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WE ARE GOOD TO START CALL ORDER.
UM, JUST START WITH, UH, FIRST AGENDA ITEM.
PRESENT STEVEN ROCKEN BOX ABSENT.
AND THEN, UM, MEMBERS OF THE PUBLIC, THERE IS AN OPPORTUNITY FOR YOU GUYS TO SPEAK AFTER EACH AGENDA ITEM.
IT IS LIMITED TO TWO MINUTES AND WE WILL HAVE A TIMER SET UP.
UM, AND JUST A REMINDER, IT'S AN OPPORTUNITY FOR YOU TO COMMENT ON AGENDA ITEMS. YOU MIGHT NOT NECESSARILY GET A RESPONSE, UM, BUT YOU ARE WELCOME TO ALSO EMAIL US AT THE HOMELESS SERVICES EMAIL OR SEE A STAFF MEMBER AFTER.
WE CAN AGENDA ITEM NUMBER ONE, UH, RECOMMENDATION TO APPROVE THE MINUTES BOARD MEETING TUESDAY, APRIL FOUR 21ST.
ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THIS AGENDA ITEM? SEE NONE.
NEXT AGENDA ITEM FOR DISCUSSION.
WE'RE GONNA ACTUALLY MOVE AND JUMP DOWN TO ITEM NUMBER SIX, WHICH IS RECOMMENDATION TO REVIEW THE PERFORMANCE AND CLOSE OUT THE COMMUNITY.
DEVELOP THE, YEAH, THE COMMUNITY DEVELOPMENT BLOCK GRANT, UH, COR CORONAVIRUS FUNDS UTILIZED FOR THE PROJECT HOME KEY SITE LOCATED AT 17TH 25 LONG BEACH BOULEVARD.
ALRIGHT, UH, GOOD AFTERNOON BOARD MEMBERS.
UH, WE ARE GOING TO DO AN OVERVIEW OF, UH, SOME FUNDING THAT WE GOT THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT, UH, SPECIFIC TO THE COVID, UH, RESPONSE.
UM, AND WE'LL, WE WILL GO THROUGH THIS AND WE CAN GIVE SOME BACKGROUND ALSO ON THE PROJECT WITH OTHER FUNDING AND AN OVERVIEW OF SERVICES, UH, TO DATE.
SO, UH, QUICK OVERVIEW OF THE CDBG COMMUNITY DEVELOPMENT BLOCK GRANT, UH, CARES ACT FUNDING.
SO THIS FUNDING SOURCE ACTUALLY WENT TO THE STATE.
SO, UH, LOCAL COMMUNITIES SUCH AS THE CITY OF LONG BEACH DID RECEIVE CDBG CARES ACT FUNDING.
UH, AND THEN THE STATE HAD A SEPARATE POT OF FUNDING, UH, THAT COULD BE USED ACROSS THE STATE.
SO IN THIS INSTANCE, THEY RECEIVED ROUGHLY $50 MILLION, UH, TO PROVIDE RESPONSES, UH, FOR CAPITAL PROJECTS, WHETHER IT BE, UH, INTERIM SHELTER THAT WAS NON CONGREGATE, UH, PERMANENT SUPPORTIVE HOUSING, UH, OR OTHER FACILITIES THAT, UH, COULD SERVE THE COMMUNITY, UH, THAT WAS VULNERABLE TO THE, UH, CORONAVIRUS.
UM, AND, UM, THIS SPECIFIC INSTANCE, WE APPLIED TO THE STATE, UH, FOR FUNDING FOR PROJECT HOME KEY AT 1725 LONG BEACH BOULEVARD, UH, WHICH WAS PREVIOUS, PREVIOUSLY THE BEST WESTERN, THE BEST WESTERN 1725, UH, PROJECT WAS PURCHASED IN EARLY 2021, UH, AS AN INTENDED USE FOR NON CONGREGATE SHELTER, UH, WITH THE LONG TERM PLAN OF EVENTUALLY CONVERTING IT TO PERMANENT SUPPORTIVE HOUSING.
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UM, SO A LITTLE BIT OF AN OVERVIEW, UH, ON THIS SPECIFIC FUNDING.WE, UH, SHORTLY UPON FINALIZING OUR PURCHASE OF THE, UH, FORMER BEST WESTERN SITE, HAD AN OPPORTUNITY TO APPLY TO THE STATE FOR THIS FUNDING.
UH, AND WE WENT FORWARD WITH A RECOMMENDATION TO CITY COUNCIL ON JULY 20TH, UM, AROUND APPLYING AND PLANS TO EVENTUALLY, UH, CONVERT THE, UH, SITE AT 1725 INTO PERMANENT SUPPORTIVE HOUSING.
UH, AND WITHIN OUR APPLICATION, WE APPLIED TO THE STATE FOR, UH, 5 MILLION, $100,000 FOR CONVERSION OF THE LOBBY AREA OUTSIDE, AND A NUMBER OF DIFFERENT ROOMS THROUGHOUT THE SITE, UH, TO PROVIDE BETTER ENGAGEMENT AND SUPPORT FOR PEOPLE IN A MORE SUPPORTIVE ENVIRONMENT VERSUS A HOTEL SETTING.
SO, UH, WE CAN KIND OF GO, WE'LL GO THROUGH SOME OF WHAT THAT LOOKED LIKE IN A MINUTE HERE.
UM, BUT REALLY THE FUNDS WERE AROUND SITE REHAB, INFRASTRUCTURE IMPROVEMENTS AND FACILITY UPGRADES.
AND, UH, THE FUNDING SPECIFICALLY SET ASIDE FROM CDBG WAS EXPENDED, UH, BY JUNE 30TH, 2025.
THERE IS STILL SOME AMOUNT WORK THAT HAS BEEN ONGOING PAST THAT DATE, UH, AND WE'LL TOUCH AT THAT ON THAT LATER IN THIS PRESENTATION.
SO, LOOKING AT THE SITE AND SOME OF THE PROJECT ADAPTATION, UH, THERE'S A FEW PICTURES ON THE SCREEN.
UM, SO OUR PLAN IS, AGAIN, TO EVENTUALLY CONVERT TO PERMANENT SUPPORTIVE HOUSING.
RIGHT NOW, IT IS STILL OPERATING AS A NON CONGREGATE INTERIM HOUSING SITE, UH, WHICH MEANS IT'S A SHELTER FOR, WITH, FOR PEOPLE WHERE THEY HAVE THEIR OWN ROOM, THEIR OWN RESTROOM.
SO, UH, IT CAN BE A DOUBLE OCCUPANCY IN THE CASE THAT THERE IS A COUPLE OF MULTIPLE PEOPLE THAT WANT TO, UH, SHARE A ROOM THAT HAVE BEEN MATCHED TO THE SITE.
UH, BEFORE IT, YOU KNOW, ANY INDIVIDUAL, IT IS A SINGLE ROOM OCCUPANCY, UH, WHERE THEY HAVE THEIR OWN SOME OF THE KEY FEATURES WITHIN THE SITE.
THERE ARE 99 UNITS, UH, WITHIN THE BUILDING THROUGH CONSTRUCTION WHERE, YOU KNOW, STILL MOVING AROUND SOME OF THOSE UNITS, UM, TO FACILITATE SOME OF THAT CONSTRUCTION.
UH, BUT IN TOTAL THERE ARE 99 UNITS THAT ARE SPECIFICALLY OCCUPIABLE AND THEN OTHER CONGREGATE SPACES, INCLUDING ROOMS, UH, THAT WERE CONVERTED TO PROVIDE ADDITIONAL COMMUNITY SPACE, AS WELL AS ADDITIONAL, UH, SUPPORTIVE SERVICES SPACE WITHIN THE BUILDING.
UH, THIS DOES SERVE ADULTS, UH, EXPERIENCING HOMELESSNESS.
THIS, AGAIN, CAN BE A SINGLE ADULT OR, UH, COUPLES OR A HOUSEHOLD THAT CHOOSES TO LIVE TOGETHER AND INCLUDING IN SOME SITUATIONS, UH, INDIVIDUALS THAT HAVE IDENTIFIED A CARETAKER.
UM, WE SAW THIS WITH A NUMBER OF, UH, VULNERABLE, UH, PEOPLE WITH SIGNIFICANT CHRONIC HEALTH ISSUES THAT WERE MOVING IN THE SITE, UH, THROUGHOUT THE COVID RESPONSE.
SO IN A NUMBER OF SITUATIONS, UH, THAT SOMEBODY WOULD HAVE A CARETAKER, UM, SOME OF THE IMPROVEMENTS THAT HA OCCURRED, UH, THE WHOLE BOTTOM FLOOR WAS PREVIOUSLY A HOTEL LOBBY WHERE PEOPLE COULD CHECK IN AT A FRONT DESK.
THERE WAS A LITTLE BREAKFAST BAR AREA THAT PEOPLE COULD SIT IN, A MANAGER'S OFFICE, UM, AND SOME STORAGE.
AND THERE WAS A WORKOUT GYM SPACE ON THAT BOTTOM FLOOR.
ALL THIS SPACE HAS BEEN CONVERTED.
UH, THERE'S A NICE, YOU KNOW, CONGREGATION SPACE WHERE THE LOBBY USED TO BE, THE CHECK-IN DESK HAS BEEN REMOVED TO PROVIDE ADDITIONAL SPACE.
UH, THERE IS AN INDIVIDUAL MEETING SPACE FOR PRIVACY ON THAT F FIRST FLOOR WHERE PEOPLE CAN ENGAGE WITH, UH, SOMEBODY IN A MORE PRIVATE MANNER.
UH, WHERE THE BREAKFAST BAR USED TO BE, WHICH IS A SLOWER PICTURE, UH, HAS BEEN CONVERTED INTO SOME ADDITIONAL INDIVIDUAL SPACE, UH, FOR MANAGEMENT STAFF AS WELL AS COULD BE UTILIZED FOR INDIVIDUAL ONE-ON-ONE MEETINGS.
AND THEN A NUMBER OF CUBICLE SPACES WHERE CASE MANAGERS, UH, CAN WORK AND CAN MEET WITH PEOPLE IN THAT AREA.
UM, AND THEN THERE'S AN ADDITIONAL BREAK ROOM THAT HAS BEEN PUT IN ON THE FIRST FLOOR.
THE GYM WAS CONVERTED INTO A, UH, WARMING KITCHEN.
SO THEY HAVE A NUMBER OF WARMING OVENS AS WELL AS COMMERCIAL REFRIGERATOR, AND THAT'S
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WHERE THEY, UH, SERVE MEALS OUT OF AT THE SITE.AND THEN ADDITIONALLY, WE'VE CONVERTED A NUMBER OF THE OUTDOOR AREAS, IMPROVING TRAFFIC FLOW.
PREVIOUSLY, THERE WAS NO WAY TO WALK UP TO THE BEST WESTERN WITHOUT GOING ALONG THE DRIVEWAY.
SO THERE IS NOW A, A DA PATH OF TRAVEL, UH, THAT CONNECTS TO THE SIDEWALK IN THE FRONT.
UH, WHAT WAS PREVIOUSLY A POOL AREA HAS BEEN CONVERTED TO A GRASS AREA.
THERE ARE A NUMBER OF DIFFERENT TABLES, A BARBECUE AND A SHADE CANOPY.
SO TRYING TO, UH, PROVIDE SOME OUTDOOR SHADE AREA.
AND THEN THERE IS ALSO ANOTHER COVERED AREA, UH, NEXT TO THIS THAT HAS BEEN, UH, CONVERTED WITH ADDITIONAL TABLES THAT PEOPLE CAN, UH, SIT IN OUTSIDE.
UM, A THERE WAS PREVIOUSLY A HOTEL LAUNDRY ROOM, UH, THAT'S BEEN CONVERTED TO ALLOW FOR BOTH LINENS, UH, SUPPORT WITHIN THE SHELTER AS WELL AS INDIVIDUAL LAUNDRY FOR PEOPLE LIVING THERE.
UM, AND THEN ON THE SECOND FLOOR, UH, THE TWO MOTEL MANAGEMENT OFFICES THAT WERE THERE HAVE BEEN CONVERTED AGAIN TO ADDITIONAL, UH, ENGAGEMENT SPACE FOR PEOPLE LIVING ON THE SITE.
IF THEY WANT TO GO IN THERE, THEY CAN WATCH TV, UH, CONGREGATE IN THERE.
AND THEN, UH, ONE ROOM ADDITIONALLY FOR, UH, SUPPORTIVE SERVICES AND ENGAGEMENT OF PARTICIPANTS IN THE SPACE.
UM, SO THAT HAS ALL BEEN CONVERTED.
PREVIOUSLY THERE WAS A LOT OF CARPETING.
UH, SO VINYL FLOORING WAS PUT IN THROUGHOUT REDOING THE LIGHTING, UH, REDOING VENTILATION WITHIN THE HALLWAY AREAS AS WELL AS AIR CONDITIONING PUT INTO THE HALLWAY AREAS.
SO REALLY ENSURING THAT THE SPACE IS ACCESSIBLE GOING FORWARD IS A LITTLE BIT BRIGHTER, A LITTLE MORE CONDUCIVE TO THE OPERATIONS OF A SHELTER SITE.
UM, SOME OF THE PROGRAMMATIC IMPACT TO DATE, SINCE OPENING IN, UH, 2021, THERE HAVE BEEN TWO HUNDRED, THREE HUNDRED AND TWENTY THREE PEOPLE, UH, THAT HAVE SPENT TIME AT THE PROJECT HOME KEY AT 1725 OF THOSE, UH, OVER OR 297.
SO, UH, A LITTLE OVER 90% OF PARTICIPANTS AT THE SITE, UH, HAVE BEEN EXTREMELY LOW INCOME, MEANING UNDER 30% OF AREA MEDIAN INCOME.
SOME OF THE HOUSEHOLD CHARACTERISTICS THAT, UH, ARE TRACKED THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT, UH, 145, UH, PARTICIPANTS IDENTIFIED AS FEMALE HEADED HOUSEHOLDS.
AND THEN 267 OF THE 323, UH, WERE OLDER ADULTS ON FIXED INCOME.
SO THIS WAS A PRIORITY, AND THIS HAS BEEN A PRIORITY WITHIN THE PROGRAM, IS OLDER ADULTS, UH, THAT ARE, HAVE HEALTH VULNERABILITIES AS WELL AS PEOPLE WITH CHRONIC HEALTH CONDITIONS SUCH AS CANCER, DIALYSIS, UH, HEART FAILURE AND OTHER, UM, CHRONIC HEALTH CONDITIONS THAT, UH, HAD SPECIFICALLY PROVIDED, UM, A HIGHER RISK IF THEY WERE TO CONTRACT COVID-19.
UM, SO THOSE ARE SOME OF THE BREAKDOWNS.
