONG VERY WELL WITH EACH OTHER.

THERE'S VERY LITTLE CONFLICT.

AND SO I THINK THE FOCUS ON THIS IS TO MAKE SURE THAT YOU'RE SHARING YOUR THOUGHTS.

I KNOW SOMETIMES THERE MAY BE A THOUGHT TO TRY TO AVOID CONFLICT, UM, BUT IF YOU HAVE, UM, AN OPPOSITION TO SOMETHING OR A QUESTION OR CONCERN, FEEL FREE TO RAISE IT.

I KNOW THAT, UM, EVERYONE ON THIS COMMISSION IS VERY RESPECTFUL OF EACH OTHER, UH, SO WE DON'T HAVE THE DECORUM ISSUES.

AND JUST MAKE SURE THAT YOU'RE SHARING YOUR THOUGHTS AND FEELINGS ON ANY AGENDA ITEM.

UM, AND YOU WANNA MAKE SURE THAT YOU'RE REACHING YOUR DECISIONS IN A WAY THAT PROMOTES THE PUBLIC TRUSTS.

UM, AND SO IT'S IMPERATIVE THAT YOU, UM, DISCLOSE ANY TYPE OF CONFLICT OF INTEREST AND THAT YOU'RE OPEN AND HONEST WITH THIS.

YOU REC ACCUSE YOURSELF ON A ITEM WHEN YOU HAVE A CONFLICT AND THAT YOU'RE TRANSPARENT ABOUT THOSE CONFLICTS.

AND THIS GAINS NOT ONLY THE TRUST BETWEEN THE COMMISSIONERS, BUT ALSO TO THE PUBLIC AT LARGE.

AND THAT DEMONSTRATES THAT PUBLIC OFFICIALS ARE ACTING IN THE BEST INTEREST OF THE CITY AND NOT FOR PERSONAL GAIN.

SO NOW WE'LL MOVE TO THE ROLE OF THE PRESIDENT.

GENERALLY, UM, THE PRESIDENT DICTATES HOW THE COMMISSION WILL GET ITS BUSINESS DONE.

UM, THE PRESIDENT INTRODUCES BUSINESS IN PROPER ORDER PER THE AGENDA.

WE DO RECOMMEND GOING THROUGH THE AGENDA IN ORDER BECAUSE THIS DOES ALLOW THE PUBLIC

[00:10:01]

TO KNOW WHEN AN AGENDA ITEM WILL BE TAKEN.

UM, AND IT GIVES THEM AN IDEA OF IF THEY SHOW UP FOR THE, UM, BOARD MEETING, AT WHAT POINT THE ITEM THAT THEY'RE INTERESTED MIGHT BE TAKEN.

UM, YOU GET THROUGH THE AGENDA IN A TIMELY MANNER SO THAT YOU'RE MAXIMIZING THE TIME THAT YOU DO HAVE FOR THESE MEETINGS.

UM, THE PRESIDENT ALSO DECIDES IF A MOTION IS IN ORDER AND KEEPS THE DISCUSSION FOCUSED ON THE AGENDA ITEM.

THIS IS IMPORTANT BECAUSE WE DON'T WANT TO HAVE A BROWN ACT VIOLATION.

UM, THE AGENDA IS SUPPOSED TO, AGAIN, PUT THE PUBLIC ON NOTICE OF WHAT IS GOING TO BE DISCUSSED SO THEY CAN DECIDE WHETHER THEY WANNA PARTICIPATE OR NOT.

SO IF DISCUSSION STARTS RUNNING, UM, A FOUL OF WHAT THE AGENDA ITEM IS, IT'S THE PRESIDENT'S JOB TO MAKE SURE THAT WE KEEP THE, UM, DISCUSSIONS ON TRACK WITH RESPECT TO WHAT'S RELEVANT TO THE AGENDA ITEM ITSELF.

IF, FOR EXAMPLE, UM, THE COMMISSION DECIDES DURING A DISCUSSION THAT THEY WANNA DISCUSS SOMETHING THAT'S NOT REALLY RELEVANT TO THE AGENDA ITEM, THE PRESIDENT CAN, UM, ASK STAFF TO COME BACK AND AGENDA IS THE ITEM FOR A SUBSEQUENT MEETING.

UM, OR YOU CAN ADD TO THE MOTION IF APPROPRIATE, IF YOU WANT, FOR EXAMPLE, LIKE A REPORT BACK.

UM, THE PRESIDENT ALSO ENFORCES TIME LIMITS FAIRLY AND NEUTRALLY FOR PUBLIC SPEAKERS.

SO ALL PUBLIC SPEAKERS SHOULD GET THE SAME AMOUNT OF TIME TO, UH, MAKE A PUBLIC COMMENT.

WE GENERALLY DON'T HAVE A LOT OF PEOPLE GIVING PUBLIC COMMENT AT THESE MEETINGS, BUT IN THE EVENT THAT, UM, WE HAVE AN INFLUX OF INDIVIDUALS WHO WANT TO GIVE PUBLIC COMMENT AND YOU'RE NOT SURE HOW TO HANDLE IT, YOU CAN ALWAYS ASK FOR A SIDEBAR WITH MYSELF.

AND WE CAN DISCUSS TIME LIMITS FOR, UH, PUBLIC COMMENT COMMENTERS, OR HAVE A GAME PLAN IN ADVANCE, FOR EXAMPLE, THREE MINUTES.

UM, TIME LIMIT FOR EACH, UM, PERSON WHO'S GIVING A PUBLIC COMMENT IF THERE HAPPENS TO BE A PARTICULARLY CONTROVERSIAL TOPIC, UH, WHERE WE SEE A LOT OF SPEAKERS.

AND THE LAST ITEM IS THAT THE PRESIDENT CAN MAKE A MOTION.

AND A SECOND, I KNOW WE DON'T GENERALLY DO THIS WITH, UM, THIS COMMISSION.

UM, AND THAT IS BECAUSE THE ROLE OF THE PRESIDENT IS REALLY TO, UM, BUILD A CONSENSUS.

AND SO, UM, MAKING A MOTION OR A SECOND CAN RUN CONTRARY TO THIS.

BUT THIS BULLET IS REALLY JUST TO LET YOU KNOW THAT IT'S NOT PROHIBITED FOR THE PRESIDENT TO MAKE A MOTION.

AND A SECOND.

SO AS A SORT OF MATTER OF LAST RESORT, IF WE HAVE FORUM ISSUES, IT, THE PRESIDENT IS ALLOWED TO, UM, MAKE A MOTION AND A SECOND, IT'S NOT PROHIBITED.

NOW THE ROLE OF THE PRESIDENT DURING DISCUSSIONS, THE PRESIDENT ENSURES CLEAR DECISIONS ARE MADE.

UM, THIS IS REALLY NOT OFTEN AN ISSUE WITH THIS COMMISSION BECAUSE, UH, THIS COMMISSION GENERALLY VOTES ON THE RECOMMENDATION THAT'S IN THE AGENDA.

BUT IF THERE'S, FOR EXAMPLE, FRIENDLY AMENDMENTS OR SUBSTITUTE AMENDMENTS THAT ARE MADE, WHICH WE'LL DISCUSS LATER, UM, IT'S THE PRESIDENT'S JOB TO MAKE SURE THE COMMISSION KNOWS WHAT THE MOTION IS ON THE FLOOR THAT THEY'RE VOTING ON.

UM, THE PRESIDENT ALSO RECOGNIZES COMMISSIONERS WHO WISH TO SPEAK BECAUSE WE SHOULD ALL BE, UM, SPEAKING ONE AT A TIME.

SO IF THERE'S A QUESTION AS TO WHO HAS THE FLOOR, IT'S THE PRESIDENT'S, UM, RESPONSIBILITY TO RECOGNIZE WHO HAS THE FLOOR AND IS, UM, ABLE TO SPEAK.

UM, THE PRESIDENT ENSURES DEBATE IS CONTROLLED AND ENSURES FAIRNESS, BALANCE, AND EFFICIENCY, AND ENSURES EVERY COMMISSIONER HAS AN EQUAL OPPORTUNITY TO PARTICIPATE.

AND THEN ALL VIEWPOINTS ARE HEARD.

SO HOW DOES A MEETING WORK? SO A QUORUM MUST BE PRESENT TO START THE MEETING AND CONDUCT BUSINESS.

IF THERE'S NOT A QUORUM, YOU CANNOT HOLD A MEETING.

UH, QUORUM IS A MAJORITY OF THE COMMISSIONERS ASSIGNED TO THIS COMMISSION.

SO THAT WOULD BE IN THIS, AT THIS COMMISSION, AT LEAST THREE COMMISSIONERS, UM, TO FORM A QUORUM.

IF THERE'S A QUORUM, THEN YOU CAN TAKE ITEMS ON THE AGENDA IN ORDER, UNLESS THERE'S A CLEAR REASON TO TAKE SOMETHING OUT OF ORDER.

FOR EXAMPLE, IF THERE'S AN ITEM WHERE IT TURNS OUT A LOT OF MEMBERS OF THE PUBLIC SHOW UP, UM, YOU MAY WANNA TAKE THAT ITEM MAYBE AT THE TOP SO THAT YOU, UM, CAN ALLOW THE PUBLIC COMMENTERS TO, UM, TAKE THEM FIRST AS OPPOSED TO HAVING THEM WAIT UNTIL THE END OF THE MEETING TO, UM, COMMENT ON A ITEM.

BUT THIS IS WHY IT'S IMPORTANT IN TERMS OF IZING ITEMS, THAT IF YOU HAVE LIKE A CONTROVERSIAL ITEM, YOU PUT IT AT THE TOP.

SO WE CAN TRY AS, UM, MUCH AS POSSIBLE TO, TO, UH, GO IN ORDER OF THE AGENDA.

UM, ITEMS, AGENDA ITEMS REQUIRE A MOTION AND A SECOND DEBATE AND DISCUSSION IF NEEDED, AND A VOTE.

AND WE'LL TALK MORE ABOUT THIS ON THE NEXT SLIDE.

AND COMMISSIONER SHOULD WAIT TO SPEAK UNTIL RECOGNIZED BY THE PRESIDENT, WHICH WE HAVE ALREADY DISCUSSED.

SO HERE IS THE BIT OF A CHANGE THAT WE'RE IMPLEMENTING WITH RESPECT TO THIS COMMISSION'S PROCEDURE FOR AN AGENDA ITEM.

