Oct 21, 2025 Government Operations and Efficiency Committee

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I HAD LIKE TO CALL THE GOVERNMENT OPERATIONS AND EFFICIENCIES COMMITTEE MEETING TO ORDER FOR TODAY, TUESDAY, OCTOBER 21ST.

MADAM CLERK, CAN YOU PLEASE CALL, DO

[CALL TO ORDER]

PRESENT VICE CHAIR RICK SODI.

HERE.

CHAIR DUGGAN.

HERE WE HAVE A QUORUM.

[ROLL CALL]

UM, WELL WELCOME TO TODAY'S MEETING.

THIS IS GONNA BE SUPER FUN AND INTERESTING.

SO, MADAM CLERK, WOULD YOU PLEASE READ THE FIRST ITEM? ITEM ONE IS RECOMMENDATION TO APPROVE THE MINUTES FOR THE GOVERNMENT OPERATIONS AND EFFICIENCY COMMITTEE MEETING OF TUESDAY, SEPTEMBER 2ND, 2025.

CAN I GET A FIRST AND A SECOND?

[1. 25-56803 Recommendation to approve the minutes for the Government Operations and Efficiency Committee meeting of Tuesday, September 2, 2025.         Suggested Action: Approve recommendation. ]

I'LL SECOND.

ALRIGHT, THANK YOU.

IS THERE ANY DISCUSSION ON THIS ITEM? IS THERE ANY PUBLIC COMMENT? NO.

PUBLIC COMMENT.

CHAIR.

ALL RIGHT.

LET'S CALL FOR THE VOTE.

OH, CAN WE GO AHEAD AND DO VERBAL RECEIVED? YES.

RECEIVED COUNCILWOMAN? YES.

RECEIVED.

MOTION CARRIES.

THANK YOU.

ALL RIGHT.

THANK YOU VERY MUCH.

CAN WE MOVE TO ITEM TWO? ITEM TWO IS A RECOMMENDATION TO RECEIVE AND FILE A PRESENTATION ON MAKING COUNCIL MEETINGS MORE WELCOMING AND ACCESSIBLE.

APPROVE AND REFER THE PROPOSED ORDER OF BUSINESS CHANGES TO COUNCIL FOR CONSIDERATION AND APPROVAL.

AND RECOMMEND

[2. 25-56804 Recommendation to receive and file a presentation on making Council Meetings More Welcoming and Accessible; approve and refer the proposed Order of Business changes to the City Council for consideration and approval; and recommend that the City Council direct City Manager and City Clerk to report back through a T/F/F with implementation analysis on the recommendations listed in the Changes That Need Department Research section.         Suggested Action: Approve recommendation. ]

ALL RIGHT.

UH, WE HAVE CAN TAKE A VERBAL FOR THE SECOND IF YOU NEED.

OKAY.

SO MOVED, RECEIVED BY ZENDAY.

COUNCILWOMAN ZENDAY HAS, THANK YOU.

THANK YOU.

ALRIGHT.

UM, I AM GOING TO GO AHEAD AND GO THROUGH A PRESENTATION ON THIS ITEM.

THIS HAS BEEN, UH, SOMETHING THAT MY OFFICE HAS BEEN WORKING ON TALKING WITH, UH, THE CITY CLERK'S OFFICE,

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AND FRANKLY, WE'VE HEARD FROM RESIDENTS ON HOW SOMETIMES IT'S DIFFICULT TO COME TO CITY COUNCIL AND FEEL HEARD OR IT TAKES TOO LONG 'CAUSE PEOPLE HAVE KIDS AND THEY DON'T KNOW WHEN ITEMS ARE ABLE TO COME UP.

AND I THINK THE GOAL OF OF THIS IS REALLY WE WANNA MAKE IT, UM, WE WANNA MAKE OUR MEETINGS MORE PREDICTABLE SO RESIDENTS CAN COME BE HEARD AND SPEAK ABOUT ITEMS THAT STAFF IS WORKING SO HARD TO, UM, PUT ON THE AGENDA.

ALRIGHT, SO FIRST OF ALL, UM, WE HAVE A SURVEY THAT I WOULD LIKE TO REVIEW THE RESULT OF, UM, THIS, WE, WE WORKED WITH THE CITY CLERK ON THIS, AND THIS WAS SENT OUT BY THE CITY CLERK'S OFFICE.

UH, MANY COUNCIL OFFICES SENT THIS OUT, MY OFFICE DID.

AND, UM, ALSO, NEIGHBORHOOD SAFE, UH, NEIGHBORHOOD NSB BUREAU ALSO SENT THIS SURVEY OUT TO RESIDENTS ACROSS THE CITY.

UH, WE RECEIVED, I WANNA GO OVER SOME OF THE RESULTS.

UM, JUST THE NUMBERS BECAUSE WE RECEIVED IN TOTAL 69 RESPONSES.

UM, I WOULD SAY, LET'S SEE, 42% WERE IN 9 0 8, 0 3, JUST OVER 17% RESULTS CAME FROM 9 0 8 0 2, AND THEN 10% CAME FROM 9 0 8 1 4.

IT WOULD BE NICE TO HAVE MORE REPRESENTATION, BUT I DO THINK THAT IT WAS REALLY GOOD TO SEND THIS SURVEY OUT AND GET RESPONSES.

SO LET'S START, UM, WITH THE FIRST QUESTION.

HOW HAVE YOU PARTICIPATED IN CITY COUNCIL MEETINGS IN THE PAST 12 MONTHS? AND HOW OFTEN? UM, YOU KNOW, THERE WERE SEVERAL ANSWERS, BUT NEWS AND HIGHLIGHTS ONLY, ONLY WERE HOW PEOPLE WERE PARTICIPATING IN CITY COUNCIL MEETINGS.

I THINK WE WANT TO SEE, UH, SEE BIGGER NUMBERS WITH THIS.

PEOPLE ARE COMMENTING, BUT WE, WE WANT TO INCREASE THE, THESE NUMBERS TO, YOU KNOW, EVEN ONLINE LIVESTREAM.

UM, I THINK WE'RE GONNA GET MORE OF THAT WITH SB 7 0 7, BUT, UM, ALRIGHT.

WHICH OF THESE BARRIERS KEEP YOU FROM ATTENDING IN PERSON? SO, I THINK SCHEDULING WAS NUMBER ONE.

THERE WAS CON CONFLICTS WITH CONFLICTS WITH WORK, SCHOOL, OR JUST FAMILY, UH, THE LENGTH OF THE MEETING.

THIS IS ALSO SOMETHING THAT I THINK PROHIBITS PEOPLE FROM WANTING TO COME TO MEETINGS BECAUSE THEY DON'T KNOW WHEN THEIR ITEM IS GOING TO BE HEARD.

AND IN GENERAL, AND I'VE HEARD THIS FROM FOLKS, PEOPLE DON'T FEEL LIKE THEIR VOICE IS HEARD, EVEN IF THEY COME AND SPEAK AT COUNCIL.

AND WE WANNA MAKE, WE WANNA MAKE PEOPLE FEEL LIKE THE AGENDA IS TRANSPARENT AND PEOPLE, COUNCIL MEMBERS ARE LISTENING AND STAFF ARE LISTENING.

THIRD QUESTION ON THE SURVEY.

HOW DO YOU USUALLY LEARN ABOUT UPCOMING CITY COUNCIL MEETINGS? UH, THE MAJORITY IS BY NEWSLETTER.

I THINK.

THINK COUNCIL MEMBERS FROM EVERY DISTRICT.

I DON'T KNOW THAT FOR SURE, BUT I THINK MOST COUNCIL MEMBERS SEND IT OUT IN THEIR NEWSLETTER, AS DOES THE MAYOR.

LET'S SEE.

THE SECOND, UH, WAS THE CITY NEWSLETTER, SO THAT'S GOOD.

WE HAVE A LOT OF NEWSLETTERS, UH, TALKING ABOUT UPCOMING CITY COUNCIL MEETINGS.

NUMBER FOUR, HOW IMPORTANT ARE THE FOLLOWING FEATURES IN ENCOURAGING YOUR PARTICIPATION? SO I THINK, UH, ONE OF THE ITEMS THAT WOULD MAKE IT MUCH EASIER FOR PEOPLE TO COME TO A MEETING IS A SCHEDULED TIME FOR HIGH INTEREST AGENDA ITEMS. THIS WAS THE HIGHEST RESPONSE FROM OUR SURVEY RESULTS WITH EARLY RE RELEASE OF DISCUSSION DOCUMENTS BEING SECOND.

UM, WELL KIND OF TIED WITH VIRTUAL PUBLIC COMMENT, CAPABILITY SCHEDULED MEETING TIMES AND DURATION OF THE MEETING.