UH, SERVICE MODEL AND LOCATION.
WE DID KIND OF GO OVER THAT, UH, A BIT.
AGAIN, DURING THE PANDEMIC, THERE WAS A LARGE EFFORT AROUND PROVIDING MORE NON CONGREGATE SETTINGS FOR VULNERABLE POPULATIONS, KNOWING THAT A TYPICAL CONGREGATE SHELTER WHERE THERE'S A LOT OF PEOPLE IN AN OPEN SPACE, EVEN WITH THE BEST OF VENTILATION, PROVIDES SOME ADDITIONAL RISK.
UH, SO TRYING TO ENSURE THAT WE ARE BOTH REDUCING THE RISK OF, UH, EXPOSURE FOR INDIVIDUAL PEOPLE.
AND THEN ALSO REDUCING THE SPREAD OVERALL.
SO IF PEOPLE HAD THEIR OWN ROOMS, IT REDUCED THE RISK THAT, UH, THE RISK FOR THEM AND THAT THEY COULD CHOOSE TO, UH, FURTHER QUARANTINE AND ISOLATE FROM PEOPLE LESS EXPOSURE.
AND IF SOMEBODY WERE TO, UH, CONTRACT COVID, THEY'RE NOT SITTING IN A LARGE OPEN SPACE WHERE THAT THEN SPREADS EVEN FURTHER.
WHAT WE DID ALSO FIND BEYOND JUST REDUCING THE SPREAD OF COVID, UH, IS A MORE WILLINGNESS TO ENGAGE AROUND SHELTER OPPORTUNITIES.
WHEN PEOPLE HAVE THEIR OWN SPACE WHERE THEY HAVE CONTROL, THEY CAN CLOSE THE DOOR, THEY HAVE THEIR OWN RESTROOM.
UH, SO SOME PEOPLE THAT WERE HESITANT ABOUT SHELTER IN THE PAST WERE FAR MORE OPEN WHEN WE HAVE NON-CON CONGREGATE OPPORTUNITIES.
[00:15:01]
SOME OF THE LOCATION CONSIDERATIONS, UM, BEING CLOSE TO THE A LINE AND PCH, THIS IS THE BUSIEST, PROBABLY INTERSECTION AS FAR AS PUBLIC TRANSIT, UM, ACCESS WITHIN THE, UH, CITY OF LONG BEACH.SO IT PROVIDES A, A GATEWAY TO A NUMBER OF DIFFERENT AREAS THROUGHOUT THE CITY, WHETHER GOING NORTH, SOUTH, EAST, OR WEST.
UM, SO THERE, THIS IS AN IDEAL LOCATION FOR PUBLIC TRANSIT AND ACCESS AROUND THE CITY.
UM, AND NOT TOO FAR FROM DOWNTOWN.
THERE ARE A NUMBER OF DIFFERENT COMMUNITY RESOURCES THAT ARE NOT TOO FAR, UH, FROM THIS LOCATION.
SO PEOPLE ARE ABLE TO ACCESS, UH, OTHER VITAL COMMUNITY SERVICES AND SOCIAL SUPPORTS.
UM, AND, UH, THAT'S KIND OF THE OVERVIEW OF THAT.
SOME OF THE PROJECT STATUS AND CHALLENGES GOING FORWARD.
UM, THE CONSTRUCTION LARGELY IS COMPLETE.
THERE ARE STILL A FEW THINGS THAT ARE, UH, HAPPENING RIGHT NOW, UM, WITH SIGN OFF AROUND FIRE PANELS, UH, THAT'S AT THE BOTTOM ON FINAL COMPLETION.
SO, UM, WE'VE BEEN GOING THROUGH OUR FINAL SIGN OFFS.
UH, WE DID HAVE AN INSPECTION EARLIER TODAY THAT WAS PASSED.
UM, AND THIS IS NEEDED FOR THAT FIRST FLOOR AREA TO BE FULL, FULLY UTILIZABLE AS WELL AS THE LAUNDRY ROOM AREA.
SO, UH, SERVICES HAVE LARGELY BEEN TAKING PLACE ON THE SECOND FLOOR UNTIL THIS, UH, CAN BE COMPLETED.
UM, WE'RE HOPING THAT THE FINAL SEVERAL INSPECTIONS WILL BE COMPLETED WITHIN THE NEXT WEEK OR SO.
SO, BARRING ANY, YOU KNOW, FAILURES, WE, THE LOBBY SHOULD BE FULLY OPENED BY, UH, THE NEXT WEEK OR TWO, UH, REMAINING ISSUES THAT EXIST WITHIN THE BUILDING.
THERE CONTINUES TO BE SOME PLUMBING SYSTEM CHALLENGES.
UH, JUST THE REALITY IS HOTELS ARE BUILT FOR NOT 100% OCCUPANCY AND PEOPLE LIVING IN THEM 24 7.
UH, THE EXPECTATION IN A HOTEL IS SOMETIMES YOU'RE AT A FULL OCCUPANCY, BUT THERE'S TYPICALLY SOME VACANCY WITHIN THEM.
PEOPLE TEND NOT TO SPEND THEIR FULL TIME WHEN THEY'RE ON VACATION IN A HOTEL ROOM.
HOWEVER, WE ARE SEEING PEOPLE LIVE IN A DIFFERENT WAY THAN A HOTEL IS BUILT.
UH, WE HAVE SEEN SOME PLUMBING STRAIN WITHIN THERE, UH, THAT CONTINUES TO BE SOMETHING THAT WE STAY ON TOP OF.
WE HAVE HAD TO REPLACE MULTIPLE PARTS OF THE PLUMBING SYSTEM.
UM, THINGS ARE BETTER THAN THEY WERE A COUPLE YEARS AGO WITH CHANGES THAT HAVE HAPPENED.
BUT WE STILL ARE SEEING OCCASIONAL PLUMBING ISSUES POP UP ON THIS BUILDING AS IT WAS NOT, THE PLUMBING WAS NOT BUILT AND DESIGNED FOR THE USAGE THAT IS RECEIVING.
UM, WITHIN OUR CONSTRUCTION TIMELINE, UH, OVER THE LAST SEVERAL YEARS, WE HAVE SEEN ESCALATING MATERIALS COSTS.
UH, THAT DID INCREASE SOME OF OUR COSTS ACROSS THE BOARD, WHICH WE WERE ABLE TO MEET WITH OTHER CITY FUNDING, UH, AND COVERING SOME OF THE GAPS WITHIN OUR CONSTRUCTION COSTS, AS WELL AS DELAYED, UH, DELAYS RELATED TO BUILDING AGE AND CONDITION, AS WELL AS COMPLETING THESE CONSTRUCTION COSTS AS THE BUILDING WAS STILL OCCUPIED AND PROVIDING SHELTER SERVICES.
SO THE SCHEDULE SOMETIMES HAD TO BE WORKED AROUND TO ENSURE THAT PEOPLE COULD STILL HAVE ACCESS TO THE BUILDING AND THAT THEIR HOUSING WAS IN PLACE.
UM, SO THAT'S AN OVERVIEW ON THE CURRENT STATUS.
UH, OUR NEXT STEPS IN LONG-TERM VISION.
UM, SO THIS CONTINUES TO BE A SITE THAT WE ARE FUNDING.
UH, CURRENTLY PATH IS THE SERVICE PROVIDER OF OPERATION.
UH, LATER THIS SUMMER, EARLY FALL, WE WILL BE RELEASING A RFP THAT WILL INCLUDE THE SITE FOR, UH, LONG-TERM OPERATOR FOR THIS LOCATION.
UM, WE HAVE SET ASIDE FUNDING TO ENSURE THAT WE'RE ABLE TO CONTINUE TO MAINTAIN OPERATIONAL AND MAINTENANCE NEEDS, UH, AS WELL AS ONGOING SURFACES.
HOWEVER, UH, THERE ARE SOME CHALLENGES AS WE LOOK AT OUR BUDGET INTO THE FUTURE.
BUT WE HAVE, UH, SET ASIDE FUNDING FOR THE NEXT SEVERAL YEARS TO ENSURE THAT WE ARE ABLE TO CONTINUE TO MEET THOSE NEEDS AND DEMANDS.
UM, IN THE LONG TERM, WE ARE LOOKING AT, UH, WHAT OUR ABILITY IS TO BRING ON A DEVELOPER FOR THE SITE IN ORDER TO TRANSITION IT TO, UH, PERMANENT HOUSING.
WE HAVE A 55 YEAR AFFORDABILITY COVENANT, UH, AS PART OF OUR PROJECT HOME
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KEY AND CDBG APPLICATIONS.SO THIS WILL CONTINUE TO PROVIDE OPERATIONS, WHETHER IT BE NON CONGREGATE OR SUPPORTIVE HOUSING FOR AN ADDITIONAL 54 YEARS.
I GUESS WE'RE ONE YEAR INTO OUR COVENANT, SO THERE'S AN ADDITIONAL 54 YEARS, UH, THAT THE SITE NEEDS TO CONTINUE TO OPERATE, UH, AS AGAIN, EITHER NON CONGREGATE OR SUPPORTIVE HOUSING.
UM, SO THAT IS KIND OF AN OVERVIEW WHERE WE'RE AT.
UH, WE DO NOT HAVE A TIMELINE AT THIS POINT ON POTENTIAL CONVERSION TO SUPPORTIVE HOUSING RIGHT NOW.
YOU KNOW, WE'RE FACING SOME CHALLENGES AROUND VOUCHERS, SO IT'LL PROBABLY BE, YOU KNOW, SEVERAL YEARS FROM NOW WHEN WE HAVE A BETTER SENSE AND A BETTER FLEXIBILITY WITH BEING ABLE TO POTENTIALLY MATCH SOME, UH, RENTAL ASSISTANCE DOLLARS, UH, TO GO ALONG WITH THE CONVERSION OF THE SITE.
UM, FOR THE TIME BEING, IT'LL CONTINUE TO OPERATE AS NON CONGREGATE WITH A PRIORITIZATION FOR OLDER ADULTS AND, UM, PEOPLE WITH, YOU KNOW, CONSIDERABLE MEDICAL VULNERABILITIES.
UH, THIS IS JUST A LITTLE BIT OF OVER OVERVIEW ON THE PUBLIC HEARING PROCESS AND REQUIREMENTS.
UH, AS A PART OF THIS AND OUR STATE CLOSED OUT ON CDPG FUNDING, WE'LL BE REPORTING THAT WE HELD A, UH, OVERVIEW ON THE PROJECT HERE AT THE, UH, COC BOARD AND ALLOWED FOR COMMUNITY INPUT AND ANY PUBLIC COMMENT.
UH, 10 QUESTIONS FROM THIS BOARD.
AND THAT CONCLUDES OUR REPORT ON THE PROJECT HOME KEY AT 1725 LONG BEACH BOULEVARD.
UH, CAN WE GET A MOTION, SORRY, BEFORE WE MOVE ON TO COMMENTS? SURE.
CAN WE GET A MOTION TO, SORRY, I SHOW HANDS.
OH, WE COULD DO COMMENTS AND THEN I YES, IT'S OKAY.
ANY BOARD MEMBERS THAT HAVE COMMENTS ON THIS ITEM? YES, I DO.
UH, SO WE GOT NINE, NINE SPACES IN THIS BUILDING, RIGHT? SO WE GONNA BE SERVICING, UH, OLDER ADULTS 55 YEARS AND OLDER AND HOPE THAT WE CAN GET THEM INTO SOME TYPE OF HOUSING.
AND SO IN THIS, IN THIS, IN THIS SPACE, ARE THEY RECEIVING ANY TYPE OF CASE MANAGEMENT THAT WILL NAVIGATE THEM WHEN THAT TIME COMES TO TAKE THAT NEXT STEP? SO, YES.
CURRENTLY OR PREVIOUSLY, PREVIOUS TO APRIL OR APRIL, FIRST, FIRST TO SERVE WAS THE SERVICE PROVIDER ON SITE AND THEY HAD CASE MANAGEMENT AVAILABLE TO PARTICIPANTS ALONG WITH, YOU KNOW, PROVIDING FOOD AND OTHER OPERATIONAL SERVICES, UH, APRIL 1ST.
THAT HAS TRANSITIONED TO PATH.
SO PATH HAS CASE MANAGERS ON SITE, UH, IN ADDITION TO, UH, THEIR OWN CASE MANAGEMENT.
UH, THEY'RE WORKING WITH HEALTHCARE IN ACTION.
UH, THEY'RE ESTABLISHING PARTNERSHIPS WITH TCC AS WELL AS, UM, PATHWAYS THROUGH RECOVERY TO BRING SERVICES ON SITE AND ENGAGE WITH PEOPLE AROUND, UH, YOU KNOW, THEIR PHYSICAL HEALTH, UH, SUBSTANCE USE AND MENTAL HEALTH RELATED SERVICES.
UM, SO THEY'RE TRYING TO BRING ON MORE, MORE SERVICES AND UH, THEY GAVE AN OVERVIEW AT OUR GENERAL MEMBERSHIP ON SOME OF THE PARTNERSHIPS OUT THERE.
AND THEY'RE WORKING TO CREATE, SO THEY HAVE CASE MANAGEMENT ON SITE MONDAY THROUGH FRIDAY, UH, AND THEN OTHER STAFF THROUGHOUT THE 24 7 THROUGHOUT THE WEEK.
YEAH, PATH IS, IT IS REALLY GOOD WHEN, YOU KNOW, CASE MANAGEMENT AND, UH, FINDING PLACES FOR PEOPLE TO LIVE.
I WOULD GIVE THEM THAT MUCH ON THAT AND BASICALLY DONE IN PREVIOUS TWO, YOU KNOW, PROVIDERS WE NEED LIKE, UH, WELL 99 IS ALMOST A HUNDRED.
WE NEED ABOUT 10 MORE LIKE THIS
MY JOB IS, UH, GOING WITH JAMIE MENTIONED PATH HAS A REALLY GOOD REPUTATION IN TERMS OF THE HOUSING NAVIGATION.
THAT'S GONNA BE A KEY COMPONENT TO THAT CONVERSION AND WHAT THAT LOOKS LIKE, WHETHER IT'S INTO A DIFFERENT LOCATION OR ONCE THE CONVERSION STARTS TO TAKE PLACE THERE AT THAT ONE AT ANY POINT IN TIME.
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THAT'S A STROKE OF CONFIDENCE, IF YOU WILL, FROM WHAT I KNOW IN MY EXPERIENCE IN WORKING WITH PATH AND THEIR HOUSING MATCHING AND NAVIGATION SPECIFICALLY.ANY OTHER BOARD MEMBER COMMENTS, QUESTIONING? NO.
ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THIS AGENDA? SEE NONE.
WE CAN DO A, WE HAVE A RAISE OF HANDS AND ALL THOSE IN FAVOR.