[00:15:01]

UM, AND THIS PROCEDURE'S, AGAIN, A LITTLE BIT DIFFERENT THAN HOW THE COMMISSION HAS HANDLED AGENDAS ITEMS IN THE PAST.

AND THERE, THE REASON FOR THIS IS THAT IN THE PAST FEW YEARS, THERE'S BEEN A PUSH, UM, THROUGHOUT THE CITY TO, UM, HANDLE AGENDA ITEMS MORE UNIFORMLY.

AND THIS IS SO THAT, UM, IF A MEMBER OF THE PUBLIC, FOR EXAMPLE, GOES TO ANY TYPE OF CITY COMMITTEE OR COMMISSION MEETING, CITY COUNCIL MEETING, THEY, THEY KNOW WHAT TO EXPECT.

IT WILL BE THE SAME, UH, PROCEDURE, UM, NO MATTER WHAT COMMISSION OR COMMITTEE THEY GO TO.

UM, AND SO WHETHER YOU GO TO A CITY COUNCIL MEETING OR AN ECONOMIC DEVELOPMENT COMMISSION MEETING OR A PUBLIC UTILITIES, UH, COMMISSIONER'S MEETING, UM, THE PROCEDURE WILL BE THE SAME.

AND, UH, LUCKILY FOR YOU, YOUR NEWEST BOARD ARE BOARD MEMBERS, COMMISSIONER, PARKING, UH, SOON TO BE COMMISSIONER AUSTIN ARE VERY FAMILIAR WITH THIS NEW PROCESS.

UM, AND IF THERE'S QUESTIONS, I'LL BE HERE TO HELP YOU OUT.

BUT CERTAINLY THE TWO OF THEM WILL ALSO BE ABLE TO, UM, ASSIST IN MAKING SURE THAT WE IMPLEMENT THIS NEW, UH, PROCEDURE WITHOUT ANY HICCUPS.

SO WHAT, UM, THE NEW PROCEDURE IS, IS THAT, UM, THE ITEM WILL BE READ AND THEN RIGHT AFTER THE ITEM IS READ, WE NEED A MOTION AND THEN A SECOND AFTER THE MOTION.

AND SECOND, UM, THE, THERE WILL BE THE PRESENTATION OR STAFF REPORT, PUBLIC COMMENT, UM, DISCUSSION AMONG THE COMMISSIONERS, A VOTE AND THEN ANNOUNCEMENT OF THE OUTCOME.

SO IN TERMS OF MAKING THE MOTION, MOTION IS MADE WITH THE PURPOSE OF DISCUSSING THE AGENDA ITEM.

IT'S NOT TO VOTE ON THE ITEM BECAUSE THE VOTE OCCURS AT THE END.

UM, SO JUST BE AWARE THAT MAKING THE MOTION IS JUST SAYING THAT YOU WOULD LIKE TO DISCUSS THE ITEM.

AND TECHNICALLY THE PURPOSE OF THE SECOND IS TO ALLOW THE PRESIDENT TO KNOW THAT THERE IS ANOTHER COMMISSIONER INTERESTED IN DISCUSSING THIS ITEM.

UM, AND SO THE PROCESS ENSURES THAT THE BOARD'S TIME ISN'T WASTED WITH AN ITEM THAT MAY BE ONLY ONE COMMISSIONER FINDS, UM, OF INTEREST.

SO IT'S IMPORTANT TO NOTE THAT SECONDING THE MOTION DOESN'T IMPLY THAT YOU'RE IN FAVOR OF THE MOTION MOTION ITSELF.

IT'S JUST INDICATING THAT YOU'RE INTERESTED IN DISCUSSING IT, UM, WITH THE ENTIRE BOARD.

SO JUST BECAUSE YOU SECOND A MOTION DOES NOT MEAN THAT YOU HAVE TO VOTE IN FAVOR OF IT.

WHEN IT COMES TIME TO VOTE AND YOU'VE MADE THE SECOND ON THE MOTION, YOU ARE FREE TO SAY NO OR VOTE NO ON THAT ITEM.

UM, AND SO THEN AGAIN, AFTER THERE'S THE MOTION AND SECOND STAFF MAKES THE PRESENTATION, THERE'S PUBLIC COMMENT, UM, COMMISSIONER COMMENT, UH, VOTE, AND THEN ANNOUNCEMENT OF THE VOTE.

SO MOVING FORWARD, UM, THE NEXT MEETING, OCTOBER 16TH, UM, THE PRESIDENT SHOULD ASK FOR A MOTION AND SECOND BEFORE STAFF MAKES THEIR PRESENTATION.

AND, UM, WE WON'T, WE WON'T EXPECT THIS TO HAPPEN AT THIS MEETING , BUT AT THE NEXT MEETING, UM, WE'LL BE CHANGING TO THIS PROCEDURE.

AND IF THERE'S ANY QUESTIONS REGARDING THAT, AGAIN, UM, THERE WILL BE CITY ATTORNEY STAFF TO ASSIST YOU AND ALSO YOU HAVE, UM, COMMISSIONER PARKIN AND SOON TO BE COMMISSIONER AUSTIN, UM, WHO ARE FAMILIAR WITH THIS PROCESS AND CAN ASSIST AS WELL.

SO GETTING TO SPEAK DURING AN AGENDA ITEM.

ALL COMMISSIONERS HAVE AN EQUAL RIGHT TO SPEAK.

HOWEVER, ONLY ONE COMMISSIONER CAN SPEAK AT A TIME.

UM, WHEN A COMMISSIONER HAS SOMETHING TO SAY, THEY ASK FOR RECOGNITION BY THE PRESIDENT, THIS ISN'T REQUIRED.

I KNOW HERE AT THIS COMMISSION, UM, EVERYONE'S PRETTY RESPECTFUL AND, UM, IF, BUT IF THERE'S ANY QUESTION WITH RESPECT TO, UM, WHO SHOULD BE SPEAKING, UM, IT WOULD BE UP TO THE PRESIDENT TO MAKE THAT DECISION.

UM, THE PRESIDENT SHOULD NOT ENGAGE IN DEBATE WITH ANYONE PROVIDING PUBLIC CO PUBLIC COMMENT OTHER THAN A BRIEF RESPONSE.

THIS IS ALSO, AGAIN RELATED TO THE BROWN ACT.

SOMETIMES IF YOU ENGAGE IN A Q AND A OR DIALOGUE WITH SOMEONE WHO'S MAKING A PUBLIC COMMENT, YOU CAN GET KIND OF FAR FIELD FROM WHAT THE AGENDA ITEM IS.

AND THEN, UM, THAT WOULD BE A VIOLATION OF THE BROWN ACT.

SO IF YOU HAVE, UM, SOMEONE WHO'S MAKING A PUBLIC COMMENT AND WHO ASKS A QUESTION, UM, THE PRESIDENT SHOULD LET THEM KNOW THAT THE PERIOD OF PUBLIC COMMENT IS REALLY AN OPPORTUNITY FOR THE PERSON TO EXPRESS THEIR OPINIONS AND CONCERNS AND GIVE FEEDBACK TO THE BOARD.

BUT IT'S NOT A Q AND A AND THAT YOU CAN ALSO REFER THE INDIVIDUAL TO STAFF AT THE END OF THE MEETING IF YOU FEEL LIKE STAFF WOULD BE ABLE TO ADDRESS THAT PERSON'S QUESTION.

SO NOW WE'RE JUST GONNA GO OVER THE PROCESS OF MAKING MOTIONS.

UM, THE COMMISSIONER CAN MUST MAKE A MOTION, THEN THERE HAS TO BE A SECOND SO THAT WE CAN OPEN UP THE, UH, ITEM FOR DEBATE AND THE TYPICAL MOTIONS THAT ARE MADE AS THE MAIN MOTION.

THE SECOND,

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A FRIENDLY AMENDMENT AND A SUBSTITUTE MOTION.

UM, I KNOW THIS COMMISSION DOESN'T OFTEN ENGAGE IN THE FRIENDLIES AND THE SECOND AMENDMENT, SO THIS IS KIND OF JUST A REFRESHER ON THE PROCEDURE IF IT WERE TO HAPPEN.

UM, AND THEN JUST AGAIN, REALIZE THAT YOU HAVE A CITY ATTORNEY STAFF HERE WHO'S, UM, ABLE TO ASSIST SHOULD YOU WANT TO MAKE A FRIENDLY OR A SECOND MOTION IN YOUR FRIENDLY OR A SUBSTITUTE AND YOU'RE NOT SURE HOW THE PROCEDURE WORKS.

SO IN TERMS OF JUST MAKING A MOTION, UM, FORMALLY IT WOULD BE TO SAY, UM, I MOVE THAT, BUT I WILL SAY WITH THIS COMMISSION, GENERALLY THE UM, ITEM IS READ AND THEN YOU CAN JUST ASK FOR A MOTION.

YOU DON'T HAVE TO REREAD IT AGAIN, IT COULD JUST BE A MOTION AND THEN SOMEONE SAYS, YES, I MAKE THE MOTION, AND THEN SOMEONE CAN MAKE A SECOND.

SO THE MOTION IS REALLY JUST TO INTRODUCE A NEW SUBJECT FOR DISCUSSION.

UM, YOU CAN WITHDRAW THE MOTION, UM, AT ANY TIME BEFORE IT'S, UH, THE MOTION IS ADOPTED AND YOU JUST WANNA MAKE SURE THAT IT'S CLEAR AND SPECIFIC.

SO IF YOU'RE JUST, UH, MAKING A MOTION ON THE RECOMMENDATION IN THE AGENDA ITEM, IT IS CLEAR AND SPECIFIC 'CAUSE IT'S IN WRITING, UM, AND IT'S CLEAR WHAT'S ON THE AGENDA, WHAT YOU'RE MOVING.

UM, IN TERMS OF MAKING A SECOND, ALL MOTIONS MUST HAVE A SECOND IN ORDER TO BE OPEN FOR DISCUSSION.

UM, YOU CAN JUST SAY, I SECOND THE MOTION.

IT AGAIN, CAN BE WITHDRAWN AT ANY TIME BEFORE THE MOTION'S ADOPTED.

WITHOUT A SECOND, THERE CAN BE NO DISCUSSION.

SO IF YOU WOULD, SOMEBODY WITHDRAWS THEIR SECOND, WE WOULD NEED TO GET A SECOND FROM ANOTHER COMMISSIONER WHO WANT TO CONTINUE DISCUSSING THE ITEM.

