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I'D LIKE TO CALL THE COMMISSION ON IT MEETING TO ORDER FOR ON SEPTEMBER 16TH, 2026 OF THE CLERK.
DO WE HAVE COMMISSIONER MCDANIEL? PRESENT.
UH, MAY I PLEASE VOLUNTEER BY CHAIR COMMISSIONER TO LEAVE THE, I'M HAPPY TO IT.
I PLEDGE ALLEGIANCE TO THE FLAG.
TO THE FLAG OF THE UNITED STATES OF AMERICA AND THE REPUBLIC TO THE REPUBLIC FOR WHICH, WHICH STANDS? ONE NATION UNDER INDIVISIBLE, LIBERTY, ROUTINE AND JUSTICE FOR ALL.
READ THE FIRST AGENDA, PLEASE.
OH, YOU COULD READ CLERK, READ.
YOU COULD READ THE FIRST ITEM.
DO YOU WANNA JUST READ IT? YEAH, YOU JUST READ IT.
UM, RECOMMENDATION TO APPROVE THE MINUTES FOR THE COMMISSION OF USING FAMILIES MEETING ON WEDNESDAY, MAY 20TH, 2026.
I CAN MAKE THAT MOTION TO APPROVE THE MINUTES.
UM, I WAS PRESENT FOR THAT ONE.
AND ITEM NUMBER TWO, RECOMMENDATIONS TO RECEIVE AND FILE A REPORT ON THE ON PARTS OCCASIONAL MARINE DIRECTOR'S HIGHLIGHTS FOR JULY, AUGUST.
UM, I HAVE THE DIRECTOR HIGHLIGHTS HERE I WOULD LIKE ON BEHALF OF OUR DIRECTOR.
UM, THANK YOU FOR JOINING OUR, UM, BUREAU MANAGER OF COMMUNITY RECREATION SERVICES BUREAU.
UM, ON BEHALF OF OUR DIRECTOR, I WILL, UM, SHARE A FEW OF THE HIGHLIGHTS, UM, IN YOUR PACKETS.
YOU SHOULD EACH HAVE THE JULY, AUGUST, AND SEPTEMBER HIGHLIGHTS.
I'LL, UM, SHARE A FEW THAT ARE PARTICULARLY SPECIAL FOR OUR DEPARTMENT.
UM, AND I'D LIKE TO LEAD WITH OUR JULY, UM, HIGHLIGHTS.
SO JULY IS, UM, PARKS MAKE LIFE BETTER MONTH, AND IT'S NATIONALLY RECOGNIZED, UM, AS PARKS MAKE LIFE BETTER MONTH.
UM, IN HONOR OF THAT, UM, WE DID A VARIETY OF MARKETING THROUGHOUT THE CITY TO ENCOURAGE FAMILIES AND YOUTH TO VISIT THEIR LOCAL PARKS, ATTEND A MOVIE IN THE PARK, UM, ATTEMPT OR TRY A NEW SUMMER RECREATION CLASS.
UM, WE WERE, UM, WE HAD A VARIETY OF ACTIVITIES THAT WE, AND A CALENDAR THAT WAS SHARED CITYWIDE FOR, FOR VARIOUS ACTIVITIES THAT WERE, UM, SPECIALLY OFFERED THROUGH THE MONTH OF JULY.
UH, WE ALSO HAD, UM, OUR DANCE FEST, UM, TOOK PLACE ACTUALLY THAT WAS IN, IN AUGUST, BUT WE WERE PREPARING FOR IT AND, AND PREPPING FOR DANCE FEST, WHICH TAKES PLACE AT HOMELAND CULTURAL CENTER.
AND IT HAPPENED ONCE A YEAR, SO I APOLOGIZE.
IT'S ON, IT'S ON THE JULY HIGHLIGHTS, UM, A SHARE OF IT HERE, BUT IT IN FACT TOOK PLACE IN AUGUST.
UM, WE, THIS IS, UM, DAN'S BEST ATTENDEES, UM, COME THEY WHERE WE INVITE FAMILIES TO COME, BRING BLANKETS, PICNICS OUT, DINNER, AND THEN THE, THE VARIETY OF CLASSES AND, AND, UM, CONTRACT, UM, INSTRUCTORS THAT LEAD VARIOUS CULTURAL CLASSES OR DANCE CLASSES, PERFORM WITH THEIR STUDENTS AND, AND GROUPS AT THIS EVENT.
WE, THIS WAS THE LARGEST SHOW THAT WE HAD, UM, IN ALL OF THE YEARS THAT WE'VE OFFERED THIS PROGRAM.
UM, I BELIEVE WE HAD ABOUT 250 PEOPLE IN ATTENDANCE THIS SUMMER.
UM, AND IT'S HOSTED THE LAST COUPLE YEARS HAS BEEN HOSTED AT THE CHAVEZ, UM, AMPHITHEATER.
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SO THAT'S WHERE IT TOOK PLACE.UM, THIS, THIS SUMMER, UM, WE ALSO HAD A REALLY COOL, COOL DAY IN CONJUNCTION WITH LA 28 IN THE OLYMPIC EFFORTS.
WE HOSTED A DAY OF SPORT AT HOUGHTON PARK.
WE HAD OVER 650 YOUTH PARTICIPATE CITYWIDE, AND THAT WAS A FABULOUS DAY.
UM, IT WAS A REALLY AMAZING DAY.
WE HAD OVER 12, PROBABLY OLYMPIANS THAT WERE REPRESENTING A VARIETY OF SPORTS PRESENT THAT WERE, UM, ENGAGING AND DOING DIFFERENT, UM, STATION WORKSHOPS, SHARING THE SPORT IN WHICH THEY PARTICIPATED AS AN OLYMPIAN, UM, AND TEACHING THE KIDS CITYWIDE.
WE ALSO HAD KIDS FROM EVERY PARK IN THE CITY, WAS INVITED AND BUST OVER TO HOUGHTON TO PARTICIPATE IN THIS BIG DAY.
IT WAS A BIG EFFORT, DEPARTMENTALLY, UM, BUT EVEN BIGGER CITYWIDE.
WE HAD A VARIETY OF DEPARTMENTS THAT PARTICIPATED AND BROUGHT IN RESOURCES.
SO IT WAS LIKE A FULL DAY OF ACTIVITIES.
FUN KIDS GOT GIVEAWAYS, THEY SPENT TIME.
WE HAD A MEDAL CEREMONY AT THE END OF IT.
IT WAS REALLY QUITE A SPECIAL DAY, UM, THAT TOOK PLACE ON JUNE 23RD.
SO AGAIN, ALSO MAYBE NOT ACTUALLY TAKING PLACE IN JULY, BUT SHARED IN OUR JULY HIGHLIGHTS.
UM, WE ALSO HAD THIS PAST SUMMER NOTED IN THE HIGHLIGHTS, OUR OUTDOOR YOUTH CONNECTION, UM, CAMP.
AND THIS IS A VERY COOL PROGRAM THAT WE'VE OFFERED WITH OUR TEEN CENTERS.
UM, WE BRING, UH, USUALLY CLOSE TO ABOUT A HUNDRED TEENS EACH SUMMER TO CASTAIC LAKE FOR A LEADERSHIP CAMP.
AND THIS IS A THREE DAY PROGRAM, TWO, TWO NIGHTS OVERNIGHT IN WHICH THEY LEARN AS A TEAM HOW TO SET UP A CAMP, HOW TO COOK MEALS TOGETHER, HOW TO, UM, ENGAGE IN DIFFERENT, LIKE OUTDOOR ACTIVITIES.
THERE'S, UM, LEADERSHIP OPPORTUNITIES ALONG THE WAY.
THEY'RE, THEY'RE, THEY'RE, UM, THEY, THEY UNPLUG.
THEY HAVE TO KIND OF CHECK OUT THEIR, CHECK THEIR PHONES IN FOR THE DAY.
THEY GET PHONE TIME AT THE END OF THE DAY, BUT IT'S A REALLY, REALLY OP COOL OPPORTUNITY FOR TEENS WITH, FROM DIFFERENT TEEN CENTERS TO MEET EACH OTHER.
UM, SO THAT HAPPENED THIS PAST SUMMER AS WELL.
UM, WE ALSO HOSTED THE FEFA WATCH PARTY, SO WE HAD A VERY COOL WATCH PARTY SERIES THAT TOOK PLACE IN THE MONTH OF JULY.
IF YOU GUYS HAVE SEEN OUR CITYWIDE REALLY COOL MEDIA BOARD THAT'S NEW, UM, AND WAS ON PINE FOR MUCH OF THE, THE WORLD CUP AT THE CLOSE OF THAT TIME ON PINE, IT MADE ITS ROUNDS AROUND TO EACH OF THE PARKS.
SO WE HAD A VIEWING IN EACH OF THE COUNCIL DISTRICTS, UM, IN WHICH FAMILIES CAME OUT.
WE HAD IT RANGED SIZE OF, YOU KNOW, VIEWING MAYBE IN THE BEGINNING IT WAS KIND OF A EARLY, IT WAS MAYBE A HUNDRED OR 200.
IT GREW AND, AND IT FLUCTUATED IN ATTENDANCE, BUT IT WAS REALLY AWESOME.
WE HAD FAMILIES THERE VISITING THROUGHOUT THE CITY.
WE ALSO, WE ALSO, WE HAVE A NOTATION THERE ABOUT THE BUDGET PROCESS.
WE WERE HEAVILY, UM, IN THE THICK OF, OF, OF DOING SOME ENGAGEMENT WITH COMMUNITY, UM, IN JULY AND ALSO IN AUGUST AS IT RELATES TO OUR BUDGET.
UM, SHARED IN THIS, UM, IN THIS PACKET IS ALSO THE MEETINGS THAT TOOK PLACE SO YOU GUYS CAN SEE KIND OF WHAT THAT ENGAGEMENT LOOKED LIKE AND WHAT THAT SCHEDULE LOOKED LIKE.
AND THAT TOOK PLACE THROUGH THE MONTH OF JULY AND INTO REALLY, ACTUALLY, QUITE INTO THE BEGINNING OF SEPTEMBER AS WELL.
UM, MOVING ON, UM, IN AUGUST, WE HOSTED A FAMILY DAY WITH OUR DODGER DREAM TEAM PROGRAM.
SO WE HAVE OVER 13 YOUTH THAT PARTICIPATED IN OUR DODGER DREAM TEAM PROGRAM LAST THIS PAST SUMMER.
UM, AND THIS IS A CITYWIDE EFFORT.
WE HAVE, UH, GAMES THAT ARE HOSTED THROUGHOUT THE CITY EVERY SUMMER, UM, IN CONJUNCTION IN PARTNERSHIP WITH THE DODGERS.
UM, WE HOST A REALLY COOL FAMILY DAY AT THE END OF THE SEASON WHERE FAMILIES ARE INVITED, UM, WITH THEIR YOUTH.
AND IT'S NOT ONLY, UM, UM, THE YOUTH PARTICIPATING IN THE PROGRAM THAT RECEIVES THE, THE SERVICES AND THE COOL THINGS OF THAT DAY.
THE WHOLE FAMILY CAN PARTICIPATE AND THEY GET FOOD GIVEAWAYS, THEY GET SHOES FOR BACK TO SCHOOL.
THEY GET ALL KINDS OF REALLY COOL RESOURCES FOR THE FAMILY.
SO THAT TOOK PLACE IN THE BEGINNING OF AUGUST.
WE ALSO HAD OUR CITYWIDE SWIM, AND THAT WAS A COOL THING.
THIS IS THE FIRST TIME WE'VE DONE THIS.