UH, JUST SPEAKING TO EARLY RELEASE OF DISCUSSION DOCUMENTS.

THAT IS SOMETHING

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SO WHAT CHANGES WOULD MOST INCREASE YOUR LIKELIHOOD OF ATTENDING A CITY COUNCIL MEETING? UH, NOTIFICATIONS AND TRANSPARENCY.

SO NUMBER ONE BY FAR, ADVANCE NOTICE OF TOPICS, CLEARER AGENDAS, REMINDERS VIA TECH, SOCIAL MEDIA, EARLIER, ACCESS TO DOCUMENTS.

YOU KNOW, IF EITHER OF YOU WANNA HOP IN TO COMMENT ON THIS.

I, I'M OPEN WHILE WE'RE GOING THROUGH THESE SLIDES.

UM, I THINK, AGAIN, GOING BACK TO EARLY RELEASE OF, OF THE AGENDA, GETTING THAT OUT ON FRIDAY FOR FOLKS TO READ A PRESENTATION ON ITEMS IS, IT'S BEEN HAPPENING.

DON'T YOU FEEL THAT WE'VE SEEN, UM, POWERPOINT PRESENTATIONS COME OUT EARLIER? ABSOLUTELY.

AND I THINK THAT HAS BEEN A, JUST TO CHIME IN HERE, I THINK THAT'S ALSO BEEN AN ADVOCACY THAT MANY OF THE COUNCIL OFFICES HAVE MADE, UM, TO MAKE SURE THAT, UM, WE AND OUR CONSTITUENTS HAVE THE INFORMATION AHEAD OF TIME SO THAT PEOPLE CAN COME PREPARED.

AGREED.

ACCESSIBILITY, VIRTUAL PARTICIPATION, TRANSPORTATION, SAFER, EASIER PARKING, CHILDCARE, VARIED TIMES AND LOCATIONS ACROSS DISTRICTS.

UH, I BELIEVE CHILDCARE IS SOMETHING THAT'S BEING WORKED ON.

UH, YEAH, I CAN CHIME IN HERE.

UH, YES.

SO, UH, EARLIER THIS YEAR MYSELF, UM, AND COUNCILWOMAN TH TOOK AS WELL AS COUNCIL MEMBER SORROW ACTUALLY BROUGHT AN ITEM FORWARD TO EXPLORE CHILDCARE AT THE, AT CITY COUNCIL MEETINGS.

UH, AND THAT REPORT BACK SHOULD BE COMING IN THE NEXT WEEK OR TWO.

UM, SO, UH, WHEN THAT GETS AGENDAS, WE'LL BE ABLE TO HAVE A ROBOT DISCUSSION ON HOW WE CAN ROLL THAT OUT AT CITY COUNCIL MEETINGS.

THAT'S GREAT.

SO WE'RE ALREADY WORKING ON SOME OF THESE, UH, EFFICIENCY SHORTER MEETINGS STARTING ON TIME.

PLACE KEY ITEMS EARLIER ON THE AGENDA, REDUCE DELAYS AND REPETITIVE COMMENTARY.

AGAIN, EFFICIENCIES FOR THIS REALLY WOULD MAKE IT EASIER FOR PEOPLE TO WANT TO COME TO THE MEETING.

ENGAGEMENT AND TRUST COUNCIL MEMBERS ACTIVELY LISTENING, VALUING INPUT, ALLOWING MORE MEANINGFUL PUBLIC COMMENT.

AND, UH, CASUAL COMMUNITY CONVERSATIONS.

THERE WERE SOME OTHER SUGGESTIONS TOO.

FOOD OPTIONS, SOCIAL MEDIA ENGAGEMENT, ROTATE SITES AROUND THE CITY AND CREATE MORE WELCOMING ENVIRONMENT.

ALL RIGHT, MOVING ON TO NUMBER SIX.

ANY ADDITIONAL SUGGESTIONS FOR MAKING CITY COUNCIL MEETINGS MORE ACCESSIBLE AND ENGAGING? UM, ACCESSIBILITY, ENGAGEMENT, EFFICIENCY, ACCOUNTABILITY AND COMMUNITY PRIORITIES.

WE'RE ALL A PART OF, OF THAT DISCUSSION.

LET'S JUST QUICKLY GO THROUGH, I WENT DOWN THE, THE BREAKDOWN OF THE ZIP CODE, BUT I WANTED TO MAKE SURE THAT PEOPLE UNDERSTOOD THE NUMBER OF RESPONDENTS AND WHERE THEY CAME FROM.

ALRIGHT, SO WITH THIS, UM, THE, THE PROPOSED CHANGES FOR ORDERS OF BUSINESS, WE PUT THIS IN SEVERAL DIFFERENT BUCKETS, AND THE FIRST FIVE RECOMMENDATIONS ARE, ARE PART OF MOVING FORWARD.

UM, AND THEN I'M GONNA GO OVER BRIEFLY CHANGES THAT, THAT REALLY NEED MORE DEPARTMENT RESEARCH.

ALRIGHT, NUMBER ONE, EXPAND EARLY PUBLIC COMMENT.

SO ONLY 10 NANA AGENDA SPEAKERS ARE HEARD BEFORE REGULAR BUSINESS.

THIS TAKES 30 MINUTES AT THE START OF THE MEETING WHILE REMAINING SPEAKERS WHO WANT TO MAKE PUBLIC COMMENT HAVE TO WAIT UNTIL THE END OF THE MEETING, USUALLY WELL PAST 9:00 PM THIS PROPOSAL ALLOWS UP TO 15 SPEAKERS AT THE START OF EACH MEETING TO ADDRESS NON-AGENDA ITEMS. AND THIS APPROACH ENABLES MORE RESIDENTS TO SHARE THEIR CONCERNS WITHOUT WAITING UNTIL THE LATE EVENING, WHICH FOSTERS BROADER PARTICIPATION.

BY PROVIDING MORE EQUITABLE ACCESS TO PUBLIC COMMENT, THE COUNCIL COULD ALSO ADOPT AMENDMENTS, MIRRORING PUBLIC COMMENT FOR AGENDA ITEMS, WHICH ALLOWS FOR THE COMMENT TIME FOR THIS PUBLIC COMMENT, INCREASING TO 15 SPEAKERS TO DROP FROM THREE MINUTES TO 90 SECONDS IF THERE ARE MORE THAN 10 COMMENTERS.

THE BENEFITS OF THIS, IT REALLY ENABLES MORE RESIDENTS TO SHARE CONCERNS WITHOUT WAITING UNTIL LATE IN THE EVENING.

THIS CAN INCREASE OVERALL PARTICIPATION AND IT CAN SAVE A MINIMUM OF SEVEN AND A HALF MINUTES AT THE BEGINNING OF THE MEETING.

NOW, THE POTENTIAL TRADE OFF, AND SOME PEOPLE MIGHT BE CONCERNED IS RESIDENTS COULD POTENTIALLY HAVE LESS TIME TO PROVIDE THEIR COMMENTS, BUT WITH,

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ANY COMMENTS ON THAT? UM, NO, I AGREE.

I, I THINK AS YOU MENTIONED, FROM AN EQUITY STANDPOINT, RIGHT, UM, LIMITING IT IT TO 10, IT MEANS THAT THOSE WHO HAVE THE FLEXIBILITY IN THEIR CALENDARS, PERHAPS THEY'RE NOT WORKING, ET CETERA, WHO GET HERE EARLY ENOUGH TO SIGN UP ARE THE ONES THAT GET PRIORITIZED EARLY, RIGHT? UM, AND THEREFORE NOW PEOPLE ARE WAITING UNTIL THE END OF THE MEETING TO SPEAK.

UM, GETTING, UH, THOSE FOLKS WHO ONLY CAME TO DO PUBLIC COMMENT, THE ABILITY, THE EXPANDED ABILITY TO DO THAT AT THE BEGINNING, RIGHT? UH, I THINK MAKES IT SO PEOPLE ARE, THERE'S LESS FRUSTRATION, YOU KNOW, ANGER, ALL OF THAT AROUND THE PUBLIC COMMENT PROCESS.

UM, AND THEN AGAIN, LIKE YOU SAID, THE TRADE OFF OF IT'S LESS TIME, BUT WE'RE PROVIDING MORE ACCESS, UH, TO PEOPLE THAT NEED IT.

SO I THINK THIS IS A GREAT SUGGESTION.

GOOD POINT.

BECAUSE WHEN YOU HAVE TO WAIT FOR HOURS TO SPEAK, I MEAN, YOU KIND OF BUILD UP SOME FRUSTRATION, UH, FRUSTRATION THAT COULD LEAD TO, UM, INTERESTING COMMENTS.

SO, ALRIGHT.

NUMBER TWO, ESTABLISH ESTIMATED TIMES FOR HIGH INTEREST AGENDA ITEMS. THIS I THINK IS SUCH A GREAT ITEM.

