* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UH, [00:00:01] CALL ORDER. I'D LIKE TO CALL [CALL TO ORDER] THE VETERANS COMMISSION. CAN YOU SPEAK UP A LITTLE BIT? PLEASE CALL TO ORDER, CLERK. OKAY. COMMISSIONER EARL. [ROLL CALL] COMMISSIONER GOODING? HERE. COMMISSIONER HARNON? HERE. COMMISSIONER? HERE. COMMISSIONER KECK? HERE. COMMISSIONER VARGAS? HERE. VICE CHAIR ATKINS LAKE. CHAIR OSBORNE? WE HAVE A QUORUM. VICE CHAIR ATKINS IS EXCUSED AND COMMISSIONER EARL EXCUSED ALSO. OBJECTIONS FROM THE COMMISSION? UH. [PLEDGE OF ALLEGIANCE] FIRST ITEM ON THE AGENDA IS TO RECOMMEND THE CITY COUNCIL'S ADOPTION OF THE FISCAL YEAR 2027 BUDGET AS IT RELATES TO THE JURISDICTION OF THE VETERANS AND COMMISSION, INCLUDING THE BUDGET APPLICATION FOR THE PUBLIC HEALTH PROFESSIONAL TWO DIVISION OF THE OFFICE OF VETERAN SUPPORT. AND IF APPROPRIATE, CREATING AN AD HOC COMMITTEE TO DRAFT A LETTER TO MAYOR AND CITY COUNCIL ON THE FISCAL 2027 BUDGET IMPACTS ON THE VETERANS COMMISSION. DO I HAVE A MOTION AND A SECOND FOR THE SECOND MOTION? I'LL OPEN THE FLOOR FOR DISCUSSION. I'LL OPEN THE FLOOR FOR DISCUSSION. IT'S OPEN FOR DISCUSSION. DO WE NEED TO MOVE THIS? SHOULD WE GO OUT OF ORDER? GO OUT OF ORDER JUST TO HAVE KEN. IT'S AT THE DISCRETION OF THE, THE CHAIR. HE'S ON HIS WAY, RIGHT? CAN WE MOVE THIS TO THE SECOND ITEM SO WE MOVE ON TO THE SECOND ITEM? WE CAN. GO AHEAD AND I'LL GET RID OF THE MOTION SECOND. GOOD IDEA. UH, THE NEXT ITEM IS RECOMMENDATION [2. 26-56390 Recommendation to receive and file a report on the 2026 Long Beach Veterans Day Celebration.       Suggested Action: Approve recommendation. ] TO RECEIVE AND FILE A REPORT OF THE 2026 LONG BEACH VETERANS DAY CELEBRATION. I HAVE A MOTION AND SECOND FOR THIS ITEM. ALL RIGHT. AND THEN DO YOU NEED A REPORT? THAT'LL COME FROM ME AND CHAD. UH, DO YOU WANT TO GO FIRST, JUDGE? UM, YEAH. SO BASED ON THE, THE, FOR THE, FOR THE RESOURCE FAIR, RESOURCE, UM, SOURCE THERE, UM, SENT OUT TWICE, UH, AN EMAIL CORRESPONDENCE TO, UH, PREVIOUS CONTACTS AND A COUPLE OF NEW CONTACTS. UM, SO FAR WE HAVE 11 THAT HAVE SIGNED UP. I DIDN'T CHECK IT THIS MORNING, SO I DON'T KNOW IF ADDITIONAL, BUT, UM, AS OF, YOU KNOW, YESTERDAY THEY WERE UP. UM, SO I KNOW WE HAVE ROOM FOR UP TO 25? 25, SO THERE'S MORE WORK, MORE WORK TO DO. UM, SO, UH, AND WE START MAKING PHONE CALLS. UM, AND THERE WAS A CORRESPONDENCE THAT CAME THROUGH, UM. UM, ONE OF THE THINGS THEY, ONE OF THE THINGS THAT THEY ASKED WAS ABOUT, UH, FLYER AND THINGS LIKE THAT. SO I DON'T KNOW IF THAT'S COMING OUT FROM THE, FROM THE, UM, FROM THE CITY ONE OF THE THINGS THEY WERE ASKING FOR. I THINK THAT'S A GOOD POINT TO BRING UP. I THINK A LOT OF THE CONCERNS HAVE BEEN, YOU KNOW, THE WEBSITE NOT BEING UPDATED, THE FLYERS, THE PROMOTIONAL ITEMS. WE DON'T HAVE ANY SOCIAL MEDIA ITEMS TO PRESENT BECAUSE WE CAN'T SHARE ANYTHING. THERE'S GONNA BE SOMETHING HARD TO OVERCOME IF WE DON'T START GETTING THAT STUFF FROM RESOURCE FROM THE CITY. DO YOU HAVE ANY OTHER, UH - I HAVE ANOTHER THING. THAT'S ALL I HAVE. UM, AS [00:05:01] FAR AS ME, I JUST HAVEN'T, WE DON'T HAVE ANY SOCIAL MEDIA PRESENCE. NOTHING. WE DON'T HAVE ANY FLYERS. WE CAN, I CAN CREATE STUFF, BUT I CAN'T REALLY PROMOTE ANYTHING. WE DON'T HAVE THE WEBSITE UPDATED. IF I MAY, IS THIS REALLY THE 2026 - I STARTED CIRCULATING TO ALL THE DOWNTOWN RESIDENTS. IF I MAY SPEAK. YEAH. WE'RE WAY AHEAD OF THE CURVE THIS YEAR BECAUSE USUALLY WE HAVE TO WAIT FOR THE MEDIA RELEASE TO COME OUT BEFORE WE START PROMOTING. SO THE, THE SOCIAL MEDIA THAT YOU CREATED AND SHARED, JUST, JUST TO UPDATE YOU ALL, WE HAVE TWO WORKING GROUPS, THE, THE EVENT PROMOTION SIDE AND THE RESOURCE FAIR SIDE. SO THE THING THAT YOU ESTABLISHED THAT DOESN'T HAVE THE CITY'S LOGO OR ANY OF THAT INFORMATION ON IT, YOU DID SEND IT OUT AND PEOPLE HAVE BEEN, YOU KNOW, PUSHING IT OUT FOR THEIR OWN, UH, PERSONAL, UH, SOCIAL MEDIA. SO THE OFFICIAL STUFF WILL E - WILL EVOLVE, BUT WE'RE JUST WAY AHEAD OF, OF SCHEDULE. SO I'VE READ THE MEDIA RELEASE. UH, I JUST SENT IT TO STEPHANIE TODAY. IT'S ALREADY BEEN APPROVED ON LOWER LEVELS. UH, WE, LOWER LEVELS MEANING NOT CITY MANAGERS OFFICE ALL THE WAY UP TO THE PUBLIC INFORMATION OFFICE. AND THEN IT'LL BE PUBLISHED. WE, WE CAN PROMOTE IN THE MEANTIME, UH, WHEN WE GET TO ANNOUNCEMENTS, I WILL SHARE WITH YOU THE DRAFT FLYER. IT'S JUST APPROVAL. SO, SO YOU'RE ALLOWED TO KEEP PUSHING OUT THE GENERIC SOCIAL MEDIA IN THE MEANTIME. WE'RE SENDING OUT INVITES THAT JUST ARE EMAILS AND SAY SAVE THE DATE OR USE THAT SAME GRAPHIC. SO YOU'RE DEFINITELY ALLOWED TO DO THAT. THE OTHER PIECES ARE GONNA COME TOGETHER REALLY QUICKLY, BUT I JUST WANTED TO, TO CLARIFY THAT YOU, YOU HAVE SOMETHING TO WORK WITH RIGHT NOW, BUT YOU'LL HAVE MORE TO WORK WITH BECAUSE IT IS A COORDINATED CAMPAIGN. SO THERE'S THE FLYERS, THERE'S SOCIALS. ALL THESE THINGS ARE BEING WORKED ON BEHIND THE SCENES AND JUST WORKING THEIR WAY UP TO APPROVALS. IT'S JUST THE EARLIEST THAT WE PROMOTED IT PROBABLY SINCE I'VE BEEN HERE. SO, AND THE SAME WITH THE RESOURCES THERE, A LOT OF PEOPLE COME THROUGH AT THE VERY LAST MINUTE, INCLUDING SOME CITY ORGANIZATIONS TWO DAYS BEFORE LIKE PD AND, UH, HR AND STUFF WILL START COMING IN AT THE LAST MINUTE, EVEN THAT WITH DEPARTMENT OF CORRECTIONS IN THE STATE OF CALIFORNIA. SO THERE'LL BE SOME PEOPLE THAT ARE SURPRISING US AT THE LAST MINUTE. UM, DID YOU HAVE ANYTHING YOU WANTED TO ADD TO THESE? UM, FOR THE MOST PART, THAT'S PRETTY MUCH IT. OKAY. IF I MAY, UM, THE, BECAUSE MY CAPACITY IS LIMITED RIGHT NOW TO WORKING NOT EVEN TWO FULL DAYS A WEEK, UH, IT WAS DECIDED IN SPEAKING WITH SPECIAL EVENTS, ET CETERA, BECAUSE THEY KNOW, YOU KNOW, HOW WE NORMALLY WORK TOGETHER AND HAVING A REDUCED CAPACITY. WE'RE NOT GONNA DO A VETERANS RECOGNITION CEREMONY. WE'RE NOT GONNA DO A VETERAN'S RECOGNITION CEREMONY. AND, YOU KNOW, SOME PEOPLE WILL MISS THAT, BUT IT'S, UH, IT'S A LOT TO ORGANIZE. AND SO I HAVE CAPACITY TO HELP PROMOTE A COURSE AND TO HELP WITH THE RESOURCES THERE, BUT TO ACTUALLY DO ALL THIS INVOLVED IN A SCRIPT AND A RUNNING SHOW AND MAKING SURE