AND WE HAD YOUTH, UM, PARTICIPATE FROM EACH OF THE THREE CITY POOLS.
SO KING POOL, SILVERADO POOL, AND BELMONT POOL.
AND THEY, THEY PARTICIPATED IN DIFFERENT SWIM ACTIVITIES.
THEY HAD THEIR OWN SWIM TEAMS THAT COMPETED.
AND IT WAS REALLY, REALLY COOL.
WE HAD OVER CLOSE TO 35 YOUTH THAT WERE FOR THE FIRST TIME PARTICIPATING IN THE SWIM.
SO IT WAS REALLY, REALLY, REALLY FUN, FUN DAY.
UM, WE HAD THAT, THAT TOOK PLACE, UM, IN AUGUST.
UH, AND THEN I WILL SAY IN SEPTEMBER, WHAT I'D LIKE TO JUST REALLY HIGHLIGHT IS BACK TO SCHOOL IS UPON US.
AND SO WE, WE ARE BACK IN, IN, UM, OUR BACK TO SCHOOL SCHEDULE, UM, IS BACK IN FULL GEAR, OUR YOUTH SPORTS PROGRAM AS WELL.
SO WE OFFER A FALL YOUTH SPORTS PROGRAM FOR, FOR YOUTH.
UM, AND THAT'S, UM, JUST A UNIFORM FEE ATTACHED TO THAT.
IT'S A FREE PROGRAM WITH A UNIFORM FEE FOR, FOR, FOR, FOR YOUTH AGES
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FIVE TO 14.UM, AND THEN WE HAVE, I WOULD SAY, UM, COMMUNITY ENGAGEMENT OBVIOUSLY IS, IS IS IN FULL GEAR FOR A FEW PROJECTS.
WE HAVE, UM, TONIGHT WE HAVE A BIG COMMUNITY MEETING AT H PARK FOR THE PLAYGROUND PROJECT THAT, UM, AND, AND SO THERE'S, UM, UH, ANTICIPATED ENGAGEMENT, UM, WITH, WITH YOUTH AND FAMILIES IN THE NORTH, UH, LONG BEACH AREA.
AND NOW WE'RE, WE'RE ALSO, AS YOU ALL KNOW, THE BUDGET WAS ADOPTED.
THAT WAS THE LAST HIGHLIGHT FOR SEPTEMBER.
WE ARE, UM, IN TRANSITION IN SOME NEW WAYS.
UM, OUR DEPARTMENT HAD, UM, SOME SIGNIFICANT REDUCTIONS, PARTICULARLY THE COMMUNITY RECREATION SERVICES BUREAU.
UM, SOME THINGS THAT ARE THE RESULT OF THOSE BUDGET REDUCTIONS ARE OUR PROGRAMMING WILL LOOK DIFFERENT.
UM, THIS, THIS NEW YEAR, WE HAVE, UH, THE AFTERSCHOOL PROGRAM AT STEARNS PARK WAS REDUCED.
AND SO WE WILL NO LONGER BE OFFERING THE AFTERSCHOOL PROGRAM COME OCTOBER ONE.
THAT IS ONE SIGNIFICANT CHANGE WITHIN THE CITY.
UM, THAT IS THE ONLY AFTERSCHOOL PROGRAM THAT WAS REDUCED WITHIN THE CITY.
UM, THERE WAS AN, THERE WAS A TEEN CENTER WAS PROPOSED TO BE REDUCED, BUT THAT WAS REINSTATED AND RESTORED.
SO THAT WAS THE CHAVEZ PARKS, UH, TEEN CENTER.
UM, WE DO HAVE SOME REDUCTIONS THOUGH, IN OUR PROGRAMS IN TERMS OF, UM, UH, OUR, OUR STAFFING ADJUSTMENTS HAVE, HAVE CHANGED.
THERE'S BEEN SOME STAFF ADJUSTMENTS IN QUITE A FEW PROGRAMS. UM, WE'VE SCALED BACK SOME OF OUR HOURS AT LINCOLN PARK.
OUR ACTIVATION AT LINCOLN LOOKS A LITTLE DIFFERENT THIS YEAR.
UM, WE, WE WERE, OUR BE SAFE PROGRAMMING WAS ANTICIPATED AS A REDUCTION, BUT THEN IT WAS RESTORED.
UM, AND IT'S FULL AND IT'S FULL SIZE, SO THAT'S GREAT.
UM, WE HAVE 11 BE SAFE SITES THROUGHOUT THE CITY, SO THAT'S BACK.
UM, THAT'S BEEN, UM, FUNDED AGAIN, UM, AND A VARIETY OF OTHER THINGS.
SO WE CAN, AS, AS YOU GUYS HAVE OPPORTUNITIES TO TALK AND ENGAGE, UH, AND, AND HAVE CURIOSITY ABOUT DIFFERENT THINGS OR PO POTENTIAL CHANGES, WE CAN KIND OF ADDRESS THEM.
AND I CAN ANSWER QUESTIONS ALONG THE WAY.
BUT THOSE ARE THE BIG THINGS THAT HAVE HAPPENED OVER THE SUMMER.
UM, WE HAVEN'T, WE MEET EVERY OTHER MONTH, SO I FEEL LIKE THERE'S A LOT TO SHARE EVERY TIME WE MEET.
UM, I TRY TO JUST PICK OUT THE THINGS THAT ARE REALLY, UM, WE'RE PROUD ABOUT OR SIGNIFICANT CHANGE THAT YOU SHOULD BE AWARE OF.
SO, AND THAT'S A VERY LONG, SORRY.
UM, I HAD A QUESTION REGARDING, FOR THE PARTS FOR THAT LOCATION, WHERE EXACTLY I IS, WAS IT LOW IN PARTICIPANTS, THE ONE THAT WAS REDUCED? YES, IT WAS.
UM, SO THERE'S A VARIETY OF THINGS THAT ARE LOOKED AT WHEN, UM, CONSIDERING REDUCTIONS.
UM, BUT IT WAS IN FACT THE LOWEST ATTENDED PROGRAM.
UM, BUT THERE'S A VARIETY OF THINGS THAT ARE LOOKED AT THROUGHOUT THE BUDGET CYCLE.
UM, UM, THERE'S AN, UM, A PRO, AN EQUITY LENS THAT IS LOOKED AT IT ACROSS THE BOARD OF WHERE DO WE HAVE PROGRAMMING, WHERE IS PROGRAMMING ACCESSIBLE? WHERE, UM, IT'S IMPORTANT TO US TO ENSURE THAT WE CONTINUE TO OFFER PROGRAMS WHERE THERE ARE UNIQUE BARRIERS, PARTICULARLY LIKE TRANSPORTATION OR A VARIETY OF DIFFERENT THINGS.
SO WE'VE REALLY KIND OF TRIED TO, UM, LOOK AT OUR DATA AND SEE WHAT NUMBER, WHERE, WHERE ARE PROGRAMS, REALLY, WHAT NUMBERS, UM, NUMBERS TELL, YOU KNOW, SPEAK, YOU KNOW, SPEAK, TELL A STORY, BUT IT DOESN'T TELL EVERYTHING.
SO WE LOOK AT THAT, BUT THEN WE ALSO CONSIDER, UM, WHERE OUR NEIGHBORING RESOURCES ARE THEY ACCESSIBLE TO COMMUNITY AND A VARIETY OF OTHER THINGS.
SO YEAH, THAT, THOSE WERE THE KEY THINGS KIND OF LOOKED AT WHEN WE HAD A LOOK AT THOSE.
YEAH, I WAS JUST ASKING, JUST SO, BECAUSE I UNDERSTAND LIKE HOW, YOU KNOW, IT'S LIKE A SPOT FOR KIDS AFTER SCHOOL TO GO TO AND EVEN PROBABLY COULD BE USEFUL FOR PARENTS AS WELL.
YOU KNOW, OR JUST A SPOT TO GO TO, RIGHT.
OUTDOOR DEFINITELY, DEFINITELY.
ALL OF OUR, OUR PARKS ARE OUR GEMS IN THAT WAY.
ANY FURTHER QUESTIONS? I DON'T THINK SO.
ALL THOSE IN FAVOR? SO NOW NO, NO MOTION.
WAIT, THE PUBLIC COMMENT IS AT THE END, RIGHT? WE DON'T PUBLIC COMMENT.
IS THAT THE END? SO WE VOTE RIGHT NOW? YEAH.
SO, UH, I WOULD LIKE TO MAKE A MOTION TO, UM, RECEIVE THE REPORTS, UM, UH, THAT WERE JUST PRESENTED.
ANY DISCUSSION? THOSE IN FAVOR? AYE.
SO WE'RE GOING TO NUMBER THREE.
PUBLIC COMMENT WILL BE AT THE VERY END OF THE MEETING WITH THE VERY END OF THE MEETING.
UM, FOR A THIRD, I HAD A RECOMMENDATION
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TO RECEIVE AND BY WE DID IT, YOU SAID THAT ONE? YEAH.SO THE THIRD ONE IS, BUT WE'LL BE LOOKING AT IT FIRST AND THEN I'LL THE MOTION.
I THINK WE'RE INVITING THEM TO DO THEIR PRESENTATION.
IS THERE A PRESENTATION? YEAH, THERE'S A PRESENTATION.
SO NUMBER THREE, WE WILL BITE THEM FOR THIS, FOR THAT PRESENTATION.
AND AFTER THEY DO THE PRESENTATION.
SO WE HAVE SOME, UH, A PRESENTATION ABOUT THE BROWN ACT, UM, WHO WAS PRESENTING UNDER BROWN ACT.
ALSO UNDERSTANDING THE MOTION.
SO AFTER, AFTER YOU'VE DONE THE PRESENTATION, COMMENT AFTER YOU'VE DONE THE PRESENTATION, THEN WE RECEIVE IT.
IS THERE A REASON FOR THAT? ISN'T THAT WHY IS IT AFTER? WELL, I THOUGHT THAT THAT'S HOW IT WAS.
IT WAS PUBLIC COMMENT AT THE END.
NO, BUT SHE'S NOT DOING, SHE'S DOING THE PRESENTATION.
NO, NO, I KNOW, BUT I WAS JUST SAYING.
BUT SHE'S ASKING IS THE, THE MOTION FOR THE BROWN ACT, IS THAT DONE AFTER THE PRESENT? AFTER? ISN'T IT DONE AFTER THE PRESENTATION? AFTER AFTER THE PRESENTATION, OR IS IT DONE BEFORE? BEFORE RECEIVE AND FILE.
WE COULD GO AHEAD AND DO THE MOTION.
RECEIPTS ARE FILED BEFORE NOW.
ANY A SECOND? THOSE IN FAVOR? OH, YOU VOTE AFTER I GIVE THE PRESENT YET YOU VOTE AFTER I GIVE THE PRESENT MOTION.
SO THERE'S A MOTION AND THEN THIS IS GREAT.
AND THEN YOU HAVE TO HAVE A SECONDER, THE MOTION, THEN THE CHAIR USUALLY INTRODUCE THE ITEM, AND THEN THE PRESENTATION IS GIVEN.
RIGHT? YOU HAVE TO HAVE A MOTION AND SECOND TO RECEIVE THE PRESENTATION, AND THEN YOU VOTE AT THE END AS A BODY TO RECEIVE PRESENTATION AFTER IT'S BEEN PRESENTED.
SO I'M, UH, NOTICE RO I'M, UH, DEPUTY CITY ATTORNEY, UM, AT THE CITY ATTORNEY'S OFFICE FOR LONG BEACH.