SO RESIDENTS ARE OFTEN GIVEN A FOUR HOUR WINDOW TO SPEAK FOR 90 SECONDS TO THREE MINUTES ON HIGH INTEREST ITEMS. THIS PROPOSAL WOULD REQUEST THAT THE MAYOR AND CITY MANAGER ASSIGN ESTIMATED START TIMES, I THINK THAT'S A KEY WORD, ESTIMATED START TIMES FOR HIGH INTEREST AGENDA ITEMS. WHEN APPLICABLE, COUNCIL OFFICES COULD SUBMIT REQUESTS FOR THESE DESIGNATIONS, WHICH WOULD BE LABELED ON THE SUPPLEMENTAL AGENDA, THE MAYOR WOULD RETAIN ALL ABILITIES TO ADJUST TIMES AS NEEDED.

AND THIS PRESERVES OUR PROCEDURAL INTEGRITY WHILE ALLOWING FOR FLEXIBILITY.

THIS COULD BE LABELED ON THE SUPPLEMENTAL AS TO WHAT TIME WOULD BE ESTIMATED FOR THOSE HIGH INTEREST ITEMS TO BE HEARD.

AND AGAIN, YOU KNOW, THINGS HAPPEN IN AGENDAS, BUT IT CAN GIVE A, A BETTER BALLPARK THAN I HAVE TO WAIT FOR FOUR HOURS FOR ONE ITEM TO SPEAK FOR POTENTIALLY 90 SECONDS.

UM, SO THIS WILL REDUCE PUBLIC AND STAFF WAIT TIME.

IT PROVIDES PREDICTABILITY FOR THE HIGHER INTEREST ITEMS AND MAYBE THE POTENTIAL TRADE-OFFS CREATES A CLUNKY MEETING PROCEDURE.

UH, AND IT CREATES EXPECTATIONS.

COULD CREATE EXPECTATIONS FOR THE PUBLIC IN CHANGING THE MEETING ENVIRONMENT.

BUT FOR EFFICIENCIES, UH, AND FOR TRANSPARENCY, I THINK THAT THOSE, THOSE POTENTIAL OBSTACLES COULD BE OVERCOME.

AGREED.

ALRIGHT, NUMBER THREE, UH, TIMES FOR PUBLIC COMMENT.

SO, UM, JUST TO CLARIFY, THIS IS ALREADY SET IN MOTION.

IT'S ALREADY PRACTICED BY OUR CHAIR, AND I THINK BY OTHER COMMITTEES, IT'S JUST NOT CODIFIED.

SO IT'S NOT GOING TO CHANGE HOW THE CHAIR RUNS THE MEETING.

I'LL GO OVER THIS.

UM, HIGH INTEREST ITEMS OFTEN DRAW LARGE NUMBERS OF SPEAKERS, WHICH IS A POSITIVE SIGN OF CIVIC ENGAGEMENT, BUT ALSO PUSHES MEETINGS LATE INTO THE EVENING, REDUCING ENGAGEMENT.

SO THIS PROPOSAL AMENDS THE MUNICIPAL CODE TO ALLOW THE MAYOR OR CHAIR AT THEIR DISCRETION TO SET PUBLIC COMMENT TIMES AS FOLLOWS, AS WE DO THREE MINUTES, IF 10 OR FEWER SPEAKERS SIGN UP 90 SECONDS, IF 11 TO 20 SPEAKERS SIGN UP, AND THAT'S CURRENTLY IN EFFECT.

AND 60 SECONDS IF MORE THAN 20 SPEAKERS SIGN UP.

WE'VE SEEN THIS USED OVER SOME REALLY HIGH INTEREST ITEMS OVER THE LAST COUPLE OF MONTHS.

AND THE BENEFITS OF THAT, IT BALANCES MEANINGFUL PUBLIC PARTICIPATION WITH EFFICIENT MEETING MANAGEMENT.

THIS ENSURES ALL VOICES ARE HEARD WHILE KEEPING MEETINGS ON SCHEDULE, AND IT REDUCES THE LATE NIGHT SESSIONS IMPROVING ACCESSIBILITY FOR RESIDENT STAFF AND COUNCIL.

YOU KNOW, POTENTIALLY IT COULD REDUCE THE TIME INDIVIDUAL RESIDENTS CAN SPEAK ON THE ITEMS, BUT AGAIN, IF THEY'RE PREPPED IN ADVANCE THAT IT MIGHT BE 60 SECONDS, THEY CAN SPEAK TO IT EFFICIENTLY AND STILL MAKE THEIR POINT.

SO, UM, ADJUSTING TIMES FOR PUBLIC COMMENT, I THINK THAT'S A GREAT ITEM JUST TO SMOOTH OUT OUR MEETING, CODIFY OUR TIMES THAT ARE CALLED BY A CHAIR.

COMMENTS CAN DUG.

UH, JUST ONE POINT OF CLARIFICATION, I THINK, UH, JUST FOR EVERYONE, THE, THE PROPOSAL IS

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SO IF THE CHAIR WANTED TO STILL ALLOW THERE TO BE THREE MINUTES OR 90 SECONDS, EVEN FOR MORE THAN 20, THEY HAVE THE ABILITY.

BUT THIS, THIS INCLUDES THE FLEXIBILITY TO DO ONE OR THE OTHER.

ABSOLUTELY, DEPENDING ON THE SCENARIO, ABSOLUTELY.

THE CHAIR, THE MAYOR CAN, EVEN THOUGH THERE'S 50 PEOPLE, THE CHAIR COULD SAY THREE MINUTES FOR EACH, EACH, UM, PARTICIPANT.

ALRIGHT, NUMBER FOUR, SET.

CITY COUNCIL START TIMES TO 3:00 PM OR LATER.

UH, I WANNA CLARIFY THIS DOESN'T MEAN WE WOULD WANT TO START EVERY CITY COUNCIL MEETING AT THREE O'CLOCK.

THIS OFFERS AN OPTION TO START AT THREE WHEN WE HAVE A PACKED SCHEDULE OR SOMETHING THAT POTENTIALLY COULD DRAW US INTO THE EVENING WHERE IT DOESN'T MAKE IT, UM, TRANSPARENT OR EASY FOR PEOPLE TO COME.

SO LATE NIGHT CITY COUNCIL DISCUSSIONS ARE NO MORE INCLUSIVE THAN LATE AFTERNOON DISCUSSIONS ON ITEMS OF LOW INTEREST.

PROLONGED MEETINGS CAN REDUCE PUBLIC PARTICIPATION AND PLACE ADDITIONAL STRAIN ON THE PUBLIC COUNCIL AND STAFF.

SO THIS PROPOSAL ALLOWS CITY COUNCIL MEETINGS TO START AT 3:00 PM OR LATER TO COVER LOW INTEREST PROCEDURAL ITEMS WHILE ENSURING HIGH INTEREST ITEMS ARE HEARD DURING IDEAL TIMES FOR PUBLIC ENGAGEMENT.

THOSE ITEMS THAT ARE STRICTLY PROCEDURAL OF LOW INTEREST, SOMETIMES WE SHOULD HEAR THOSE EARLIER AND MAKE IT A PART OF, OF HOW WE ARE MAKING IT MORE EFFICIENT FOR THE HIGH INTEREST ITEMS TO SHOW UP AT SIX OR AT SIX 30.

UM, THE BENEFITS OF THIS PREVENTS LATE NIGHT DELIBERATIONS PRIORITIZES PUBLIC ENGAGEMENT.

SO PROCEDURAL ITEMS ARE HANDLED EARLIER, IT SUPPORTS BETTER DECISION MAKING.

KEY VOTES TAKE PLACE AT REASONABLE TIMES AND NOT IN THE MIDDLE OF THE NIGHT POTENTIAL TRADE-OFF.

UH, THIS COULD POTENTIALLY HAVE ITEMS OF HIGH INTEREST UNKNOWINGLY DISCUSSED DURING NORMAL WORK OFFICE HOURS.

UH, I THINK THAT WITH PROPER NOTIFICATION AND LETTING THE AGENDAS PUBLICIZED AND WITH EACH OFFICE AND THE CITY NEWSLETTER, MAKING SURE THAT EVERYONE KNOWS WE WILL HAVE AN ITEMS HEARD EARLIER.

IF WE CAN DO THAT CLEARLY, I THINK THIS CAN BE GREAT FOR THOSE LONGER MEETINGS.

COMMENTS ON THAT? I JUST HAD A QUICK QUESTION.

SURE.

UM, I IMAGINE ONE OF THE QUESTIONS THAT WILL COME UP ON THIS ONE IS WHO DETERMINES WHAT IS OF HIGH INTEREST OR LOW INTEREST? I THINK IT'S SOMETHING THAT HAS TO BE DISCUSSED.