THE ELECTEDS SHOW UP TO SPEED. AND I GUESS, UM, IT'S KIND OF A, YOU KNOW, ELECTED SHOWING UP TO SAY HOW MUCH THEY LOVE THE VETERANS COMMISSION WAS KIND OF A MIXED MESSAGE THIS YEAR PERHAPS. UM, BUT, UH, YOU KNOW, I FEEL VERY CONFIDENT AND, AND GRATEFUL TO THE TWO OF YOU STEPPING UP ON THE PROMOTION SIDE AND THE RESOURCES FAIR SIDE. AND WE'RE NOT GONNA HAVE WORKING GROUP MEETINGS THIS WEEK, WE WILL NEXT WEEK, BUT I THINK IT'S GOING REALLY WELL AS FAR AS HAVING INDIVIDUAL CONVERSATIONS WITH YOU ON DIFFERENT THINGS, YOU KNOW, AS WELL AS, UH, THESE WORKING GROUP MEETINGS. UH, WHAT ELSE? UM, AND WHAT, WHAT'LL ALSO BE PART OF PROMOTION, WHICH I HAVEN'T ACTUALLY GONE INTO DETAIL WITH YOU YET ABOUT, IS YOU ARE... IF YOU NEED INFORMATION ON WHO THE CHIEFS OF STAFF ARE, YOUR RESPECTIVE COUNCIL MEMBERS OR HOW TO REACH THEM, YOU WILL BE REACHING OUT AS A COMMISSIONER TO YOUR RESPECTIVE DISTRICT TO INVITE THEM TO COME TO THE EVENT, UM, AND TO PUT THE EVENT IN THEIR DISTRICT. SO THAT'S SOMETHING I CAN, YOU KNOW, I'VE HEARD THOSE THINGS BEFORE. I'M JUST GONNA PLUG IT, YOU KNOW, SEND IT OVER TO YOU AND IF, BUT IF YOU NEED THE CONTACT INFORMATION, YOU KNOW, LET ME KNOW. THIS WILL BE DISCUSSED IN MORE DETAIL IN THE EVENT PROMOTION. AND I ALSO WANTED TO ASK YOU TO BE. AND YOU HAD ASKED FOR A SITE AS WELL, AND I HAVE A SITE THAT'S OUTDATED. WELL, I'VE BEEN ASKING FOR AN UPDATED... SO I JUST WANTED TO LET YOU GO AHEAD. WOULD THAT, WOULD THAT COME FROM, UH - THAT WOULD COME FROM. YEAH. SO, SO THAT'S WHAT I WANTED TO SAY ABOUT THAT. UM, YEAH, I THINK THAT'S IT REALLY. IT'S, IT'S, I WANTED [00:10:01] TO MAKE SURE WE, YOU KNOW, WE TALKED ABOUT THE VETERANS DAY EVENT WHILE WE'RE HERE BECAUSE IT'S ALREADY OCTOBER AND WE'RE GONNA MEET AGAIN ON THE 21ST. UM, AND THEN JUST, YOU KNOW, TO THANK YOU ALL FOR STEPPING UP TO HELP. ARE THERE ANY OTHER DISCUSSIONS? SHOULD I DO THIS ON THIS? OKAY, REALLY? I'M JUST GONNA PASS THIS AROUND. THIS IS THE 2026 FLYER AND THIS IS THE SECOND ROUND OF DESIGN. LIKE I SAID, IT'S NOT APPROVED YET, SO DON'T TAKE PICTURES OF IT. SO WE HAVE A, UH, AS YOU'LL SEE, THAT'S THE SAME DESIGN THAT WE HAVE FOR LAST YEAR. SO WE HAVE A BRAND THAT IS THE LOOK AND FEEL OF THE VETERANS DAY. UH-OH, THAT'S JUST TO SEE IT? YEAH. OKAY. POST IT, JUST DON'T SEND IT OUT. OH, NO. I SENT OUT THE OTHER - 'CAUSE I KNOW YOU HAVE ABOUT 10,000 FOLLOWERS. SO THAT'S JUST SO YOU, TO SHOW PROGRESS THAT, YOU KNOW, WE'RE WORKING A LOT OF STUFF BEHIND THE SCENES. THE FLYOVER'S OUT BECAUSE IT'S TOO EXPENSIVE. YOU'RE BASICALLY PAYING FOR A FUEL AND THEY WOULD HAVE TO CUT, THEY WOULD, THEY WOULD DO IT FOR A THOUSAND OR SO, BUT THAT WOULD BE ONE PLANE. AND, YOU KNOW, PART OF THE APPEAL OF IT IS TO HAVE THE TWO PLANES CIRCLING EACH OTHER AND THEY DO THE FORMATION WHERE IT'S, YOU KNOW... I MEAN, IT'S NOT MEMORIAL DAY, SO IT'S NOT A, THE FORMATION, UH, WHERE ONE PLANE TAKES OFF THAT, YOU KNOW, CIVILIZES THE PERSON WHO'S PASSED ON. ANYWAY, WITH THE TREE. THE TREE. YEAH, EXACTLY. I, I'M, I'VE NEVER SEEN. WE, WE ARE TRYING