AND THEN, SORRY, SINCE WE ARE, UH, TABLING ITEM NUMBER TWO, CAN WE JUST GET A MOTION TO TABLE ITEM NUMBER TWO, PLEASE? MOTION MELANIE.
AND MOTION TO TABLE ITEM NUMBER TWO.
OKAY, WE CAN MOVE ON TO THE NEXT.
OKAY, NEXT AGENDA ITEM WILL BE NUMBER THREE, RECOMMENDATION TO REVIEW AND DISCUSS 2026.
UH, JOSEPH PATEL, ADMINISTRATIVE COORDINATOR.
UH, I'M GONNA APOLOGIZE IN ADVANCE.
COULD WE GET A MOTION? DO WE GET A MOTION? YES.
UH, I'M GONNA APOLOGIZE IN ADVANCE 'CAUSE I'M GONNA HAVE TO, I GOT ABOUT FIVE PRESENTATIONS AND ABOUT 20 MINUTES TO GIVE THEM IN.
SO WE'RE NOT GONNA BE ABLE TO HAVE A SUBSTANTIVE CONVERSATION ABOUT MOST OF THEM, BUT I'M GONNA TRY TO AT LEAST GIVE SOME HIGH LEVEL UPDATES.
SO WHAT IS IT? UM, HUD REQUIRES CONTINUOUS CARES TO REVIEW, ASSESS, AND SCORE PROJECT APPLICATIONS FOR PERFORMANCE AS PART OF THE COC PROGRAM COMPETITION.
UM, I'M GONNA KIND OF COMBINE A COUPLE OF TALKING POINTS AND, AND SAY, SO HUD UH, REQUIRES THE USE OF, UH, OBJECTIVE CRITERIA AND SYSTEM PERFORMANCE MEASURES.
UH, WHAT WE'RE ANTICIPATING HUD'S ALSO GONNA, UH, REQUIRE BASED ON LAST YEAR'S NOTICE OF FUNDING OPPORTUNITY IS THAT AT LEAST 50%, UH, I'M SORRY, AT LEAST 25% OF THE POINTS AVAILABLE, UM, ARE GONNA BE FOR SYSTEM PERFORMANCE MEASURES.
AND SO THAT SPECIFICALLY THEY CALL OUT, UM, IS RETURNS TO HOMELESSNESS, EMPLOYMENT INCOME AND SUPPORTIVE SERVICE REQUIREMENTS.
SO REQUIRING THE FOLKS ENROLLED IN YOUR PROGRAM, UH, HAVE SUPPORTIVE SERVICE REQUIREMENTS.
THOSE ARE THREE MEASURES THAT HUD, UH, IN THE 2025 NOCO THAT IS STILL ENJOYING, UM, IS LOOKING FOR.
AND AS WE EXPECT THEM TO CARRY OVER A LOT OF THAT INFORMATION INTO THE NEW NOTICE OF FUNDING OPPORTUNITY FOR 2026, UH, THAT'S GONNA BE REFLECTED IN, IN WHAT WE TALK ABOUT HERE TODAY AS WELL.
UH, ADDING GUIDANCE FOR PROJECTS ARE ORIGINALLY FUNDED UNDER THE SPECIAL UNSHELTERED NOFO.
THAT WAS A THREE YEAR CONTRACT THAT WAS FUNDED AFTER 2022.
UM, SO WE DID REQUEST AN EXTENSION ON THOSE FOR SPEND DOWN.
UM, ALSO THE, UH, DESCRIPTION FOR SLIDING SCALE SCORING, WHICH WE'RE GONNA TALK ABOUT IN A MINUTE.
UM, SOME REVISED SCORING FOR METRICS, SO POINT VALUES AS WELL AS MAXIMUM POINTS AVAILABLE.
UM, ADDING METRICS TO THOSE RETURNS TO HOMELESSNESS AND SUPPORTIVE SERVICE PARTICIPATION REQUIREMENTS, REMOVING SOME LOWERED VALUE METRICS, UH, LESS TIED TO PROJECT PERFORMANCE.
AND THEN SOME THINGS THAT I WANT YOU ALL TO KEEP IN MIND.
SO I'M GONNA READ THROUGH THESE.
SO ARE REDISTRIBUTED POINT ALLOCATIONS APPROPRIATE? SO WE'LL, AGAIN, WE'LL TALK ABOUT THIS, IT'LL MAKE MORE SENSE AS WE'RE GOING THROUGH.
UH, IF WE RANK BY PROJECT TYPE, SHOULD WE DETERMINE THE THRESHOLD, UH, TO SEE WHO WILL BE RANKED HIGHER? AND AGAIN, YOU'LL SEE THAT LATER.
UM, IF RANKING BY SCORE ALONE, HOW MUCH HIGHER SHOULD THE MAXIMUM SCORE BE FOR PERMANENT HOUSING PROJECTS? UH, IF WE'RE PREFERRING PERMANENT HOUSING PROJECTS LOCALLY THAN TRANSITIONAL HOUSING AND SUPPORTIVE SERVICES ONLY, AND SHOULD PROJECTS MEETING, UH, PERFORMANCE REQUIREMENTS THAT VOLUNTARILY REALLOCATE A PORTION OF OTHERWISE RENEWABLE FUNDING RECEIPT BONUS POINTS.
SO THIS IS THE INCENTIVE TO SAY, WELL, WE'RE NOT FULLY SPENDING DOWN, HOWEVER, WE'RE NOT BEING FLAGGED IN OUR REALLOCATION POLICY FOR HAVING FUNDING REALLOCATED.
HOWEVER, WE WILL SHIFT UP TO 10% AND ALLOW YOU TO RECAPTURE THAT FUNDING PERMANENTLY FOR ADDITIONAL BONUS POINTS TO TRY TO MAKE IT SO WE'RE MORE LIKELY TO BE FUNDED TO THE COMPETITION.
SO JUST SOME THINGS I WANT YOU ALL TO KEEP IN MIND.
[00:30:01]
UH, JUST SOME HIGH LEVEL UPDATES.WE USED THREE REPORTING PERIODS BECAUSE PROJECTS ARE GENERALLY SMALL.
SO THE MOST RECENT, WHICH GOES FROM JULY TO JUNE, ENDING IN 2026.
SO THIS WILL BE BUMPING UP TOWARDS THE END OF THE, UH, THE END OF THIS PERIOD.
RIGHT NOW THAT'S 60% OF, UH, SCORE FOR PERFORMANCE, 30% FOR THE PREVIOUS 10% PREVIOUSLY.
UH, FOR THOSE UNSHELTERED NOFO, BECAUSE THEY REALLY ONLY HAVE TWO TERMS, BECAUSE THEY STARTED IN OCTOBER, WE'LL BE DOING A 60 40 SPLIT WITH THE MOST RECENT AND THE LAST, AND YOU'LL SEE THAT IN THE POLICY, UH, AS WELL.
UM, SO FIRST, UH, ONE OF THE THINGS THAT WE SPOKE ABOUT LAST MONTH, WHICH WAS THAT WE NATURALLY WEIGH PERMANENT SUPPORTIVE HOUSING AND RAPID REHOUSING HIGHER THAN TRADITIONAL HOUSING IN SUPPORTIVE SERVICES ONLY, UH, WITH THE NUMBER OF POINTS AVAILABLE.
UH, TRANSITIONAL HOUSING IS 163 PER, UH, POINTS AVAILABLE.
UM, AND THEN SUPPORTIVE SERVICES ONLY AT 1 59, A LITTLE BIT LOWER.
WHAT YOU'LL SEE IN THE DRAFT IS THAT, UH, THE NUMBER OF POINTS AVAILABLE WAS ALIGNED BETWEEN THE THREE DIRECT, MY PRESENTATION WENT AWAY, SORRY.
UM, SO POINTS AVAIL, I MEAN I STILL HAVE IT, UM, POINTS AVAILABLE.
UH, IT'S LINE BETWEEN THE THREE PROJECT TYPES AT ONE 40.
UH, I'M GONNA BE GOING INTO METRIC REVIEW IN A MOMENT.
SO WHAT YOU'LL SEE HERE FOR EACH OF THE THREE PROJECT TYPES, PSH, RAPID REHOUSING AND TRANSITIONAL HOUSING IS THE PREVIOUS NUMBER OF POINTS ALLOCATED AND THE NEW NUMBER OF POINTS ALLOCATED.
YOU ALSO HAVE TO REMEMBER, WE'RE ALSO GOING TO A TOTAL NUMBER OF POINTS THAT'S LOWER.
SO ALTHOUGH FOR EXAMPLE, PERCENT OF HOUSEHOLDS SERVE AND RESIDENTIAL OCCUPANCY, EVEN THOUGH THOSE ARE STAYING THE SAME, THOSE ARE WEIGHTED HIGHER WHEN YOU'RE TAKING THE FULL AMOUNT OF POINTS AVAILABLE, UH, INTO CONSIDERATION.
ONE THING WE DID WAS JUST CHANGE EARNED INCOME TO EMPLOYMENT.
INCOME EARNED INCOME GENERALLY IS EMPLOYMENT INCOME.
THAT'S SEPARATE THAN OTHER INCOME.
SO THAT'S JUST TO ALIGN WITH HUD'S LANGUAGE.
UH, ANOTHER THING THAT WE HAD DONE IS COMBINE METRICS, UH, OF REMAINING IN PERMANENT HOUSING AND EXITING TO PERMANENT HOUSING.
ESSENTIALLY THOSE ARE SIMILAR.
SO IF YOU'RE IN A PSH PROJECT AND YOU STAY THERE AND IF YOU MOVE FROM THAT PSH PROJECT TO ANOTHER PERMANENT HOUSING SITUATION, THAT'S NOW ONE METRIC INSTEAD OF TWO.
AGAIN, JUST CONSOLIDATING SOME OF THOSE.
UM, AND UH, AGAIN, YOU'LL SEE THE POINT VALUES, UH, SLIGHTLY, UH, SLIGHTLY ADJUSTED THERE.
UM, AS WELL AS, UH, RETURNING TO HOMELESSNESS.
UH, THERE, UH, AT NUMBER THIRD FROM THE BOTTOM DID NOT EXIST IN THE LAST, UH, ITERATION OF THE POLICY, UM, BUT HAVE NOW ADDED THAT AT A 20 POINT VALUE.
UM, SO THAT'S GONNA BE CALCULATED BY THE NUMBER OF PEOPLE WHO EXIT THE PROGRAM AND ARE ENROLLED INTO STREET OUTREACH, EMERGENCY SHELTER, A TRANSITIONAL HOUSING FACILITY, UM, 12 MONTHS FROM THE DISCHARGE DATE.
SO LOOKING AT RETURNS OF HOMELESSNESS.
SO LET'S SAY THREE YEARS AGO THEY MOVED IN AFTER A YEAR AND A HALF, THEY MOVE OUT UP TO 12 MONTHS IF THEY REENTER A TEMPORARY SITUATION, THAT'S HOW WE'LL GAUGE THAT RETURN TO HOMELESSNESS.
AND AGAIN, WE MAY MAKE ADJUSTMENTS THERE, BUT WE'LL DISCUSS THAT WITH THE COMMITTEE.
BUT THAT IS CURRENTLY HOW WE'RE, WE'RE LOOKING TO MEASURE THAT.
LOOKING AT FISCAL PERFORMANCE, UM, YOU CAN SEE BASICALLY IN ADJUSTMENT TO THE OBLIGATED FUNDS ARE UNDERSPENT AND COST EFFECTIVENESS JUST ALIGNED.
THOSE, THE REASON WHY WE REMOVED THE THREE MIDDLE ONES, WHICH IS AMOUNTED MATCH PROVIDED NUMBER OF BUDGET REVISIONS AND UNRESOLVED FINDINGS IN SINGLE AUDIT IS SIMPLY BECAUSE, UH, THOSE ARE GENERALLY CONTRACT REQUIREMENTS AND EVERY SINGLE PROJECT IN THE PORTFOLIO SCORED FULL POINTS.
SO WE'RE GONNA TAKE THOSE OUT.
IT DOESN'T REALLY HAVE TO DO TOO MUCH WITH PERFORMANCE.
YOU HAVE TO HAVE A 25% MATCH, RIGHT? YOU SHOULDN'T HAVE AUDIT FINDINGS.
THAT'S GONNA TRIGGER MONITORING.
UM, AND THEN BUDGET REVISIONS.
AND WE ALSO WANT PEOPLE TO NOT BE AFRAID TO REACH OUT AND SAY, HEY, I MIGHT NEED TO SHIFT THINGS AROUND AND FULLY UTILIZE MY GRANTS.
SO WE'RE PROPOSING REMOVING THOSE AS WELL.
UM, HMIS WE'RE MAINTAINING JUST LOWERING, UH, THE NUMBER OF POINTS AVAILABLE, PROPOSING THAT.
AND THEN, UM, REMOVING SECTION FOUR, WHICH WAS JUST, UH, COC PARTICIPATION, THAT WAS BONUS POINTS.
SO THAT WAS JUST BASICALLY IF YOU ATTENDED ONE OF THESE MEETINGS IN THE YEAR, YOU WOULD GET TWO BONUS POINTS.
UM, AND THEN SECTION FIVE, SERVING THE COC WITH NEUTRALITY, THIS IS WHAT IS BETTER
[00:35:01]
KNOWN AS OUR, UM, ESSENTIALLY A RACIAL EQUITY METRIC.UH, NOT PREFERRING ANY RACE, BUT JUST SEEING THAT THEY WERE GENERALLY THE SAME, UH, ENROLLED AND WITH OUTCOMES AS THE POINT IN TIME COUNT.
SO BECAUSE OF NEW HUD POLICY PRIORITIES, FEDERAL DIRECTION, UH, WE WANNA STAY AWAY FROM THAT SIMPLY BECAUSE WE CAN STILL MEASURE IT LOCALLY, BUT THERE WERE SO FEW POINTS ATTRIBUTED TO THAT.
WE DIDN'T REALLY SEE IT BEING SOMETHING THAT LIFTED OR, OR SUNK A PROJECT WHEN WE WERE REORDERING 'EM.
SO RATHER THAN PUT IT OUT THERE FOR HUD TO SEE AS PART OF OUR SCORING POLICY, WE CAN STILL LOOK AT THAT LOCALLY, DEVELOP RECOMMENDATIONS WHERE WE SEE MAYBE GAPS, UM, AND JUST KIND OF REMOVE THAT, UH, POTENTIAL RED FLAG FOR THE FEDERAL GOVERNMENT DURING THEIR REVIEW.
UM, ADDING THOSE SUPPORTIVE SERVICE PARTICIPATION REQUIREMENTS.