AND AGAIN, THE SECOND DOESN'T NECESSARILY MEAN YOU SUPPORT THE MOTION, IT JUST MEANS THAT YOU BELIEVE THE MOTION IS WORTHY FOR DISCUSSION.

SO NOW WE'RE GOING TO GET INTO FRIENDLY AND SUBSTITUTE, UM, AMENDMENTS.

IT'S A LITTLE BIT CONFUSING, I'M NOT GONNA LIE , BUT, UM, IT'S JUST, THIS IS JUST TO GO OVER IT WITH YOU.

AND THEN IF, IF IT'S ACTUALLY HAPPENING, UM, ON THE FLOOR AGAIN, UM, I'LL BE HERE TO ASSIST WITH THE PROCEDURE ITSELF.

SO A FRIENDLY AMENDMENT IS USED WHEN YOU WANT TO CHANGE THE WORDING OF A MOTION UNDER CONSIDERATION.

UM, BUT IT'S STILL RELEVANT TO THE MAIN MOTION.

LIKE FOR EXAMPLE, IF YOU WANNA ADD OR STRIKE WORDS TO THE MAIN MOTION, YOU MIGHT WANNA MAKE A FRIENDLY, UM, IF YOU MAKE THE FRIENDLY AMENDMENT, THEN THE MAKER OF THE MOTION HAS TO AGREE TO THE CHANGE AND THEN THAT ORIGINAL MOTION IS CONSIDERED AMENDED.

UM, THE SECONDER OF THE MOTION DOES HAVE THE OPPORTUNITY TO OBJECT.

IF THAT PERSON OBJECTS, THEN YOU NEED TO GET A SECOND FROM SOMEBODY ELSE IN ORDER FOR THE MAIN MOTION TO HAVE BEEN AMENDED.

SO THIS IS JUST AN EXAMPLE, I'M SORRY.

IN THE, IN THE FIRST EXAMPLE, THE MAIN MOTION WAS THAT THE CITY WAS GOING TO USE EXTRA FUNDS TO PURCHASE A FIRE TRUCK.

AND SO AN EXAMPLE OF A FRIENDLY FOR THAT AGENDA ITEM WOULD BE, UM, THAT ANOTHER COMMISSIONER WOULD SAY, UM, WOULD YOU ACCEPT A FRIENDLY THAT THE FIRETRUCKS BE BLUE? AND THEN IF THE MAKE OF THE MOTION AGREES AND THIS PERSON WHO SECONDED DOESN'T MAKE AN OBJECTION, THEN THAT MOTION IS NOW AMENDED SO THAT THE RECOMMENDATION OR THE ITEM ON THE FLOOR IS THAT THE CITY IS GOING TO PURCHASE A BLUE FIRETRUCK.

SO A SUBSTITUTE MOTION IS SOMETHING THAT SUBSTANTIVELY CHANGES THE MOTION.

SO THE FRIENDLY IS SOMETHING THAT MAYBE JUST TWEAKS IT A LITTLE BIT.

AND THE SUBSTITUTE IS, IS CHANGING THE SUBSTANTIVE, UM, SUBSTANTIVELY CHANGING THE MOTION.

UM, ONLY ONE MOTION CAN BE DISCUSSED AT A TIME.

SO IF YOU'VE GOT A SUBSTITUTE MOTION ON THE FLOOR AND ONLY THE SUBSTITUTE MOTION CAN BE DISCUSSED, CAN'T GO BACK AND DISCUSS, UM, THE ORIGINAL MOTION.

UM, AND THEN A SUBSTITUTE, SUBSTITUTE MOTION CAN ALSO BE MADE IN THAT.

AND WE'LL GO OVER AN EXAMPLE IN A MOMENT.

AND ALL OF THOSE NEED TO HAVE SECOND.

SO TO MAKE A SUBSTITUTE MOTION, YOU WOULD SAY, I MOVE THAT AND THEN WHATEVER YOUR SUBSTITUTE MOTION IS.

SO BY WAY OF OUR FIRST EXAMPLE, THE MAIN MOTION WITH FRIENDLY WAS THAT, UM, YOU WANTED TO MOVE THAT THE COMMISSION RECOMMENDS THAT THE CITY BUY A NEW BLUE FIRE TRUCK.

THE SUBSTITUTE MOTION COULD BE THAT, UM, YOU WANNA RECOMMEND THAT THE CITY BUY A NEW MOBILE ADOPTION TRAILER FOR THE ANIMAL SHELTER.

AND THEN IF ANOTHER COMMISSION SAYS A SUBSTITUTE SUBSTITUTE, SO A SUBSTITUTE TO THE SUBSTITUTE MOTION COULD BE THAT THEY WANNA USE THE FUNDS TO PAVE ALLEYWAYS AND STREETS WITH THE EXTRA FUNDS.

UM, I'M JUST GONNA SAY WE'RE DOING, THIS IS JUST AN EXAMPLE, UM, JUST FOR EASE OF PRESENTING, BUT PROBABLY IN THIS EXAMPLE, THIS MIGHT VIOLATE THE BROWN ACT.

IF YOU MADE A SUBSTITUTE MOTION FOR A NEW MOBILE ADOPTION TRAILER WHEN THE AGENDA ITEM WAS FOR A FIRE TRUCK, UM, THAT'S BECAUSE THE PUBLIC WOULDN'T BE ON NOTICE THAT YOU WANTED TO USE THE MONEY FOR A FIRETRUCK OR TO PAVE ALLEYWAYS.

SO AT THAT POINT I MIGHT INTERJECT AND

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SAY, WELL, IT CAN'T BE A SUBSTITUTE MOTION 'CAUSE THAT MIGHT VIOLATE THE BROWN ACT.

UM, YOU NEED TO GO BACK TO THE FIRST MOTION AND JUST VOTE NO ON IT, .

AND THEN YOU CAN ASK THE BOARD, OR YOU CAN ASK THE STAFF TO COME BACK WITH AN AGENDA ITEM FOR, UM, A MOBILE ADOPTION TRAILER.

UM, OR YOU CAN MAKE A MOTION THAT WITH THAT YOU WANNA WITHDRAW THE MOTION.

SO HOW WE MANAGE THESE DIFFERENT MULTIPLE MOTIONS IS THAT THE COMMISSION WILL VOTE ON THE LAST MOTION FIRST AND WORKS ITS WAY BACKWARDS.

SO I KNOW THAT'S CONFUSING, BUT YOU WOULD TAKE THE MOST RECENT MOTION, YOU'D VOTE ON THAT FIRST AND THEN GO BACKWARDS IF, UM, THERE YOU DON'T, DON'T VOTE YES ON THE FIRST MOTION THAT YOU TAKE.

SO AGAIN, IF THE MOTION PASSES, THE PREVIOUS MOTIONS PROPOSED ARE NOT DISCUSSED OR VOTED ON AT ALL.

SO LIKE IN THE PRIOR EXAMPLE, IF YOU WANTED THE BLUE FIRETRUCK, YOU SHOULDN'T VOTE YES ON THE, UM, PAVING OF THE ALLEYWAYS AND STREETS BECAUSE YOU'RE NEVER GONNA GET TO THE BLUE FIRETRUCK IF YOU PASSED, UM, USING THE FUNDS FOR PAVING ALLEYWAYS AND STREETS, IF THE MOTION FAILS, THEN THE COMMISSION DISCUSSES THE WHICHEVER MOTION CAME BEFORE THE MOTION THAT JUST FAILED.

SO AGAIN, ONLY ONE MOTION ON THE FLOOR CAN BE DISCUSSED AT A TIME.

SO IF YOU REALLY WANNA DISCUSS THAT BLUE FIRE TRUCK, YOU GOTTA HOPE THAT THE PRIOR MOTIONS HAVE FAILED AND THAT, UM, YOU GET TO DIS YOU GET BACK TO THE ORIGINAL MOTION.

UM, SO THAT CAN BE OPEN FOR DISCUSSION AND NO MORE THAN THREE MOTIONS CAN BE PROPOSED AT ONCE.

SO YOU CAN HAVE THE MOTION AND ANY TYPE OF FRIENDLIES ADDED TO IT.

SUBSTITUTE MOTION, SUBSTITUTE SUBSTITUTE MOTION, AND THEN IT STOPS THERE.

NO MORE SUBSTITUTES.

SO THREE MOTIONS CAN BE PROPOSED AT ONE.

SO THIS IS JUST AN EXAMPLE OF HOW WE WOULD TAKE THE MOTIONS IN THE EXAMPLE THAT WE HAD.

THE MOTIONS WERE MADE IN ORDER ONE FOR THE BLUE FIRETRUCK SUBSTITUTE MOTION FOR THE ANIMAL SHELTER, AND THE THIRD ONE TO PAVE THE ALLEYWAYS AND STREETS.

BUT WHEN YOU GO TAKE THE VOTE, YOU GO BACKWARDS.

SO THE FIRST YOU WOULD BE VOTING ON USING THE FUNDS FOR THE ALLEYWAYS AND STREETS, UM, THAT WOULD BE TAKEN FIRST.

SO AGAIN, IF YOU WANTED TO VOTE YES ON THE MOBILE ADOPTION TRAILER OR THE BLUE FIRE TRUCK, YOU'D HAVE TO VOTE NO ON THE ALLEYWAYS AND STREETS.

UM, BECAUSE IF EVERYBODY, IF THE MAJORITY VOTES YES ON THE ALLEYWAYS AND STREETS, IT GETS PASSED AND THERE'S NO FURTHER DISCUSSION ON THE PRIOR MOTIONS.

SO AGAIN, WE DON'T, THIS COMMISSION DOESN'T VIEW THIS VERY MUCH IF EVER, BUT THIS IS JUST, AND I KNOW IT'S CONFUSING, BUT, UM, THIS IS JUST KIND OF TO GIVE YOU AN IDEA OF WHAT THE PROCESS IS.

SHOULD WE HAVE FRIENDLIES OR SUBSTITUTE MOTIONS? UM, AND JUST KNOW THAT, LIKE I SAID, I'M HERE TO HELP YOU, UM, WALK THROUGH IT.

AND YOU ALSO HAVE COMMISSIONER PARKIN AND SOON TO BE COMMISSIONER AUSTIN WHO ARE VERY FAMILIAR WITH THIS PROCESS AS WELL, UM, BECAUSE IT HAPPENS QUITE A BIT MORE OFTEN IN CITY COUNCIL MEETINGS.