TO GET THE COAST GUARD HELICOPTER THAT'S ALREADY GONNA BE IN THE AREA FOR FREE TO MAKE PASS. ANY OTHER QUESTIONS OR THOUGHTS ABOUT THIS THING? UH, CAN I ASK JUST QUESTIONS IN REGARDS TO THIS, RIGHT? HOW LONG DOES THIS USUALLY TAKE TO GET OUT? WHAT IS THE AVERAGE TIMELINE? IT WILL NOT TAKE LONG. IT'S, BECAUSE THAT'S REALLY AN, AN INTERNAL THING. THAT DOESN'T HAVE TO BE APPROVED BY THE CITY MANAGER'S OFFICE BECAUSE IT'S THE SAME FLYER WITH DIFFERENT DATES WILL BE APPROVED WITHIN OUR PUBLIC AFFAIRS OFFICE. BUT ON AVERAGE, THAT WOULD TAKE HOW LONG? TWO TO THREE WEEKS? NO, I DON'T THINK SO. I DON'T THINK, I, I, I DON'T THINK IT'LL TAKE MORE THAN A WEEK AS A SITUATION BECAUSE WE, WE'VE BEEN THROUGH THIS BEFORE. THE FIRST TIME WE BRANDED IT, WE HAD TO GO ALL THE WAY UP TO THE TOP, BUT WE'VE DONE ALL OF THAT. SO ALL THE PIECES OF THE PROMOTION PLAN, WHICH I SHOULD SHARE WITH YOU THE ACTUAL DOCUMENT IS, YOU KNOW, THE, THOSE FLYERS ARE ALSO BEING TRANSLATED INTO TAGALOG AND SPANISH. SO WE CAN'T POST JUST THE ENGLISH ONE. THE TRANSLATIONS HAVE, HAVE TO BE DONE IN THE ORDER OF THE TRANSLATIONS. OKAY. SO... ALL RIGHT. ANY OTHER QUESTIONS? COMMENTS? UH, CLERK, PLEASE CALL TO VOTE. PLEASE DON'T PUBLIC COMMENT. NO. UM, OKAY. COMMISSIONER EARL? SORRY. COMMISSIONER GOODING? YES. COMMISSIONER HARDEMAN? YES. COMMISSIONER? YES. COMMISSIONER TED? YES. COMMISSIONER VARGAS? MOTION IS CARRIED. I THINK. ON [00:15:06] THE MOTION TO, [1. 26-56389 Recommendation to discuss the City Council’s adoption of the Fiscal Year (FY) 2027 Budget as it relates to the jurisdiction of the Veterans Affairs Commission, including the budget allocation for the Public Health Professional III position in the Office of Veterans Support, and, if appropriate, create an ad hoc committee to draft a letter to Mayor and City Council on the FY 2027 Budget’s impacts on the Veteran Affairs Commission.       Suggested Action: Approve recommendation. ] UH, NEED A MOTION TO SECOND, OR DO WE ALREADY HAVE THAT? NO, WE'LL TAKE MOTION AND A SECOND. OKAY. SECOND. COOL. ALL RIGHT. LAST MONTH WE HAD DISCUSSED, UM, THE 25,000 DOLLARS THAT HAVE BEEN MOVED TO. SPEAK UP A LITTLE BIT, KEN. LET ME ALSO JUST SHUT THE DOOR HERE. I THINK THEY CAN HEAR IT. SHE CAN'T SHUT IT ALL THE WAY, GINA. OKAY. IT'S GOTTA BE OPEN FOR THE PUBLIC TO COME IN. ALL RIGHT, START AGAIN. LAST MONTH WE DISCUSSED THE ISSUE WITH HAVING THE $35,000 STRIPPED OUT OF OUR BUDGET, TINA BEING PUT INTO THE BANNER. WHAT WE'RE CONSIDERING TODAY IS I'VE HAD SOME CONVERSATIONS LEADING UP TO THIS OF REQUESTING THAT THE MONEY BE PUT BACK IN HER POSITION AND THAT WE WORK TOWARDS PRIVATELY FUNDING THE BANNERS BECAUSE WE WERE TALKING ABOUT WE THINK THAT AMONG SPACE BEACH AND ALL THE OTHER PEOPLE AROUND HERE, I THINK WE SHOULD BE ABLE TO FIND OR PUT TOGETHER. AND BECAUSE SHE'S ACTUALLY A GRANT WRITER, THAT'S HER OTHER TITLE BEFORE, THAT WE SHOULD BE ABLE TO GET TOGETHER THE MONEY AND DO AS MANY BANNERS AS WE CAN. AND THAT WOULD BE A BETTER USE OF THAT MONEY BECAUSE WE DIDN'T ASK THEM TO