SO IF YOU REMEMBER HUD IN LAST YEAR'S NOFO, EVEN THOUGH IT REMAINED AJO, THEY DID WANT 25% OF POINTS AVAILABLE TO BE IN THOSE THREE AREAS, RETURNS TO HOMELESSNESS, EMPLOYMENT INCOME, AND SUPPORTIVE SERVICE PARTICIPATION REQUIREMENTS.
BECAUSE THEY DID NOT SPECIFY HOW MANY OF THOSE POINTS SHOULD BE ALLOCATED TO THOSE THREE.
WE PUT THE HEAVIER WEIGHT ON THE OTHER TWO WITH A LOWER WEIGHT ON SUPPORTIVE SERVICE PARTICIPATION REQUIREMENTS AT ONLY FIVE POINTS.
UM, SINCE IT DOES CONFLICT WITH A LOT OF OTHER PROGRAM, PARTICULARLY HOUSING FIRST LOW BARRIERS.
SO, UH, TO ENABLE THAT TO BE IN OUR POLICY YET, NOT TO BE THE END ALL BE ALL, AND, AND AGAIN, BE KIND OF BE THE THING THAT EITHER RAISES OR SINKS THE PROJECT.
OKAY, SO SLIDING SCALE SCORING.
ONE OF THE THINGS WE HAD DONE IS LOOK AT HOW PROJECTS SCORE.
SO SLIDING SCALE SCORING IS GONNA AWARD POINTS PROPORTIONALLY WITHIN THE THRESHOLD RANGE.
SO CURRENTLY PROJECTS ARE SCORED AT EITHER ZERO POINTS, HALF POINTS, OR FULL POINTS.
SO LET'S SAY THERE'S A 80% THRESHOLD GOING INTO TO NUMBER TWO.
HOW DOES IT WORK? IF YOU HAVE A 20 POINT THRESHOLD AND A PROJECT MEETS THE 80% LOWER THRESHOLD, THEY'LL EARN 10 POINTS.
AND THEN IF THEY JUMP ALL THE WAY UP TO THE TOP THRESHOLD, THAT 90%, THEY WOULD EARN 20 POINTS.
BUT THAT PROJECT, THAT SCORES 81 AND THAT PROJECT THAT SCORES 89 BOTH RECEIVED 10 POINTS, EVEN THOUGH ONE WAS 8% BETTER THAN THE OTHER.
SO IN A SLIDING SEAL SCORING MECHANISM, IF YOU SCORED 83 POINTS, INSTEAD OF ONLY GETTING 10 POINTS, SHOULD GET 13.
AND IF YOU SCORED 89 POINTS INSTEAD OF GETTING 10 POINTS, SHOULD GET 19.
SO TAKING THAT MIDDLE BAND AND REALLY REWARDING PROJECTS THAT MAYBE THEY'RE NOT GETTING ALL THE WAY PAST THE UPPER THRESHOLD, BUT THEY'RE SO CLOSE, THEY STILL DESERVE SOME KIND OF RECOGNITION, ESPECIALLY IN THIS TYPE OF FUNDING LANDSCAPE.
AND YOU'RE GONNA SEE HOW THAT ACTUALLY PLAYED OUT IN LAST YEAR'S PROJECT SCORES AS WELL.
AND SO WHY SHOULD IT BE INCORPORATED? IT REDUCES THAT CLUSTERING AT THE FIXED POINT VALUES MORE ACCURATELY REFLECTS THE PROJECT PERFORMANCE AND JUST MAKES IT A LITTLE BIT MORE FAIR AND PRECISE WHEN WE'RE RANKING.
SINCE THERE IS GONNA BE MORE COMPETITION, INCREASING THE VARIANCE BETWEEN PROJECT SCORES IS GONNA SUPPORT A MORE NUANCED AND BALANCED SCORING SYSTEM.
SO NOW WE'RE GONNA LOOK, I KNOW THIS LOOKS LIKE A WHOLE LOT OF CRAFTS AND THINGS.
UM, YOU'LL SEE THE FIRST THREE, WHICH ARE THE BLUES, THOSE ARE PSH, SO PERMANENT SUPPORTIVE HOUSING, THE GOLD AND PURPLE IN THE MIDDLE.
UH, THOSE ARE RAPID REHOUSING.
AND THEN THE PINK AND GREEN AT THE END OF TRANSITIONAL HOUSING.
AND THEN VERY SIMPLY, THE BAR ON THE LEFT IS A PERCENTAGE OF POINTS THAT THEY ACTUALLY EARNED.
AND ON THE RIGHT IS A PERCENTAGE OF POINTS THAT THEY WOULD'VE EARNED IF WE IMPLEMENTED SLIDING SCALE SCORING.
SO THIS IS ONE OF THOSE LITTLE CAN I, OH, IT DOES.
UM, SO YOU'LL SEE LIKE SOME PROJECTS, IT, IT ALMOST DOESN'T MATTER, RIGHT? THIS PROJECT IS THE SAME, THIS ONE'S THE SAME.
BUT THEN FOR OTHER PROJECTS, WE'RE SEEING JUMPS FROM LOW SEVENTIES TO MID EIGHTIES OF NUMBER OF POINTS EARNED OR, UH, PERCENTAGE OF POINTS EARNED.
SO THIS IS A PROJECT AND YOU'LL SEE A LITTLE BIT LATER THAT RANKED A LITTLE BIT LOWER COMPARATIVELY, BUT THEN AS SOON AS YOU SAY, WHAT ARE THE PERCENTAGE OF POINTS THAT YOU'VE EARNED, NOW IT'S AT THE TOP OF THE HEAP OF PSH.
AND THE REASON WHY THIS HAPPENED WAS BECAUSE IT WAS SO CLOSE TO THAT UPPER THRESHOLD, BUT IT DIDN'T QUITE MAKE IT IN MULTIPLE CATEGORIES.
AND THEN AS SOON AS YOU START TAKING THAT INTO ACCOUNT, YOU REALLY SEE WHAT THE ACTUAL PROJECT PERFORMANCE IS.
UM, AND AGAIN, FOR SOME IT DOESN'T, DOESN'T NECESSARILY DO TOO MUCH.
UM, BUT THEN FOR OTHERS IT COULD BE THE DETERMINATION BETWEEN GETTING HIGHER ON THE LIST AND FUNDED BY HUD OR BEING LOWER ON THE LIST AND POTENTIALLY LOSING FUNDING.
[00:40:02]
HERE YOU'LL SEE IN THOSE OF YOU THAT HAVE SEEN LIKE THE BILLBOARD TOP 100 AND THINGS LIKE THAT, YOU'LL SEE WEEK TO WEEK THEY'LL SAY, OKAY, THIS WAS AT NUMBER ONE LAST WEEK, NOW IT'S GONE DOWN TO NUMBER FOUR.SO THIS IS WHAT THEY WERE RANKED.
THESE PROJECTS WERE RANKED LAST YEAR, EVEN THOUGH WE DIDN'T SUBMIT A FORMAL RANKING LIST.
AND HERE YOU'LL SEE AS SOON AS WE INTRODUCE SLIDING SCALE SCORING, WHAT ENDS UP HAPPENING.
SO THIS PROJECT HERE, UH, SLIDES DOWN FROM FOUR DOWN TO NUMBER NINE.
THIS ONE SLIDES FROM SIX DOWN TO NUMBER 10.
AND THIS ONE DOWN HERE AT 11, UH, 15 ACTUALLY GOES ALL THE WAY BACK UP TO 11.
SO YOU'LL SEE THERE IS SOME NUANCE INTRODUCED.
UM, THIS IS THE, THE AREA THAT YOU SHOULD REALLY BE FOCUSED ON IN THIS SLIDE.
AND SO JUST IMPLEMENTING THAT SLIDING SCALE SCORING, YOU'LL SEE THE SCORES BEFORE AND AFTER.
THIS IS THE ACTUAL SCORE THEY RECEIVED.
AND THIS IS THE SLIDING SCALE SCORING.
UH, MANY, MANY JUMPED AND IN NO SITUATION WILL YOU HAVE A PROJECT SCORE LESS POINTS.
IN THAT SITUATION, THE ONLY ABILITY IS FOR THE PROJECT TO SCORE MORE POINTS AND MORE ACCURATELY REFLECT THEIR PERFORMANCE.
UH, SO HERE, JUST GONNA INTRODUCE THIS CONCEPT, UM, RANKING BY PROJECT TYPE AND THRESHOLD.
SO THIS WOULD SAY, ESSENTIALLY WE WANNA PRIORITIZE, FOR EXAMPLE, PERMANENT HOUSING.
SO WHAT IF WE SAY OUR MINIMUM THRESHOLD IS 75%, WE WANT YOU TO SCORE AT LEAST 75% OF THE TOTAL POINTS AVAILABLE.
AND IF YOU DO, WE'RE GONNA PLACE YOU HIGHER ON THE LESS, EXCEPT THAT POTENTIALLY, RIGHT? IT COULD BE UNFAIR.
'CAUSE YOU COULD SAY, WELL, WE HAVE PERMANENT SUPPORTIVE HOUSING, RAPID REHOUSING, TRANSITIONAL HOUSING.
HOW DO WE CREATE A BALANCE? SO, SO IN THIS SCENARIO, IF WE WERE TO CONSIDER THIS, WE WOULD PLACE PROJECTS THAT SCORED 75% OF TOTAL POINTS EARNED, FOR EXAMPLE, FOR PSH AT THE TOP THEN FOR RAPID REHOUSING THAN FOR TRANSITIONAL HOUSING.
IF WE ORDER THEM IN THAT WAY BY PRIORITY, BY THE ABILITY TO REPLACE THE FUNDING.
MOST DIFFICULT FOR PERMANENT SUPPORTIVE HOUSING, FOLLOWED BY RAPID REHOUSING, FOLLOWED BY TRANSITIONAL HOUSING, AND THEN PLACING THE PROJECTS TO SCORE BELOW 75% UNDERNEATH THEM, AGAIN STARTING AT PSH 'CAUSE IT'S MORE DIFFICULT TO REPLACE, FOLLOWED BY RAPID REHOUSING, FOLLOWED BY TRANSITIONAL HOUSING.
SO WHY MAY THIS BE INCORPORATED? IT ESTABLISHES A MINIMUM PERFORMANCE THRESHOLD BEFORE THAT PROJECT TYPE PRIORITIZATION IS APPLIED.
SO YOU'RE LOOKING AT NOT ONLY THE INDIVIDUAL PROJECT, BUT ALSO THE TYPE OF PROJECT AND HOW YOU MAY PRIORITIZE IT LOCALLY.
IT ALLOWS THOSE HIGHER PERFORMING PROJECTS, EVEN IF THEY'RE LOWER PRIORITIZED BY PROJECT TYPE TO BE RANKED HIGHER.
SO A TRANSITIONAL HOUSING PROJECT SHOULD STILL HAVE THE ABILITY TO BE RANKED HIGHER THAN A LOW PERFORMING PSH PROJECT.
UM, IT ALSO PRESERVES LOCAL PRIORITIES.
SO IF WE PRIORITIZE PERMANENT HOUSING HERE IN LONG BEACH, THAT'D BE A LITTLE BIT REFLECTED WITHIN THE RANKING.
AND THEN IT PROVIDES A MORE STRUCTURED ALTERNATIVE BY RANKING, BY SCORE LOAN OR PROJECT TYPE OF LOAN.
ONE CONSIDERATION HERE IS OBVIOUSLY LIKE HUD MAY OR MAY NOT WANT US DOING SOMETHING LIKE THIS, IT'S NOT EXPLICITLY STATED.
THEY HAVE SAID THAT THEY'RE PRIORITIZING, FOR EXAMPLE, SUPPORTIVE SERVICES ONLY IN TRANSITIONAL HOUSING.
THEY FEEL LIKE THAT'S A DIRECTION TO MOVE IN.
UM, SO MAYBE THEY DON'T SCORE OUR PROCESSES HIGH, BUT WE MAY ALSO WANNA SAY, YOU KNOW WHAT, WE MIGHT TAKE A LITTLE BIT OF A HIT ON SCORE TO ENSURE THAT CERTAIN PROJECTS MAINTAIN THEIR FUNDING.
SO WE'RE JUST GONNA LOOK AT WHAT THAT MIGHT LOOK LIKE HERE.
SO YOU'LL SEE ALL THE WAY HERE ON THE RIGHT WE HAVE THE RANKING GROUPING.
SO PSH ABOVE 75% RAPID REHOUSING ABOVE 75% TRANSITIONAL HOUSING ABOVE 75%.
SO THAT'S A POINTS EARNED HERE.
AND THEN YOU'LL SEE BELOW THEM ARE THE PSH SHIFT SCORE UNDER 75% RAPID REHOUSING.
AND THEN TRANSITIONAL HOUSING.
AND THEN AGAIN, YOU'LL SEE HERE THIS TIME, THIS IS THERE, YOU'LL SEE THAT THIS IS THE, UM, THE RANK CURRENTLY.
AND THIS WAS THE RANK BEFORE GROUPING.
SO A LITTLE BIT DIFFERENT FROM THE OTHER GRAPH.
THIS IS SHOWING HOW THEY MOVED BEFORE THEY WERE GROUPED IN THIS WAY.
SO YOU'LL SEE THIS ONE BUMPED UP FROM FIVE ALL THE WAY TO ONE.
THIS ONE BUMPED UP FROM SEVEN TO TWO.
THIS ONE WENT UP A COUPLE, UH, AND FOR EXAMPLE, THIS ONE WENT DOWN.
THIS ONE WENT DOWN BECAUSE THEY'RE LOWER PERFORMING.
SO ANOTHER WAY TO THINK ABOUT HOW WE CAN RANK.
WE'RE NOT MAKING A DECISION NOW, BUT SOME FOOD FOR THOUGHT.
AND OF COURSE YOU'LL HAVE THESE MATERIALS, WE CAN REVIEW THEM AS WELL.
UM, YOU KNOW, BEFORE, BEFORE NEXT MEETING, WE HAVE FURTHER DISCUSSION.
[00:45:01]
I'M ACTUALLY GONNA SKIP THE BONUS POINTS FOR VOLUNTARY REALLOCATION.I THINK MOST PEOPLE PROBABLY UNDERSTAND HOW THAT WORKS.
YOU'RE UNDER SPENDING AND YOU'RE NOT GONNA BE REALLOCATED.
UM, THEN YOU MAY SAY, HEY, UH, I'LL TAKE, YOU KNOW, ADDITIONAL POINTS.
WE DON'T HAVE TO MAKE THIS DECISION NOW.
AND I DO WANT TO GET THE OTHER ITEMS. SO, UM, I'M GONNA SKIP OVER THIS PART 'CAUSE IT'S PROBABLY THE EASIEST TO CONCEPTUALIZE.