UM, SO THEY ARE VERY FAMILIAR WITH THE PROCESS AND PROBABLY SUBJECT MATTER EXPERTS ON THIS MORE SO THAN MYSELF.

SO WE ARE VERY LUCKY TO HAVE THE TWO OF THEM.

UM, NEXT IS PUBLIC COMMENT.

UM, IT IS REQUIRED BY THE BROWN ACT AND WE WANNA MAKE SURE THAT THE PUBLIC, UM, HAS THE OPPORTUNITY TO PARTICIPATE IN DECISION MAKING, UM, BY THE CITY.

UM, AND PUBLIC COMMENT BASICALLY HAS TO OCCUR BEFORE DISCUSSION, BEFORE COMMISSIONER DISCUSSION OF THE TOPIC.

AND THAT'S SO THAT THE COMMISSION CAN GIVE CONSIDERATION TO THAT PUBLIC COMMENT.

SO AFTER A MOTION HAS BEEN SECONDED, COMMISSIONERS MAY DISCUSS OR COMMENT ON THE MOTION ON THE FLOOR.

UM, PRIORITY SHOULD BE GIVEN TO COMMISSIONERS WHO HAVE NOT SPOKEN YET OVER THOSE WHO WISH TO SPEAK AGAIN.

AND WHEN THERE ARE NO MORE COMMISSIONERS THAT WISH TO DISCUSS OR COMMENT FURTHER, THE PRESIDENT CALLS FOR THE VOTE ON THE MOTION.

AND THEN WHEN THE PRESIDENT CALLS FOR THE VOTE, UM, THE VOTE DOES HAVE TO BE OPEN AND PUBLIC.

THERE CANNOT BE SECRET BALLOTS TAKEN THAT'S PROHIBITED UNDER THE BROWN ACT.

UM, THE PUBLIC IS, UM, ENTITLED TO KNOW HOW A COMMISSIONER VOTED ON ANY PARTICULAR ITEM.

AND IF THE VOTE IS A TIE, THE MOTION FAILS BECAUSE A TIE IS NOT A MAJORITY.

SO THAT CONCLUDES MY PRESENTATION.

UM, IF THERE ARE ANY QUESTIONS, I'M HAPPY TO TAKE THEM.

THANK YOU, MARSHA.

ANY QUESTIONS? WE GOT THAT.

THAT WAS GREAT.

DO I HAVE A MOTION, UH, TO RECEIVE AND FILE THIS REPORT OR PRESENTATION RATHER TO RECEIVE FILE? SECOND.

IS TO APPROVE THE SEPTEMBER 18TH, 2025 BOARD MEETING MINUTES.

I HAVE A MOTION AND A SECOND.

ALL IN FAVOR? AYE.

ANY OPPOSED? THE MOTION CARRIES.

ITEM NUMBER TWO

[00:30:01]

ARE THERE ANY PUBLIC COMMENTS? COMMISSIONER, COMMENT? MOTION TO APPROVE.

MOTION TO APPROVE RECEIVED.

AND A SECOND.

ANY AYE.

I CALL ON DANIEL DANIEL GUTIERREZ.

HAVEN'T TROUBLE MY VOICE TODAY.

ITEM NUMBER THREE IS TO APPROVE THE TRANSFER OF FUNDS FOR OCTOBER 9TH, 2025.

UH, GOOD MORNING COMMISSIONERS.

UH, FOR AGENDA ITEM THREE, WE HAVE THE TRANSFERS, UH, WITH THE TOTAL TRANSFER OF 12.8 MILLION, UH, 10.2 MILLION COMING FROM THE GAS FUND, UH, 1.9 MILLION COMING FROM THE WATER FUND AND ROUGHLY 740,000 COMING FROM THE SEWER FUND.

UH, THESE TRANSFERS ARE A VARIETY OF CHARGES, MOU CHARGES, UH, MAJORITY COMING FROM BILLING, UH, TECHNOLOGY FLEET, GENERAL CITY OVERHEAD, UH, AB 32.

AND UH, WITH THAT I CAN TAKE ANY QUESTIONS THERE ARE ANY OKAY, THANK YOU.

DANIEL, ARE THERE ANY PUBLIC COMMENTS? ANY COMMISSIONER COMMENT? I JUST, I JUST HAVE A COUPLE OF QUESTIONS OR A QUESTION.

IT SEEMS LIKE ON THE TOTALS, COULD WE GET A TOTAL BY DEPARTMENT OR FUNDS? SO FOR EXAMPLE, A BREAKDOWN OF THE 12,000,007 BY WHAT GOES TO WHAT DEPARTMENTS? I NOTICED LIKE TECHNOLOGY AND INNOVATION YOU HAVE, THERE'S A CHARGE FOR GAS AND A CHARGE FOR SEWER AND A CHARGE FOR WATER.

I'M JUST KIND OF CURIOUS AS WHAT THE UTILITIES DEPARTMENT SENDS TO THE CITY ON A MONTHLY BASIS BY DEPARTMENT.

IS THAT OKAY, WE CAN GENERATE THAT REPORT FOR YOU.

THAT SHOULD PROBLEM, IT'S JUST BE A MATTER OF REORGANIZING THE DATA PROBLEM.

AND THEN THOSE CHARGES I ASSUME ARE NEGOTIATED DURING THE BUDGET SESSION OR, UH, SOME OF THEM, YES.

SOME OF THEM, YES.

SOME OF THEM NO NEGOTIATION.

THAT Z WORD? YES, .

OKAY, THANK YOU.

OKAY, NO PROBLEM.

OKAY, SO I HAVE A REQUEST TO ADAPT THE REPORT TO HAVE BY DEPARTMENT, CORRECT? THAT WOULD BE GREAT IF YOU COULD DO THAT.

WE'D LOVE TO SEE THAT NEXT TIME IF POSSIBLE.

UM, ARE THERE ANY PUBLIC COMMENTS, ANY COMMISSIONER COMMENT? ANY ADDITIONAL COMMISSIONER COMMENT? PARDON ME? UM, DO HAVE A MOTION TO APPROVE? SO MOVED.

THANK YOU CHARLIE AND A SECOND FROM GLORIA.

AND 61 88 FOR INVENTORY ITEMS THAT ARE NO LONGER BEING USED DURING THE CURRENT YEAR.

OKAY, ITEM NUMBER FOUR IS TO APPROVE RETIREMENT ORDER NUMBER NUMBER 61 87

[2. 25-56662 Recommendation to approve September 18, 2025 Board meeting minutes. Suggested Action: Approve recommendation. ]

ARE THERE ANY PUBLIC COMMENTS? COMMISSIONER, COMMENT, MOTION TO APPROVE.

MOTION TO APPROVE AND SECOND RECEIVED.

OKAY, ITEM NUMBER FIVE, UH, TO ADOPT SPECIFICATION NUMBER UD 25 DASH 2 86 AND AWARD A CONTRACT WITH HAWK COMPANY TO FURNISH AND DELIVER REAGENT AND CHEMICAL SUPPLIES FOR EXISTING INSTRUMENTS.

[3. 25-56663 Recommendation to approve Transfer of Funds for October 9, 2025. Suggested Action: Approve recommendation. ]

WE'RE ALSO TAKING ITEM NUMBER SIX AT THE SAME TIME TO ADOPT SPECIFICATION NUMBER UD 25 DASH 2 87 AND AWARD A CONTRACT WITH HAWK COMPANY TO PROVIDE MAINTENANCE AND REPAIR SERVICES FOR EXISTING HAWK EQUIPMENT AND TO UPGRADE EXISTING ONLINE INSTRUMENTS.

AND WE HAVE KEVIN, KEVIN HUANG FOR A PRESENTATION ON BOTH ITEMS. MORNING PRESIDENT.

MY NAME IS KEVIN, MANAGER OF KEVIN.

COULD YOU MOVE OVER A LITTLE BIT MAYBE AND SPEAK INTO THE MIC? THANK YOU.

I'M THE MANAGER OF THE WATER QUALITY LAB AT THE GROUNDWATER TREATMENT PLAN.

MY PRESENTATION TODAY IS FOR ITEM NUMBER FIVE.

ITEM NUMBER SIX ON THE AGENDA I HAVE COMBINED NUMBER ITEM NUMBER FIVE AND SIX INTO ONE PRESENTATION BECAUSE THEY BOTH RELATED TO THE SAME GROUP INSTRUMENT.

ITEM NUMBER FIVE IS TO FURNISH AND DELIVER REAGENT A CHEMICAL SUPPLY EXISTING ONLINE BENCHTOP INSTRUMENT.

AND ITEM NUMBER SIX IS FOR THE MAINTENANCE AND REPAIR SERVICE OF EXISTING INSTRUMENT IN THE UPGRADE OF EXISTING INSTRUMENT ON NEEDED.

THIS DIAGRAM REPRESENTS STEP IN THE TREATMENT PROCESS OF WELL GROUNDWATER.

I WOULD NOT ELABORATE ON THE TREATMENT PROCESS ONLY TO POINT OUT THE MONITORING OF WATER QUALITY TREATMENT AT EACH STEP

[4. 25-56664 Recommendation to approve Retirement Order Nos. 6187 and 6188 for inventory items that are no longer being used during the current year. Suggested Action: Approve recommendation. ]

OF THE TREATMENT PROCESS.

OPERATOR NEED TO MONITOR IN REAL TIME

[00:35:01]

SET OF WATER QUALITY PARAMETER JUST FOR CHEMICAL DOSAGE FLOW EFFICIENCY OF NUTRITION SYSTEM.

SEVERAL CRITICAL WATER QUALITY PARAMETERS THAT ARE MONITOR BY ONLINE ANALYZER ARE CHLORINE RESIDUAL AMMONIA TO CHLORINE RATIO PH TEMPERATURE,

[5. 25-56665 Recommendation to adopt Specification No. UD-25-286 and award a contract with Hach Company to furnish and deliver reagent and chemical supplies for existing instruments in an amount not to exceed $136,051 for a period of one year, with options to renew for up to two additional one-year periods, in an amount not to exceed $149,656 for the first renewal period and an amount not to exceed $164,622 for the second renewal period, and authorize the General Manager to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. Suggested Action: Approve recommendation. ]

FOR EXAMPLE, YOU CAN SEE THE CHLORINE RESIDUAL IS MONITOR AT THE CHLOR CONTACTOR STEP.

THEN THERE AT THE UM, IENT AFFLUENT OF CISTERN STATION ONE, TWO AND RESERVOIR.