STRIP THAT MONEY OUT OF THAT BUDGET. THEY DID THAT IN THE LAST MINUTE. THE WAY THE BUDGET PROCESS WORKS IS THEY DO THEIR WHOLE GAME IN THE COUNCIL. AND THEN THE MAYOR PUTS HIS PIECE IN, THEY VOTE ON THAT. THEN THERE'S LIKE THIS LAST MINUTE SCRAMBLE OF 24 HOURS. THE BUDGET COMMITTEE GETS THEIR LAST PAUSE INTO IT. THEY, THEY THEY SHOULD TAKE THE MONEY OUT AND GIVE US AN ALMOST INEFFECTIVE PERSON IF THEY HAVE NO HOURS. BUT IT'S LIKE, FINE, YOU GIVE US A PROGRAM, BUT WHO'S GONNA MANAGE IT? IT'S LIKE, AND I EVEN TOLD THEM, I SAID, "IF YOU WANNA CUT US, CUT US IN COUNCIL." I SAID, "IF YOU'RE TRYING TO DO THAT, PLEASE BE HONEST ABOUT IT. THE CITY MANAGER TRIED." SO THAT'S WHAT WE'RE HERE FOR. IT'S A PROCESS THING. WE'VE DONE THE WHOLE THING TONIGHT, BUT IT IS A PROCESS. SO WE HAVE TO AUTHORIZE A, A TEMPORARY AD HOC COMMITTEE. THEY PUT THE LETTER TOGETHER. IT GETS TO OUR NEXT MEETING, WHICH IS A WEEK, TWO WEEKS WE VOTE ON IT AND IT CAN HAPPEN. BUT THAT'S, UH, WE DISCUSS THE PROCESS IN. IT GOES TO, I BELIEVE THE CITY MANAGER AND COUNCIL. BUT SINCE IT WAS, SINCE THE MONEY GOT MOVED IN COUNCIL, COUNCIL HAS TO MOVE IT. YEAH. SO WE'RE GONNA HAVE TO WORK WITH THE GROUP WHO'S ON THAT AD HOC COMMITTEE. THEY CAN ALSO REACH OUT TO GET SOME, WE CALL A CHAMPION IN THE COUNCIL. WE NEED A COUPLE COUNCIL PEOPLE JUST TO JUMP IN AND PUSH THIS FORWARD AND PUSH IT ALONG. SEVERAL OF US KNOW OUR COUNCIL PEOPLE PRETTY, PRETTY CLOSE. I, FOR WHAT I KNOW, I CAN PROBABLY GET HER TO COUNCILMAN FOR A PERSON TO GET ON BOARD AND GET THIS THING ON THE AGENDA, BUT WE'RE GONNA NEED FIVE. THAT'S HOW THE PEOPLE ARE GONNA BE. USUALLY IF YOU GET THREE OR FOUR, THEY'LL FIGHT THE FIFTH. WE CAN FIND THOSE FIRST PEOPLE SO IT HAS LIKE A REALLY GOOD TYPE RELATIONSHIP WITH THEIR COUNCIL PERSON. GOOD. I CAN FIGURE IT OUT. MOST OF THEM ARE, THIS IS AN ELECTION HEARING. MOST OF THEM ARE. SO WE CAN ALL TAKE A SHOT AT REACHING OUT AND WE CAN AUTHORIZE THE, THE SUBCOMMITTEE TO HAVE THE ABILITY TO CROSS DISTRICTS. SO ONE PERSON WHO'S ON THIS GROUP CAN SPEAK FOR THE GROUP TO OTHER COUNCIL PEOPLE WHO MIGHT NOT BE THEIR OWN TO BRING MORE PEOPLE ON BOARD QUICKLY TO GET THIS THING OVER. BUT IT'S ALL PLANNING. WE HAVE TO DO THIS EARLY. WE NEED TO KNOW WHAT WE'RE PLANNING FOR NEXT YEAR. THEY'RE NOT GONNA DO IT. WE NEED TO KNOW THAT SO WE CAN TELL THEM PROGRAM. WE CAN DO IT. UH, IN REGARDS TO CONTACTING CITY COUNCIL, INDIVIDUAL CITY [00:20:01] COUNCILS, RIGHT? CAN WE JUST... THE FRIENDLY AMENDMENT START THAT PROCESS NOW SO THAT WE CAN ACTUALLY APPOINT SOMEBODY TO DO THAT BEFORE WE GET TO THE TWO WEEKS. WE'RE GONNA DO THAT TONIGHT. OKAY, GOOD. WE'LL BE ABLE TO START THE PROCESS OF REACHING OUT. THE NEXT PART OF THE FORMING OF THE... WE FORM THE SUBCOMMITTEE, THE TEMPORARY AD HOC COMMITTEE, WE CAN GIVE THEM THE AUTHORITY TO DO THOSE THINGS. TO DO THAT. SO THE NEXT MEETING, IF THAT'S AN ITEM THAT WE WOULD LIKE TO HAVE, WE CAN HAVE THAT RIGHT NOW. WE'RE JUST DISCUSSING THE AD HOC COMMITTEE. RIGHT. BUT YOU CAN TALK TO YOUR OWN COUNCILPERSON ANYTIME