UM, SO NEXT STEPS, THE SCORING AND RANKING WORK GROUP IS GONNA COME BACK, REVIEW ANY FEEDBACK WE GET TODAY AND HAVE ADDITIONAL DISCUSSION.
UH, WE'RE GONNA HOLD SOME KIND OF PUBLIC COMMENT IN A PERIOD, IN OFFICE HOURS, MAYBE ON ALL POLICIES TOGETHER MAY JUST BE INDIVIDUAL.
UM, BUT WE'RE GONNA HOLD THAT, GET SOME PUBLIC COMMENT, HAVE A FORUM OUT THERE SO FOLKS CAN ALSO SUBMIT IT ONLINE, NOT JUST ATTEND THAT MEETING.
UM, HAVE THE WORK GROUP COME BACK, REVIEW THAT FEEDBACK, AND THEN BRING THIS BACK TO THE BOARD, UH, NEXT MONTH, UH, TO CONSIDER APPROVAL.
UH, SO THAT IS IT FOR SCORING AND RANKING.
I'M HAPPY TO TURN THINGS OVER TO THE BOARD FOR ANY QUESTIONS.
ANY FINAL QUESTIONS FROM THE BOARD? SO QUESTION.
SO WE'RE LOOKING AT BASICALLY DECIDING, UM, AS A COMMUNITY, WE'RE GONNA KEEP DOING TRADITIONALLY HOW WE'VE DONE SCORING GOLF, SLIDING SCALES OR GOING TO THE, UM, PER PROJECT TYPE, RIGHT? ONE OF THE THREE, UH, NO.
UM, SO THIS IS BOTH A SCORING AND RANKING POLICY.
SO THE SCORING ASPECT IS A CONSIDERATION OF INCORPORATING SIDE AND SCALE SCORING.
AND THEN THE RANKING ASPECT IS, DO WE GIVE PSH IN RAPID REHOUSING MORE POSSIBLE POINTS THAN TRANSITIONAL HOUSING? AND SO THEY MAY NATURALLY GET HIGHER IN THE LIST, OR WE COULD ALIGN THEM A LITTLE BIT MORE, BUT SAY WE'RE GOING TO PUT THE HIGHEST SCORING PSH ON TOP FOLLOWED BY RAPID, YOU KNOW, AND PRIORITIZE THAT WAY WORK ALONGSIDE, RIGHT? THEY WOULD BE THE SAME.
SO WE COULD, YOU KNOW, IT COULD BE THE, THE ONE OR THE OTHER IS PROBABLY THE ALIGNMENT OF POINTS, UH, AND THE RANKING BY PROJECT TYPE VERSUS NATURALLY WEIGHING SOME MORE.
BECAUSE WHAT HAPPENED, UM, WHAT HAPPENED LAST YEAR, WHICH HAPPENS, CAN HAPPEN EVERY YEAR, IS THERE WERE SOME TRANSITIONAL HOUSING PROJECTS THAT SCORED NEAR PERFECT.
SO I THINK WE HAD ONE THAT WAS LIKE 157 OUT OF 160 POINTS.
AND THEN THERE WAS A PERMANENT SUPPORTIVE HOUSING THAT SCORED 1 55 OUT OF 180.
SO IT NATURALLY WENT ABOVE THAT ONE, BUT IT HAD TO WORK MUCH HARDER TO DO SO VERSUS SAYING, WE'RE GOING TO CONSIDER THAT PERMANENT SUPPORTIVE HOUSING IS VERY DIFFICULT TO REPLACE.
AND SO WE'RE GOING TO JUST BUMP IT PRIORITY WISE TO ENSURE THAT IT'S A LITTLE BIT HIGHER IN THE LIST.
AND THAT'S ACTUALLY COMING FROM, UH, I'M, I'M PERFECTLY HAPPY WITH THE WAY WE'VE BEEN DOING IT WITH THE KIND OF NATURAL WEIGHT, UM, RANKING BY PROJECT TYPE IS SOMETHING THAT WE HAD DONE IN, IN LOS ANGELES, UH, THAT THEY DO A LOT.
SO WHEN I WAS AT LASA, WE, WE HAD HISTORICALLY DONE THAT BECAUSE WE TRIED TO PRESERVE PERMANENT SUPPORTIVE HOUSING.
SO I DECIDED TO BRING IT UP AS AN OPTION, UH, FOR DISCUSSION HERE.
YEAH, HOPEFULLY THAT ANSWERS THE QUESTION.
OKAY, ANY MEMBERS OF THE PUBLIC THAT SHOULD SPEAK ON FINAL VOTE? SHOW OF HANDS, MOTION PASSES.
UH, NEXT ITEM ON THE AGENDA IS ITEM NUMBER FOUR, RECOMMENDATION TO REVIEW AND DISCUSS THE LONG BEACH CONTINUUM OF CARE.
REALLOCATION, YEAH, REALLOCATION POLICIES AND PROCEDURES.
WE GET A MOTION, WE GET A SECOND.
JUDGE PATEL, ADMINISTRATIVE COORDINATOR.
UM, SO TODAY I'M GONNA BE DISCUSSING THE REALLOCATION POLICY PROCEDURES, UPDATES WITH COMPETITION.
UH, WHAT IS REALLOCATION? REALLOCATION IS ESSENTIALLY JUST A PROCESS WHERE CSC SHIFTS, FUNDS AND ALL IN PART FROM EXISTING PROJECTS THAT HAVE BEEN RENEWED TO CREATE ONE OR MORE NEW PROJECTS.
SO THAT CAN HAPPEN INVOLUNTARILY BECAUSE THEY DON'T MEET THE STANDARDS OR VOLUNTARILY A LITTLE BIT, AS I TOUCHED UPON, WHERE THEY SAY, YOU KNOW WHAT, WE DON'T, WE'RE NOT SPENDING ALL OF THIS FUNDING.
SO RECAPTURE PART OF IT, UH, HUD IN 2025, UH, DURING THE COMPETITION WANTED US TO EITHER A, DEMONSTRATE THAT
[00:50:01]
WE'VE REALLOCATED AT LEAST 20% OF OUR A RD BETWEEN FISCAL YEAR 21 AND 25, WHICH WE HAVE NOT DONE, OR JUST ARTICULATE THAT WE HAVE A PROCESS FOR REALLOCATION AND THAT'S TYPICALLY SUFFICIENT.UM, SO HIGH LEVEL OVERVIEW, UH, NOT A LOT OF EDITS TO THIS POLICY AT THIS POINT.
CLARIFYING THE REVIEW AND DOCUMENTATION FOR YOU FOR FUNDING SHIFTS.
AND THAT'S GONNA COME IN, UH, COME INTO OUR NEXT CONVERSATION AS WELL.
EXPANDED SOME NOTIFICATION REQUIREMENTS FOR REALLOCATION, MAKING SURE THAT SOME RECIPIENTS RECEIVE ADEQUATE NOTICE.
UM, ADDED LANGUAGE, ALLOWING REALLOCATED FUNDS TO SUPPORT TRANSITION GRANTS OR REPLACEMENT GRANTS.
SEPARATING PERFORMANCE IMPROVEMENT REQUIREMENTS FROM REALLOCATION THRESHOLDS.
SO THIS IS GONNA BE THE REALLY, THE BIG ONE.
UH, AND ALSO JUST CLARIFY SOME THRESHOLD LANGUAGE.
SOME THINGS TO KEEP IN MIND ARE CURRENT THRESHOLDS APPROPRIATE IN THE ANTICIPATED FUNDING LANDSCAPE? IS ADDITIONAL GUIDANCE NEEDED FOR THE VARIOUS SCENARIOS TIED TO POTENTIAL COMPONENT CAPS, PROJECT TYPE LIMITS, OR TIER ONE, TIER TWO THROUGH THE COMPETITION.
AND SHOULD TRANSITION GRANT OR REPLACEMENT PROJECT LANGUAGE BE INCLUDED IN THE FUNDING PRIORITIES GUIDANCE? SO THIS IS SOMETHING THAT WE WOULD REMOVE HERE.
SO, UH, SEPARATING PERFORMANCE IMPROVEMENT.
IF YOU LOOKED AT THE POLICY, YOU'LL SEE THAT WE STRIPPED OUT REFERENCES TO PERFORMANCE IMPROVEMENTS.
SO IN VARIOUS SCENARIOS, THEY SAID, IF YOU DO NOT MEET THIS PERCENTAGE, BUT YOU'RE NOT BELOW THIS PERCENTAGE, YOU'RE GONNA BE FLAGGED FOR PERFORMANCE IMPROVEMENT.
SO VERY QUICKLY, THE REASON WHY WE ARE, UH, OR RECOMMENDING THAT WE SEPARATE THAT IS BECAUSE THIS IS A REALLOCATION POLICY.
SO IT REALLY SHOULD FOCUS ON FUNDS BEING SHIFTED, REDUCED OR REALLOCATED.
PERFORMANCE IMPROVEMENT IS ADDRESSED THROUGH SEPARATE TECHNICAL ASSISTANCE AND MONITORING GUIDANCE.
SO THE, WHILE IT'S NOT AN ITEM FOR YOU, 'CAUSE WE ALREADY HAD A LOT OF THINGS FOR YOU TO REVIEW, UM, OUR SYSTEMS PROGRAMS TEAM HAS BEEN DEVELOPING A, A TECHNICAL ASSISTANCE GUIDANCE.
AND SO THEY'VE BEEN DOING ONGOING MONITORING AND TECHNICAL ASSISTANCE REGARDLESS OF PERFORMANCE.
SO ONE OF THE THINGS WE WANTED TO DO, BECAUSE WE'RE HAVING A MON UH, A TECHNICAL ASSISTANCE GUIDANCE THAT'S BEING DEVELOPED, IS REALLY ALLOW THE REALLOCATION POLICY TO FOCUS SOLELY ON REALLOCATION DECISIONS.
AVOIDS TREATING EVERY SINGLE PERFORMANCE CONCERN AS A REALLOCATION ISSUE, AND JUST IMPROVING CONSISTENCY AND MAINTAINING THAT ACCOUNTABILITY WITHOUT ADDING OVERLY COMPLICATED FLAGS FOR THINGS THAT ARE ALREADY GOING TO BE HAPPENING WITH PROJECTS.
SO THEY'LL STILL BE MEETING WITH THEM WHEN THINGS ARE FLAGGED, SUCH AS UNDERSTAND UTILIZATION.
THOSE ARE GONNA BE DISCUSSED ON THAT MONTHLY BASIS WITH PROJECTS.
SO SEPARATING IT ESSENTIALLY CLEANS THE POLICY UP A LITTLE BIT AND DOESN'T, DOESN'T MAKE US WAIT ESSENTIALLY TILL THE END OF THE YEAR TO THEN START FLAGGING FOLKS FOR PERFORMANCE IMPROVEMENT.
IT'LL BE HAPPENING ON A MONTH TO MONTH BASIS.
SO QUICKLY, WE'RE JUST GONNA GO THROUGH THE STANDARDS.
THESE ARE NOT EDITS, THESE ARE THE ACTUAL STANDARDS.
SO PERFORMANCE BASED REALLOCATION, IF YOU SCORE 70% OR HIGHER ON YOUR PERFORMANCE EVALUATION, YOU'RE ELIGIBLE FOR FULL RENEWAL.
UM, SCORING BETWEEN 50 AND 69.9, YOU MAY BE CONSIDERED FOR PARTIAL REALLOCATION OR RANKING ADJUSTMENTS, 50% OR BELOW, YOU'RE FULLY REALLOCATED UTILIZATION.
SO THIS IS, YOU KNOW, IF YOU HAVE 10 BEDS, 90% OR HIGHER MEANS AN AVERAGE OF NINE FOLKS OR CONSISTENTLY ENROLLED, UM, 50 TO 89.9%, YOU MAY BE CONSIDERED FOR PARTIAL REALLOCATION, RANKING ADJUSTMENT OR OTHER ACTION 50% OR BELOW SUBJECT TO FULL REALLOCATION, UH, CHRONIC UTILIZATION.
SO IF YOU HAVE THREE CONSECUTIVE YEARS OF 10% OR MORE UNDER UTILIZATION, SO MORE THAN 10% UNDER UTILIZATION FOR THREE YEARS IN A ROW, WE PARTIALLY REALLOCATE BASED ON THE AMOUNT OF FUNDING PER BED.
SO LET'S SAY VERY EASY MATH, A HUNDRED THOUSAND DOLLARS, YOU HAVE 10 BEDS, NINE BED AVERAGE EVERY YEAR.
UH, ALSO THREE CONSECUTIVE YEARS, OR 25% OR MORE UNDER UTILIZATION.
SO THAT WOULD BE SEVEN OUT OF 10, SEVEN OUTTA 10 FOR THREE YEARS IN A ROW.
YOU'RE SUBJECT TO FULL REALLOCATION.
SO AGAIN, THESE ARE THE CURRENT STANDARDS.
SO ONE THING IS, SHOULD WE BE MOVING THESE AT ALL? SPEND DOWN 90% OR HIGHER ELIGIBLE FOR FULL AWARD BETWEEN 70 89 0.9 CONSIDERED FOR PARTIAL REALLOCATION, RANKING ADJUSTMENT OR OTHER ACTION BELOW 70% SUBJECT TO FULL REALLOCATION.
AND THEN CHRONIC UNDERSPENDING, UH, VERY SIMILAR.
SO THREE CONSECUTIVE YEARS OR 15% OR MORE.
AND SO THAT PARTIAL REALLOCATION IS BASED ON ONE HALF OF THE AVERAGE, ON AVERAGE UNSPENT FUNDS OVER THREE
[00:55:01]
YEAR PERIOD.SO 10,000 UNDERSPENT, THREE YEARS IN A ROW, THAT'S 30,000, ONE HALF, 15,000 IS WHAT THE REALLOCATION WOULD BE.
UH, SIMILAR THREE CONSECUTIVE YEARS, 25% OR MORE.
UNDERSPEND, YOU'D BE PARTIALLY REALLOCATED BASED ON THE AVERAGE UNDERSPEND OVER THE THREE YEAR PERIOD.
SO IN THAT SAME SCENARIO, 10,000, 10,000, 10,000 OVER THAT THREE YEARS, IF THAT WAS 25% OR MORE, OF COURSE, UH, THAT WOULD THEN BE 10,000.
'CAUSE 10,000 WOULD BE THE AVERAGE OVER THOSE THREE YEARS.
UH, AND THEN UNDER 15% IN THE MOST RECENT YEAR, YOU'D BE EXEMPT FROM REALLOCATION UNDER THIS SECTION.
SO THAT WOULD MEAN THAT THOSE FIRST TWO YEARS YOU'RE DOING VERY POORLY, YOU IMPROVED YOUR PERFORMANCE.
SO WE SAY, OKAY, LET'S WAIT ANOTHER YEAR.