WE HAVE TO COME UP WITH PARAMETERS ON THAT, WHETHER WE GET A LOT OF COMMENTS.

UM, I THINK IN GENERAL WE HAVE A SENSE OF WHAT IS HIGHER PRIORITY, BUT I THINK IF A COUNCIL, IF A COUNCIL MEMBER HAS AN ITEM AND THEY DON'T WANT IT HEARD AT THREE, I THINK THERE NEEDS TO BE DISCUSSION ON THAT.

UNDERSTOOD.

ANY, ANY COMMENTS? NO.

I'LL SAVE MY CHOICE WHEN YOU'RE FINISHED.

OKAY, GREAT.

ALRIGHT, NUMBER FIVE, UPHOLD FIVE MINUTE LIMITS ON CEREMONIALS AND PRESENTATIONS.

UM, SO CEREMONIAL SEGMENTS FREQUENTLY WILL STRETCH, UH, FOR A VERY LONG TIME, 30 TO 45 MINUTES.

UH, AND WE'VE EVEN SEEN IT LONGER AND THIS PUSHES OUR POLICY DISCUSSIONS LATER INTO THE EVENING MAKING IT UNPREDICTABLE FOR THOSE COMING TO CHAMBERS TO SPEAK AT PUBLIC COMMENT OR TO HEAR WHAT'S GOING ON, UH, NOT KNOW WHEN TO COME.

THIS PROPOSAL REAFFIRMS AND UPHOLDS MU OUR MUNICIPAL CODE, WHICH LIMITS CITY COUNCIL MEETINGS TO NO MORE THAN THREE CEREMONIALS OR PRESENTATIONS PER MEETING EACH LASTING NO MORE THAN FIVE MINUTES.

THE CITY CLERK SHOULD DISPLAY A TIMER AND ANNOUNCE A LAST ELAPSED TIME TO HELP MANAGE TIME EFFECTIVELY WHILE THE MAYOR RETAINS, THE MAYOR RETAINS THE AUTHORITY TO EXTEND PRESENTATION TIMES.

CEREMONIAL ITEMS NEEDING LONGER THAN FIVE MINUTES CAN BE SUBMITTED AS RECEIVE AND FILE ITEM.

YOU KNOW, I THINK THAT WITH CERTAIN CEREMONIALS WE KNOW THEY'RE GOING TO TAKE LONGER AND I THINK WE'RE ALL OKAY WITH THAT.

BUT CONSISTENTLY HAVING THREE PRESENTATIONS THAT TAKE 30 MINUTES TO AN HOUR AT THE START OF A MEETING THAT MIGHT DRAW US INTO 11 OR 12 AT NIGHT, I THINK WE COULD ALL AGREE THAT IT WOULD BE NICE TO MAKE SURE IF WE ARE INVITING A PRESENTATION, IF WE'RE INVITING, UH, FOLKS TO COME AND DO A PRESENTATION, WE CAN REALLY RE UM, EMPHASIZE THE

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SO I'LL JUST GO THROUGH THE BENEFITS HERE.

UH, KEEP CEREMONIAL ITEMS CONCISE AND FOCUSED.

ALLOWS FOR LEGISLATIVE DISCUSSIONS TO BE HEARD AT PREDICTABLE TIMES AND IT SUPPORTS COMPLIANCE WITH OUR EXISTING MUNICIPAL CODE.

POTENTIAL TRADE-OFF CEREMONIALS AND PRESENTATIONS CAN FEEL RUSHED AND IT IS UNCOMFORTABLE SOMETIMES CUTTING OFF CERTAIN CEREMONIALS AND PRESENTATIONS.

I THINK WE, WE KNOW WHICH ONES CAN TAKE LONGER AND WE CAN MAKE THOSE, UM, WE CAN LET THAT BE KNOWN WHEN WE FILE THE PRESENTATION AND PUT IT ON THE AGENDA.

COMMENTS ON THAT? ALRIGHT, ANY COMMENTS? COUNCILWOMAN ZENDEJAS BEFORE WE MOVE TO, UH, NO.

OKAY.

I'LL SEE WAIT.

OKAY.

ALL RIGHT.

SO SINCE WE OPENED UP THIS DISCUSSION FOR OUR COMMITTEE, WE RECEIVED A LOT OF IDEAS THAT WERE BROUGHT TO US FROM DIFFERENT DEPARTMENTS.

UM, AND THESE ARE THE ITEMS IN THE SECOND BUCKET BUCKET THAT REALLY NEED TO BE, UM, DISCUSSED MORE.

AND WE NEED TO COME UP WITH SOME MORE, UM, INFORMATION SO COUNCIL MEMBERS CAN HAVE INPUT, THE MAYOR CAN HAVE INPUT, CITY MANAGER CAN HAVE INPUT.

WE TALKED WITH THE CITY MANAGER ABOUT IT AND THERE'S, YOU KNOW, THERE ARE SOME CONCERNS FOR SOME OF THESE SECOND BUCKET ITEMS, BUT THERE ARE ALSO SOME OF THESE THAT PEOPLE ARE EXCITED ABOUT.

SO I'M GONNA GO THROUGH THESE QUICKLY.

THE FIRST ONE, AMEND DIVIDE BY NINE SPONSORSHIP APPROVAL PROCESS.

SO ROUTINE SMALL DOLLAR COMMUNITY SPONSORSHIPS ADD EXTRA ADMINISTRATIVE WORK AND CROWD THE COUNCIL AGENDA WITH, WITH ADDITIONAL ITEMS. THIS PROPOSAL EXPLORES ALLOWING ROUTINE COMMUNITY SPONSORSHIPS UNDER $5,000 TO BE APPROVED AT THE STAFF LEVEL BY PASSING INDIVIDUAL CITY COUNCIL AGENDA ITEMS WHILE STILL MAINTAINING PUBLIC TRANSPARENCY OF FUNDS TRANSFERS THROUGH A PUBLIC POSTING.

THIS CHANGE WOULD SPEED DELIVERY OF SMALL DOLLAR FUND TRANSFERS, SHORTEN AGENDAS, AND REDUCE CLERK PROCESSING TIME.

SO MEETINGS CAN FOCUS ON HIGHER PRIORITY POLICY MATTERS.

ALL RIGHT, UM, I'M GONNA JUMP TO ITEM TWO.

DEFINE URGENCY FOR SUPPLEMENTAL AGENDA ITEMS. UM, THIS IS USING THE SUPPLEMENTAL AGENDA FOR NON-URGENT ITEMS. GIVES RESIDENTS LESS THAN 72 HOURS TO PREPARE AND MAKE ARRANGEMENTS LIKE SECURING CHILDCARE BEFORE COUNCIL DISCUSSIONS.

SO THIS PROPOSAL RE REQUESTS THE CITY ATTORNEY TO DRAFT A DEFINITION OF URGENCY THAT WILL QUALIFY SUPPLEMENTAL AGENDA ITEMS. THE BENEFITS OF THIS, IT IMPROVES DECISION MAKING AND TRANSPARENCY, KEEPS REG REGULAR MEETINGS EFFICIENT AND IT ENHANCES PREPARATION AND ENGAGEMENT.

UH, THE POTENTIAL TRADE OFFS OF THIS ARE REDUCING FLEXIBILITY FOR STAFF AND COUNCIL OR ADMINISTRATIVE BURDEN OF CONSISTENCY.

REVIEW COMMENTS ON THAT ONE? NO, I THINK THIS WILL, UM, BE REALLY SUPPORTIVE OF ACTUALLY OF THE COUNCIL OFFICES MOVING FORWARD, HAVING THAT LEVEL OF CLARITY AND TRANSPARENCY.

I THINK MANY OF US, UM, ALREADY, UM, WITHIN OUR OWN OFFICES MAKE AN ASSESSMENT RIGHT, OF WHAT IS ACTUALLY CONSIDERED URGENT.

BUT I THINK CODIFYING THIS, UM, AND DEFINING IT AND MAKING IT STANDARDIZED FOR EVERYONE, I THINK IT'S TO ACTUALLY TO OUR BENEFIT AND TO CITY STAFF'S BENEFIT.

GREAT.

THANK YOU.

COUNCILWOMAN, JUMP IN AS WELL.

UM, YES, I AGREE THAT THIS WOULD BE VERY GOOD TO HAVE AS A POLICY.

UM, ONE OF THE THINGS THAT I FEEL THAT, UM, WHEN WE DO DO ITEMS THAT ARE, UM, THAT WE MAY THINK THAT ARE URGENT, UM, LIKE I SAID, WE CAN BE ABLE TO, UM, SHARE WHY THIS URGENCY IS TAKING PLACE.