YOU WANT. AS AN INDIVIDUAL. AS AN INDIVIDUAL, NOT AS A COMMISSIONER. YES. UH, SO AS AN INDIVIDUAL, DO THAT. REACH OUT TO YOUR OWN COMMISSION, YOUR OWN COUNCILPERSON, AND HAVE A CONVERSATION AND SORT OF GREASE THE WHEELS, YOU KNOW GIVE UP THE MONEY FROM THE BANNERS. WE'RE GONNA TAKE THE BANNER MONEY AND PUT IT BACK TO OUR PAYROLL. M- MAY I, IF I MAY CLARIFY WITH VANESSA AS WELL, BECAUSE, UH, UM, OF COURSE I THOUGH WE HEARD KEN CALLING THIS SPECIAL MEETING, IS THAT WHAT THE AGENDA ITEM SAYS IS, YOU KNOW, FIRST AND FOREMOST, WE WANNA INFORM AN AD HOC SUBCOMMITTEE TO WRITE SUCH A LETTER. AS FAR AS THE CONTENTS OF THE LETTER, WE, WE KINDA KNOW THE CONTOURS OF IT, WHICH IS PROPOSING TO, YOU KNOW, REALLOCATE FUNDING BACK TO MY DECISION SO I CAN CREATIVELY RESOURCEFULLY FIND OTHER SOURCES FOR THE BANNERS. THAT'S JUST ONE, YOU KNOW, WHAT THE, THE AD HOC COMMITTEE WILL BE CREATING THAT CONTRACT. WHAT I DID FIND OUT FROM VANESSA IS USUALLY WHEN WE SUBMIT A RECOMMENDATION TO COUNCIL AS WE HAVE IN THE PAST, IT GOES THROUGH OUR DEPARTMENT HEAD. UM, LIKE WE HAD TWO RECOMMENDATIONS THAT WE INCLUDED IN OUR 2025, UM, ANNUAL REPORT. BUT WHAT VANESSA FOUND OUT IS THAT THE COMMISSION CAN'T SEND A LETTER DIRECTLY TO THE MAYOR, THE COUNCIL MEMBERS, AND THE CITY MANAGER'S OFFICE. I CAN SPEAK TO THAT. SO FOR THE COMMISSION, I'M KIERN, I'M FROM THE CITY CLERK'S OFFICE. UM, SO WE DEAL WITH A LOT OF COMMISSIONS THAT SUBMIT LETTERS. AND THE TYPICAL PROCESS IS THE COMMISSION HAS TO AGENDIZE IT TO DISCUSS, APPROVE, AND FORWARD THE LETTER TO THE MAYOR AND CITY COUNCIL. UM, AND THEN AT THAT POINT, OUR STAFF LIAISON WILL SEND THE LETTER TO THE CITY MANAGER'S OFFICE WHO SENDS IT OUT AS A TFF, A TO FROM, TO FROM FOUR LETTER. AND THEN COUNCIL THEN CAN AGENDIZE THE TOPIC AND IT'S JUST FROM THE COMMISSION. IT'S NOT FROM THE DEPARTMENT. IT'S NOT... THE DEPARTMENT DOES NOT NEED TO APPROVE IT. IT'S JUST FROM THE COMMISSION. AND THEN ONCE IT COMES TO THE CITY COUNCIL, THEY CAN PUT THE TOPIC ON THE AGENDA AND THEN THAT'S HOW ACTION WILL BE DONE. SO YOU GUYS CAN SEND YOUR OWN LETTER. UM, IT DOES NOT NEED APPROVAL FROM THE DEPARTMENT, BUT IT DOES NEED TO BE AGENDIZED AND FINALIZED AND, YOU KNOW, A MAJORITY VOTE OF THE COMMISSION THAT THEY WANT TO MOVE FORWARD WITH THIS. AND THEN IT CAN KIND OF GO THROUGH THE PROCESS. UM, SO- SO THE LETTER GOES TO THE CITY MANAGER? YES. THE CITY MANAGER IS THE ONE THAT CAN FORWARD THE LETTER. SO THIS COMMISSION IS... WHAT WAS THAT? WE SEND THE LETTER TO HIM WITH THE PURPOSE OF BEING ON A TWO TFF. DOES HE HAVE A CHOICE IN IT? SO THE COMMISSION NEEDS TO SEND IT TO THE CITY MANAGER'S OFFICE BECAUSE THIS IS A CITY MANAGER DEPARTMENT COMMISSION. THAT'S WHY THE TFF, THE LETTER THAT YOU'RE CREATING IS SENT TO THE CITY MANAGER'S OFFICE, AND THE CITY MANAGER FORWARDS IT OUT AS A TWO FROM FOUR. SO YOU CAN DRAFT A LETTER, AND THEN YOUR STAFF LIAISON, GINA, WOULD BE THE ONE TO SEND IT TO THE CITY MANAGER'S OFFICE. AND THEN THEY, YOU KNOW, PUT IT ON A TWO FROM FOUR LETTER AND SEND IT OUT. IT GETS