SO I ADVISE EVERYTHING PARKS, UH, FROM THE MARINE BUREAU TO THE ANIMAL CARE SERVICES AND EVERYWHERE IN BETWEEN, UM, EITHER OR NOT, HAVE BEEN DOING THIS ROAD SHOW ETHICS AND BROWN ACT ROAD SHOW FOR A WHILE NOW.
UM, AND SO I DECIDED TO BE PRESENTING ON THIS VERY FOREIGN TOPIC THAT REALLY GOVERNS HOW YOUR BODY WORKS.
SO THE BROWN ACT WAS ENACTED BECAUSE IN THE 1950S, THERE WAS A SAN FRANCISCO JOURNALIST WHO MADE A SERIES OF REPORTS AND THE CHRONICLE ABOUT HOW CITY OFFICIALS WERE MEETING IN SECRET BEHIND CLOSED DOOR MAKING DECISIONS WITHOUT THE PUBLIC KNOWING ABOUT IT.
SO THE LEGISLATOR ENACTED THE BROWN ACT TO CURTAIL THE SECRET CLOSED DOOR MEETINGS THAT CITY AND COUNTY OFFICIALS WERE HAVING.
SO IT'S ONE OF TWO, UH, MAIN SUNSHINE LAWS.
THE OTHER ONE, DOES ANYONE KNOW WHAT THE OTHER SUNSHINE LAW WOULD BE IN CALIFORNIA? THAT'S THE PUBLIC RECORDS ACT.
UH, THE IDEA IS THAT SUNSHINE IS THE BEST DISINFECTANT OF CORRUPTION AND INEPTITUDE AND, UH, UH, NON-TRANSPARENCY.
SO BASICALLY, AS I SAID, THE BROWN ACT ESSENTIALLY AT ITS CORE IS THE REQUIREMENT THAT PUBLIC BODIES AND, AND THE WRITINGS OF THOSE PUBLIC BODIES BE OPEN TO THE PUBLIC, UM, AND OPEN TO PUBLIC.
SO THESE ARE THE MAIN PRINCIPLES OF THE GROUND ACT.
ALL MEETINGS MUST BE OPEN AND PUBLIC.
ALL ACTIONS OF A BODY MUST BE, UH, BE OPEN, AND THERE'S NO SECRET VOTING AND THERE'S NO SECRET DELIBERATIONS.
UM, THE THIRD PRINCIPLE IS ALL PEOPLE HAVE THE RIGHT TO ATTEND PUBLIC BODIES.
AND THE FOURTH AND, UH, VERY IMPORTANT PRINCIPLE IS ONLY ITEMS ON THE AGENDA CAN BE DISCUSSED IN
SO ANY ITEMS THAT ARE NOT IZED CAN NOT BE DISCUSSED.
SO AGAIN, THE BROWN MARK AVOIDS THIS APPEARANCE OF A PROPRIETY, RIGHT? SO IF THIS COMMISSION, UM, MAKES A DECISION BEHIND CLOSED DOORS, THEY CAN HAVE THE APPEARANCE OF THERE'S SOME IMPRO PRIORITY GOING ON, RIGHT? IF SOMETHING'S HAPPENING IN CLOSED DOORS, THERE'S SOME, UH, APPEARANCE OF CORRUPTION.
SO, UM, THIS IS IN TERMS OF DUE PROCESS RIGHTS.
THIS IS IMPORTANT WHEN IT COMES TO BODIES THAT DO HAVE, UH, THAT DO HERE, HERE INSIDE CITY COUNCIL.
AND THE PLANNING COMMISSION, FOR EXAMPLE, THE IDEA THAT, UH, A BODY MUST BE OPEN AND PUBLICLY IS FOR THE PUBLIC TO ENSURE THAT THE DUE PROCESS RIGHTS OF THOSE PARTIES ARE, UH, FULFILLED.
SO WHO IS SUBJECT TO THE BROWN
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ACT? SO FIRST, FOR CITY COUNCIL, UM, ANY COMMISSIONS OR COMMITTEES OR BOARDS CREATED BY THE COUNCIL, BY FORMAL ACTION, THAT CAN BE THROUGH A RESOLUTION, THAT CAN BE THROUGH, UH, THE MUNICIPAL CODE.THAT CAN ALSO BE THROUGH THE CITY CHARTER, WHICH IS, UH, IN FACT AMENDED BY THE, THE PEOPLE INVOLVED.
UM, IN ADDITION, THERE ARE, UH, STANDING COMMITTEES THAT ARE SUBJECT TO THE GROUND ACT.
SO, STANDING COMMITTEES ARE COMMITTEES THAT ARE PERMIT.
SO CITY COUNCIL HAS A BUDGET OVERSIGHT COMMITTEE THAT IS A PERMANENT, UH, STANDING COMMITTEE.
UM, AND IT IS, UH, SUBJECT TO THE GROUND ACT.
UM, THE SECOND BULLET COURT IS NOT REALLY, UH, PERTINENT FOR THIS BODY.
BUT WHAT IS, WHAT IS IMPORTANT IS THAT, UM, THERE IS AN EXCEPTION TO BODIES THAT ARE ACCEPTED TO TEMPORARY, RIGHT? SO THERE'S A TIME LIMIT, UH, TO THE BODY AD HOC COMMITTEES MADE UP OF SOLELY OF COMMISSIONERS THAT CONSTITUTE LESS THAN FOUR.
SO WHAT DOES THAT MEAN? SO IF THIS BODY CAN CREATE AN, A AD HOC COMMITTEE MADE UP OF TWO MEMBERS, THOSE TWO MEMBERS OF THAT AD HOC COMMITTEE DO NOT, ARE NOT SUBJECT TO THE GROUND ACT BECAUSE THEY'RE, IT CONSTITUTES LESS THAN THE FORM OF THIS BODY.
THE REASON FOR THAT IS BECAUSE IT'S, IT IS AN EFFICIENCY KIND OF MECHANISM FOR THE BODY TO DO SOME BUSINESS WITHOUT HAVING TO MEET EVERY TIME IT WANTS TO DO SOMETHING.
SO AN A HOC COULD BE CREATED, UM, REGARDING THE PROGRAM THAT AD HOC CAN BE SEPARATELY OUTSIDE OF THE COMMISSION WITHOUT HAVING TO, UH, POST AN AGENDA, UM, AND, UH, UH, RECEIVE PUBLIC COMMENT ON, ON THOSE ITEMS, RIGHT? SO THEY CAN MEET WITHOUT, UM, ALL THOSE, UH, OPENING REQUIREMENTS OF THE BALLOT.
SO, AS I SAID, ALL, ALL DELIBERATIONS HAVE TO HAVE TO HAPPEN IN AN OPEN PUBLIC SETTING.
DURING, UH, THIS COMMISSIONS MEETING, WE GET INTO TROUBLE.
WE, UH, WHEN WE GET INTO SERIAL COMMUNICATIONS AND SERIAL COMMUNICATIONS AS, AS ESSENCE IS A SERIES OF COMMUNICATIONS BETWEEN EACH COMMISSION MEMBER.
SO AS THE, THE, THE TOTALITY OF THOSE COMMUNICATIONS MAKE UP A QUO, UM, OF THAT COMMISSION.
SO, FOR EXAMPLE, IF THE CHAIR SENDS AN EMAIL TO THE VICE-CHAIR, VICE-CHAIR TOWARDS THAT EMAIL TO ANOTHER COMMISSION, THAT COMMISSIONER, IF THERE WAS AN EMAIL TO THE REST OF THE COMMISSION, THAT IS A SERIAL COMMUNICATION THAT IS NOT ALLOWED, RIGHT? YOU HAVE A SERIES OF COMMUNICATIONS AMONGST THE MAJORITY OF THE BODY THAT CONSTITUTES A MEETING.
AND THAT IS NOT ALLOWED BECAUSE WHEN A MEETING HAPPENS, YOU HAVE TO POST THE AGENDA IN ADVANCE.
YOU HAVE TO HAVE AGENDA ITEMS THAT PROPERLY INFORM THE PUBLIC OF WHAT'S GONNA BE DISCUSSED, RIGHT? SO IF YOU HAVE A SERIAL COMMUNICATIONS WITHOUT POSTING THE AGENDA BEFOREHAND, THAT IS A ONE.
SO THESE ARE, UH, TYPES OF COMMUNICATIONS AND SOME EXAMPLES OF SERIAL COMMUNICATIONS THAT ARE PROHIBITED OR MAYBE HAVE SOME NUANCES THAT I'LL EXPLAIN.
SO FIRST IS A HUB AND SPOKE ITEM, UH, HUB AND SPOKE COMMUNICATION.
SO ONE COMMISSIONER CANNOT EMAIL ALL OF THE OTHER MEMBERS OF THE BODY TO TRY TO WHIP UP THOSE VOTES TO, UH, TO SUPPORT AN ITEM, RIGHT? THAT COMMISSIONER IS THE HUB, IS THE HUB, AND THEN THE REST OF THE COMMISSIONS ARE SPOKE.
AND THEN YOU HAVE A DAINY CHAIN COMMUNICATION, WHICH TO BE HONEST, I DON'T, I DON'T QUITE KNOW WHAT AY CHAIN LOOKS LIKE.
UM, BUT IT IS BASICALLY WHEN, UH, MEMBER GREEN CONTACTS MEMBER, GREEN MEMBER GREEN CONTACTS MEMBER ORANGE MEMBER ORANGE CONTACTS MEMBER PEAK.
AND FOR THIS EXAMPLE, LET'S ASSUME THE COMMISSION IS APPLIED BODY.
UH, THIS, UH, LEGISLATIVE BODY IS APPLIED BODY, UH, PUBLIC BODY.
SO THAT'S, UH, THAT'S KIND YOUR CLASSIC SERIAL COMMUNICATION, RIGHT? YOU HAVE A SERIES OF COMMUNICATIONS RESULTING IN A COMMUNICATION THAT CONSTITUTES A FORUM OF THE LEGISLATIVE BODY.
AND THEN YOU HAVE COMMUNICATION BY REPRESENTATIVE.
SO, UH, FOR EXAMPLE, IF, UH, YOU EMAIL ASHLEY ABOUT SOMETHING AND ASHLEY EMAILS, UM, A FEW COMMISSIONERS ABOUT THAT SAME ISSUE, THEN THAT, THAT IS UNLAWFUL, RIGHT? BECAUSE ASHLEY IS THE REPRESENTATIVE OF THE COMMISSION DISCUSSING THE SAME ITEM TO A MAJORITY OF THE COMMISSION, THAT THAT IS NOT ALLOWED.
THAT'S WHY WHEN, UH, STAFF EMAIL YOU THOSE BLIND COPY YOU, SO YOU DON'T HIT REPLY ALL AND END UP MAKING A SERIAL, UH, COMMUNICATION TO THE MAJORITY OF THE LAW, RIGHT? IT'S SO THAT, UM, THOSE ONE-SIDED COMMUNICATIONS ARE ALLOWED UNDER THE BROWN ACT FROM STAFF TO THE MAJORITY OF THE COMMISSION.
UM, IT, IT IS, IT'S JUST NOT THE CASE WHERE THE, UH, REPRESENTATIVE CAN START TALKING TO ALL THE COMMISSIONS ABOUT THE SAME ITEMS SET.
[00:25:05]
UH, AND I JUST MENTIONED EMAILS OR WHEN WE CAN GET TRICKY ALSO TEXTS AND SOCIAL MEDIA.WE ALSO BE CAREFUL ABOUT, UH, SO WHEN A, UM, COMMISSIONER POSTS SOMETHING ON SOCIAL MEDIA IN THEIR CAPACITY AS A COMMISSIONER, SOMETHING AS SIMPLE AS A LIKE, OR A SHARE OR A HEART IS A COMMUNICATION UNDER THE GROUND.