SO MOVING ON TO, UH, NEXT STEPS.
THE WORK GROUP WILL REVIEW ANY FEEDBACK WE RECEIVE TODAY.
WE'LL HAVE THAT PUBLIC COMMENT PERIOD IN OFFICE HOURS RECONVENE TO REVIEW THAT COMMUNITY FEEDBACK.
AND THEN, UH, WE WILL BE THE, WE WILL BE SUBMITTING THE REALLOCATION POLICY FOR, UH, CONSIDERATION FOR PROOF.
UH, ANY QUESTIONS OR INITIAL FEEDBACK ON REALLOCATION? I HAVE QUESTION.
THE PERSON GETS PAID FOR THINGS.
DO THEY GET, UM, SAY THEY SAY THEY'VE FALLEN OUT OF THE FUNDING, DO THEY GIVE IT A SECOND CHANCE AT ALL WHEN YOU SAY, OR ARE THEY DONE WITH THE CITY? OH, I MEAN, IF YOU REALLOCATED, IT DOESN'T MAKE YOU INELIGIBLE TO RECEIVE OTHER FUNDING THERE.
I MEAN, THERE ARE SOME PROJECTS THAT HAVE BEEN PARTIALLY REALLOCATED MULTIPLE YEARS IN A ROW AND THEY'RE STILL WITHIN THE PORTFOLIO.
THEY JUST, THEY'RE UNDERSPEND, THEY JUST DIDN'T SPEND ALL THEIR GRANT.
SO EVERYTHING ELSE WAS SUFFICIENT.
THEY GOT FUNDED BY HUD AND SO THEY'VE JUST GONE DOWN, YOU KNOW, 20, 30,000 EVERY YEAR.
THEY'RE NOT D IN FUTURE PROJECTS FOR THEIR LACK OF PERFORMANCE ON ONE PROJECT.
THE ONLY WAY THAT THEY WOULD BE, AND I DON'T KNOW IF YOU WANT TO ADD, LIKE FOR EXAMPLE, A LOT OF PROJECTS, LIKE IF WE'RE HOLDING A REQUEST PROPOSAL AND YOU'RE SUBMITTING FOR NEW FUNDING, RIGHT? AND YOU'RE SAYING THIS IS A WHOLE NEW THING, WE MAY ASK LIKE, CAN YOU DESCRIBE PERFORMANCE FROM OTHER SIMILAR TYPE PROJECTS? IN WHICH CASE, IF IT'S A PROJECT THAT THEY HAVE AND THERE'S POOR PERFORMANCE, THEN WE'LL, WE WILL KNOW THAT THEY'RE NOT BEING TRUTHFUL IF THEY SAY NO, WE HAD A HUNDRED PERCENT UTILIZATION, A HUNDRED PERCENT VEN, RIGHT? WE HAVE THE KNOWLEDGE BECAUSE IT'S A GRANT LOCALLY.
I DON'T KNOW IF YOU WANT TO ADD TO, YEAH.
UM, I WOULD SAY THE DIFFERENCE WOULD BE POTENTIALLY CONTEXT OF COC RENEWALS.
UM, LIKE JOSEPH SAID, AN AGENCY THAT HAD UNDERSPENT, UM, UH, UNDERSPEND ALONE WOULD NOT EXCLUDE 'EM FROM BEING ABLE TO PARTICIPATE IN THE COC WHERE PERFORMANCE COULD BE AN ISSUE.
ISN'T AN APPLICATION FOR A NEW, FOR A NEW PROJECT THROUGH A NEW PROCUREMENT, UM, WHERE PAST PERFORMANCE CAN BE A CONSIDERATION, UH, OVER WHAT WE, SO IT BASICALLY BASICALLY DEPENDS ON THE REASON THAT YOU WERE REALLOCATED, RIGHT? POTENTIALLY, YEAH, YEAH.
UH, AMONGST OTHER FACTORS, RIGHT? SO LIKE TO WHAT EXTENT PAST PERFORMANCES WEIGHTED WITHIN THE EVALUATION AND THINGS LIKE THAT.
I KNOW WITH WORKING WITH THE CITY OF LA LA, UH, LOS ANGELES MM-HMM
WHICH I USED TO, UM, IT WAS A SUSPENDED OR LOSE IT THING.
SO THEY, SO IF THEY WERE COMING UP AGAINST THE DEADLINE MM-HMM
THEY USED TO SAY, OKAY, LET'S FIGURE OUT HOW TO SPEND THIS MONEY.
'CAUSE IF NOT NEXT TIME WE WON'T GET THE MONEY, RIGHT? IS THAT HOW IT'S DONE HERE? UH, YES AND NO.
I MEAN, IF IT'S FLAGGED OVER MULTIPLE YEARS, LIKE THIS REALLOCATION IS PERMANENT.
SO IF YOU HAVE A HALF A MILLION DOLLAR PROJECT AND THEN YOU PARTIALLY REALLOCATED A HUNDRED THOUSAND DOLLARS, YOU'RE NOT GONNA GET MORE THAN THAT $400,000 FOR THAT PROJECT MOVING FORWARD UNLESS YOU INCREASE THE PERFORMANCE AND THEN APPLY FOR AN EXPANSION AND THEN THAT'S APPROVED LOCALLY.
AND YOU HAVE VALID REASONS FOR THAT, RIGHT? YOU WOULD HAVE TO SHOW VALID REASONS FOR GETTING THE MONEY AGAIN.
WELL, THEY WOULD HAVE TO GO THROUGH BASICALLY NOT ONLY A FULL PROCUREMENT PROCESS WITH THE CITY OF LONG BEACH, BUT THEN ALSO BE SELECTED AGAIN BY HUD.
SO YEAH, IT, IT WOULDN'T BE, IT'S, IT'S A RARE CIRCUMSTANCE AND A LOT OF PROJECTS WILL APPLY NEVER HAVING RECEIVED COC FUNDING MULTIPLE TIMES TO EVEN GET IT.
[01:00:01]
A, AN EASY PROCESS TO GET BACK UP.AND, AND WHAT WOULD ALSO HAPPEN IS BECAUSE OF THE WAY HUD WORKS, IF YOU GET PARTIALLY REALLOCATED, UNLESS YOU SUBMIT A MAJOR AMENDMENT TO HUD, LIKE LET'S SAY YOU'RE MEANT TO SERVE 50 PEOPLE, OKAY? AND THAT'S A LOT FOR HALF A MILLION, BUT WE'LL JUST GO WITH THAT.
YOU'RE MEANT TO SERVE 50 PEOPLE AND YOUR HALF A MILLION DOLLAR PROJECT WAS REALLOCATED TO 400,000, YOU'RE STILL MEANT TO SERVE THOSE 50 PEOPLE.
AND THEN IF YOU WERE TO REQUEST AN EXPANSION FROM HUD, IT WOULDN'T JUST BE GIVE ME ANOTHER A HUNDRED THOUSAND SO I COULD GET BACK UP TO WHERE I WAS.
YOU WOULD ALSO HAVE TO PROVIDE AN EQUAL NUMBER OF SERVICES FOR THAT NEW FUNDING.
SO YOU'RE, YOU'RE NEVER REALLY ABLE TO GET BACK EQUALLY IF YOU'RE SIMPLY JUST BEING REALLOCATED FOR LIKE A SPEND ON ISSUE, FOR EXAMPLE, AND THEN YOU'RE TRYING TO APPLY FOR NEW FUNDING, THEY WON'T JUST GIVE YOU MORE FUNDING BECAUSE YOU SAY, WELL, WE DIDN'T HAVE, YOU KNOW, ENOUGH MONEY THAT WOULD REQUIRE LIKE A MAJOR AMENDMENT OUTSIDE OF THE COMPETITION.
YOU'D HAVE TO EXPLAIN TO HUD WHY THERE'S A REASON THAT YOU NEED TO SERVE LESS PEOPLE WITH THE MONEY YOU HAVE.
IT'S NOT VERY EASY TO MAKE A MAJOR FUNDING SHIFT EITHER COMPETITIVELY THROUGH EARNING THE MONEY OR JUST AMENDING THE PROJECT TO TRY TO GET BACK TO, TO THE EQUAL STATUS, I GUESS.
UM, I'VE SEEN THIS HAPPEN BEFORE, YOU KNOW, IN THE NINETIES THIS HAPPENED A LOT.
THIS, THIS FUNDING UNDER, UH, REPUBLICAN LED GOVERNMENT AND COME UP WITH THESE IDEAS.
WELL, BACK THEN I WAS A RECIPIENT, BUT I PAID ATTENTION TO TRENDS AND NOW WE HAVE THIS TREND AGAIN, ARE WE GONNA STICK WITH THIS? EVEN, YOU KNOW, WE HAVE A CHANGE OF GOVERNMENT AT SOME POINT AGAIN AND THE FUNDING IS GOING TO RISE AGAIN.
YOU KNOW, ESPECIALLY WE GET RID OF THIS CURRENT GOVERNMENT, SO ARE WE GONNA GO BACK TO THE OLD METHODOLOGY AND YOU KNOW, WE GET A CHANGE OF GOVERNMENT OR ARE WE GONNA STICK WITH THIS GOING FORTH? YEAH.
FOR CLARITY, THESE THRESHOLDS HAVE BEEN THE SAME THRESHOLDS PROBABLY FOR YEARS.
I'VE MADE NO CHANGES TO THE THRESHOLD.
SO, UH, FOR THESE REALLOCATION THRESHOLDS.
SO IT COULD BE THAT WE WANT TO BE MORE STRINGENT RIGHT NOW, UNDERSTANDING THAT WE'RE PROBABLY GONNA BE FACED WITH HAVING TO REALLOCATE SOME STRONG PROJECTS AND THEN BACK OFF A LITTLE BIT IN THE FUTURE.
UM, THE OTHER THING IS OBVIOUSLY ONCE THE COMPETITION COMES OUT AND WE UNDERSTAND WHAT THOSE THRESHOLDS ARE, THIS BOARD WILL THEN HAVE THAT ADDITIONAL KNOWLEDGE AND CAN KIND OF WORK OUT HOW WE, HOW WE NEED TO DO IT.
UH, YOU'LL SEE, UM, IN THE NEXT, IN THE VERY NEXT ONE, WHAT WE MAY BE LOOKING AT.
UH, AND SO HAVING THAT KNOWLEDGE IN MIND, UH, WE MAY HAVE TO SIT DOWN AND KIND OF HASH OUT SOMETHING HERE WHERE WE SAY, YOU KNOW WHAT, WE'RE NOT GONNA MEET THIS ARTIFICIAL CAP THEY PLACED ON PERMANENT HOUSING, SO MAYBE WE NEED TO REDUCE ALL PROJECTS BY 25%.
BECAUSE IF WE COULD BE IN A SITUATION WHERE WE HAVE A PERMANENT SUPPORTIVE HOUSING PROJECT AND IF WE SUBMIT IT TO HUD, THEY'RE NOT EVEN GONNA LOOK AT IT BECAUSE WE'VE GONE ABOVE THE CAP.
SO THAT'LL BE SOMETHING THAT WE'LL ALSO HAVE TO KIND OF HASH OUT AS A BOARD.
WHAT ARE WE GONNA DO IN THAT SCENARIO IF IT HAPPENS? DO WE GO AROUND AND, YOU KNOW, UH, YOU KNOW, TAKE A SHOE OFF OF EVERYONE IN THE ROOM OR DO WE CUT BOTH OF MY LEGS OFF, RIGHT? RATHER THAN TAKE EVERYONE'S SHOES? YOU KNOW, LIKE DO WE TAKE THE ONE PROJECT AND SAY, UNFORTUNATELY, YOU'RE LOWEST PERFORMING, SO WE WE'RE GONNA ELIMINATE YOU, OR ARE WE GONNA MAKE IT SO EVERYBODY HAS TO WALK ON THE HOT ASPHALT KNOWING THAT EVERYONE'S DOING IT RIGHT? IT'S GONNA HAVE TO BE A TOUGH DECISION AND WE'LL, WE'LL BE TALKING ABOUT THAT.
SO WE'LL BE ABLE TO MAKE THAT DECISION ONCE WE KNOW MORE.
I, I THINK I'D ADD, JUST TO YOUR POINT ABOUT JAMIE'S, YOU KNOW, CHANGES IN POLICIES AND PRIORITIES DEPENDING ON ELECTED OFFICES, WHO'S, YOU KNOW, WHO'S IN POWER, THINGS LIKE THAT.
UM, YOU KNOW, HUD IS NOT REQUIRED TO RELEASE A NOFO ANNUALLY.
THEY JUST HAVE, THAT'S BEEN THE PROCESS.
BUT WHAT COC BOARDS ARE REQUIRED TO DO IS ANNUALLY TO REVIEW THEIR POLICIES, WHICH INCLUDES THEIR POLICIES FOR REALLOCATION, RANKING AND SCORING.
SO, UM, SORT OF REGARDLESS OF WHAT HUD DOES, WE'RE STILL REQUIRED TO CONSIDER THESE KINDS OF THINGS AND DECIDE WHETHER WE WANNA MAKE CHANGES OR NOT, UM, WHAT THOSE CHANGES OUGHT TO BE.
AND UM, YOU KNOW, THOSE, THOSE POLICY CHANGES SORT OF AT OUR LEVEL ARE, ARE BOTH A MIX OF
[01:05:01]
REACTING OR REFLECTING WHAT WE'RE HEARING FROM HU CONGRESS AS WELL AS TRYING TO GUESS WHERE WE'RE TRYING TO MAKE BEST DECISIONS AROUND WHAT WE THINK MIGHT HAPPEN AND THAT IT IS, YOU KNOW, AN ONGOING ITERATIVE PROCESS REALLY WHILE, YOU KNOW, TRYING TO ADJUST TO ALL THESE DIFFERENT, DIFFERENT CHANGES.SO IT IS, IT IS, YOU KNOW, COMPLICATED, BUT IT'S THE YEAH.
ANY OTHER BOARD MEMBER QUESTIONS? NO.
ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THIS AGENDA ITEM? QUICK QUESTION.
UH, SORRY, WE'RE JUST GONNA HAVE A TWO MINUTE TIMER.
UH, SO WHAT YOU'RE SAYING WITH THE, THE NOVOS IS THAT RIGHT NOW, AS FAR AS HU'S CONCERNED, WE ARE IN ALIGNMENT WITH THEM OR WE ARE NOT IN ALIGNMENT, OR IS THIS SOMETHING THAT, UH, YOU KNOW, WE'RE BASICALLY HITTING A MOVING TARGET, SO I JUST LIKE, YOU KNOW, MAYBE THERE'S SOMETHING THAT CAN BE WORKED OUT TO WHERE THERE'S MORE INFORMATION ABOUT FROM HUD VERSUS A GUEST AND THEN MAYBE COME BACK TO THE BOARD LATER, OR, YOU KNOW, IT JUST SOUNDS LIKE YOU'RE TRYING, WE'RE JUST CHASING, CHASING THE TAIL, THAT'S ALL.