UPLOADED ONLINE UNDER THE CITY MANAGER'S TWO FROM FOUR MEMOS, AND THEN EMAILED TO ALL THE CITY COUNCIL. SO HE DOESN'T REALLY HAVE A SABLE. HE JUST SERVES A MILITARY PASSES THROUGH HIM. IT'S FORMATTED BY HIM AND SENT OUT TO THE COUNCIL. YES. THE CITY MANAGER DOES NOT GET TO EDIT YOUR LETTER OR ANYTHING, BUT IF HE HAS, UM, SOMETHING HE WANTS TO ADD, AN OPINION OF HIS OWN, UM, HE MIGHT INCLUDE THAT IN A TFF, YOU KNOW, BUT, UH, YOUR LETTER IS UNCHANGED. HE SENDS IT OUT, BUT THERE ARE TIMES WHERE THE CITY MANAGER WILL SAY, "THIS IS WHAT THE COMMISSION SAYS, AND THIS IS MY OPINION ON IT." SO - OKAY. THAT'S [00:25:01] THE PROCESS. AND WHAT I WAS, UH, GOING TO ADD, UH, IN A LITTLE CLARITY OF WHAT KENT WAS SAYING IS THAT TONIGHT YOU TALK ABOUT A SUBCOMMITTEE DOING A LETTER, AND THAT'S WHAT'S ON THE TABLE, BASICALLY WHAT A FORMAL MARSHAL VOTE IS MADE. BUT AS FAR AS APPROVING THE CONTENTS OF THE LETTER, THAT WOULD HAPPEN IN A, IN A FUTURE MEETING, AS WELL AS EMPOWERING ALL OF YOU TO MAKE APPOINTMENTS WITH COUNCIL MEMBERS, BECAUSE JUST SUBMITTING A TFF, IT COULD BE SHELD, IT COULD SIT THERE. SO HAVING APPOINTMENTS WITH CHIEFS OF STAFF, POSSIBLY COUNCIL MEMBERS, TWO OR THREE OF YOU AT A TIME, OR WHERE GO INTO THE COUNCIL OFFICE, MAKE THAT APPOINTMENT, TALK WITH THEM, "HEY, THIS IS ON THE TABLE. WHAT DO YOU THINK YOU CHAMPION?" SO IT'S LIKE A, IT'S A TWO PART BASICALLY, BECAUSE IF YOU JUST SEND A LETTER AND THAT'S THE END OF IT. AND, AND, AND AT THE NEXT MEETING AS WELL, YOU COULD PROPOSE, UH, NOT E- EMPOWERING ALL OF YOU TO NOT ONLY SPEAK ON BEHALF OF THE COMMISSION, UH, BY HAVING THESE MEETINGS, BUT SPEAK ON BEHALF OF THE COMMISSION AT A COUNCIL MEETING, LIKE IN PUBLIC COMMENT. SO IT'S, IT'S, IT'S A WAY OF, LIKE, KEEPING THINGS. DOES THAT MAKE SENSE? THE PURPOSE OF THE NEXT MEETING WAS TO MOVE, SPEED THINGS UP AND BASICALLY WAIT UNTIL OUR MEETING TO LOSE A MONTH BECAUSE IF YOU ARE NOT STARTING RIGHT HERE, THEN IT WOULD BE ANOTHER MONTH. SO THAT'S WHY, THAT'S WHY WE'RE GOING THROUGH THIS WHOLE PROCESS. I APPRECIATE Y'ALL BEING IN FLORIDA. AND THEN PROCEDURALLY, UH, YOU WOULD EITHER VOTE TO HAVE YOUR CHAIR OR A SPOKESPERSON SPEAK AT CITY COUNCIL MEETINGS. WOULD IT BE EVERYBODY ON BEHALF OF THE COMMISSION? YOU WOULD APPOINT ONE PERSON. AS INDIVIDUALS, YOU CAN SPEAK ON BEHALF OF YOURSELF, HOW YOU FEEL ABOUT IT, UM, REACH OUT TO THE COUNCIL MEMBERS, BUT YOU CAN INCLUDE THAT IN YOUR MOTION FOR THE NEXT MEETING, BUT IT WOULD BE ONE SPOKESPERSON AT THE COUNCIL MEETING, UNLESS YOU WANNA SPEAK AS AN INDIVIDUAL RATHER THAN ON BEHALF OF THE ENTIRE COMMISSION. CAN WE ALL SIGN THE LETTER? UH - WE HAVE NINE, NINE NAMES ON THE LETTER, I THINK. YES. UM - DO WE ALSO, OR DO THEY ALSO CONSIDER, LIKE, DO WE HAVE TO... A FUTURE MOTION HAS TO SAY THAT PEOPLE ARE EMPOWERED TO GO VISIT THE COUNCIL MEMBERS, OR IS THAT NOT NECESSARY? I WOULDN'T AGENDIZE THAT. I JUST THINK YOU GUYS SHOULD PROACTIVELY REACH OUT AND SCHEDULE APPOINTMENTS. UM, AND THEN IF YOU HAVE ONE PARTICULAR PERSON OR, YOU KNOW, THAT YOU WANT