IN TOTAL MORE THAN 70

[6. 25-56666 Recommendation to adopt Specification No. UD-25-287 and award a contract with Hach Company to provide maintenance and repair services for existing Hach equipment and to upgrade existing online instruments on an as-needed basis, in an amount not to exceed $151,528 for a one-year period, with options to renew for up to two additional one-year periods, in an amount not to exceed $166,681 for the first renewal period and an amount not to exceed $183,349 for the second renewal period, and authorize the General Manager to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. Suggested Action: Approve recommendation. ]

PIECE OF EXISTING EQUIPMENT, UH, INVOLVED IN THE MONITORING OF WHAT QUALITY DURING THE TREATMENT PROCESS FROM ONLINE ANALYZER TO .

OH, OKAY.

CAN YOU HEAR ME? I THINK YOU NEED TO MOVE OVER, PHYSICALLY MOVE THE MIC FOLLOWING, UH, SOME EXAMPLE OF THE ONLINE IN BENCHTOP UM, INSTRUMENT BUT USED TO MONITOR THE GERMAN PROCESS.

WE HAVE A ONLINE FLOORING INSTRUMENT.

WE HAVE A ONLINE INSTRUMENT, ONLINE TUR INSTRUMENT, A NEW VERSION OF THE ONLINE TUR ANALYZER WITH AUTO CLEANING MODULE.

WE LOWER IT AS SOME PHOTO OF THE BENCH TOP INSTRUMENT LIKE THE SPECTRAL PHOTO METER OR AMMONIA NITROGEN TUR METER AND THE PH METER.

BESIDE THE ONLINE INSTRUMENT, WE USE VENT TOP INSTRUMENT FOR GRAB SAMPLE.

WE CONFIRM ONLINE ANALYZER WITH A GRAB SAMPLE FOR COMPLIANCE REPORTING AND TO VALIDATE THE ACCURACY OF OUR ONLINE INSTRUMENT.

OUR OPERATOR COLLECT THE GRAB SAMPLE AT A MINIMUM OF EVERY FOUR HOURS IN OUR WATER QUALITY LAB, COLLECT DISTRIBUTION SAMPLE WEEKLY, ALL ONLINE ANALYZER AS SERVICE ON A QUALITY BASIS OR SOME BENCHTOP INSTRUMENT AS SERVICE EVERY SIX MONTHS AND SOME MANUALLY.

SINCE ALL ONLINE ANALYZER OPERATE UNATTENDED CHEMICAL REAGENT BOTTLE ARE CONNECTED, WHICH ANALYZER FOR CONTINUOUS MONITORING.

THIS SLIDE SHOW SOME OF THE REPRESENTATION OF THE CHEMICAL SUPPLY TO THE ONLINE ANALYZER AND BENCHTOP INSTRUMENT SHOWN HERE ARE SOME LIQUID, UM, REAGENT FOR BUFFER PH TESTING SOME POWDER PILLOW FOR CHLORINE RESIDUAL DIGESTION.

TWO FOR CHEMICAL OXIDATION DEMAND AND REAGENT FOR AMMONIA NITROGEN TESTING, ALL CHEMICAL REAGENT ACT CONSUMABLE SUPPLY FOR ONLINE ANALYZER AND BENCHTOP INSTRUMENTS, BOTH DUTY 25 DASH 2 86 I TB FOR REAGENT AND CHEMICAL SUPPLY AND DUTY 25 DASH 2 87 RFP FOR MAINTENANCE AND REPAIR SERVICE POST ON SEPTEMBER 1ST LONG BEACH BY IN DUE IN SEPTEMBER 15, THREE BID WERE RECEIVED FOR UD 25 DASH 2 86 I TB ONE BID.

WERE KNOWN FROM CONFIRMING THE VENDOR DID NOT SEND IN A BID BAR IN THE OTHER TWO.

CONFORMING BID HACK IS OUR LOWEST BID WITH A COST OF $136,050 AND 85 CENTS FOR UD 25 2 87 RFP.

ONLY ONE COMPANY HACKED SUCCESSFULLY THE MAINTENANCE AND REPAIR SERVICE WITH A TOTAL COST OF 50 1020.

RECOMMENDATION.

RECOMMEND, UH, ITEM NUMBER FIVE, ADOPT APPLICATION NUMBER UD 25 DASH 2 86 AND I AWARD A CONTRACT WITH HIGH COMPANY TO FURNISH AND DELIVER REAGENT IN CHEMICAL SUPPLY FOR EXISTING INSTRUMENT IN AN AMOUNT NOT TO EXCEED $136,051 FOR A PERIOD OF ONE YEAR WITH OPTION TO RENEW FOR UP TO TWO ADDITIONAL ONE YEAR PERIOD IN AN AMOUNT NOT TO EXCEED HUNDRED 49,000 6 56 FOR THE FIRST RENEWAL PERIOD IN AN AMOUNT NOT TO EXCEED $164,622 THE SECOND RENEWAL PERIOD IN AUTHORIZE A GENERAL MANAGER TO EXECUTE ALL DOCUMENT NECESSARY TO ENTER INTO THE CONTRACT INCLUDING NECESSARY SUBSEQUENT AMENDMENT ITEM NUMBER SIX, TO ADOPT SPECIFICATION NUMBER UD 25 DASH 2 87 IN WATER CONTRACT TO HACK COMPANY TO PROVIDE MAINTENANCE AND REPAIR SERVICE FOR EXISTING HACK EQUIPMENT AND TO UPGRADE THE EXISTING ONLINE INSTRUMENT ON AN AS NEEDED BASE IN MAY NOT TO EXCEED 151,000 BY HUNDRED $28 FOR ONE YEAR PER WITH OPTION TO RENEW FOR UP TO TWO ADDITIONAL ONE YEAR PERIOD IN MAY NOT TO EXCEED 166,681 FOR THE FIRST RENEWAL PERIOD AND AMOUNT TO EXCEED 183,349 FOR THE SECOND PERIOD.

[00:40:03]

AND TO AUTHORIZE GENERAL MANAGER TO EXECUTE ALL DOCUMENT NECESSARY TO ENTER INTO THE CONTRACT, INCLUDING ANY NECESSARY AND SUBSEQUENT AMENDMENT.

THIS CONCLUDE MY PRESENTATION FOR REAGENT CHEMICAL SUPPLY AND MAINTENANCE OF REPAIR SERVICE WATER QUALITY INSTRUMENT.

I CAN ANSWER ANY QUESTION YOU HAVE UNDER PRESENTATION.

THANK YOU KEVIN.

IS THERE ANY PUBLIC COMMENT? COMMISSIONER COMMENT QUESTIONS? OKAY, GREAT.

DO I HAVE A MOTION? MOTION? SECOND AND A SECOND TO RECEIVE.

ANY PUBLIC COMMENT? COMMISSIONER COMMENT, COMMISSIONER CORDERO.

ANY OPPOSED? THE MOTION CARRIES.

THANK YOU VERY MUCH.

ITEM NUMBER SEVEN, AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO THE CONTRACT, INCLUDING ANY NECESSARY SUBSEQUENT AMENDMENTS WITH UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA.

DIG ALERT, UH, CHECK CHUCK CARDO IS WITH US MORNING COMMISSIONERS.

THE ITEM I HAVE BEFORE YOU TODAY, ITEM NUMBER SEVEN IS A RECOMMENDATION BY STAFF TO AUTHORIZE THE GENERAL MANAGER TO ENTER AN ENTER AN AGREEMENT WITH UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA THE NONPROFIT ORGANIZATION, BETTER KNOWN AS DIG ALERT.

AND JUST SOME BACKGROUND INFORMATION REGARDING THIS ITEM.

WHENEVER AN EXCAVATOR IS PLANNING TO DO ANY DIGGING IN THE STATE OF CALIFORNIA, UH, WHETHER THAT EX THE EXCAVATOR, WHETHER THAT'S A CONTRACTOR OR A UTILITY LIKE US, OR A SIMPLY A HOMEOWNER DIGGING IN THEIR BACKYARD, THEY ARE REQUIRED BY STATE LAW TO CALL 8 1 1 PRIOR TO DIGGING AND BREAKING GROUND.

AND WHEN THAT CALL TO EIGHT ONE ONE IS MADE PART ALERT RESPONSE TO THAT CALL AND NOTIFIES ALL PIPELINE OWNERS WITHIN THE AREA OF THE UPCOMING EXCAVATION AND DIRECTS THEM TO LOCATE AND MARK THEIR RESPECTIVE LINES WITHIN THE PROPOSED EXCAVATION AREA.

THIS WHOLE PROCESS IS UH, WHICH IS GOVERNED BY STATE REGULATION, IS DONE TO PREVENT, UH, DAMAGE TO UNDERGROUND PIPELINES AND TO PROMOTE PUBLIC SAFETY.

AND IN ORDER TO RECEIVE THESE NOTIFICATIONS FROM DIG ALERT OF UPCOMING EXCAVATIONS DIG ALERT REQUIRES PIPELINE OWNERS TO ENTER INTO AN AGREEMENT WITH THE ORGANIZATION WITH WITH DIG ALERT.

NOW PRIOR TO THE MERGER, THE ENERGY RESOURCES DEPARTMENTS AND THE WATER DEPARTMENT HAD A SIGNED AGREEMENT WITH BIG ALERT.

HOWEVER, DUE TO THE MERGER AND THE RESULTING CHANGE IN THE DEPARTMENT'S NAME, BIG ALERT IS NOW REQUESTING A NEW SIGNED AGREEMENT FROM THE DEPARTMENT.

SO, UH, THEREFORE STAFF RECOMMENDS TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO THE CONTRACT, INCLUDING ANY NECESSARY SUBSEQUENT AMENDMENTS WITH UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA TO MAINTAIN LONG BEACH PUBLIC UTILITIES DEPARTMENT'S MEMBERSHIP IN THE REGIONAL NOTIFICATION CENTER AS REQUIRED BY STATE LAW IN AN ANNUAL AMOUNT NOT TO EXCEED $75,000.

UH, AND SUBJECT TO A 2.5% ANNUAL INFLATION ADJUSTMENT.

AT THIS MOMENT I CAN ANSWER ANY QUESTIONS.

GREAT, THANK YOU CHUCK.

THAT'S GREAT.