SO IF ONE COMMISSIONER POSTS SOMETHING ON SOCIAL MEDIA AND THE REST OF YOU LIKE IT, THAT'S A SERIAL, THAT'S A UNLAWFUL COMMUNICATION BECAUSE THEY'RE COMMUNICATING WITH SOCIAL MEDIA ABOUT THE SAME ISSUE.
SO THAT IS, I SHOULD SAY, YOU, YOU CAN OF COURSE, ENGAGE.
I SHOULD BE CLEAR WHEN IT, IT BECOMES AN UNLAWFUL COMMUNICATION IF THAT POST HAS SOMETHING TO DO WITH THE JURISDICTION OF THIS MISSIONARY.
SO YOU CAN POST ABOUT SOMETHING IN YOUR OWN CAPACITY AS A PERSON THAT LIVES IN THE CITY OF LONG BEACH.
BUT IF YOU START POSTING THINGS ABOUT THE JURISDICTION OF THIS COMMISSION AND OTHER COMMISSIONERS START LIKING IT, THAT'S WHEN YOU CAN GET INTO TROUBLE.
SO, AS I, AS I MENTIONED, WHAT TYPES OF COMMUNICATIONS ARE ALLOWED INDIVIDUAL CONTACTS, SO ONE-ON-ONE CONTACTS AMONGST, UM, ALL OF YOU IS ALLOWED.
UM, AND OF COURSE, AS A COMMISSIONER AND CITY OFFICIAL, YOU ARE ALLOWED TO, UM, ENGAGE WITH THE COMMUNITY AND TALK TO STAFF ABOUT ISSUES, UM, REGARDING THE QUALITY.
UM, THERE ARE A FEW EXCEPTIONAL AROUND ABOUT WHAT CONSTITUTES A MEETING.
SO REMEMBER, A MEETING IS WHEN A MAJORITY OF A BODY TALKS DELIBERATES DECIDES ON AN ITEM WITHIN THE JURISDICTION OF THE COMMISSION.
SO THE BROWN ACT RECOGNIZES, OKAY, THERE MAY BE SOME INSTANCES WHERE WE CAN ALLOW A MAJORITY OF THE, OF A LEGISLATIVE BODY TO MEET, UM, MEET TOGETHER, BUT THEY CAN ONLY MEET TOGETHER IF THEY DO NOT DISCUSS ITEMS WITHIN THEIR JURISDICTION.
SO THEY CAN GO TO A DOG'S PARTY AND A DOG'S BIRTHDAY PARTY AND, UH, HAVE FUNK, BUT THEY CANNOT DISCUSS MATTERS WITHIN THE, THE JURISDICTION OF THEIR, UM, SO AGAIN, THESE ARE, THESE EXCEPTIONS ARE QUITE FACT SPECIFIC.
UM, AND IT OFTEN COMES UP IF NO COMMISSION, LIKE WANTS TO GO TO A CONFERENCE TOGETHER.
UM, IT MAY OR MAY NOT BE FALL UNDER ONE OF THESE EXCEPTIONS.
AND SO YOU SHOULD EMAIL STAFF IF YOU HAVE QUESTIONS ABOUT THAT, AND I CAN DO THAT KIND OF LEGAL ANALYSIS TO DETERMINE WHETHER AN EXCEPTION WAS.
SO AGENDAS ARE IMPORTANT BECAUSE THEY TELL THE PUBLIC WHAT THE BODY'S GONNA BE DISCUSSING.
SO THEY HAVE TO BE POSTED 72 HOURS IN ADVANCE, OR, UM, THOSE ARE FOR REGULAR MEETINGS.
FOR SPECIAL MEETINGS, IT ONLY REQUIRES 24 HOURS IN ADVANCE.
AND SO YOU SEE THE AGENDA POSTED, GO TO CHAMBERS OR CITY COUNCIL OR CITY HALL FOR CITY COUNCIL MEETINGS.
THEY LITERALLY PHYSICALLY POST THE AGENDA.
AND THAT IS BECAUSE THEY, WE ARE REQUIRED TO UNDER, UNDER.
SO THE AGENDA HAS TO CONTAIN A BRIEF OR DESCRIPTION OF EACH ITEM.
UM, IT HAS TO INCLUDE WHERE THE COMMISSION'S NEED OR THE PUBLIC BODY'S NEED.
AND IT MUST BE SO SUFFICIENTLY IN DETAIL THAT IT GIVES ME, GIVES THE PUBLIC AN IDEA OF WHAT'S THE NEED FOR DISCUSS.
UM, AND AGAIN, IT MUST BE POSTED IN THE LOCATION, FREE, ACCESSIBLE TO THE PUBLIC.
UH, THIS IS, I IN FACT, REVIEW EVERY AGENDA THAT THIS COMMISSION, THAT THIS COMMISSION, UH, MEETS ABOUT.
UM, THAT IS BECAUSE IT HAS TO BE LEGALLY SUFFICIENT TO INFORM THE PUBLIC WHAT'S GONNA BE, UH, DISCUSSED.
SO WHERE CAN MEETING BE HELD? THIS ISN'T REALLY AN ISSUE FOR THE, FOR THE COMMISSION, BUT IT HAS COME UP FROM TIME TO TIME WITH OUR CITY COMMISSIONS.
IT HAS TO BE WITHIN THE CITY OF LONG BEACH, UM, BECAUSE THAT IS THE JURISDICTION OF WHICH, UH, THE, UH, COMMISSION WISE AND OF COURSE, MEETINGS MUST BE ACCESSIBLE WITH THE, UH, A DA, SO RIGHT TO THE PUBLIC.
UM, WHILE, UH, MEETINGS UNDER THE GROUND RECORD ARE BUSINESS MEETING, THERE ARE CERTAIN RIGHTS THE PUBLIC HAS, UM, ALONGSIDE MEETING.
SO THE RIGHT, THE PUBLIC HAS THE RIGHT TO COMMENT ON ANY ITEM ON THE AGENDA, AND THEY ALSO HAVE THE RIGHT TO COMMENT ON ANY ITEM WITHIN THE SUBJECT MATTER JURISDICTION.
SO ANYONE CAN COME HERE AND TALK ABOUT YOUTH AND FAMILIES AND KNOW BEACH.
IT MAY NOT BE AN AGENDA ITEM, BUT THEY HAVE THE RIGHT, THE PUBLIC HAS THE RIGHT TO TALK ABOUT IT.
UH, THE PUBLIC HAS THE RIGHT TO REPORT, UM, INCLUDING AUDIO AND VIDEO OR TAKE PHOTOGRAPHS.
THE PUBLIC HAS THE RIGHT TO REVIEW AGENDAS AND, AND OTHER WRITINGS, UM, GIVEN TO THE BODY.
[00:30:01]
THIS PRESENTATION IS, IS CALLED THE AVAILABLENESS.IF YOU LOOK UP THE AGENDA, IF YOU CAN DOWNLOAD IT, YOU CAN SEE IT.
THAT'S BECAUSE IT IS A WRITING DISTRIBUTED TO ALL OF YOU.
UM, THEREFORE, ANY MATERIALS DISTRIBUTED TO A COMMISSIONER, LEGISLATIVE BODY HAS TO BE AVAILABLE TO TOTAL.
SO THE PUBLIC, UH, THEY DON'T HAVE TO IDENTIFY THEMSELVES IF THEY WANT TO
AND, UM, THE PUBLIC MUST BE ABLE TO SEE ALL VOTES CAST.
UM, THE ONLY EXCEPTION IS, IS ENC CLOSED SESSION.
AND THAT'S NOT A COURT, THIS COMMISSION, BUT NO SECRET BALLOTS ARE.
I HAVE A LAWYER, SO I CAN TELL YOU CONSEQUENCES FOR WATCHING THE LAW.
UM, THERE ARE SOME CIVIL AND CRIMINAL, UH, PENALTIES ASSOCIATED WITH VIOLATING THE GROUND ACT.
UM, THE, THE LEGISLATOR TOOK VERY SERIOUSLY.
OKAY, SO ANY QUESTIONS ABOUT THE GROUND HUNT BEFORE I MOVE ON TO ROBERT'S RULES? OKAY.
WE, WE PUT OUR PUBLIC COMMENT AT THE END OF THE AGENDA.
DO WE NEED TO PROVIDE A SPACE FOR PUBLIC COMMENT AT THE END OF EACH AGENDA ITEM BEFORE MOVING TO THE NEXT AGENDA ITEM? UH, IT'S NOT, UM, I'LL GIVE YOU THE YES AND NO ANSWER.
SO, PRETTY MUCH EVERY COMMISSION AND, AND BODY OF THE CITY DOES PUBLIC COMMENT EACH AGENDA ITEM.
AND IT MAKES SENSE BECAUSE EACH, THE PUBLIC HAS THE RIGHT TO COMMENT ON EACH AGENDA ITEM MM-HMM
AND IT MAKES SENSE TO PUT, PUT, UH, ALLOW FOR THAT SPACE FOR PUBLIC COMMENT FOLLOWING DISCUSSIONS OF THE BODY OR BEFORE DISCUSSIONS OF THE BODY.
UM, THAT BEING SAID, UM, WHEN YOU HAVE A PUBLIC COMMENT PERIOD, AT THE END OF THE COMMISSION MEETING, THE MEMBERS OF THE PUBLIC HAVE TO BE ABLE TO COMMENT ON EVERY AGENDA ITEM, UM, ON THE AGENDA.
I REC I ADVISE THAT PUBLIC COMMENT BE TAKEN FOR EACH AGENDA ITEM.
IT'S A LITTLE BIT CLEANER THAT WAY.
UM, SO THERE'S NO, UM, IN ACUITY OF WHETHER A PUBLIC COMMENT WAS, UM, REQUIRED.
SO WHEN WE, UH, ASK FOR A MOTION AND A SECOND AND DISCUSSION, WOULD WE ASK FOR COMMENT AFTER DISCUSSION AND BEFORE THE VOTE? YEAH, I MEAN IT, UM, SO IT, IT KIND OF DEPENDS.
I MEAN, FOR, I THINK FOR MOST LIKE ADVISORY COMMISSIONS, IT MAKES SENSE TO HAVE PUBLIC COMMENT AFTER, UM, DELIBERATIONS BY THE BODY.
SOMETIMES IT MAKES SENSE TO PUT IT BEFORE.
SOMETIMES, LIKE, UM, UH, I'M TRYING TO THINK OF AN EXAMPLE.
SOMETIMES IF A COMMISSION IS LIKE TRANSMITTING A LETTER TO, UM, CITY COUNCIL ON SOMETHING, IT MAY BE BENEFICIAL FOR THE DISCUSSION TO HEAR A PUBLIC COMMENT ON MORNING.
UM, SO THEY CAN HEAR THE INPUT OF THE PUBLIC.
UM, BUT YOU KNOW, YOU'RE NOT, ONCE YOU CALL FOR PUBLIC COMMENT, YOU CAN ALWAYS HAVE ADDITIONAL DISCUSSIONS AFTER.
SO MOTION, SECOND DISCUSSION, COMMENT, POSSIBLE ADDITIONAL DISCUSSION.
THAT IS, THAT IS THE ORDER OF, OF THINGS TO DO THINGS.
YEAH, THAT, UM, DUCKTAILS WITH ROBERT'S RULES OF ORDER, WHICH IS, UH, DOES ANYONE KNOW WHAT ROBERT ROBERT'S RULES OF ORDER? HAS ANYONE HEARD OF THIS STUFF? YEAH, YEAH, YEAH.