BUT, UM, IF NOT FOR THE, BECAUSE WHAT'S URGENT FOR ME MAY NOT BE URGENT FOR THE COMMUNITY AND, UM, MAY NOT BE AN URGENT MATTER FOR THE, UM, THE COUNCIL.

UM, THEREFORE WHEN WE DO DO THAT, WE LIMIT OUR, UM, RESIDENTS FROM BEING ABLE TO RESEARCH, UM, AND DO ALL OF THE INFORMATION GATHERING THAT THEY NEED TO BE ABLE TO BE FULLY EDUCATED ON THE ITEM THAT IS BEFORE US.

SO, ALRIGHT.

SO YOU LIKE THE PROPOSAL? YES.

YES.

OKAY, GREAT.

ALRIGHT, MOVING TO NUMBER THREE, MOVE SUPPLEMENTAL AGENDA SUBMISSION.

DEADLINE

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PREVIOUSLY THE DEADLINE FOR SUPPLEMENTAL SUBMISSIONS WAS THURSDAY, WHICH GAVE FRIDAY TO PREPARE THIS PROPOSAL IS TO MOVE THE DEADLINE FOR ITEMS TO BE SUBMITTED ON THE SUPPLEMENTAL AGENDA TO THURSDAY, ALLOWING FOR INTERNAL REVIEW BEFORE ITEMS ARE POSTED PUBLICLY.

THE BENEFITS OF THIS IMPROVES THE QUALITY AND ACCURACY OF ITEM DISCUSSIONS AND ALLOWS FOR STAFF SCHEDULING FLEXIBILITY.

UH, THE POTENTIAL TRADE OFF IS RE REDUCES AGILITY ON TRULY URGENT ISSUES.

I WILL SAY THAT WITH THIS ITEM, I THINK THAT, UM, HAVING A NOON DEADLINE ON FRIDAY REALLY CAUSES A BIG SCRAMBLE FOR STAFF FRIDAY AFTERNOON, SOMETIMES MOVING INTO SATURDAY OR THE WEEKEND.

SO, UM, I, I LIKE THIS ITEM.

ANY COMMENT? UM, I WAS GONNA SAY, I THINK THIS IS ACTUALLY A NATURAL EXTENSION OF THE PREVIOUS ITEM WHERE WE TALKED ABOUT THAT ADDITIONAL REVIEW.

SO IF WE ARE GOING TO CREATE, UM, A STANDARDIZED MECHANISM FOR ASSESSING WHETHER OR NOT SOMETHING IS TRULY URGENT, UM, THEN WE ALSO NEED TO MAKE SURE THAT WE'RE GIVING STAFF THE ABILITY TO MAKE THOSE ASSESSMENTS IN THE AMOUNT OF TIME THAT THEY NEED AND NOT TO RUSH THAT PROCESS AS WELL.

SO I THINK THIS IS A NATURAL EXTENSION OF THE, THE PREVIOUS RECOMMENDATION.

GREAT POINT.

AGREED THAT IT, IT ALSO GIVES US, UM, AS COUNCIL MEMBERS A CLEAR DEADLINE ON GETTING ALL THE INFORMATION IN FOR OURSELVES, UM, TO BE ABLE TO MOVE FORWARD WITH AN AGENDA ITEM.

SO I REALLY THINK THAT THIS WOULD BE EXTREMELY BENEFICIAL IF WE HAD SOMETHING LIKE THIS TO WORK OFF OF.

ALL RIGHT, GREAT.

ALRIGHT, ITEM NUMBER FOUR, SCHEDULE STANDALONE STUDY SESSIONS FOR MAJOR TOPICS, COMPLEX TOPICS, NEEDING THROW DISCUSSION, PUSH THE REST OF THE AGENDA INTO HURRIED LATE NIGHT SLOTS.

THIS PROPOSAL, UM, SCHEDULED DEDICATED STUDY SESSIONS FOR COMPLEX OR HIGH IMPACT ISSUES INSTEAD OF SQUEEZING THEM INTO CROWDED AGENDAS, IDENTIFY DATES WELL IN ADVANCE AND RESERVE SINGLE TOPIC MEETINGS FROM MATTERS THAT DEMAND COMPREHENSIVE STAFF REPORTS AND IN-DEPTH DISCUSSIONS.

THE BENEFITS OF THIS, IT ENABLES DEEPER COUNCIL DELIBERATION AND COMMUNITY INPUT ON MAJOR POLICY QUESTIONS.

AND IT KEEPS OUR REGULAR TUESDAY MEETINGS ON SCHEDULE BY LIFTING LENGTHY BRIEFINGS OFF THE MAIN AGENDA.

I WILL SAY I LIKE THIS, THE STANDALONE SESSIONS, EVEN THOUGH IT DOES TAKE MORE TIME, I THINK THERE'S SUBJECT MATTER THAT NEEDS TO BE, UM, THAT STANDALONE TO REALLY BE EDUCATED ON THE PROS AND CONS AND BE ABLE TO ASK QUESTIONS IN A NON RUSHED, UM, NON PACKED AGENDA ATMOSPHERE.

UM, MAYBE THE POTENTIAL TRADE-OFFS, ADDITIONAL TIME DEDICATIONS FOR PART-TIME COUNSEL.

YEP.

THAT CAN BE A PROBLEM.

INCREASE IN STAFF WORKLOAD.

ADDING A MEETING MIGHT BE, UH, ADDITIONAL WORK, BUT I REALLY LIKE THE TRADE OFF ON EDUCATING OURSELVES ON PARTICULAR TOPIC MATTERS.

INPUT.

UM, I'LL JUST CHIME IN HERE.

UM, NO, I CAN DEFINITELY SEE THE BENEFIT OF THIS.

UM, LIKE I SAID, PARTICULARLY WHEN WE HAVE A LOT OF REALLY IMPORTANT, UM, ITEMS ON A, ON A COUNCIL AGENDA, UM, YOU NEVER WANT, UM, THAT TO, UM, MAKE PEOPLE TO FEEL PRESSURED NOT TO, TO BE ABLE TO HAVE THE TIME TO, TO ED, LIKE, TO GET TO, TO ASK THE QUESTIONS THAT THEY NEED TO ASK OF STAFF AND HAVE THE DELIBERATION AND THE DISCUSSION.

UM, MY ONLY QUESTION WITH THIS ONE WOULD BE, UM, BECAUSE A LOT OF TIMES WHEN WE DO THESE IN THE PREVIOUSLY WHEN WE HAVE DONE STUDY SESSIONS, THOSE HAVE BEEN DURING THE DAY, RIGHT? SO WHEN WE TALK ABOUT ACCESSIBILITY AND EQUITY AND ACCESS, IF WE WERE TO HAVE THOSE TYPES OF DISCUSSIONS, YOU KNOW, DURING ANOTHER, UH, DATE AND TIME, HOW DOES THEN THE PUBLIC GET THAT ACCESS TO THAT SAME INFORMATION, RIGHT? SO THEN DO WE HAVE THAT DISCUSSION? BUT WE DON'T VOTE ON WHATEVER THE, THE POTENTIALLY THE ITEM IS.

LIKE WE DON'T MAKE A DECISION THERE, IT'S JUST WE'RE BEING EDUCATED AND LIKE A STANDARD STUDY SESSION AND THEN AT A LATER TIME IT THEN COMES TO COUNCIL AND YOU KNOW, FOR INSTANCE, MAYBE RESIDENTS NOW HAVE ACCESS TO THE RECORDING OF THAT SESSION THAT THEY CAN THEN REVIEW.

BUT THE IDEA IS THAT WE WE'RE NOT NECESSARILY REHASHING THAT AT THE, THE COUNCIL MEETING, RIGHT?

[00:35:01]

I THINK THAT'S KIND OF THE BALANCE FOR ME.

I JUST WANNA MAKE SURE THAT RESIDENTS AREN'T, UM, AREN'T BEING LEFT NOT GETTING THE SAME LEVEL OF INFORMATION AND NOT SEEING THE DISCUSSION FROM COUNCIL AROUND AN ITEM.

DARE I SAY THAT SB 7 0 7 MIGHT ELIMINATE THAT ACCESSIBILITY ISSUE BECAUSE PEOPLE CAN MAKE, CAN EMAIL PUBLIC COMMENT, THEY CAN LOOK AT THE MEETING AT A LATER DATE.

BUT I, I SEE YOUR POINT COMPLETELY.

WE WANNA MAKE SURE THAT PEOPLE FEEL LIKE THEY, THEY CAN SEE THIS DISCUSSION.

AGREE ON COUNCILWOMAN.

YES, I AGREE ON THAT AS WELL.

ALRIGHT.