[7. 25-56679 Recommendation to authorize the General Manager to execute all documents necessary to enter into the contract, including any necessary subsequent amendments with Underground Service Alert of Southern California (DigAlert) to maintain the Long Beach Public Utilities Department’s (LBPUD) membership in the regional notification center as required by state law in an annual amount not to exceed $75,000, subject to a 2.5% annual inflation adjustment. Suggested Action: Approve recommendation. ]

ALL THOSE IN FAVOR SAY AYE.

THE FIRST PHASE DRILLING BEGAN IN OR WAS AWARDED THE CONTRACT TO BEST DRILLING IN MAY, 2022 FOR $5.5 MILLION.

ITEM NUMBER EIGHT, TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND AGREEMENT WD DASH 35 79 WITH KYLE GROUNDWATER INCORPORATED.

UH, WE HAVE DAN MONSON HERE, PRESENTATION MORNING COMMISSIONERS.

SO THE NEXT THREE BOARD ITEMS ARE, UM, I'M GONNA BE PRESENTING ON ALL HAVE TO DO WITH CM BUDGET INCREASES ON THREE OF OUR WELL PROJECTS.

THERE'S A LOT OF SIMILARITIES BETWEEN THE REASONS WHY WE'RE ASKING FOR THESE CM BUDGET INCREASES, BUT THERE'S ALSO SOME KEY PROJECT SPECIFIC POINTS THAT I'D LIKE TO HIGHLIGHT TO YOU.

SO THE FIRST OF WHICH IS OUR ALAMITOS OR ALAMITOS 9:00 AM 14 NEW WELL PROJECT.

SO THE TWO ALAMEDAS WELLS ARE LOCATED IN STERN PARK AND WERE IDENTIFIED AS THE 2020 COLLECTION MAIN AND NEW WELD SITE STUDY.

FIRST ONE ON THE NORTH END OF THE PARK AS YOU CAN SEE ON THE MAP THERE, UH, WE AWARDED A DESIGN AND CONSTRUCTION MANAGEMENT CONTRACT TO COW GROUNDWATER BACK IN FEBRUARY OF 2021 FOR AN AMOUNT NOT TO EXCEED $1.8 MILLION.

COW GROUNDWATER WAS RESPONSIBLE FOR THE INITIAL DESIGN OF THE DRILLING AND EQUIPPING PACKAGE AND THEN THEY'RE ALSO RESPONSIBLE FOR THE CONSTRUCTION MANAGEMENT OF THOSE TWO PHASES.

[00:45:01]

AND NOW MOST RECENTLY THE EQUIPPING CONTRACT WITH METRO BUILDERS AND ENGINEERS WAS AWARDED ON OCTOBER, 2024 FOR 6.8 MILLION.

HERE'S A PROGRESS AND TIMELINE OF OUR PROJECT DESIGN BEGAN IN APRIL, 2021 AND CONCLUDED IN OCTOBER, 2023.

YOU CAN SEE THOSE IN GREEN ON THE TIMELINE ABOVE.

SO DURING THIS PHASE WE SPENT 44% OF OUR BUDGET WITH COW GROUNDWATER.

A FEW REASONS FOR THIS INCREASED USE OF DESIGN.

WE CHANGED THE LOCATION FOR OUR INITIAL WELL ALAMITOS 14 AND ADDED A SCOPE FOR THE DESTRUCTION OF ANNEX 2 0 3.

WELL, WE ALSO HAD PRETTY INTENSIVE INTERNAL EFFORTS TO UPDATE OUR SPECS FOR NEW WELD PROJECTS.

SO THIS NOT ONLY HELPED THE CURRENT PROJECT, BUT ALSO ALL OUR UPCOMING NEW WELL PROJECTS.

SO WE DID OUR BEST TO PUT TOGETHER A TEMPLATE SPEC FOR NEW WELL PROJECTS THAT WE COULD USE IN THE FUTURE.

THE CONSTRUCTION MANAGEMENT PHASE FOR THE FIRST CONSTRUCTION BEGAN IN JULY, 2022 AND CONCLUDED IN DECEMBER, 2023.

AND THAT'S THE DRILLING MONTHS THAT YOU SEE IN ORANGE

[8. 25-56680 Recommendation to authorize the General Manager to execute all documents necessary to amend Agreement WD-3579 with KYLE Groundwater, Inc., for the New Wells Alamitos 9A and Alamitos 14 Project (O-0749), to increase the contract amount by $535,240, for a revised total contract amount not to exceed $2,345,176. Suggested Action: Approve recommendation. ]

ON BLACK.

SO 27% OF OUR CONSTRUCTION MANAGEMENT BUDGET WAS USED UP FOR THE DRILLING, UH, AND THE INSPECTION OF THESE TWO NEW WELLS AND ALSO THE DESTRUCTION OF ONE WELL NOW MOST RECENTLY WE BEGAN OUR CONSTRUCTION MANAGEMENT DURING EQUIPPING.

SO OFFICIALLY THE CONTRACTOR MOBILIZED IN MARCH OF 2025, BUT OUR CONSTRUCTION MANAGER AND INSPECTION SERVICES BEGAN IN APRIL, 2024.

SO YOU CAN SEE THE DIFFERENCE THERE BETWEEN THE LIGHT BLUE IS WHEN THE CONSTRUCTION MANAGER STARTED THEIR WORK IN ORANGE IS WHEN THE CONSTRUCTION ACTUALLY HAPPENED.

SO A FEW DIFFERENT REASONS WHY THERE WAS THIS SUCH A BIG DELAY.

WE HAD TO REBID OUR CONSTRUCTION PROJECT TWICE, WHICH REQUIRED A CONSTRUCTION MANAGER TO, UH, PROVIDE ADDITIONAL SUPPORT FOR THE TEAM DURING PRE-BID.

DURING THE ACTUAL BIDDING PROCESS, THEY HELPED WITH PUTTING TOGETHER ADDENDA, ANSWERING ANY QUESTIONS.

WE ALSO ANTICIPATED A LOT OF LONG LEAD TIME ITEMS FOR THE EQUIPPING PART OF THIS PROJECT, WHICH EXTENDED THE ACTUAL MOBILIZATION OF THE CONTRACT.

SO THE CONTRACTOR WAS ONBOARD IN OCTOBER, 2024, AS I SAID BEFORE, BUT THEY ACTUALLY MOBILIZED IN IN MARCH OF 2025 TO ALLOW THEM TIME, ALLOW US TIME TO REVIEW THEIR SUBMITTALS FOR LONG LEAD TIME ITEMS FOR THEM TO PUT IN THE ORDER.

AND ONCE THEY GET STARTED ON MARCH, 2025, THOSE ITEMS THAT WE EXPECTED TO BE LONG LEAD TIME WERE ALREADY IN ORDER AND ON THEIR WAY.

SO THE BUDGET REQUEST THAT WE HAVE FOR YOU TODAY, WE HAVE $215,000 LEFT AFTER OUR JUNE, 2025 INVOICE AND WE ANTICIPATE THIS CURRENT BUDGET WILL BE EXHAUSTED IN LATE OCTOBER OR NOVEMBER OF THIS YEAR.

WE ARE PROPOSING AN INCREASE OF $535,000 TO OVERSEE OUR CONSTRUCTION MANAGEMENT THROUGH JULY, 2026 WHEN WE EXPECT THIS PROJECT TO BE COMPLETED.

SO FOR OUR RECOMMENDATION, WE'D LIKE TO RECOMMEND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND THE AGREEMENT WITH KYLE GROUNDWATER FOR THE NEW WELL ALAMITOS NINE 14 PROJECT TO INCREASE THE CONTRACT AMOUNT BY $535,000 FOR A REVISED TOTAL CONTRACT AMOUNT NOT TO EXCEED $2.3 MILLION.

THAT CONCLUDES THIS PRESENTATION.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

THANK YOU DANA FOR THAT EXPLANATION.

ANY PUBLIC COMMENT? ANY COMMISSIONER COMMENT QUESTIONS? YES, CHARLIE, I DO HAVE A QUESTION.

HOW, HOW DID YOU CALCULATE THE FIVE HUNDRED AND THIRTY FIVE TWO HUNDRED $40 TO GET US TO THE END? SO WE HAVE A KIND OF A BALLPARK FIGURE OF WHAT WE EXPECT TO HAVE IN ONE MONTH OF CONSTRUCTION MANAGEMENT AND TO THE CURRENT END DATE OF CONSTRUCTION THAT THE CONTRACTOR HAS.

WE'VE KIND OF MADE SOME ENGINEERING DECISIONS TO SAY, WELL LET'S ADD IN FOR A COUPLE MONTHS OF CONTINGENCY.

SO THAT'S HOW YOU GOT THE, THE CURRENT AMOUNT.

WE HAVE A, LIKE I MENTIONED, WE HAVE A MONTHLY ESTIMATE OF CONSTRUCTION MANAGEMENT.

WE MULTIPLIED IT BY THE NUMBER OF MONTHS THAT WE SEE THIS CONTRACTOR TO BE COMPLETED.

AND YOU BELIEVE THAT WE CAN CURRENTLY COMPLETE IT WITHIN THAT TIMEFRAME? YES.

SO FOR THE PITFALLS THAT WE HAVE IN EQUIPPING PROJECTS ARE, LIKE I MENTIONED, THE LONG LEAD TIME ITEMS AND WHEN THEY ACTUALLY BREAK GROUND, ANY UNFORESEEN, UH, CONFLICTS THAT WE HAVE.

FOR THE MOST PART WE'VE EXCEEDED, WE'VE ALREADY GONE THROUGH THE LONG LEAD TIME ITEMS, BROKEN GROUND.

WE DON'T FORESEE ANY OTHER MAJOR DELAYS FOR THIS PROJECT.

MM-HMM THAT'S GREAT.

ANY OTHER COMMISSIONER COMMENT? DO I HAVE A MOTION TO APPROVE? SO MOVED.

SECOND AND A SECOND.

RECEIVE.

THANK YOU BOTH.

UM, ALL THOSE IN FAVOR SAY AYE.

THE CM WAS WORKING THROUGH THIS EXTENDED DOWNTIME AND USING UP WHATEVER LIMITED BUDGET THEY HAD.

ANY OPPOSED? MOTION CARRIES ITEM NUMBER NINE TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND AGREEMENT WD DASH 36 67 WITH KYLE GROUNDWATER INCORPORATED.

[00:50:01]

DANA WILL CONTINUE.

SO THIS IS OUR SECOND PROJECT.

UM, THE KEY DIFFERENCE HERE IS THIS IS, THIS IS NOT A NEW WELL PROJECT, THIS IS A REHAB OF A PROJECT FOR SOME BACKGROUND.