WHAT DO YOU THINK? IT'S ME? YEAH.
SO IT'S, UM, JUST THE STRUCTURE OF HOW A MEETING CAN BE RAN.
UM, I'VE USED IT BEFORE AND TYPICALLY IT WAS IN COLLEGE SPACES WHERE WE WERE, YOU KNOW, THE GOVERNING BODY.
AND SIMILAR TO HOW WE'RE TRYING TO, YOU KNOW, OUR, YOU KNOW, OUR ORGANIZATION TOGETHER TODAY AS FAR AS MOTIONING AND VOTING AND YEAH, EXACTLY.
SO THERE'S, UH, THESE BASIC PRINCIPLES OF URS ON THE SLIDE, BUT BASICALLY IT COMES FROM ENGLISH DEPART WAY, WAY BACK THEN.
AND SO SOME LIKE, UH, VETERAN, UH, AMERICAN VETERAN LIKE TOOK IT TO AMERICAN ADOPTED, AND IT'S BECOME, SINCE THE KIND OF BIBLE WORLD, HOW BODIES LIKE THIS ONE, UM, KIND OF RUN THE MEANS.
UH, SO THESE BASIC PRINCIPLES OF FERENCE RULES OF QUARTER ARE IMPORTANT BECAUSE THEY, THEY'VE DONE TO A NICELY THE GROUND ACT.
UM, BUT ONE IS THAT DECISIONS ARE MADE BY A MAJORITY VOTE.
SO 15 PLUS ONE, UM, OF THE, UH, COMMISSIONERS, INTENDANCE NOT LICENSED.
HOWEVER, FORUM IS A LITTLE BIT DIFFERENT.
FORUM IS BY A NUMBER OF SEATS, NOT NECESSARILY SEATS STILL, IF THAT MAKES SENSE.
UM, ANOTHER PRINCIPLE IS THAT, UH, BUSINESS SHOULD BE CONDUCTED ORDERLY AND EFFICIENTLY.
AND THAT'S WHY THERE'S, WE HAVE THIS RULE BLOCK THAT I ACTUALLY PHYSICALLY HAVE WITH ME AND I CARRY WITH ME TO MY COMMISSION, IS THAT, UM, ENSURES THAT BUSINESS IS ONLY AND EFFICIENT BECAUSE THE, THE,
[00:35:01]
THE, WHEN YOU LEAVE A MEETING, RIGHT, YOU SHOULD KNOW WHAT WAS DISCUSSED, WHO VOTED ON WHO VOTED WHAT WAY ON EACH ITEM.UM, AND, UH, WHAT THE BOOK, BASICALLY WHAT THE VOTES ARE AND WHAT IS DISCUSSED.
WE SHOULD BE ABLE TO LEAVE THE MEETING KNOWING THAT.
AND THAT'S WHERE ROBERT ROLLS BOARD IS COME.
UM, ANOTHER PRINCIPLE IS THAT EVERYONE SHOULD BE HEARD EQUALLY AND FAIRLY AND SHOULD BE ALLOWED TO PARTICIPATE.
AND ANOTHER, AND FINAL PRINCIPLE IS RULES ARE NOT TO HINDER US.
RIGHT? UH, IMAGINE LIKE HAVING A MEETING WITHOUT ROBERT, HOW WOULD YOU, YOU, HOW WOULD YOU DECIDE WHO TO SPEAK? WHO, HOW WOULD YOU DECIDE WHO WOULD SPEAK WHAT? HOW MANY, HOW MUCH TIME WOULD WE SPEAK? WHAT HAPPENS IF THERE'S DISAGREEMENT? RIGHT? SO THAT'S WHY THE ROBERTS RULES AWARD BOARD.
SO THE RULE OF THE CHAIRS IS VERY IMPORTANT BECAUSE THEY SHEPHERD THE MEETING THROUGH, RIGHT? THEY, UM, MAKE SURE EVERYONE HAS A FAIR OPPORTUNITY TO SPEAK.
THEY CALL FOR THE ITEM, THEY CALL FOR THE MOTION, THEY MAKE SURE THE MOTION IS IN ORDER.
UM, THEY KEEP THE DISCUSSION FOCUSED ON THE AGENDA ITEM.
SO THAT'S A BROWN ACT, UH, UH, THING, RIGHT? THE ONLY MATTERS THAT ARE AGENDIZED IN THIS DISCUSS.
SO IT IS THE ROLE OF THE CHAIR TO MAKE SURE WE'RE ON TOPIC.
UM, AND ALSO THE ROLE OF THE CHAIRS TO, AGAIN, MAKE SURE EVERYONE IS HEARD EQUALLY AND, AND FAIR.
UH, I, I PRETTY MUCH COVERED THIS, BUT DURING DISCUSSIONS, UH, THE REALLY, UH, FACILITATE, UH, THEY FACILITATE THE DISCUSSION, UM, AND MAKE SURE ALL VIEWPOINTS ARE HEARD.
AND, UH, REALLY THE CHAIR IS ACTIVELY LISTENING DURING THE DISCUSSION AND, AND MAKE SURE, MAKE SURE THAT THERE'S POTENTIAL POINTS OF AGREEMENT OR POINTING, BRING UP POINTS OF DISAGREE, RIGHT? ALL LEAD THE BODY TO, TO TAKE A VOTE ON AN ITEM.
SO THIS IS, UM, WHAT WE JUST DISCUSSED.
BASICALLY HOW A MOTION WORKS, RIGHT? YOU HAVE A MOTION ON AN ITEM, IT SECONDED BY ANOTHER MEMBER.
UH, THAT MOTION IS THEN DEBATED UPON, UM, AND THEN, UH, AFTER THE DEBATE, THEY'RE VOTED UPON.
UM, SO YOU'LL SEE IN OTHER COMMISSIONS, LIKE SPECIAL CITY COUNCIL, THEY'LL MAKE AMENDMENT AMEND, THEY'LL MAKE AMENDMENTS TO MOTIONS AND SUBSTITUTE MOTIONS FOR PURPOSES OF THIS, UM, BODY.
JUST KNOW IF YOU MAKE AN AMENDMENT TO A MOTION, IT HAS TO BE GERMANE.
IT HAS TO BE RELEVANT TO THE MOTION ALREADY ON THE BOARD.
SO YOU CAN'T MAKE A MOTION ON SOMETHING THAT'S NOT RELEVANT TO WHAT'S BEING DISCUSSED OR WHAT THE AGENDA ITEM, UM, IS MADE.
AND SO YOU, I, I'LL OFTEN SEE AMENDMENTS TO MOTIONS WHEN, LIKE, LIKE SOMETIMES WE OUTSTANDING ITEM ON THE CREATION OF AD HOC COMMITTEES OR DISCUSSION ON AD HOC COMMITTEES.
SOMETIMES A DISCUSSION LEADS TO LIKE, OH, MAYBE WE SHOULD CREATE AN AD HOC COMMITTEE ON THIS ONE PARTICULAR ITEM.
SO WE'LL HAVE SOMEONE MAKE AN AMENDMENT TO THE MOTION SAYING, I'M GONNA AMEND THIS MOTION TO CREATE THIS AT ALL COMMITTEE.
IT INCLUDES THESE MEMBERS OF THE BODY.
SO THAT'S, THAT'S KIND OF THE MOST OFTEN TIME TIMES I SEE IT HAPPEN.
UH, I GET THE CHAIR CALLS FOR VOTING.
UM, I WILL SAY IF A VOTE IS A TIE, THE MOTION FAILS, 'CAUSE THE TIES UNDER THE DOOR.
UM, THE OTHER, UM, POINT I WANT TO MAKE IS ABSTENTIONS.
IT'S NOT, UM, ABSTENTIONS AREN'T PARTICULARLY APPROPRIATE UNLESS YOU AS A CONDITIONER CANNOT HEAR THE WHOLE DISCUSSION ON THE ITEM.
UM, SO ABSTENTION IS BASICALLY YOU SAYING, I WANT TO BE SILENT, AND YOU ARE ON THIS COMMISSION FOR A REASON.
WE WANT TO HEAR YOUR VOICE AND WHAT YOU THINK, AND YOUR VOTE IS ONE WAY YOU, UH, COMMUNICATE YOUR, YOUR, UM, PREFERENCES, THOUGHTS, IDEAS, ET CETERA.
ANY QUESTIONS? UM, NO QUESTIONS.
I JUST THINK IT WAS SUPER HELPFUL TO GO OVER DURING THIS MEETING, UM, JUST FOR SOME CONTEXT, LIKE COMMISSIONER MARTINEZ IS FAIRLY NEW TO THE CHAIR, SO IT WAS LIKE GETTING TO KNOW LIKE, THE OVERALL PROCESS OF GOALS.
AND WE DO HAVE NEW COMMISSIONS.
WE HAVE JUST JOINED TODAY'S MEETING.
AND SO I THINK THIS WAS A REALLY GOOD STANDARD, BE LIKE, OKAY, MAYBE WE SHOULD BETTER, I GUESS, GIVE A LITTLE MORE KNOWLEDGE OF THE FORMAL PROCESSING IF WE NEED TO CHANGE ON HOW WE DO OUR AGENDAS AND PUBLIC COMMENTS.
SO I THINK THIS GAVE A LOT OF GOOD STRUCTURE, DEFINITELY.
YEAH, IT, LIKE, AS CHAIR, IT'S, UM, I, I ACTUALLY RECOMMEND YOU WATCH LIKE CITY COUNCIL MEETINGS SOMETIMES AND SEE HOW THEY RUN THEIR MEETINGS, BECAUSE OUR MAYOR IS VERY EFFICIENT AT RUNNING A MEETING.
[00:40:01]
UM, AND HE FILL A SAFE FACILITIES DISCUSSION QUITE WELL.AND SO, YOU KNOW, DIFFERENT CHAIRS HAVE THEIR OWN STYLE, BUT I THINK, UH, THAT IF YOU, IF YOU'RE LIKE CURIOUS LIKE HOW A, HOW A LONG COMPLICATED MEETING WAS, I'D RECOMMEND WATCHING CITY COUNCIL.
THERE ARE, THERE WILL BE LOTS OF PROFANE LANGUAGE,
I'M A LITTLE CONFUSED AS TO WHAT SHE SHOULD DO NOW, BECAUSE SHE WAS, THE WAY THAT YOU EXPLAINED IT, SHE WAS SUPPOSED TO INTRODUCE IT BEFOREHAND.
SO TYPICALLY, LIKE WHEN I GIVE, WHEN SOMEONE PRESENTS, UM, THE ITEM WILL BE CALLED, AND THEN WE'LL HAVE A MOTION A SECOND, AND THEN THE CHAIR WILL INTRODUCE THE ITEM.
AND THEN, UM, LIKE I WILL GO UP TO PRESENTER.
SO IN THE, IN THE LAST 14 YEARS IN THIS COMMISSION, WE HAVEN'T DONE IT THAT WAY.
WE HAVE INTRODUCED THE SPEAKER.
THE SPEAKER HAS GIVEN THEIR PRESENTATION, AND THEN WE HAVE MADE A MOTION, A SECOND, A DISCUSSION, AND THEN VOTED AT THE END.
YEAH, THAT, UH, THAT DOESN'T RUIN ME.
WELL, I, I'M NOT SURE WHAT THE REASON IS FOR THE MOTION IN THE SECOND WHEN IT'S AN AGENDA AGENDIZED ITEM THAT HAS BEEN, IT'S A ROBERT'S RULES OF ORDER.