UH, NUMBER FIVE, TENTATIVE PUBLIC SCHEDULE OF FUTURE AGENDA ITEMS. THE PUBLIC, UH, ARE NOTIFIED OF COUNCIL DISCUSSION AT MOST EIGHT DAYS IN ADVANCE, WHERE CURRENTLY, WHEREAS THE CITY MAY KNOW THE ITEM IS COMING WEEKS BEFORE I KNOW, UM, OUR COUNCIL OFFICE HEARS WEEKS IN ADVANCE WHAT MIGHT BE COMING ON CERTAIN DATES AND HAVING A TENTATIVE SCHEDULE OPEN FOR THE PUBLIC TO SEE, I THINK MIGHT BE, UM, A GOOD PROPOSAL.

SO POST TE PUBLIC SCHEDULE FOR FUTURE AGENDA ITEMS THAT IS SUBJECT TO CHANGE, ALWAYS REMEMBERING THAT IT COULD BE SUBJECT TO CHANGE BENEFITS, PROVIDE THE PUBLIC MORE TIME TO MAKE ACCOMMODATIONS TO PART TO PARTICIPATE IN UPCOMING COUN COUNCIL MEETINGS.

ALLOWS FOR TIME COUNCIL OFFICES TO ENGAGE CON CONSTITUENCY BEFORE DISCUSSION.

TRADE-OFFS MIGHT BE SCHEDULING CHANGES THAT CAN CREATE CONFLICT OR AN ADMINISTRATIVE BURDEN.

COMMENTS, I FEEL LIKE I KEEP HAVING LOTS OF COMMENTS, BUT YES.

ON THIS ONE TOO.

UM, NO, I WAS LIKE, I, THE IDEA OF GIVING PEOPLE MORE TIME RIGHT? IS NEVER SOMETHING I'M EVER GONNA PUSH UP AGAINST.

UM, I WILL GIVE THE CAVEAT THOUGH, UM, AND I THINK WE'VE DISCUSSED THIS AS A, AS A, AS A COUNCIL AND AS A COMMUNITY, YOU KNOW, PUBLIC TRUST IN, YOU KNOW, LIKE PUBLIC TRUST, RIGHT? IN MUNICIPAL GOVERNMENT IS LOW AND GOVERNMENT IN GENERAL, RIGHT? AND SO WHAT I DON'T WANNA MAKE SURE IS THAT WHAT WE'RE NOT DOING IS SETTING UP AN EXPECTATION THAT WE CAN'T ADHERE TO, RIGHT? AND SO, I KNOW I HEAR YOU, UM, UH, CHAIR DUG AND TALKING ABOUT LIKE, HEY, THIS IS SUBJECT TO CHANGE.

SO ONE OF THE RECOMMENDATIONS, LIKE I MIGHT CONSIDER IS THAT, WELL, WHAT IF WE DID, LIKE, IT MAY NOT NECESSARILY BE A, A DATE CERTAIN, BUT IT MIGHT BE SOMETIME IN THE NEXT MONTH, RIGHT? LIKE, WE MIGHT GIVE A LIKE ATI LIKE A GENERAL TIMEFRAME, TIMEFRAME TO SAY, LOOK, WE HAVE AN EXPECTATION THAT THIS ITEM'S GOING TO COME BEFORE US IN THE MONTH OF OCTOBER, RIGHT? OR SOMETHING LIKE THAT.

UM, SO JUST TO MAKE SURE THAT WE'RE REALLY COMMUNICATING OUT TO RESIDENTS, RIGHT? THAT WE, THIS IS, THIS REALLY IS TENTATIVE, I'M, I I FEAR THAT IF YOU A SET, YOU SET A TIMEFRAME, LIKE A DATE ON IT, A DATE, LIKE THAT'S STILL, EVEN IF WE SAY IT'S TENTATIVE, IT STILL FEELS LIKE A DATE CERTAIN TO PEOPLE.

UM, AND WHEN WE CAN'T ADHERE THAT, I DON'T WANT THAT TO, TO FURTHER FEED INTO THE MISTRUST THAT THEY HAVE IN THE LOCAL GOVERNMENT.

I HEAR YOU.

I TIMEFRAME VERSUS DATE.

YES.

MEMBER SAME.

I THINK IT'S IMPORTANT FOR US TO MAKE SURE THAT WE ARE, UM, GIVING THE PUBLIC AS MUCH TIME ON, UM, ITEMS THAT ARE IMPORTANT TO THEM AND TO THE COMMUNITY.

UM, BUT I ALSO THINK THAT, UM, LIKE COUNCILWOMAN JOAN SAID, THEN WE ARE SETTING EXPECTATIONS.

SO MAYBE, UM, WE WILL BE COMING, THIS ITEM WILL BE COMING UP IN, YOU KNOW, LATE FALL OR EARLY, UM, EARLY SPRING.

I THINK THAT THAT'S ALSO VERY GOOD, UM, TO CONSIDER AND STUFF.

SO, UM, THAT WE ARE GIVING KI BUT IT ALSO IS GONNA TAKE A LOT FROM STAFF TO MAKE SURE THAT IF WE PUT IT OUT THERE, THAT IT DOES COME IN SPRING, YOU KNOW, AND, UM, IN LATE FALL OR WHATEVER IT MAY BE.

BUT THAT, UM, THAT WILL GIVE STAFF ALSO A GOAL FOR THE ITEMS TO COME BACK TO COUNCIL.

ABSOLUTELY.

THAT'S GREAT POINT TOO.

ALL RIGHT.

UM, THANK YOU FOR THAT INPUT.

UH, EXPANDED OR PRERECORDED STAFF REPORTS COUNCIL IN THE PUBLIC OFTEN HEAR COMPLEX STAFF REPORTS ONLY MINUTES BEFORE KEY DECISIONS, LIMITING OPPORTUNITIES FOR THOUGHTFUL QUESTIONS AND PUBLIC ENGAGEMENT.

THIS PROPOSAL ENCOURAGES DEPARTMENTS TO CREATE VIDEO BRIEFINGS OR TWO FROM FOUR STYLE STAFFING BRIEFINGS POSTED ONLINE BEFORE MEETINGS.

THE BENEFITS OF THIS IMPROVES TRANSPARENCY AND SUPPORTS PUBLIC ENGAGEMENT THROUGH BETTER MEETING PREPARATION, SKIPS LENGTHY PRESENTATIONS AND FOCUSES DIRECTLY ON QUESTION AND ANSWERS, UH, THE POTENTIAL TRADE-OFFS.

IT COULD BE BURDENSOME FOR STAFF WITH

[00:40:01]

SO AGAIN, THIS SECOND BUCKET OF SIX ITEMS IS UP FOR FUTURE DISCUSSION.

UM, ANY OTHER COMMENTS ABOUT EITHER THE FIRST BUCKET OF MOVING THEM FORWARD OR THE SECOND BUCKET OF, OF, UM, SUGGESTIONS? UM, I WAS JUST GONNA SAY FOR THE PRERECORDED ONES, I COULD IMAGINE THAT THIS WOULD BE PRETTY BURDENSOME ON STAFF.

SO MAYBE A LIKE A HAPPIER MEDIAN, RIGHT? AND I'M SURE STAFF IS LIKE, NO, OF THIS IS A HAPPIER MEDIAN FOR US.

BUT , UM, UM, A COUPLE OF THINGS IS THAT IF WE'RE TALKING ABOUT ONE KIND OF THESE, LIKE IDENTIFYING THESE KIND OF HIGH PRIORITY LIKE CRITERIA FOR THESE VERY KIND OF HIGH PRIORITY ITEMS, POTENTIALLY MAYBE WE NARROW IT DOWN TO THOSE, RIGHT? THAT WE KNOW THAT ARE GONNA GET A LOT OF EYEBALLS AND THAT PEOPLE ARE REALLY INTERESTED IN, UM, OR POTENTIALLY EVEN THE ONES WE TALK ABOUT THAT ARE REALLY COMPLEX THAT NEED US TO DO THESE SEPARATE STUDY SESSIONS ON, RIGHT? SO WE THINK ABOUT LIKE WHAT IS THE CRITERIA FOR ONES THAT MIGHT NEED, UM, UM, MAY NEED THIS KIND OF ADDITIONAL LEVEL OF, OF INFORMATION.

THE OTHER IS, UM, WE COULD POTENTIALLY HAVE SOMETHING THAT'S CALLED LIKE A LOWER LEVEL.

LIKE, YOU KNOW, OFTEN WE'LL HAVE STAFF REPORTS THAT IT'LL HAVE LIKE EXECUTIVE SUMMARIES OR THINGS LIKE THAT.

SO LIKE, COULD SOMETHING LIKE, LIKE A, LIKE A, LIKE A SHORTER MORE KIND OF PITHY VIDEO BE SOMETHING THAT COULD BE ATTACHED TO AN ITEM, RIGHT? OR MAYBE SOME ITEMS THAT HAVE REALLY, REALLY LONG STAFF, STAFF REPORTS.