ANY OTHER MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THE ITEM C? NONE.
DO WE HAVE A FINAL PUBLIC SHOW OF HANDS? ALL OF THOSE IN FAVOR.
I SHOULD PASS BEFORE WE MOVE TO, YEAH, BEFORE WE MOVE TO TABLE, MAY I ASK? 'CAUSE WE, WE DO, UH, IT IS IMPORTANT THAT WE GET TO THE NEXT ITEM THAT WE'VE SHIFTED, BUT IF FOLKS, IF NO ONE'S GOING TO RUN OUT THE DOOR IMMEDIATELY, I COULD PROBABLY QUICKLY GET THROUGH NOT THE FUNDING PRIORITY'S FULL GUIDANCE, BUT IT DOES HAVE SOME NOFO UPDATES IN THERE.
SO IF NO ONE'S RUNNING OUT THE DOOR, I CAN QUICKLY MOVE THROUGH THAT.
JUST IT'LL PROVIDE A LITTLE MORE CONTEXT.
IS EVERYBODY OKAY? WE CAN, WE CAN MAINTAIN THE, I HAVE ABOUT 20 MINUTES.
WHAT ITEM? UM, MOVING TO FIVE.
UH, I'M JUST GONNA PROVIDE SOME QUICK, UH, JUDGE PATELLO ADMINISTRATIVE COORDINATOR, CONTINUUM OF CARE.
UH, WE'RE GONNA SKIP THROUGH SOME OF THE FUNDING PRIORITIES 'CAUSE THE NOFO HAS NOT BEEN RELEASED YET.
UM, THEY DID RELEASE, UH, THE SECOND QUARTER COC PROGRAM, RENEWAL FUNDING ANNOUNCEMENTS, LONG 17 LONG BEACH PROJECTS WERE IN THERE.
IT DID NOT INCLUDE OUR PLANNING OR COSTS, BUT WE ANTICIPATE THOSE ARE GONNA COME SHORTLY.
SO THIS IS, WE APPROVED UNCONDITIONAL SUBMISSION WHILE IT WAS ENJOINED.
SO, UM, THEY DID AWARD THOSE PROJECTS.
WE HAVEN'T GOTTEN OUR CONTRACT YET, BUT, UM, THAT DID, THAT DID MOVE FORWARD.
UM, HUD HAS STATED THAT THE NOFO WILL BE PUBLISHED, UH, BY POTENTIALLY JUNE 1ST.
THEY HAVE INDICATED THEY INTEND TO, TO CARRY FORWARD ELEMENTS OF THE 2025 NOFO.
2026 APPROPRIATIONS REQUIRE A SET TO SELECT, UH, PROJECTS.
TOTALLY NOT LESS THAN 60% OF AN ANNUAL RENEWAL DEMAND.
SO LAST TIME WE ACTUALLY HAD A COMPETITION THAT WAS 90%, SO THEY WANTED TO DO 30% LAST YEAR AND IT WAS ENJOYING.
SO WE'RE IN A BETTER SITUATION, AT LEAST THERE.
THEY ALSO HAVE SIGNALED THERE COULD BE POTENTIAL CAPSULAR LIMITS ON PERMANENT HOUSING, WHICH IS 30% OF A RD.
UH, AND AGAIN, HUG MESSAGING, UH, SUGGESTS INCREASED EMPHASIS ON UNSHELTERED OUTCOMES, TRADITIONAL HOUSING AND OUTREACH AND, UH, LAW ENFORCEMENT COORDINATION, MANDATORY SUPPORTIVE SERVICES, UH, VERY QUICKLY.
UM, SO THE NOFO IS A LARGE APPLICATION.
UH, THERE'S A LOT OF NARRATIVES.
THERE'S DATA, THERE'S POLICIES, PERFORMANCE EVALUATIONS, REQUESTS FOR PROPOSALS.
I'M NOT GONNA GO THROUGH THE TIMELINE, BUT THIS IS AN ESTIMATED TIMELINE, UH, FOR SUBMISSION EVEN AT THREE MONTHS.
IT'S A LOT OF WORK TO DO IN A VERY SHORT AMOUNT OF TIME.
SO IF WE DO HAVE THREE MONTHS, WE'LL BE VERY GRATEFUL.
UM, I'M GONNA SKIP FORWARD BECAUSE I WANNA SHOW FOLKS, UH, THIS, SO THIS IS GONNA BE OUR ESTIMATED RENEWAL DEMAND.
AND SO THESE ARE THE PROJECT TYPES HERE.
THIS IS WHAT WE MAY BE FACING FOR CAP SCENARIOS.
SO WITH 12 MILLION, WITH 60% TIER ONE, WHICH IS GENERALLY GUARANTEED FUNDING, THAT MEANS WE'LL BE COMPETING FOR ABOUT 5 MILLION AND WITH A 9.1 MILLION PERMANENT HOUSING, UH, AMOUNT.
SO THAT'S INCLUSIVE OF PERMANENT SUPPORTIVE HOUSING, RAPID REHOUSING AND OUR JOINT COMPONENT, A 30% CAP WOULD MEAN THAT WE'D BE FACING A $5.5 MILLION REDUCTION IN PERMANENT HOUSING.
SO THAT MEANS ONCE HUD GETS HERE,
[01:10:01]
THEY WILL NOT EVEN LOOK AT THESE PERMANENT HOUSING APPLICATIONS AT ALL.SO WE WOULD NEED TO COME UP WITH A STRATEGY, WHICH I DO HAVE, BUT UNFORTUNATELY WE DON'T HAVE TOO MUCH TIME.
UM, SO WE'LL BE DISCUSSING THAT A LITTLE BIT MORE NEXT MONTH.
UM, ALSO GONNA SKIP FORWARD HERE.
AND ANY QUESTIONS? SORRY, COULD WE GET A MOTION BEFORE WE MOVE TO QUESTIONS? OKAY.
ANY QUESTIONS FROM THE BOARD BEFORE MAKE A COMMENT.
I'M CONFIDENT THAT, UM, THAT JOSEPH AND CONFIDENT IN THAT.
ANY OTHER QUESTIONS OR COMMENTS? ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THIS AGENDA ITEM? SEE, NONE HANDS.
OKAY, SO, UH, THIS ITEM, UH, GOOD AFTERNOON, JOSEPH PATELLO, ADMINISTRATIVE COORDINATOR, COC.
COULD WE GET A MOTION?
ITEM IS NUMBER SEVEN ON OUR AGENDA.
AND CAN WE GET A MOTION? MOTION? NO, WE GET A SECOND.
THIS IS AN ITEM THAT WE KIND OF SPOKE ABOUT.
SO WHEN WE REQUESTED UNCONDITIONAL RENEWAL TO BE ABLE TO SUBMIT TO HUD DURING LAST YEAR'S, NOT COMPETITION, BUT THEIR RENEWAL PROCESS WHILE IT WAS ENJOINED, WHICH IT STILL IS.
ONE OF THE THINGS WE MENTIONED WAS THAT WE ARE A UNIFIED FUNDING AGENCY.
AND SO WE HAVE THE AUTHORITY, AND THIS IS ONLY A COUPLE OF DOZEN CLCS IN THE COUNTRY.
WE HAVE THE AUTHORITY TO MOVE FUNDS OUT DURING THE OPERATING PERIOD, SUBJECT TO HU REQUIREMENTS AND BOARD APPROVAL.
SO, UH, AS A COLLABORATIVE APPLICANT, WE ENTER INTO REBRANDED MOVEMENT WITH HU AND THEN DURING THE YEAR WE CAN MAKE ONE TIME BUDGET SHIFTS, WHICH MEANS THAT, FOR EXAMPLE, IF A PROJECT IS PROJECTED TO UNDERSPEND BY $200,000, WE CAN SAY, YOU KNOW WHAT? BECAUSE YOU'RE NOT DOING THAT GREAT THIS YEAR, HOW ABOUT WE TAKE THAT 200,000, LET THIS OTHER PROJECT SPEND IT SO WE DON'T SEND IT BACK TO HUD AND NEXT YEAR YOU GET A RESET, YOU GET YOUR 500,000 BACK.
WE HAD DISCUSSED THIS AS PART OF OUR STRATEGY TO SUBMIT TO HUD AND CONSIDER REALLOCATION LATER TEMPORARY REALLOCATION ONE TIME.
AND SO THIS IS WHAT PRESENTED TO YOU TODAY.
SO BRIEFLY GOING OVER THIS, THERE IS A FULL MEMO THAT EXPLAINS A LITTLE BIT MORE.
UH, SO WHAT WE DID WAS WE LOOKED AT INVOICES, BALANCES UTILIZATION, SPENDING PATTERNS.
UH, WE ARE ACKNOWLEDGING THAT THERE WAS SOME REIMBURSEMENT ACTIVITY THAT WAS DELAYED DUE TO THE SHUTDOWN, AS WELL AS US EXECUTING OUR GRANT WITH HUD.
HOWEVER, THERE WERE MANY PROJECTS THAT, THAT WERE PROJECTED TO HAVE LARGE BALANCES REMAINING AT THE END OF THE TERM.
AND SO WHAT WE'RE RECOMMENDING AND REQUESTING IS A ONE-TIME SHIFT TO MOVE THOSE UNSPENT FUNDS TO AN ELIGIBLE PROJECT BEFORE JUNE 30TH, WHICH IS THE END OF THE TERM.
SO WHAT WE DID WAS, THIS IS AN EXAMPLE HERE OF HOW WE TRACKED OUR, SOME OF OUR BUDGETS.
SO WHAT WE DID WAS WE AVERAGED INVOICE SPENDING TO ESTIMATE YEAR END PACE.
SO IF YOU ADD ALL THESE UP AND THEN DIVIDE THEM BY THE MONTH, SO IN FEBRUARY, 'CAUSE THE FISCAL YEAR STARTS IN JULY, THAT'S MONTH, UH, EIGHT, I BELIEVE.
UH, WONDER DIFFERENT, YEAH, EIGHT.
SO IF YOU ADD ALL THESE UP IN DIVIDED BY EIGHT, YOU GET ESTIMATED SPENDING.
SO YOU PROJECT THAT OUT THROUGH THE END OF THE YEAR AND YOU SEE WHAT THEIR ESTIMATED YEAR END BALANCE IS.
WHAT WE DID WAS WE REQUESTED, WE LOOKED AT PROJECTS THAT HAD GREATER THAN 25% OF THEIR CURRENT YEAR BUDGET AND WE REACHED OUT TO THEM AND WE SAID, WE WOULD LIKE TO RECAPTURE JUST THIS ONE TIME, 90% OF YOUR AVAILABLE BALANCE.
UH, WELL, A PROJECTED UNDERSPEND NOT AVAILABLE BALANCE.
UH, FOR THIS ONE TIME SHIFT, WE GAVE THEM FIVE DAYS TO REACH BACK OUT TO US.
UH, LET ME, I'LL WAIT ON THIS ONE.
WE GAVE THEM FIVE DAYS TO REACH BACK OUT TO US AND TELL US IF THEY HAD OTHER PROJECTIONS FOR THEIR SPEND TO BE ABLE TO MAKE ADDITIONAL ADJUSTMENTS TO MAKE SURE THEY DIDN'T RUN OUT OF FUNDING.
THE REASON WHY THIS IS SO IMPORTANT IS HERE, SO FROM THE LAST, LAST, UH, FIVE FISCAL YEARS, SO 2019 UP TO 2023, AND THE WAY IT WORKS IS IN 2023 YOU APPLY FOR FUNDING THAT STARTS IN 2024 AND ENDS IN 2025.
SO THESE ARE THE MOST RECENT TERMS. IN THE MOST RECENT TERMS. OUR NON-SYSTEM AND NON, UH, HSB AWARDS, WHICH ARE FULLY SPENT, ARE HERE.
AND THIS IS THE, THE OBLIGATED TOTAL EVERY YEAR.
SO AS YOU CAN SEE, IN THE LAST FIVE YEARS, WE'VE SENT BACK $3.2 MILLION
[01:15:01]
TO HUD, ALMOST 3.3 8.29% OF THE MONEY THAT WE'VE RECEIVED.WE HAVE NOT BEEN DOING THE ACTIVE PORTFOLIO MANAGEMENT THAT WE SHOULD BE DOING.
AND SO THIS IS ONE STEP TOWARDS THAT.
UM, SO AGAIN, WE DID NOTIFY SUB-RECIPIENTS ON APRIL 6TH.
WE TOLD THEM TO SUBMIT ALL INVOICES NO LATER THAN APRIL 17TH.
UH, WE INCORPORATED THOSE SUBMITTED INVOICES TO ESTIMATE THE UNDERSPEND, IDENTIFIED THOSE WITH A LARGE BALANCE.
AND THEN ON APRIL 29TH, WE GAVE THEM FIVE DAYS TO SUBMIT REVISED PROJECTIONS TO LET US KNOW, ARE YOU GONNA BE ABLE TO SURVIVE TO THE END OF JUNE IF WE WERE TO RECAPTURE 90% OF CERTAIN AVAILABLE FUNDS.
UH, WE INCORPORATED THAT FEEDBACK, WHICH INCLUDED EVEN SHIFTING SOME FUNDS BETWEEN BLIS, UH, TO SUPPORT SPEND DOWN.
SO A COUPLE OF PEOPLE REACHED OUT AND SAID, YOU KNOW WHAT, IF WE WERE TO SHIFT THIS, WE COULD PROBABLY SPEND A LITTLE BIT MORE.
SO WE SAID, FINE, THAT'S FINE, THAT'S ALL WE WANT.
SO WE'RE GONNA INCORPORATE THOSE SHIFTS AS WELL.
UM, AND TO CLARIFY, THEY ARE STILL RESPONSIBLE FOR THEIR CONTRACTED SCOPE AND PARTICIPANT SERVICE LEVEL.
SO JUST BECAUSE YOU SAID YOU CAN TAKE A HUNDRED THOUSAND DOLLARS OF MY FUNDING THIS ONE TIME, IT DOESN'T MEAN THAT THEY GET TO SERVE LESS PEOPLE OR HAVE LESS SERVICES.
THAT'S WHAT THEY'VE BEEN PROJECTED TO DO.
THEY'RE CONTRACTED TO SERVE A CERTAIN AMOUNT OF PEOPLE.
AND SO US USING OUR AUTHORITY AND THE BOARD USING THEIR AUTHORITY FOR A ONE-TIME FUNDING SHIFT, WHICH WILL BE AGAIN, PROVIDED BACK TO THEM IN THE NEXT GRANT TERM, UH, WILL NOT AFFECT THE SERVICES THAT THEY'RE PROVIDING OR SHOULD NOT AFFECT THE SERVICES THEY'RE PROVIDING.