LIKE YOU CAN'T, YOU CAN'T DISCUSS ANYTHING WITHOUT A MOTION TO SECOND, SHOULD THE MOTION AND SECOND COME AFTER THE PRESENTATION? SHOULD IT SHOULD COME BEFORE, BECAUSE YOU'RE THE HAS TO RECEIVE FOLLOW IT.
I'M JUST SAYING THIS IS BRAND NEW.
NOT SOMETHING WE DID FOR THE LAST 14 YEARS.
IT, IT IS, IT IS LITERALLY A ROBBERY RULES OF ORDER.
LIKE THE COMMISSION CAN'T DISCUSS THINGS WITHOUT A MOTION IN SECOND WITH THE EXCEPTION OF LIKE, ANNOUNCEMENTS OR, OR, UH, OR WHATEVER.
BUT FOR AGENDA ITEM, YOU NEED A MOTION A SECOND TO ACTUALLY HEAR THE ITEM.
SINCE WE ALREADY VOTED AND THEN YOU PRESENTED, WHICH WE DO NEXT.
DID YOU VOTE ON IT? NO, NO, WE HAVEN'T VOTED.
NOW WE WOULD TAKE PUBLIC COMMENT AND THEN OKAY.
AS APPROPRIATE COMMENT, IS THERE ANY PUBLIC COMMENT? OKAY, WE ALREADY SHOULD, SO NOW WE'RE DOING OKAY.
UM, THE NEXT AGENDA IS WE NEED, WE KNOW WE'RE GONNA VOTE.
OH, ALL THOSE, OH, ALL THOSE IN FAVOR? YEAH.
SORRY, I'M JUST LIKE, MESS UP YOUR ENTIRE I LIKE A ROLL CALL VOTE, BECAUSE IT'S VERY CLEAR TO THE, UH, PUBLIC IF THEY ATTEND, WHO VOTED WHAT.
SO, UH, EACH YOU WOULD CALL OUT EACH COMMISSIONER'S NAME, AND THEN THEY WOULD SAY YES OR NO.
I CAN WORK ON A SCRIPT FOR YOU.
YEAH, I GUESS FOR ADDITIONAL ONES, BUT YOU STILL HAVE TO DO EACH INDIVIDUAL VOTE.
LIKE FOR OTHER ITEMS. I PERSONALLY PREFER ALL FAVORITE ALL BRAND NEWS.
IT IS, THAT'S, THAT'S WHY I WANT A ROLL CALL VOTE BECAUSE IT'S RECORDED AND THERE'S NO, THERE'S NO VISUAL.
SO IF YOU'RE MEMBER, THE PUBLIC WHO'S LISTENING BACK ON THIS SO THEY CAN HEAR THE MINUTES, I SUPPOSE.
BUT IT, IT, I LIKE IT BETTER WHEN YOU DO A ROLL CALL VOTE.
WELL, WE NOTED FOR SURE PRESENTATION OF THE ETHICS AND TRANSPARENCY.
I THINK MOTION TO, OH, MOTION ITEM.
MY NAME IS HEATHER, I YOUR HOUSE AND THE CITY MANAGER'S OFFICE SHARED, UH, THIS IS A ROAD SHOW, UM, THAT THE CITY ATTORNEY AND I DO.
SOMETIMES THE MAYOR'S OFFICE JOINS US, UM, WHICH IS VERY IMPORTANT TO GIVE YOU THE UPDATES, UM, ANNUALLY.
IT'S CRAZY HOW FAST THE YEAR WHEN WE'RE BACK ALREADY.
UM, YEAH, YOU GUYS DON'T DO THIS ALL TIME.
WE VOLUNTEER, HAVE REFRESHERS.
UM, SO WITH THAT, I'M JUST GONNA SHARE A LITTLE BIT ABOUT WHAT OUR OFFICE, UM,
[00:45:02]
OF 2025.AND GIVEN THAT WE'RE 2026, UM, I'LL SHARE WHAT WE THIS YEAR AND THEN JUST A FEW, UH, FURTHER REMINDERS, UM, ABOUT BEING A COMMISSIONER.
AGAIN, WE DO HAVE AN OFFICE OF ETHICS AND TRANSPARENCY.
UM, OUR MISSION IS TO OUR EMPLOYEES AND OFFICIALS AND TO PROVIDE NECESSARY RESOURCE TO MAKE SOCIAL DECISIONS AS STEWARDS OF PUBLIC RESOURCES.
SO AT THE CRUX OF WHAT WE DO IS GUIDANCE, EDUCATION, UM, INCLUDING OUTREACH, LIKE THESE MEETINGS.
WE DO HAVE AN ETHICS HELPLINE THAT'S AVAILABLE TO OUR EMPLOYEES AND TO THE PUBLIC.
WE OFFER ADVICE ALWAYS, UM, IN PARTNERSHIP WITH THE ATTORNEY I TRUST.
SO TIME SPEAKING ABOUT MY OFFICE, UH, MANAGES THE PROGRAM, WHICH IS THE OTHER SUNSHINE LAW CALIFORNIA THAT, UM, WAS TALKING ABOUT.
WE GET THOUSANDS OF REQUESTS A YEAR, UH, THAT ARE, WE DON'T MANAGE ALL OF THEM.
MOST OF THEM ARE FUNNELED TO OUR OFFICE, AND THEY GET ASSIGNED TO DIFFERENT DEPARTMENTS.
UM, BUT I THINK WE'RE NUMBER THREE, CITY MANAGERS, NUMBER THREE, UM, AS FAR AS THE, THE LINEUP OF, UH, DEPARTMENTS TO GET THEM THOSE.
UM, SO IT'S A BUSY, BUSY PROGRAM.
SO SOME OF OUR ACCOMPLISHMENTS IN 2025.
UM, SO WE DID LAUNCH THE FIVE YEAR STRATEGIC ROADMAP THAT I SHARED ABOUT LAST TIME I WAS HERE.
UH, WE ADVANCED A UNIFIED, UH, CITYWIDE ETHICS FRAMEWORK, WHICH IS CALLED THE FAIR ACT.
THIS IS SOMETHING THAT I WILL, UH, PUT ON YOUR RADAR TO KEEP AN EYE ON.
IT'S STILL EVOLVING THROUGH THE PROCESS.
UM, WHAT THE FAIR ACT STRIVES TO DO IS BRING TOGETHER, UM, ALL OF THE DIFFERENT POLICIES AND LAWS AND BEST PRACTICES AROUND ETHICS, UM, THAT ARE SCATTERED.
WE, IT'S REALLY TRYING TO CENTRALIZE THAT INTO ONE ORDINANCE.
UM, SO IT'S BEEN KICKED AROUND A BIT, BUT IT'S COMING BACK TO CITY COUNCIL, UH, NEXT MONTH.
AND FROM THERE, WE'LL GO TO THE CITY ATTORNEY'S OFFICE TO START, UM, FINALIZING THE DRAFT OF THAT ORDINANCE.
UH, ONCE THAT IS IN ORDINANCE, IT DOES AFFECT, UM, ALL OFFICIALS.
UM, SO IT'S JUST, IT'S GONNA BE A GOOD FRAMEWORK.
SO MY POINT IS TO KEEP AN EYE ON THAT AS IT MOVES FORWARD.
UH, WE ALSO DEVELOPED A FRAMEWORK FOR ETHICAL DECISION MAKING.
WE ALSO HAVE A MASTER COMMUNICATION EDUCATION PLAN AND, UM, CONTINUE TO DO OUTREACH SUPPORT FOR BOARDS AND COMMISSIONS AND LIAISONS THAT STAFF THESE COMMISSIONS.
THIS IS JUST A LITTLE PIECE AT OUR FRAMEWORK, UM, THAT WE BUILT OUT.
IT'S JUST A SIMPLE TOOL TO HELP, UM, EMPLOYEES AND OFFICIALS NAVIGATE THEIR WAY THROUGH, UM, TOPICS OR ISSUES THAT MAY NOT BE BLACK AND WHITE.
UM, KIND OF HELPS US GET THROUGH THE GRAY AREA.
SO WORKING ON DIFFERENT PIECES THIS YEAR TO SUPPORT, UH, THE FRAMEWORK.
SO THIS YEAR, AGAIN, WE'VE BEEN, UM, WORKING ON THE FAIR ACT, KIND OF PUSHING THAT THROUGH, WORKING ON OUR DECISION MAKING TOOLS.
WE'VE DONE A LOT OF LEADERSHIP SUPPORT, UM, TARGETED OUTREACH TO OUR MANAGERS THIS PAST YEAR, REFRESHED A LOT OF OUR EXISTING, UH, TRAINING, EDUCATION, REALLY TRYING TO MAKE ETHICS CLEAR IN OUR COMMUNICATIONS.
UM, AND AGAIN, PROMOTING, UH, THE ETHICS HELPLINE.
I, I DON'T SHARE THIS AS FREQUENTLY AS I SHOULD.
UM, BUT IN ADDITION TO THAT, I GET DOZENS OF CALLS TO THE OFFICE EACH YEAR, JUST A LOT.
MOST OF THE TIME THE BOY IS JUST ASKING FOR GUIDANCE, UM, OR CLARIFICATION ON THINGS.
SO JUST TALKING ABOUT THIS IS MORE THE IMPORTANT PART OF, UM, THIS PRESENTATION.
JUST TALKING A LITTLE BIT MORE ABOUT WHY ETHICS MATTERS.
AS, UM, COMMISSIONERS DOES, COMMISSIONERS YOU ADVISE, YOU, RECOMMEND YOU INFORM, ALL OF THAT, REALLY HELP SHAPE PUBLIC TRUST, EVEN THOUGH YOU'RE NOT NECESSARILY THE DECISION MAKERS, YOUR
[00:50:01]
DECISION.JUST REMEMBER THAT YOUR ROLE MATTERS.
UM, THE DISCUSSIONS THAT HAPPEN AT COMMISSION LEVEL, TIME PERCOLATE UP, UM, CITY COUNCIL WHERE THOSE DECISIONS ARE MADE.
SO, UM, JUST BE MINDFUL THAT YOUR ACTIONS, UM, YOU KNOW, MATTER IN THE GRANTS OF THE DECISION THROUGHOUT THE NEXT COUPLE SLIDES.
THESE ARE JUST FRIENDLY REMINDERS.
UM, FOR YOU AS COMMISSIONERS, YOU GUYS DO HAVE AN ANNUAL REPORT THAT WAS DUE ON JUNE 1ST.
UM, SO HOPEFULLY WE GOT THAT IN.
IT'S REALLY A GREAT WAY FOR YOU TO BRAG ABOUT THE THINGS THAT YOU'VE WORKED ON THROUGHOUT THE YEAR.
UH, THE THINGS THAT YOU'VE DONE IN THE COMMISSION, UM, REFLECTS THE WORK OF YOUR PRIORITIES.
SO THEY USED TO NOT, THEY, MEANING THE CITY ATTORNEY AND OTHER LEADERSHIP, UH, CITY CLERK, UM, THEY REALLY WEREN'T PAYING AS MUCH ATTENTION TO ANNUAL REPORTS.
AND THE LAST COUPLE YEARS, THEY REALLY STARTED TO.
SO, UM, TO SUPPORT THAT, THAT EXTEND YOUR FORM 700, THAT'S DUE ON APRIL 1ST.
EVERY YEAR YOU START GETTING REMINDERS IN JANUARY FROM THE CITY CLERK.
HOPEFULLY YOU GOT THOSE IN LAST YEAR.
SO, FAIRNESS AND PROCESS NOTICE, 20 MINUTES TELLING YOU OR REMINDING YOU THAT COMMISSION MEETINGS HAVE TO BE CONDUCTED IN THE COURT OF THE ACT WITH YOUR BYLAWS AND WITH ROBERT'S RULES OF ORDER AND WHY THAT MATTERS.