MAYBE WE SAY, OKAY, THOSE NEED TO COME ALONG WITH AN EXECUTIVE SUMMARY THAT RESIDENTS COULD READ MORE QUICKLY, RIGHT? IF SOMETHING IS REALLY LONG AND COMPLEX, BECAUSE AGAIN, THE WHOLE GOAL HERE RIGHT, IS TO MAKE OUR MEETINGS MORE EFFICIENT, BUT ALSO EXPAND THE ABILITY AND ACCESSIBILITY FOR RESIDENTS.

SO I THINK IN MY MIND IT'S THINKING IF I WAS A RESIDENT, WHAT WOULD I WANT, UM, IN THIS SPACE? AGREED.

COUNCILWOMAN SINHA.

UM, I THINK THAT THIS IS A GOOD IDEA.

THE PRERECORDED STAFF REPORTS, I KNOW IT'S GOING TO BE BURDENSOME.

UM, BUT ONE OF THE THINGS THAT I WOULD NOT WANT TO SEE IS OUR STAFF HAVING TO DO DOUBLE THE WORK MM-HMM .

UM, SO I THINK THAT WE DO HAVE TO FIND SOME KIND OF MEDIUM, UM, TO BE ABLE TO BALANCE THAT BECAUSE, UM, WE WANNA BE ABLE TO HAVE OUR STAFF GIVE THE PRESENTATIONS FOR THE ITEMS THAT ARE COMING BEFORE COUNCIL OR THAT ARE, YOU KNOW, WE WANT THE COMMUNITY TO ENGAGE WITH.

UM, BUT WE ALSO DON'T WANT THEM TO DO DOUBLE THE WORK, UM, WITH PRE DOING A PRERECORDED, UM, STAFF REPORT AND THEN HAVING TO DO AN ADDITIONAL ONE.

UM, BECAUSE THE NEEDS OF THE COMMUNITY AND US AS A COUNCIL HAVING BEEN, BEEN MET BY THE PRERECORDED STAFF REPORT.

SO I WOULD JUST, UM, BE VERY CAREFUL ON THAT AND TRY TO FIGURE OUT AND COME UP WITH A BALANCE, UH, AND WORKING WITH STAFF TO ALSO SEE WHAT IT IS THAT THEY CAN DO.

'CAUSE SOMETIMES AS YOU, WE ALL KNOW, UM, STAFF HAS SOME GREAT IDEAS THAT THEY CAN COME UP WITH VERY INNOVATIVE.

UH, MAYBE IT'S A PRERECORDING WITH ONLY THE MAIN HIGHLIGHTS OF THAT, UH, EVENT, OR MAYBE NOT.

MAYBE IT'S, UM, THE OTHER WAY AROUND.

MAYBE THE PRERECORDED HAS ALL THE DETAILS IN IT AND THEN WE HAVE LIKE A LIGHTER PRESENTATION OR SOMETHING LIKE THAT.

SO THAT'S WHAT I WOULD THINK.

UM, I ALSO WANTED TO MAKE A COMMENT ON THE REST OF THE PRESENTATION.

WOULD NOW BE A GOOD TIME? YES, ABSOLUTELY.

UM, SO FIRST OF ALL, I WANTED TO SAY THANK YOU, MADAM CHAIR, FOR, FOR THIS AND FOR BRINGING THIS ITEMS FORWARD.

AND ALSO, UM, WANTED TO THANK STAFF AND CLERK'S OFFICE FOR THEIR SURVEY.

UM, GREAT.

IT'S ALWAYS GREAT TO HEAR FROM THE COMMUNITY WHAT THE COMMUNITY IS THINKING, HOW, UM, THEY ARE TRYING TO GET INVOLVED OR CIVICALLY INVOLVED WITH OUR CITY COUNCIL MEETINGS.

I THINK THAT, UM, WE'VE ALWAYS, AS A COUNCIL, UM, BEEN VERY MINDFUL, SO I REALLY WELCOME THIS OPPORTUNITY TO REALLY DIG INTO, UM, HOW IS IT THAT WE CAN MAKE IT MORE ACCESSIBLE TO OUR, UM, TO OUR COMMUNITY HERE IN THE CITY OF LONG BEACH.

AND SO, UM, WITH THAT SAID, I DO SEE THAT.

UM, AND, AND JUST FOR CLARIFICATIONS, UM, IF CITY STAFF COULD, UH, ANSWER ME, UM, HOW MANY SURVEYS WERE ANSWERED? I BELIEVE IT WAS 69.

69.

69, RIGHT, MADAM CHAIR.

THANKS.

YOU DID SAY THAT EARLIER, UM, 69, UM, SURVEYS WERE ANSWERED.

AND SO I THINK IT'S IMPORTANT THAT, UM, WE INCREASED THAT NUMBER OF SURVEYS.

I I DON'T KNOW IF THIS HAS BEEN DONE BEFORE, BUT I MEAN, I KNOW THAT THIS HAS ALREADY TAKEN PLACE.

WE ALREADY GOT HAVE OUR NUMBERS AND STUFF, BUT ONE OF THE THINGS THAT I WOULD RECOMMEND WHEN WE ARE DOING SURVEYS IS PROBABLY,

[00:45:01]

THAT MIGHT BE GOOD.

THAT MIGHT BE A WAY OF CAPTURING, UM, MORE FOLKS.

UM, ALSO, I KNOW THAT, UM, UH, A LOT OF, UM, SURVEYS WERE ANSWERED FROM THE 9 0 8 1 3.

I KNOW THAT THAT IS SOMETHING THAT'S IMPORTANT TO ME.

I DIDN'T SEE A LOT OF RESPONDENTS IN THE SURVEY RESULTS, UM, IN REGARDS TO CENTRAL LONG BEACH OR WEST LONG BEACH.

SO WE NEED TO FIND A WAY THAT'S MORE EQUITABLE TO BE ABLE TO GET MORE.

AND, AND IT ALL HAS TO DO WITH, UM, I BELIEVE WITH HOW WE REACH OUT TO OUR COMMUNITY.

AND SOMETIMES WE MIGHT EVEN HAVE TO HAVE SURVEYORS GO CANVASSING, UM, DOOR TO DOOR.

I KNOW THAT THAT WORKS REALLY GOOD FOR MY OFFICE WHEN WE REALLY WANNA, UM, WHEN WE REALLY WANNA ENGAGE OUR COMMUNITY OR SHOW SHARE WITH THEM, UM, WHEN WE'RE HAVING LIKE A BUDGET, UM, HEARING OR SOMETHING LIKE THAT.

I KNOW IT REALLY WORKS, UM, TO GET THEM TO COME TO CITY COUNCIL.

SO MAYBE TRYING SOME OF THOSE OUT OF THE BOX, UM, OPPORTUNITIES MIGHT BE A REALLY GOOD THING TO DO, UM, TO GET THOSE PEOPLE, UM, IN INCLUDED AND ENGAGED EVEN IN SOMETHING AS SIMPLE AS A SURVEY BECAUSE, UH, RIGHT NOW WE'RE MAKING DECISIONS, UM, FOR OUR ENTIRE CITY OF LONG BEACH.

UM, AND SO EVERYONE SHOULD HAVE AN OPPORTUNITY TO WEIGH IN THEIR VOICES, UM, ESPECIALLY IF THEY, YOU KNOW, IF THEY WANT TO BE CIVICALLY ENGAGED AND THEY JUST DON'T KNOW, OR THEY HAVEN'T BEEN REACHED OUT TO.

SO I THINK THAT'S, THAT'S IMPORTANT TO KEEP IN MIND.

UM, AS WELL AS I ABSOLUTELY WELCOME.

UM, EXTENDING OUR PUBLIC COMMENT FROM 15, I'M SORRY, FROM 10 TO 15 IN THE FIRST PUBLIC COMMENT.

I THINK THAT'S GREAT.

I WOULD EVEN WANT TO SEE MORE.

I DON'T KNOW WHAT THAT COULD LOOK LIKE, BUT I WOULD EVEN SAY 20, UM, TO, BUT ALSO, UM, SOMETHING THAT I HAVE BEEN THINKING ABOUT, ONE OF THE THINGS THAT, UM, IS A, A BARRIER FOR OUR RESIDENTS IS COMING AFTER WORK.

SO THE FIRST COMMENT THEY HAVE TO BE HERE BEFORE, AND PLEASE CORRECT ME IF I'M WRONG, CITY, UM, STAFF.

UM, BUT FOR THE FIRST COMMENT, THEY HAVE TO BE HERE AND SIGN UP, UM, BEFORE FIVE O'CLOCK.