COMMISSION 15 IS LOCATED AT HARTWELL PARK ON THE NORTHEAST INTERSECTION OF MARLBOROUGH AND PARKHURST.

YOU CAN SEE THE WELL LOCATION ON THE MAP ABOVE.

UM, COMMISSION 18 IS LOCATED ON THE SOUTHWEST CORNER OF CARSON AND LAS COYOTES ADJACENT TO THE HARWELL GOLF COURSE AND THE BOARD APPROVED CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES WITH CROWD GROUNDWATER BACK IN FEBRUARY OF 2022 FOR AROUND 700,000.

SO FOR THE PROGRESS OF THIS PROJECT, THE CONSTRUCTION BEGAN IN JUNE, 2022 AND WE IT TO COMPLETE IN DECEMBER, 2025.

THE CONTRACTOR INITIALLY MOBILIZED IN JUNE, 2202, WHICH IS WHEN OUR CONSTRUCTION MANAGER STARTED THEIR SERVICES AS WELL.

AFTER COMPLETION OF THIS INITIAL REHABILITATION OF BOTH WELLS, THE PROJECT ENTERED INTO A VERY LONG PHASE OF PUMP AND ELECTRICAL MATERIAL PROCUREMENT.

SO THESE ARE, THIS IS THE GAP THAT YOU SEE IN LIGHT BLUE BELOW.

THIS PROCESS WAS DRAWN OUT AGAIN BY LONG LEAD TIME ITEMS AND UNFORTUNATELY A LOT OF SUBMITTAL REVIEWS THAT WE HAD WITH THIS PARTICULAR CONTRACTOR.

SO DURING THIS TIME WHEN WE WERE WAITING FOR THE CONTRACTOR TO PROCURE OUR MATERIAL,

[9. 25-56681 Recommendation to authorize the General Manager to execute all documents necessary to amend Agreement WD-3667 with KYLE Groundwater, Inc., for the Rehabilitation of Wells Commission 15 and Commission 18 Project (EO-3489), to increase the contract amount by $276,216, for a revised total contract amount not to exceed $975,393. Suggested Action: Approve recommendation. ]

THE CONTRACTOR FINALLY REMOBILIZE IN DECEMBER, 2024 AND IS STILL WORKING ON EQUIPPING OUR WELLS DURING THIS EX THIS THIS CONSTRUCTION, THIS CURRENT CONSTRUCTION PERIOD FOR EQUIPPING ALSO HAS A FEW EXTENDED DURATIONS DUE TO ELECTRICAL TESTING AND COMMISSIONING WE HAD TO DO FOR ALL THE ELECTRICAL PORTION OF THIS PROJECT.

SO OUR NEW COMPLETION DATE IS DECEMBER, 2025.

SO THE BUDGET REQUEST, WE HAVE $45,000 LEFT AS OF JULY, 2025 AND WE ARE PROPOSING AN INCREASE OF $276,000 TO SEE US THROUGH OUR CURRENT COMPLETION DATE OF DECEMBER, 2025.

SO OUR RECOMMENDATION, WE RECOMMEND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND THE AGREEMENT WITH KYLE GROUNDWATER FOR THE REHAB OF WELLS COMMISSION 15 AND 18 PROJECT TO INCREASE THE CONTRACT AMOUNT BY $276,000 FOR A REVISED TOTAL CONTRACT AMOUNT NOT TO EXCEED $975,000.

THAT CONCLUDES PRESENTATION NUMBER TWO.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

GREAT, THANK YOU DANA.

ANY PUBLIC COMMENT? COMMISSIONER COMMENT? YES, COMMISSIONER SCOTT.

SO IS IT SAFE TO SAY THAT THE CONTRACTOR WAS THE ONE THAT HAD CREATED THIS DELAY? FOR THE MOST PART, SO WE HAVE, WE EXPECT THE CONTRACTOR, WE GIVE THEM AT LEAST THREE CHANCES TO GIVE US CORRECT SUBMITTALS FOR CERTAIN ITEMS. FOR THIS PROJECT WE SAW VERY LONG PHASES IN BETWEEN REVIEWING, PROVIDING OUR COMMENT AND GETTING A NEW SUBMITTAL BACK.

THAT'S WHAT MADE THIS THE REVIEW OF THESE KEY COMPONENTS SO LONG.

AND FOR SOME ADDITIONAL BACKGROUND FOR YOU AS WELL, AFTER WE COMPLETE THE INITIAL, THE INITIAL REHAB OF THE TWO WELLS IS WHEN WE CAN FINALLY SPEC OUT THE FINAL PUMP AND MOTOR THAT WE CAN ORDER.

SO THE CONTRACTOR ONLY REALLY KNOWS EXACTLY WHAT THEY NEED TO ORDER AFTER THE INITIAL COMPLETION OF THE REHAB.

ANY OTHER COMMISSIONER COMMENT? I HAVE A MOTION AND A SECOND.

BACK IN JANUARY, 2024 FOR $4.3 MILLION FOR SOME PROGRESS HERE.

IN THE OPPOSED THE MOTION CARRIES.

ITEM NUMBER 10, UH, AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND AGREEMENT WD DASH 35 89 WITH WOOD ROGERS INCORPORATED.

AND DANA, YOU'RE UP LAST ONE.

SO THIS SHOULD, THIS ONE SHOULD BE EASIER.

UH, THIS IS FOR THE C AND BUDGET INCREASE OF OUR REHABILITATION OF WELLS COMMISSION 14 IN CITIZENS 10 PROJECT.

SO FOR SOME BACKGROUND COMMISSION 14 IN CITIZENS 10 WERE IDENTIFIED AS PART OF OUR 2017 WELL REHAB MASTER PLAN.

AND THESE TWO WELLS TO POINT OUT ARE MASSIVE PRODUCERS IN OUR GROUNDWATER SYSTEMS. SO THERE ARE KEY COMPONENTS OF OUR PRODUCTION FOR GROUNDWATER.

THEY HAD DECLINING PRODUCTION RATES IN SPECIFIC CAPACITIES AND SO WE WANTED TO GO IN AND REHAB THEM.

UH, WE AWARDED THE DESIGN AND CONSTRUCTION MANAGEMENT CONTRACT TO WOOD ROGERS BACK IN APRIL, 2021 FOR $569,000.

AND WE AWARDED A CONSTRUCTION CONTRACT TO LYNCH

[10. 25-56682 Recommendation to authorize the General Manager to execute all documents necessary to amend Agreement WD-3589 with Wood Rodgers, Inc. for the Rehabilitation of Wells Commission 14 & Citizens 10 Project (EO-3553), to increase the contract amount by $175,000, for a revised total contract amount not to exceed $743,831. Suggested Action: Approve recommendation. ]

UH, WE STARTED DESIGN IN MAY, 2021 AND COMPLETED IT IN OCTOBER, 2023.

THIS WAS A PRETTY LENGTHY DESIGN PROCESS.

WE UTILIZED 39% OF WOOD ROGERS CONTRACT FOR THIS.

SO SIMILARLY

[00:55:01]

THIS PROJECT HAD A VERY HEAVY PHASE OF STANDARDIZATION FOR OUR CONTROLS AND EQUIPMENT.

WE TOOK THE TIME TO, UH, GET FEEDBACK FROM OUR INTERNAL E AND I STAFF WHO WERE VERY CLEAR IN MAKING SURE THAT WE HAD A TEMPLATE GOING FORWARD FOR ALL OF OUR REHAB PROJECTS.

SO WE DELAYED BIDDING ALSO TO OFFSET A COUPLE WATERFRONT BUDGET IMPACTS.

WE REPRIORITIZED PROJECTS AND LIKE I MENTIONED EARLIER, COMMISSION 14 AND CITIZEN CENTER ARE VERY LARGE PRODUCERS.

SO WE WANTED TO BE VERY STRATEGIC AS TO WHEN WE MOBILIZED AND TOOK THESE WALLS ONE BY ONE OFFLINE.

SO CONSTRUCTION BEGAN IN JANUARY, 2024 AND IS EXPECTED TO BE COMPLETED IN DECEMBER, 2026.

SO AS YOU CAN SEE BELOW, THE CONTRACTOR MOBILIZED IN MARCH, 2024.

BUT OUR CM BEGAN MIDDLE REVIEW IN JANUARY, 2024, AGAIN TO HELP WITH A COUPLE OF THE LONG LEAD TIME ITEMS THAT WE EXPECTED.

HOME 14 ALSO WENT OFFLINE IN JANUARY, 2025.

THIS WAS AN OUT OF SCOPE REPAIR THAT OUR CONTRACTOR AND OUR CM RESPONDED TO.

SO THAT WAS ADDITIONAL BUDGET THAT WE DID NOT EXPECT TO HAVE FOR THIS PROJECT.

THE REPAIR ALSO DELAYED MOBILIZATIONS OF CITIZENS 10 IN ORDER TO MAINTAIN THE ONE WELL ONLINE, WHICH WAS OUR PROMISE.

A TREATMENT PLAN BEFORE WE STARTED THIS PROJECT, CITIZENS 10 FURTHER WAS DELAYED BECAUSE WE WANTED TO TAKE IT OFFLINE AFTER OUR HIGH DEMAND SUMMER MONTHS.

THUS WE WOULD ALLOW, UH, TP TO PRODUCE ENOUGH WATER TO NOT HAVE TO BUY MORE EXPENSIVE MET WATER.

SO THERE'S BEEN NO CONSTRUCTION ALL THESE MONTHS, BUT OUR CM IS STILL WORKING ON RFI SUBMITTAL REVIEWS AND SCHEDULE TRACKING WITH OUR CONTRACTOR.

SO THE CONTRACTOR, IT HAS MOBILIZED AS OF, UH, OCTOBER, 2025 AND WE EXPECT THE REHAB OF CITIZENS 10 TO BE COMPLETED AROUND MARCH OF 2026.

THEN WE'LL GO INTO EQUIPPING THE TWO NEW WELLS OR THE TWO REHAB DWELLS.

SO FOR THE REMAINING BUDGET, WE HAVE $180,000 LEFT AS OF JULY, 2025.

AND WE PROPOSE AN INCREASE OF 175,000 TO SEE US THROUGH OUR CURRENT COMPLETION DATE, DECEMBER, 2026.

AND YOU'LL NOTE THIS FIGURE IS MUCH LOWER THAN THE OTHER TWO.