UM, THESE RULES ENSURE OPEN AND TRANSPARENT LIBERATION EQUAL ACCESS TO INFORMATION AND PUBLIC TRUST IN THE PROCESS.
ONCE YOU LOSE PUBLIC TRUST, IT'S REALLY HARD TO GIVE BACK.
UM, SO PUBLIC SERVICE IS WHAT WE'RE STRIVING TO, UM, GET, IS PUBLIC TRUST, AND THEN WE'RE ALWAYS WORKING TO MAINTAIN IT.
JUST A REMINDER, COMMISSIONERS MUST REMAIN IMPARTIAL AND OBJECTIVE.
YOUR DECISIONS HAVE TO BE MADE ON THE RECORD, ON FACTS AND ADOPTING CRITERIA.
EVEN THE APPEARANCE BIAS CAN UNDERMINE PUBLIC TRUST.
SO ALL OF YOUR DECISIONS HAVE TO, I LIKE TO SAY BEHIND THE D OR BEHIND THE TABLE, THEY HAVE TO BE MADE IN PUBLIC.
YOU CAN'T HAVE MADE YOUR DECISION BEFORE YOU WALK IN THIS ROOM.
PUBLIC CONFIDENCE DEPENDS ON FAIRNESS, NOT JUST PROCESS.
ONLY THE CHAIR OR ANOTHER MEMBER FORMALLY AUTHORIZED BY THE COMMISS MAY SPEAK ON BEHALF OF THE COMMISSION REGARDING THIS MORE AND MORE.
UM, SO IT'S REALLY IMPORTANT, UH, THAT YOU DON'T UNDERSTAND WHAT THIS NEEDS BE ASKED.
UM, BUT THIS RULE APPLIES IN YOUR ADDRESSING TO THE COUNCIL AND OTHER PUBLIC MEETINGS, EMAILS OR LETTERS, SOCIAL MEDIA POSTS, UM, WHY THIS MATTERS.
UM, FORMAL APPROVAL PROCESSES HELP ENSURE STATEMENTS MADE OUTSIDE OF THE MEETING REFLECT COLLECTIVE POSITION, ALIGN WITH ADOPT OBJECTIVES, AND DON'T PROMOTE PERSONAL AGENDAS OR BIASES.
OF COURSE, YOU CAN SPEAK PERSONALLY AS A RESIDENT, BUT AGAIN, NOT OFFICIALLY AS A COMMISSIONER, WITHOUT AUTHORIZATION.
SOMETIMES THIS IS CALLED MISUSE OF AUTHORITY, NOT OCCUR FROM YOUR VIEWS APPEAR TO BE THE OFFICIAL POSITION.
AN EXAMPLE, JUST RECENTLY, UM, IN SOCIAL MEDIA, ON THE SOCIAL MEDIA PLATFORM, WE HAD A COMMISSIONER VERY PASSIONATE ABOUT SOMETHING THAT WAS GOING ON IN THE COMMUNITY AND MISCONCEIVED, UM, OFFENSES TO SOMETHING.
GENERALLY SPEAKING, WHAT HE WENT ON AND ON AND THEN HE SIGNED AT THE END OF HIS POST AS BLANK BLANK, COMMISSIONER, YOU CAN'T DO THAT.
THAT MADE IT TO CITY ATTORNEY'S DESK THAT MADE IT TO THE MAYOR'S OFFICE AND IT WAS SEEN IN PUBLIC.
UM, IT'S JUST NOT A GOOD BOOK.
SO PLEASE DON'T ME BACK DO REQUIRED TRAINING.
JUST A REMINDER OF WHAT THOSE ARE.
WE THAT ARE CITY REQUIRED CODE OF CONDUCT AND ETHICS TRAINING.
THIS IS THE ANNUAL 30 MINUTES OR SO WHEN, UM, I HAVE MADE SOME UPDATES TO THAT AND SUBMITTED IT.
THOSE ARE JUST IN THE QUEUE WAITING TO BE APPLIED.
YOU ALSO HAVE YOUR BIANNUAL, UM, STATE CITY REQUIRED HARASSMENT TRAINING FOR CALIFORNIA
[00:55:01]
EMPLOYEES.YOU ALSO HAVE THE BIANNUAL STATE REQUIRED AB 1234 EVIDENCE TRAINING.
SO THIS IS THAT TWO HOUR TRAINING.
UM, AND THEN THE MAYOR REQUIRED TRAININGS THAT ARE TWO COMMISSIONERS, PROBABLY, IF YOU HAVEN'T TAKEN IT, YOU'LL NEED TO DO THAT VERY SOON.
AND THAT'S THE 20 20 30 STRATEGIC VISION AND PARLIAMENTARY PROCEDURE.
ALL OF THESE TRAININGS WITH AND LEARN.
UM, NO ONE HAS BEEN ASKED OR BEEN REMOVED FROM A COMMISSION OVER THE PAST YEAR, WHICH IS GREAT.
I THINK THE YEAR BEFORE OUR CITY ATTORNEY HAD SEVEN COMMISSIONERS, NOT CLIENTS WITH TRAINING.
SO JUST KNOW THAT THAT'S TAKEN VERY SERIOUSLY.
OUR HELPLINE, I MENTIONED IT'S 24 7 EMPLOYEE AVAILABLE.
DO YOU HAVE AN ONLINE FORM? THAT'S PRETTY EASY.
SO, KEY TAKEAWAYS FROM CIVIL OVER YOUR ROLE AS ADVISORY, NOT INDIVIDUAL KNOW WHEN YOUR STUDENT PERSONALLY VERSUS OFFICIALLY FORMAL APPROVAL PROCESS MATTER.
IT'S IMPORTANT TO REMAIN FAIR AND IMPARTIAL AND UNBIASED.
FOLLOW MEETING RULES AND PROCEDURES.
TOO SMALL FOLLOW MEETING RULES AND PROCEDURES TRAINING.
I JUST I TO HIGHLIGHT, THESE ARE ALL CURRENT.
OUR O OUR CLERK, OUR AUDITORS HOTLINE.
UM, JUST TO REMINDER TO COMMISSIONER, GOOD TO REVISIT PROCESSES AND PROCEDURES SOMETIMES.
UM, THE CITY COURT HAS A VERY GOOD COMMISSION, BOARD COMMITTEE HANDBOOK THAT THEY KEEP UPDATED.
UM, IT'S A LOT OF INFORMATION, BUT WE HAVE QUESTIONS ABOUT WHAT A COMMISSIONER SHOULD BE DOING OR WHY IT'S DONE CERTAIN WAYS, ET CETERA.
ALL OF THAT INFORMATION, UM, CAN BE FOUND IN THIS HANDBOOK.
AND THEN OUR ETHICS GUIDE FOR LONG BEACH CITY OFFICIALS AND EMPLOYEES.
THIS IS MANAGED BY OUR CITY ATTORNEY AND THAT IS A GREAT RESOURCE.
UM, AND THAT IT GIVES YOU A HIGH LEVEL OVERVIEW OF ALL THE, UH, PRIMARILY STATE LAWS THAT YOU'RE REQUIRED TO ABIDE BY AS OFFICIALS.
BUT THERE ARE SOME ELEMENTS IN, IS THERE ANY QUESTION? CAN ASK FOR DISCUSSION? OH, ANY DISCUSSION? OKAY.
IT SAYS CLERK READ WHAT? CLERK READ THE NEXT CLERK READ THE, YEAH, YOU READ.
AND THE REPORT FROM THE OFFICE.
UM, ANY PUBLIC COMMENT, ASK FOR A ROLL CALL.
UM, COMMISSIONER, SO AYE, COMMISSIONER? YES.
AND THEN WE HAVE A REPORT FROM THE OFFICE OF EIGHTH DEVELOPMENT.
AND MAY I HAVE A MOTION TO MOTION TO HEAR THIS ITEM? I'LL MAKE THAT MOTION.
YOU SAID, UM, WE STOP, YOU WANNA SHARE? SURE.
UH, SO FIRST LEMME START BY SAYING, THE OFFICE OF YOUTH DEVELOPMENT AND THE EARLY CHILDHOOD EDUCATION, UM, PROGRAM HAS MERGED.
SO AS OF OCTOBER 1ST, IT WILL BE THE OFFICE OF CHILDREN AND YOUTH.
AND SO THIS COMBINES ZERO TO 24
[01:00:01]
YEAR OLDS NOW ACROSS THE BOARD.IT'S STILL IN THE WORKS OF BEING ALL WORKED OUT, SO I DON'T HAVE MANY UPDATES FOR IT YET.
I WAS, UH, THE REENTRY COORDINATOR FOR ABOUT TWO AND A HALF YEARS.
AND NOW I AM THE OFFICE OF CHILDREN AND YOUTH ADMINISTRATOR.
SO I'LL BE OVERSEEING THE WORK THAT THE WHOLE OFFICE DOES.
UM, MORGAN WILL STILL BE IN HER ROLE.
CARLA IS IN HER ROLE WITH THE YOUTH PARTICIPATORY BUDGETING.
AND THEN WE WILL HAVE, UM, DR.
ALEJANDRA WHO WAS OVERSEEING THE EARLY CHILDHOOD EDUCATION STRATEGIC INITIATIVE WILL BE JOINING US.
MORGAN, SHE, UM, JUST FOR THE YOUTH COUNCIL, WE HAVE, WE'RE GONNA START OUR NEW COHORT IN OCTOBER.
SO NEXT MONTH WE, YOU CAN KICK OFF A NEW COHORT OF NEW COUNCIL MEMBERS NEW FUNDS.
SO IT WOULD BE A 12 MONTH LONG PROGRAM, AS YOU ALL ARE FAMILIAR WITH.
UM, THAT'S REALLY THE ONLY UPDATE I HAVE IN REGARDS TO THE PROGRAM THAT I COORDINATE.
UM, YEAH, I DO, CAN I ASK SOMETHING ELSE TO WHAT, WHAT I WAS JUST SHARING? UM, I JUST, I DO JUST WANT TO SHARE ONE, THE EXCITEMENT OF THESE, UH, OFFICE, THIS OFFICE AND THESE PROGRAMS EMERGING BECAUSE JUST FROM MY PERSPECTIVE AND COMMUNITY FEEDBACK, UM, THERE HAS BEEN HISTORICALLY A LOT OF JUST SILO WHEN IT COMES TO CHILDREN, YOUTH, AND FAMILY, RIGHT? THE OFFICE OF YOUTH DEVELOPMENT HAS BEEN DOING A WONDERFUL JOB, UH, FOCUSING ON THE, UH, EIGHT TO 24 YEAR OLDS.
UH, EARLY CHILDHOOD EDUCATION HAS BEEN DOING A GREAT JOB FOCUSING ON THE ZERO TO EIGHT YEAR OLDS.
UH, BUT THAT SILO CREATES A GAP FOR FAMILIES TO FAMILIES THAT MAY HAVE A 2-YEAR-OLD, A 12-YEAR-OLD, AND A 20-YEAR-OLD TO REALLY GET CONNECTED IN THE SERVICES THAT THEY NEED TO HAVE.
AND SO I'M, I'M REALLY EXCITED ABOUT THIS MERGER.
YOU'RE KIND OF SHAPING WHAT THAT'S GONNA LOOK LIKE.
UM, BUT WE WANT TO OUR COMMUNITY MEMBERS ACROSS THE BOARD AND TO HIGHLIGHT THE CHILDREN PART OF IT.