UM, SO THAT, CAN YOU CONFIRM THAT? YES, IT'S 15 MINUTES PRIOR TO THE COMMENCEMENT OF THE MEETING.

THANK YOU.

AND SO THAT WOULD BE WHERE THE, THE 15 FALL INTO IF APPROVED.

UM, CORRECT.

ONE OF THE THINGS THAT I ALSO SEE IS THAT THE BARRIERS FOR PEOPLE TO GET HERE BY 4 45 WHEN THEY GET OUT OF WORK AT 5:00 PM UM, OR 5:30 PM SO ONE OF THE THINGS I'VE BEEN THINKING ABOUT, AND I COULD JUST THROW IT OUT THERE, MAY, MAY STICK, MAY NOT STICK.

UM, BUT I WOULD LIKE TO SEE SOMETHING, UM, COME TO US IN THE MIDDLE OF OUR MEETING, UH, FOR EXAMPLE, 7:00 PM AND ADD AN ADDITIONAL PUBLIC COMMENT TIME AT, AT THE MIDDLE OF OUR MEETING, SOMETHING THAT SAYS, OKAY, WE HAVE A CHANCE TO GET THERE AT 6 45.

I DON'T KNOW IF IT'S DOABLE CITY STAFF.

YOU CAN, WE CAN, YOU KNOW, LOOK INTO THAT A LITTLE BIT MORE.

BUT I DO HEAR OVER AND OVER AGAIN, UM, FROM OUR COMMUNITY THAT GETTING HERE BY 4 45, FIRST OF ALL, THEY HAVE TO GET HERE BEFORE 4 45 IF YOU'RE TRYING TO FIND PARKING.

UM, SO, AND I KNOW THAT IF, YOU KNOW, THAT'S NOT ALWAYS EASY.

SO IF WE HAVE ONE, UH, A PUBLIC COMMENT IN THE MIDDLE OF THE MEETING, UH, WHETHER IT'S WITH, UM, THE ADDITIONAL FIVE, MAYBE WE CAN ADD, UH, A 10, YOU KNOW, TO THAT SESSION AND THEN HAVE EVERYTHING ELSE AT THE END.

THAT WOULD BE SOMETHING TO THINK ABOUT, SOMETHING TO LOOK AT.

UM, I THINK THAT THAT WOULD BE GOOD.

UM, ALSO, UH, I DO THINK THAT IT WOULD BE WISE, UM, FOR US TO START, UH, AT 3:00 PM CITY COUNCIL MEETINGS WHEN WE KNOW THAT IT'S GONNA BE A LONG, LENGTHY, UH, MEETING.

MY ONLY CONCERN WITH THAT IS THE FACT THAT, UM, WE NEVER KNOW WHAT IS OF IMPORTANCE TO OUR COMMUNITY, AND THOUGH CITY STAFF MAY FEEL, AND

[00:50:01]

AND THAT DOESN'T GIVE THAT, THAT A LITTLE BIT CONTRADICTS WITH WHAT I FEEL WOULD GIVING MORE ACCESSIBILITY TO THOSE THAT CAN COME AFTER WORK.

SO I'LL JUST LEAVE IT AT THAT.

BUT I'M, I'M OPEN TO THAT.

I JUST, I'M NOT FULLY CONVINCED.

UM, AND ALSO, UM, I DO HOWEVER, LOVE THE FIVE MINUTE PRESENTATION THING.

I THINK THAT THAT WOULD BE REALLY GOOD.

AND IF THERE, BECAUSE WE HAVE A LOT OF AMAZING, AMAZING ORGANIZATIONS AND ISSUES AND TOPICS THAT WE BRING FORWARD, UM, DURING CITY COUNCIL MEETINGS DURING THE PRESENTATION.

UM, SOME THAT MAY TAKE MORE THAN FIVE MINUTES, BUT THERE'S SOME THAT WE COULD REALLY DO IN FIVE MINUTES.

SOMETIMES.

I DON'T KNOW IF ALL THE ONES I BRING , BUT I DO DO REALLY LIKE THE RECEIVE AND FILE.

UM, IF YOU REALLY HAVE SOMETHING THAT YOU FEEL THAT'S GOING TO BE MORE THAN FIVE MINUTES, THAT WE CAN, UM, BRING THAT FORWARD AS A RECEIVING FILE.

AND I THINK THAT'S A FANTASTIC IDEA.

THAT'S, UH, GREAT, THANK YOU FOR ALL THAT INPUT.

UM, TO YOUR FIRST POINT, I THINK DR.

RICKS ODI AND I HAVE TALKED ABOUT THE NEED FOR CANVASSING SOMETIMES FOR SURVEYS BECAUSE DIFFERENT, UH, COMMUNITIES, DIFFERENT DISTRICTS HAVE A DIFFERENT WAY OF RESPONDING TO SURVEYS.

SO I LIKE THAT.

UM, THE EASIEST WAY TO GET THINGS OUT IS EMAIL, BUT I'M OPEN.

YOU HAVE COMMENTS ON THAT? UH, NO, I THINK THAT'S GREAT.

UH, THE TWO COMMENTS I WAS GONNA MAKE IS THAT, UH, MY STAFF ACTUALLY DID THIS FOR THE BUDGET SURVEY THIS YEAR.

SO WE ENDED UP GETTING THE BEST REPRESENTATION FROM THE DISTRICT FROM DISTRICT NINE THAT WE'VE EVER HAD.

BUT THAT'S BECAUSE MY STAFF TOOK A DAY AND THEY TOOK SEVERAL HOURS AND THEY WENT AND CANVASED SEVERAL NEIGHBORHOODS WITH TABLETS FROM TID AND ASK PEOPLE TO AND HELP THEM FILL OUT THE BUDGET SURVEY, RIGHT? TO GET MORE ENGAGEMENT BECAUSE YOU KNOW, PEOPLE ARE BUSY.

THEY MAY NOT SEE A NEWSLETTER, THEY MAY NOT SEE, UH, SOCIAL MEDIA, UM, NOTIFICATION.

AND I ALSO LOVE, UM, COUNCIL MEMBERS IN DAY HOUSE'S IDEA AROUND, UM, GETTING PEOPLE WHO COME TO THE MEETINGS.

YEAH, IT'S EVEN HAD ME THINKING ABOUT EVEN LIKE, UH, THE BUDGET OVERSIGHT COMMITTEE OR LIKE BUDGET HEARINGS, RIGHT? LIKE I'M EVEN THINKING LIKE MAYBE SOMETHING LIKE WE STICK A QR SCAN CODE ON THE SCREEN DURING THE MEETINGS RIGHT AT THE BEGINNING OF THE MEETING WHERE IT ENCOURAGES PEOPLE TO SAY, HEY, WE'RE DOING A SURVEY ON X, Y, AND Z WHILE YOU'RE WAITING HERE IN THE AUDIENCE.

LIKE, CAN YOU GO AHEAD AND JUST FILL THE SURVEY OUT BECAUSE THIS IS ALREADY A CAPTIVE AUDIENCE WHO ARE HERE FOR THAT INTENDED PURPOSE.

SO I THINK THAT'S GREAT.

I LIKE THAT AND I REALLY LIKE THE IDEA OF LOOKING AT MID MEETING PUBLIC COMMENT.

YEAH.

YEAH, THAT'S REALLY, UM, THAT'S REALLY GOOD.

SO I'M GONNA READ THE RECOMMENDATIONS.

UM, I'M THINKING MAYBE I SHOULD ADD, I GUESS WE CAN LOOK INTO SOME OF THESE RECOMMENDATIONS THAT YOU HAD MADE COUNCILWOMAN, UM, IN THE FUTURE, BUT, SO RECOMMENDATION, UH, DO WE HAVE PUBLIC COMMENT? CN NO PUBLIC COMMENT DEAR.

ALRIGHT, SO LET ME READ THE RECOMMENDATION.

SO MOVE TO APPROVE THE PROPOSED CHANGES TO THE ORDER OF BUSINESS AND REFER RECOMMENDATIONS ONE THROUGH FIVE TO CITY COUNCIL FOR APPROVAL.

MOVE TO RECOMMEND THAT CITY COUNCIL DIRECT THE CITY MANAGER AND CITY CLERK TO RETURN THROUGH A TFF WITH COMMENTS AND ANALYSIS ON IMPLEMENTATION OF THE RECOMMENDATIONS LISTED UNDER THE CHANGES THAT NEED DEPARTMENT RESEARCH SECTION.

AND I'D LIKE TO REFER TO CITY COUNCIL THAT THE CITY CLERK AND CITY MANAGER COME BACK WITH A TFF ON IMPLEMENTATION OF SB 7 0 7 AND YOU'RE ALSO RECEIVING AND FOLLOWING THIS PRESENTATION AND THAT WE ARE RECEIVING AND FILING THIS PRESENTATION.