THE REASON WHY IS FOR THIS PARTICULAR PROJECT, WE ARE GOING TO BE UTILIZED IN-HOUSE INSPECTION, UH, TO HELP US OUT DURING THE EQUIPPING PHASE.

THERE'S A LOT OF CIVIL AND MECHANICAL INSPECTION THAT'S INVOLVED DURING EQUIPPING.

SO WE SEE THAT OUR IN-HOUSE INSPECTIONS CAN HELP US OUT WITH THIS PROJECT PROBABLY BETTER THAN A CONTRACT INSPECTOR.

SO FOR OUR RECOMMENDATION, WE RECOMMEND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO AMEND AGREEMENT WITH WOOD ROGERS FOR THE REHABILITATION OF WILLS COMMISSION 14 AND CITIZENS 10, AND INCREASE THE CONTRACT AMOUNT BY $175,000 FOR A REVISED TOTAL CONTRACT AMOUNT NOT TO EXCEED 743,000.

THAT'S THE LAST ONE.

I HOPE YOU HAPPY TO ANSWER ANY QUESTIONS.

WE APPRECIATE ALL THE WORK YOU'RE DOING AND YOUR TEAM TO BRING THIS FORWARD TO US.

ALL THREE OF THESE.

ARE THERE ANY PUBLIC COMMENTS? ANY COMMISSIONER COMMENT? COMMISSIONER, THANK YOU FOR THE REPORT.

UM, THIS IS NOT A STRENGTH OF MINE.

I'M TRYING TO PUT IT IN MY HEAD.

SO ARE THERE ANY LESSONS LEARNED ON OUR END THAT WE, WE THINK WE CAN MAYBE GET IN FRONT OF WITH OUR CM? DEFINITELY.

SO I DON'T KNOW IF YOU'VE NOTICED THESE THREE CONTRACTS THAT WE'RE ASKING FOR BUDGET INCREASES WERE AWARDED YEARS AGO.

UH, THEY WERE AWARDED AFTER THE CO MONTHS THAT WE SAW VERY HIGH VOLATILITY IN THE MARKET.

WE EXPECTED THAT VOLATILITY TO SETTLE DOWN.

UNFORTUNATELY, IT DOESN'T SEEM TO HAVE SETTLED DOWN ANY FURTHER.

THE LEAD TIMES THAT WE'RE SEEING IN KEY ELECTRICAL COMPONENTS LIKE SWITCHBOARDS, VFDS, PUMPS ARE ANYWHERE FROM SIX TO 12 MONTHS.

SO THAT'S SOMETHING THAT WE NOW HAVE TO TAKE INTO CONSIDERATION WHEN WE ASKED FOR, UH, CONSTRUCTION CONTRACTS AND FOR CONSTRUCTION MANAGEMENT CONTRACTS.

AND SO THEY'RE BOTH GONNA BE, UM, AFFECTED.

I THINK THAT'S, I'M REALLY GLAD YOU MADE THAT POINT.

SO, UM, THE TARIFFS AND ALL OF THAT PLAYS TARIFFS ALSO DID HAVE A, FOR THIS PARTICULAR PROJECT AS WELL, UM, EARLIER IN THE YEAR WHEN TARIFFS WERE GOING UP AND DOWN, OUR CONTRACTOR GAVE US A HEADS UP, HEY, YOU MAY BE IMPACTED ON A COUPLE PUMPS.

THANKFULLY IT SEEMS TO HAVE SETTLED DOWN A LITTLE BIT, BUT CONTRACT OR MATERIALS ON THEIR OWN ARE INCREASING AS TIME GOES ON.

THANK YOU FOR YOUR COMPREHENSIVE REPORT.

WITH THAT, I'LL MOVE THE MOTION.

DO I HAVE A SECOND? THANK YOU.

UM, WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR? AYE.

ANY OPPOSED? SEEING NONE, THE MOTION CARRIES.

EXCELLENT.

I WOULD LOVE THAT WE THE MEETING.

THIS IS THE PUBLIC COMMENT PERIOD.

IF ANYONE IS HERE WISHING TO SPEAK ON A NON AGENDA

[PUBLIC COMMENT Opportunity to address the Utilities Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Board.]

ITEM.

SEEING NONE, THE PUBLIC COMMENT PERIOD IS CLOSED.

ARE THERE ANY ANNOUNCEMENTS? YES.

[ANNOUNCEMENTS]

UM, IS IT APPROPRIATE TO

[01:00:01]

SURE.

I'D BE HAPPY TO DO THAT.

ANYWAY, I I DID THINK IT'S AN APPROPRIATE TIME, UM, CELEBRATION OF LIFE AGO.

UM, AND IT WAS TO NOT SEE HIM WALK IN ROOM.

HE, HE REALLY, I THINK HE, HE, UH, HE SEEMED TO REALLY LIGHT UP.

I LOVED IT VERY, VERY MUCH.

I MET HIM QUITE OFTEN ABOUT OF YOU, PROUD OF DEPARTMENT AND ALL THE GOOD WORK THAT WE'VE DONE.

UM, JUST, JUST GONNA BE THERE.

NOVEMBER 6TH, NOVEMBER 20TH.

UM, YEAH, I, I WOULD, I'D LIKE TO GO OVER, UM, JUST THE BOARD MEETING DATES THAT ARE COMING UP JUST FOR EVERYONE'S CALENDAR.

FIRST HERE, OCTOBER 16TH IS OUR NEXT MEETING.

DECEMBER 4TH AND DECEMBER 10TH, WE'RE HAVING A BOARD RETREAT ALONG WITH THE EMPLOYEE RECOGNITION LUNCHEON.

AND THEN DECEMBER 18TH WILL BE OUR LAST REGULAR BOARD MEETING FOR THE YEAR.

UM, AND AT THIS POINT I, I CALL ON DIANA TANG WHO IS STANDING IN VER ANNA TO, AND IT'S A BIG JOB.

SO WE'RE HAPPY TO HAVE YOU UP HERE WITH US, UH, FOR THE GENERAL MANAGER'S REPORT.

THANK YOU PRESIDENT MCGUIRE.

IT'S AN HONOR TO PRESIDE AT OR BE ACTING GENERAL MANAGER AT YOUR LAST PRESIDING MEETING AS PRESIDENT OF THIS UTILITY.

AND I JUST WANNA THANK YOU SO MUCH FOR YOUR LEADERSHIP OVER THE LAST YEAR.

I KNOW IT'S BEEN TRYING FOR YOU PERSONALLY, BUT ALSO, UM, EVEN WITHIN THE DEPARTMENT THERE'S BEEN INCREDIBLE CHANGE.

SO THANK YOU FOR YOUR STUDY LEADERSHIP.

AND, UM, INCOMING PRESIDENT SCOTT.

WE LOOK FORWARD TO YOUR LEADERSHIP.

UM, UH, I'LL MOVE ON TO MORE TECHNICAL KINDA UPDATES FOR THE DEPARTMENT.

THIS IS OUR FIRST, UH, BOARD MEETING FOR THE FISCAL YEAR, WHICH MEANS THAT STAFF IS CURRENTLY IN THE MIDDLE OF, UH, CLOSING OUT THE LAST FISCAL YEAR.

AND WE EXPECT TO BE BACK BEFORE THE BOARD, BEFORE THE END OF THE YEAR TO PROVIDE A DRAFT FINANCIAL REPORT, UM, TO THIS BOARD FOR, FOR YOUR INFORMATION.

UM, ONTO I THINK A TOPIC THAT FORMER COMMISSIONER SHANNON WOULD'VE ENJOYED.

UM, OUR CET GROUPS WILL BE OUT IN FORCE THIS WEEKEND, READY LONG BEACHES THIS WEEKEND, AS WELL AS, UM, I BELIEVE THE RANCHER WALK THEY WERE AT LAST MONTH AND A COUPLE OTHER EVENTS.

SO THEY'LL BE, UM, THEY'LL BE BUSY.

UM, AND I BELIEVE LONG BEACH IS HOSTING THE FIRST, UM, FORMULA ONE DRIFT EVENT, UM, WITH A NUMBER OF OTHER CITY DEPARTMENTS.

AND SO WE'LL BE PARTICIPATING IN THAT AS WELL.

UM, LOOKING FORWARD TO NEXT MONTH JUST A LITTLE BIT.

UM, I'LL HAVE TO KIND OF GO BACK TO LAST MONTH.

LAST MONTH, THE CALIFORNIA PUBLIC UTILITIES COMMISSION INVITED THE CITY OF LONG BEACH.

SO OUR VERY OWN TONY FOSTER, AS WELL AS DIRECTOR CHRISTOPHER KOONZ WITH CITY COMMUNITY DEVELOPMENT TO PRESENT AT A-C-P-U-C PUBLIC WORKSHOP ON GAS DE COMMISSIONING AND SOME CLIMATE CHANGE INITIATIVES THAT THEY'RE DOING AT THE STATE LEVEL.

SO TONY AND CHRISTOPHER WILL BE BACK BEFORE THIS BOARD NEXT MONTH TO PROVIDE YOU WITH THE SAME INFORMATION THAT WE SHARED AT THAT WORKSHOP AND CAN TAKE ANY QUESTIONS AT THAT TIME.

UM, AND THEN LAST BUT NOT LEAST, UM, THE CITY AND UTILITIES ARE EXCITED TO BE LAUNCHING A NEW CUSTOMER SERVICE PORTAL HOPEFULLY NEXT MONTH.

UM, THIS HAS BEEN QUITE SOME TIME IN THE MAKING.

IF ANY OF YOU HAVE PAID YOUR BILLS ONLINE, UH, YOU MIGHT HAVE NOTICED THE WEBSITE IS SLIGHTLY ANTIQUATED.

UM, SO , WE WILL BE RELEASING A BRAND NEW WEBSITE.

UM, IT WILL BE MORE USER FRIENDLY, BUT IT WILL REQUIRE EVERYONE TO CREATE A NEW USER ACCOUNT THAT'S, UM, PRIMARILY FOR CYBERSECURITY AND, AND UPDATE ACCURACY ISSUES.

SO WE'LL BE DOING SOME PUBLIC OUTREACH ON THAT AS WELL.

AND WE'RE EXCITED TO SHOW YOU WHAT THAT NEW WEBSITE LOOKS LIKE.

ALRIGHT, THANK YOU.

AND THAT CONCLUDES MY REPORT AND UNTIL WE'LL BE BACK OCTOBER 20TH.