'CAUSE I KNOW SOMETIMES YOUTH KIND OF HAS ENCOMPASSED JUST EVERYONE, BUT CHILDREN THERE ARE WHOLE SEPARATE AGE RANGE, RIGHT? SO I'M, I'M JUST EXCITED ABOUT THAT AND I WANTED TO REALLY RELAY THAT MORE.
NORMALLY WE'RE USED TO HAVING SO MUCH MORE, UM, OF AN UPDATE FOR SHARING DEVELOPMENT.
I'M JUST GONNA SAY CONGRATULATIONS, ALEXIS, BECAUSE I KNOW THE WORK SHE WAS DOING WITH REENTRY.
SO STARTING OCTOBER 1ST IS NO LONGER OY, CORRECT? IT IS.
IT WILL ALL BE O-Y-O-C-Y-O-C-Y OFFICE OF CHILDREN AND YOUTH CHILDREN, YES.
SO WE'RE IN THE PROCESS OF REBRANDING WHAT THAT LOGO IS GONNA LOOK LIKE.
TO SEE THAT, ACTUALLY, I THINK WHEN I STARTED IT WAS LIKE, OFFICE YOU DEVELOPED FOR SO LONG, SO YOU'RE NOT SO USED TO THAT NAME.
SO I DEFINITELY TRANSITION FOR SURE.
OH, IT'S FOR US TOO, I COULD IMAGINE IN THE WORLD.
UM, ALSO THE QUESTION, I GUESS JUST IN REGARDS TO THE CITY BUDGET JUST PASSING, HAS THAT IMPACTED THE PB PROCESS? I HAVEN'T FULLY CHECKED OUT OF SEEING WHAT SOME OF THE UPDATES WERE WHEN IT COMES TO THE, UM, Y-P-P-Y-P-P-B PROCESS, BUT SEEING IF THERE HAS BEEN SOME CHANGES IN THAT SPACE AS WELL.
SO WE DON'T, SO WHILE THE BUDGET HAS BEEN PASSED, WE HAVEN'T INTERNALLY DISCUSSED IT AT BEEN YET.
UM, WE DO HAVE A RETREAT COMING UP NEXT WEEK, I THINK.
UH, AND I KNOW WE'LL GO MORE INTO WHAT THAT LOOKS LIKE.
UM, WE'LL GET WITH OUR ANALYSTS TO KIND OF PLAN OUT THE YEAR AND WHAT THAT LOOKS LIKE.
AND SO THE NEXT MEETING WE'LL HAVE MORE UPDATES ABOUT THAT AS WELL.
[01:05:01]
YOU.UM, ANY PUBLIC COMMENTS? OKAY.
AND THEN ANY FURTHER DISCUSSIONS.
WE CONTINUE TO THE CHAIR AND VICE CHAIR ELECTION, PLEASE CONTINUE THE CHAIR MEETING AND THE CHAIR ELECT AND VICE CHAIR ELECT TERMS WILL BEGIN AT THIS NEXT MEETING.
IS THAT WHAT THE SCRIPT SAID? THEY'RE GONNA BE NOW TO COPY.
FOR CHAIR YOU OPEN NOMINATION KEEP.
I DECLARE THE NOMINATIONS OPEN FOR THE CHAIR.
THE COMMISSION ON YOUTH AND FAMILIES.
EACH MEMBER MAY NOMINATE ONE PERSON PER CHAIR, INCLUDING YOURSELF.
THESE NOMINATIONS DO NOT REQUIRE A SECOND, UH, LAW FOR NOMINATIONS.
SO WE'RE OPEN FOR NOMINATIONS.
IS THERE ANYBODY THAT WANTS TO NOMINATE THEMSELVES FIRST? 'CAUSE I, I WANT TO MAKE SURE THAT IF THERE'S ANYBODY THAT IS FEELING LIKE THEY WANT TO BE THE NEXT CHAIR, THAT THEY VOICE AN OPINION BEFORE I, BECAUSE OTHERWISE I WOULD, I WILL NOMINATE OUR VICE CHAIR TO BECOME CHAIR AS SORT OF FOLLOWS THAT WAY.
UM, BUT IF THERE'S SOMEBODY THAT, THAT WOULD LIKE TO BE CHAIR AND WANTS TO CHAIR OR NOMINATE THEMSELVES, I'M HAPPY TO HEAR THAT FIRST.
AND THAT DOESN'T REQUIRE A SECOND OR IT DOES.
THERE BEING NO FOOT NOMINATIONS.
I DECLARE NOMINATIONS CLOSED FOR CHAIR, UNLESS, WAS THERE ANY OTHER NOMINATIONS FOR CHAIR? JUST YOU'RE NOT CLEAR.
MAKE SURE CALL FOR EACH NOMINEE TO SPEAK, WHICH, THAT WOULD BE MYSELF.
IT'S A LITTLE DIFFERENT FROM LAST TIME.
UM, WELL I WAS JUST NOMINATED FOR CHAIR PROBABLY LESS THAN A YEAR AGO, I BELIEVE.
SO DEFINITELY CONTINUING ON AS CHAIR WOULD BE A TRANSITION FROM RIGHT NOW TO WHAT I'M DOING.
SO I THINK I'VE BEEN ON THIS COMMISSION FOR ABOUT A GOOD AMOUNT OF TIME.
I'LL SAY, I KNOW YOU ARE NEW WHO, NEW COMMISSIONERS, BUT YOU KNOW, WE'RE MOVING FORWARD IN LIFE AND THINGS COME SO GREAT OPPORTUNITIES AND YOU KIND OF JUST HAVE TO GO WITH THEM.
SO I'M REALLY GRATEFUL FOR THIS.
SO CONTINUE ON AND SEEING YOU GUYS OVER THE MONTH, WHICH IS OKAY.
BUT IT'S A GREAT ROLE FOR SURE.
OH, UH, SHE CAN, CAN SHE FOR, SHE CAN.
WE DON'T NEED A ROLL CALL, BUT I THINK WE HAPPEN AFTER.
WELL, THEN YOU HAVE TO, OH, YOU'RE RIGHT.
YOU DO HAVE TO ROLL CALL, RIGHT? ROLL CALL.
[01:10:01]
COMMISSIONER.CON UH, CONGRATULATIONS TO CHAIR, UH, MARTINEZ AND ALLOW FOR ANY COMMENT, RIGHT.
UM, FROM ANY YOU WOULD LIKE TO CHAIR.
FOR VICE CHAIR, UM, OPEN NOMINATIONS, I DECLARE THE NOMINATIONS OPEN FOR THE VICE CHAIR OF THE COMMISSION ON YOUTH AND FAMILY, WHICH EACH MEMBER MAY NOM ONE PERSON FOR VICE CHAIR, INCLUDING YOURSELF.
THESE NOMINATIONS DO NOT REQUIRE A SECOND AND ALLOW FOR, FOR NOMINATIONS.
ANYBODY WANTS TO DO THEMSELVES.
IS THERE ANYBODY WHO WOULD LIKE TO NOMINATE THEMSELVES? UM, I HAVE, I HAVE BEEN CHAIR, I HAVE BEEN VICE CHAIR
I, I WOULD LOVE FOR ONE OF OUR MORE SEASONED PEOPLE WHO HAS, WHO HAS, UM, BEEN, YOU KNOW, CHAIR OF OTHER COMMITTEES AND, AND CAN HELP, UM, HELP OUR NEW CHAIR ALONG.
UM, PERHAPS, UH, COMMISSIONER I, COMMISSIONER LI WILL NOMINATE MYSELF FOR VICE CHAIR.
DO WE HAVE OTHER NOMINATIONS? OKAY.
THERE BEING NO FULLY NOMINATIONS.
I DECLARE THE NOMINATIONS CLOSED FOR CHAIR, FOR VICE CHAIR.
UM, THANK YOU FOR THIS OPPORTUNITY AS WELL.
I THINK, UM, COMMISSIONER MARTINEZ AND I CAME ON AROUND THE SAME TIME, AND I THINK THERE'S BEEN EBBS AND FLOWS OF THIS COMMISSION WHERE THE SLOWDOWNS, AND I THINK THERE HAS BEEN CHALLENGES DEFINITELY OVER THE LAST YEAR OR TWO, MAYBE SINCE WE'VE BEEN ON EVEN JUST, YEAH, JUST CHALLENGES, I THINK EVEN TO BE QUORUM AND HAVE A LOT OF MEANINGFUL DISCUSSIONS.
SO I THINK HOPEFULLY, UM, LOOKING LIKE IT'S A PRETTY FULL COMMISSION.
UM, SO HOPEFULLY THERE'S A LOT OF MORE WORK THAT CAN BE DONE IN THIS SPACE TO SORT OF LIGHT IT UP.
IT'S PRETTY LOW, I'D SAY LOW MAINTENANCE IN THIS SPACE.
YOU DON'T GET THAT MUCH ENGAGEMENT, BUT, UM, HOPEFULLY WITH HAVING A, A FULL COMMISSION NOW WE CAN, WELL, MOSTLY HOW MANY FULL SEATS ARE, BUT HOPEFULLY THERE'S A LOT MORE DISCUSSIONS THAT WE CAN HAVE AND A LOT MORE ACTIONS IN THE SPACE.
SO HOPEFULLY AS VICE CHAIR CAN HELP US FACILITATE SOME OF THOSE CONVERSATIONS.
AND THEN YOU CONGRATULATE OR YOU, OR YOU CONGRATULATE, CONGRATULATE YOU.
SHE'S GONNA CALL, SHE'S GONNA TELL US.
SO, CONGRATULATIONS, THE VICE CHAIR, ALLOW FOR COMMENT AND, UH, NEWLY ELECTED VICE CHAIR.
OH, WE ALREADY SPOKE, RIGHT? THAT SHE WON THE
AT THIS TIME WE WILL TAKE NON AGENDA, PUBLIC COMMENTS, NO AGENDA.
AND SEEING THAT, WHAT'S NEXT? UM, ANY ANNOUNCEMENTS? DO YOU WANNA SAY ANNOUNCEMENTS? THREE.
ANY ANNOUNCEMENTS? WHEN SHE'S ASKING FOR ANNOUNCEMENTS, IS SHE ASKING FOR ANNOUNCEMENTS FROM THE OTHER COMMISSIONERS OR ASKING FOR ANNOUNCEMENTS FROM THE AUDIENCE? IN GENERAL? IN GENERAL.
UM, IF THERE IS NO OBJECTIONS, I DECLARE THE MEETING ADJOURNED.
I WOULD TAKE, UH, 7:24 PM OKAY.
[01:15:01]
OH, WAS THERE AN ANNOUNCEMENT? I'M SORRY.I WAS WAITING FOR YOU TO ASK FOR ANNOUNCEMENT.
UM, I DID WANNA ANNOUNCE, UM, JUST FOR THE REENTRY SPACE THAT, UH, THE REENTRY, UH, THE LONG BEACH REENTRY SERVICE PROGRAMMING HAS STARTED, AND THEY HAVE YOUTH, UH, SERVICES AND YOUTH DIVERSION FOR ANY YOUTH AGES 15 TO 24 YEAR OLDS WHO HAVE BEEN, UM, INCARCERATED AT ANY TIME, ARRESTED ANY TYPE OF JUSTICE INVOLVEMENT TO RECEIVE SERVICES.
FREE OF CHARGE IS THROUGH WHOLE SYSTEMS LEARNING, UM, IS YOUTH SERVICES AND CONFLUENCE RISING IS THE YOUTH DIVERSION.
UM, WE WILL ALSO BE HAVING A REENTRY SUMMIT ON FRIDAY AT LBCC, UM, FOR ANYONE 18 AND OLDER.