SO HERE AND IN YOUR PORTFOLIO OR OR IN YOUR, UH, PACKET, YOU'LL SEE AT THE END OF THE MEMO, THIS IS WHAT WE WOULD SUBMIT TO HUD.
SO AS YOU CAN SEE HERE, UH, IN THOSE PARENTHESES, THOSE ARE THE, THE PROJECTS THAT WE ARE RECAPTURING FUNDS FROM RIGHT NOW.
WHILE IDEALLY I WOULD LOVE TO LOOK AT THE PORTFOLIO AS A WHOLE AND SAY, THIS PROJECT'S PERFORMING VERY WELL, AND SO MAYBE WE GIVE THEM A ONE-TIME INJECTION FOR THIS YEAR TO KIND OF HELP BOLSTER THEM.
IT'S VERY LATE IN THE TERM AND THAT REQUIRES A LOT MORE THAN JUST LOOKING AT SPENDING THAT, THAT YOU HAVE TO LOOK AT THE NUMBER OF PEOPLE SERVED, THE AVAILABILITY, FOR EXAMPLE, YOU CAN'T GIVE A RENTAL ASSISTANCE PROJECT MORE MONEY BECAUSE THEN IF THEY DON'T HAVE FUNDING NEXT YEAR, THEN WHERE ARE THEY GONNA GET THAT ADDITIONAL RENTAL ASSISTANCE? SO A LOT MORE IS REQUIRED TO DO THIS ON A CONSISTENT BASIS, UH, FULLY INFORMED, WHICH WE WOULD LIKE TO DO MOVING FORWARD.
HOWEVER, TO PREVENT THAT POTENTIAL RECAPTURE FROM HUD OF, YOU KNOW, AND I HATE TO EVEN SAY IT, BUT CURRENTLY PROJECTED TO BE AROUND 1.2, 1.3 MILLION FAR MORE THAN WE HAVE IN RECENT YEARS.
UH, WHAT, WHERE WE FEEL WE CAN SPEND, THIS IS OUR MULTI-SERVICE CENTER PROJECT.
SO INJECTING THAT 900 PLUS THOUSAND AND THIS, AND THIS IS, UH, COORDINATION.
SO THESE, THIS IS STAFF AT THE MSC AS WELL AS OUTREACH WORKERS.
SO CONNECTING THEM TO HMIS, THOSE ASSESSMENTS, REFERRALS TO SERVICES, UM, SOME OUTREACH THAT'S RELATED TO THEIR STAFFING AT THE MSC, THAT'S MEETING WITH FOLKS TO COMPLETE THOSE HOUSING ASSESSMENTS AND REFERRALS TO HOUSING PROJECTS.
UM, AND AGAIN, THIS IS FUNDING THAT WOULD NOT BE PERMANENT, IT WOULD BE TEMPORARY.
WE WOULD HAVE TO SPEND THIS DOWN BY THE END OF NEXT MONTH AND NEXT, NEXT, UH, FISCAL YEAR, STARTING JULY 1ST.
UM, AND SO WE'RE ABLE TO, UM, THEY'RE ABLE TO TO, TO ESSENTIALLY HAVE ALL OF THEIR FUNDING TO, TO MOVE FORWARD.
UM, ONE THING TO CONSIDER IS, UM, AS WELL, ONE, WHEN WE ACTUALLY SHOWED THIS TO OUR REALLOCATION COMMITTEE AS WELL, SO THEY COULD TAKE A LOOK AT IT, THEY ASKED, WELL, DO YOU THINK YOU'LL BE ABLE TO SPEND ALL THAT FUNDING? UM, WE'RE PRETTY SURE, UM, ESSENTIALLY WE, THEY'VE ALREADY SPENT ALL OF THEIR COC FUNDING.
SO THEY'RE, THEY'VE BEEN AT ZERO FOR A LITTLE BIT.
WE'RE USING OTHER FUNDING SOURCES.
UM, THERE'S ALSO FUNDING THAT THEY'RE CURRENTLY USING NOW THAT DOES NOT EXPIRE IN TWO MONTHS.
AND CONSIDERING A LOT OF THE BUDGET CUTS WE'RE HAVING, WE FEEL AS IF THOUGH INJECTING THIS HERE COULD ALLOW US TO SAVE SOME OTHER GRANTS THAT HAVE SPEND DOWN DATES IN THE FUTURE AND POTENTIALLY AVOID SOME OTHER CUTS THAT WE MAY HAVE TO MAKE DEPENDING ON FEDERAL COUNTY AND, AND LOCAL BUDGET PROCESSES.
UM, AND ESSENTIALLY THE ALTERNATIVE IS WE DO NOTHING AND WE JUST SEND IT ALL BACK TO HUD AT THE END OF THE YEAR IF PEOPLE DON'T SPEND IT.
SO WE'D LIKE TO TRY TO GET OURSELVES IN A POSITION WHERE WE'RE NOT SENDING BACK A LOT OF MONEY BECAUSE YOU MAY SAY, WELL, HOW MUCH DOES HU CARE? HUD CARES A LOT.
THEY REQUIRE YOU TO PROVIDE A THOROUGH EXPLANATION OF WHY YOU'RE SENDING ANY MONEY BACK.
BECAUSE WHEN YOU SUBMIT YOUR PROJECT APPLICATION, YOU'RE SAYING, WE'RE GONNA SERVE ALL THESE PEOPLE AND THIS IS THE FUNDING WE NEED.
AND WHENEVER YOU SEND MONEY BACK, THEY ASK,
[01:20:01]
DO YOU REALLY NEED ALL THAT FUNDING? AND TO A CERTAIN LEVEL, ALTHOUGH I HAVE NOT SEEN IT, UM, THEY DO HAVE AN AUTHORITY TO MAKE UNILATERAL BUDGET, UH, BUDGET CUTS ESSENTIALLY IF YOU'RE NOT FULLY UTILIZING YOUR GRANTS.SO THIS IS ONE STEP TOWARDS WHAT I HOPE IS A LARGER PROCESS FOR THE HOMELESS SERVICES BUREAU IN LONG BEACH.
NOT ONLY AS WE SPOKE ABOUT BEFORE, PROVIDING TECHNICAL ASSISTANCE, BUT ALSO MORE ACTIVE PORTFOLIO AND FUNDING MANAGEMENT, MAKING SURE IN A, YOU KNOW, A POSITIVE COMMUNITY DRIVEN WAY THAT WE'RE HOLDING FOLKS ACCOUNTABLE FOR THE FUNDING THAT THEY'RE GETTING, THE PEOPLE THAT THEY'RE SERVING, AND ALSO THAT WE'RE HOLDING OURSELVES ACCOUNTABLE.
'CAUSE SENDING BACK MILLIONS OF DOLLARS TO HUD EVEN OVER A FIVE YEAR PERIOD WHEN WE HAVE THOUSANDS OF PEOPLE EXPERIENCE LONG, UH, HOMELESSNESS LOCALLY IS ALSO NOT A GREAT ONE.
SO WE'RE LOOKING TO AGAIN, MOVE FORWARD AND REALLY GET A, A FIRMER GRASP ON, UH, SOME OF OUR SPENDING AND AGAIN, LOOKING AND MONITORING OUR PROJECTS A LITTLE MORE CLOSELY.
UM, I BELIEVE THAT IS IT FOR ME.
SO RECOMMENDING THAT YOU APPROVE THIS ONE-TIME FUNDING SHIFT, UH, AND NEXT STEPS WILL BE THAT WE WILL NOTIFY, UH, AFFECTED SUBRECIPIENTS, CONTINUE OUR MONITORING, AND THEN, UH, IF THE BOARD WILL HAVE IT, YOU CAN EITHER HAVE SOME OF THESE DISCUSSIONS, UH, QUARTERLY AT YOUR MEETINGS HERE, OR YOU CAN CHOOSE THE FORM AT COMMITTEE, WHICH WOULD ALSO HAVE TO BE PUBLICLY BECAUSE IT'S AN ONGOING, UH, ONGOING OVERSIGHT.
UM, AND ESTABLISH A COMMITTEE SPECIFICALLY TO LOOK AT, UM, AT PROJECTS DURING THE YEAR FOR THINGS SUCH AS FUNDING SHIFTS AND, AND PERFORMANCE AS WELL.
UM, DON'T HAVE TO MAKE THAT MOTION WITHIN THE RECOMMENDED BOARD ACTION.
SOMETHING THAT I WOULD MAYBE ASK YOU ALL TO THINK ABOUT HOW OFTEN YOU THINK THEY SHOULD MEET.
AND IF QUARTERLY REPORTS TO THIS BOARD WITH POTENTIAL ADDITIONS, UM, WOULD BE SUFFICIENT TO, TO KIND OF MOVE FORWARD.
UH, KNOWING THAT WE'RE AT THE END OF TIME HAPPY TO MOVE THINGS OVER TO QUESTIONS AND REQUEST APPROVAL OF THIS ITEM QUESTION.
SO HOW DID YOU DETERMINE THAT
AND AGAIN, IF WE WERE TO INJECT THOSE, IT'S HARDER TO ENSURE THEIR SPENDING IN ADDITION TO THAT, THAT WOULD REQUIRE US TO GO THROUGH A FORMAL AMENDMENT PROCESS WITH THE CITY OF LONG BEACH.
AND SO BOTH OF THOSE THINGS, RIGHT? UH, ONE IS A TIME FACTOR AND TWO, THERE WEREN'T MANY PROJECTS THEY WERE OPERATING REALLY WITHIN, WE'RE USED TO OVERSPENDING ON MSC AND USING OTHER FUNDING SOURCES.
SO IN THE FUTURE WE WOULD ASSUME THAT WE WOULD DO THIS LIKE A QUARTERLY CHECK SO THAT WE CAN BE A LITTLE PROACTIVE IN TERMS OF ADJUSTING THE CONTRACTS BECAUSE IF THEY LOSE THE DOLLARS, THAT MEANS THEY'RE LITTLE DEBT NEXT YEAR THEY HAVE TO OVERCOME IT.
THIS IS ONE TIME THEY WILL GET THEIR FULL BUDGETS BACK JULY.
SO WAIT PERCENTS RIGHT? YEAH, YEAH, YEAH, YEAH, YEAH.
SO THIS IS A ONE TIME REALLOCATION VERSUS WHAT WE WERE SPEAKING ABOUT BEFORE, WHICH WOULD BE PERMANENT REALLOCATION THROUGH THE COMPETITION.
SO BASICALLY WE'RE PUTTING OURSELVES THE ACCOUNTABILITY SEAT TO DO THIS NEXT YEAR BOARD THAT WE DON'T LEAVE ANYBODY ON THE TABLE.
ANY OTHER BOARD MEMBER COMMENTS OR QUESTIONS? SAME.
ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THE SIDE OF GO AHEAD.
JUST GIMME ONE SECOND, TWO MINUTES TIMER, SHARON.
IS IT POSSIBLE THAT THIS MONEY THAT YOU'RE, UM, LOOKING TO TRY TO UTILIZE, UM, IT CAN IT BE CONSIDERED, WE KNOW THAT A LOT OF PEOPLE WITH THE EHV VOUCHERS, YOU KNOW, THAT, UM, IS NOW, UM, THAT TIME LIMIT HAS BEEN CUT, SO THEY, UM, NOW WILL LOSE HOUSING, UM, AT THE END OF DECEMBER.
COULD THAT POSSIBLY BE, UM, USED TO KIND OF HELP SOLVE SOME OF THAT ISSUE? THANK YOU.
ANY OTHER MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THE SIDE OF SAME? NONE.
ALL IN FAVOR? WE'RE NOT APPROVING ANYTHING, CORRECT? IT'S THEY'RE APPROVING THE REAL SO DO YOU WANNA DO A ROLL CALL OR YEAH, LET'S DO A ROLL CALL.
CAN WE DO A ROLL CALL? VOTE INSTEAD.
THIS IS THE MOTION SOLUTION FOR ACCEPTING THE DONATION TO MSE RIGHT NOW.
OR THEIR ACCEPTING THE REALLOCATION.
SO HOW, WHAT DO WE DO WHEN THE, WHEN THERE'S ACTUALLY A GOOD SUGGESTION, UH, FOR THE PUBLIC.
THESE FUNDS EXPIRE ON JUNE 30TH, SO WE CAN'T USE TO PURCHASE THE VOUCHERS NOW FOR EXTENDED.
THAT MONEY HAS TO BE RETURNED TO HUT ON JUNE 30TH OR JULY 1ST TECHNICALLY.
[01:25:01]
OKAY.IT'S, IT'S, IT'S TIME LIMITED FUNDED.
SO IF WE HAD A, IF WE DID THIS EARLIER, WE COULD HAVE MAYBE, WELL, IT, WELL AGAIN, IT'S NOT ALL THE SO IT'S PERMANENT REALLOCATION VERSUS THAT WOULD, THAT WOULD REQUIRE A NEW PROJECT.
SO THE FUNDING HAS TO BE USED FOR A CONTINUUM OF CARE PROJECT.
I'M SORRY, I DON'T THINK WE CAN DO IT.
I'M, I WOULD BE NICE TO BE ABLE TO, TO TELL FOLKS FOR, UH, THROUGH, I'D LOVE TO BE A HERO AROUND HERE, BUT UNFORTUNATELY, YEAH.
THE TIMING MIGHT NOT BE RIGHT FOR THE NEW NOFO, BUT SOMEONE COULD PROPOSE A NEW PROJECT IN THE NEW CYCLE THAT WERE FUNDS FOR FOR H.
UH, WE'LL DO A ROLL CALL VOTE.
I'LL JUST NAME THE MEMBERS THAT ARE ABSENT FIRST, JUST SO THAT I DON'T HAVE TO GO THROUGH THE NEEDS.
SO MEMBERS ABSENT ARE ANNA TOSKI, PAC BIG PATON, NIKKI AMICK, CONNOR LOCKE, STEVEN ROCKENBACH, AND BROWNIE BROWN SHOP.
WE APPROVED JAMIE SCHEUER APPROVE ECO TAN APPROVED.
AND THEN WE ALREADY TABLED EVERYTHING ELSE, RIGHT? UH, WE'RE TABLING ITEM NUMBER EIGHT.
SO THE HOMELESS SERVICES BUREAU REPORT.
CAN I JUST GET A MOTION FOR THAT? MOTION TO GET A MOTION NUMBER EIGHT.
COULD I GET A SECOND? SECONDED.
AND THEN ANY MEMBERS OF THE PUBLIC THAT WISH TO SPEAK ON THAT AGENDA ITEM? THE NO COMMENTS.
ANY ANNOUNCEMENTS? WE CANNOT, 5 0 7.