TO APPOINT TO DO THAT, YOU CAN, BUT AS INDIVIDUALS, YOU ALL CAN DO THAT AND THEY KNOW YOUR COMMISSIONERS. BUT ON BEHALF OF THE - FROM THE COMMISSION TO SPEAK TO THESE COUNCIL MEMBERS ON THIS ISSUE OR THEY'RE SPEAKING AS INDIVIDUALS? AT THE CITY COUNCIL MEETING, I WOULD APPOINT ONE PERSON TO DO THAT. BUT INDIVIDUALLY, THEY CAN SPEAK TO THE COM - UH, COUNCIL MEMBERS THEMSELVES WITHOUT NEEDING TO. AS COMMUNITY MEMBERS, NOT COMMISSIONERS. YES. OKAY. AND IT WON'T FIRE SPEAK AS INDIVIDUAL ABOUT THIS PARTICULAR YOU JUST HAVE TO SAY THE LAST ONE. UM, IF WE SEND THIS LETTER, DOES IT ACTUALLY... IF THE CITY MANAGER PUTS IT ON, SEND IT TO THE CITY COUNCIL, RIGHT? TO... IS IT GOING TO BE AGENDIZED OR THEY GET TO DECIDE IF IT'S GOING TO GET AGENDIZED? THE COUNCIL WILL DECIDE TO AGENDIZE IT. THAT'S WHY THE INDIVIDUAL MEETING FOR AN EXTRA WAITED. YEAH, SOMEBODY WOULD NEED TO CHAMPION IT. TH'S USUALLY HOW, YOU KNOW, ONE PERSON GETS, THEY GET A COUPLE MORE, AND THEN THOSE THREE WILL WORK ON GETTING THE OTHER TWO OR MORE. I NEED YOU TO BACK ME UP ON THIS. THAT'S KIND OF HOW IT WORKS. AND THERE'S ENOUGH MONEY, THIS SWITCH WILL BE NO, NO, THERE WILL BE NO FINANCIAL IMPACT. NO, NO FINANCIAL IMPACT. THERE IS ENOUGH MONEY $25,000 IN THE LAST MINUTE PUSH OUT OF OUR. WE JUST WANT THEM TO REVERSE IT. ONCE THEY REVERSE THAT, WE'RE TELLING THEM WE'RE GONNA BE PRIVATELY FUNDED. [00:30:06] BUT AGAIN, THE CONTENT OF THE LETTER IS UP TO THE AD HOC SUBCOMMITTEE. SO THERE ARE A FEW THINGS, YOU KNOW, THAT THE DETAILS OF THE LETTER ARE TO BE DISCUSSED. THE MAIN, YOU KNOW, MOTION HAS TO BE. SO TODAY I WOULD CREATE AN AD HOC, MAKE SURE IT HAS A NAME, AND THEN WE PICK TWO OR THREE MEMBERS WHO'S GONNA SERVE ON THAT AD HOC, AND THEN THOSE THREE PEOPLE WILL MEET OUTSIDE OF COMMISSION BUSINESS AND THEN REPORT BACK AT THE NEXT COMMISSION MEETING. UM, SO WE'LL HAVE AN AGENDA ITEM SAYING RECEIVE AND FILE A REPORT AND IF APPROPRIATE, APPROVE OR DRAFT AND APPROVE AND FORWARD THE LETTER TO CITY COUNCIL FOR REVIEW. UM, SO YEAH. WOULD WE BE ABLE, WOULD THESE, THE AD HOC MAY BE ABLE TO BRING THE LETTER TO THE NEXT MEETING SO THAT WE CAN VOTE ON IT AND MAKE THESE MINOR MODIFICATIONS THAT WE HAVE TO MAKE - YES. AT THE NEXT MEETING IN TWO WEEKS. AND WE WOULD NEED TO ATTACH IT TO THE AGENDA ITEM SO THAT THE PUBLIC CAN SEE IT, THEY'RE AWARE OF WHAT- WHAT'S THE, WHAT'S THE DEADLINE DEADLINE? 72 HOURS BEFORE THE MEETING. WE NEED TO POST THE AGENDA 72 HOURS BEFORE THE MEETING. I WOULD RECOMMEND GETTING IT TO US BEFORE - FRIDAY BEFORE. FRIDAY BEFORE IS WHEN THE LETTER NEEDS TO BE WORKED OUT BETWEEN OURSELVES AND THEY, THEY BRING IT TO THE MEETING, WE TALK ABOUT IT ON THE AGENDA. I'LL MAKE SURE IT GETS ON THE AGENDA. THEY READ IT, WE TALK ABOUT IT IF THERE'S ANY LITTLE MINOR TWEAKS WE NEED TO MAKE THEM ON THE SPOT AND THEN IT'LL GO VOTE ON IT. WE'LL PROBABLY NEED TO HAVE THE PFF NUMBERS AND ALL THAT BEFORE WE START TALKING TO THE COUNCIL, SET THE MEETINGS UP, BUT IT'S GONNA NEED TO HAVE GOTTEN, BECAUSE THEY'RE GONNA GO, "WHAT ARE YOU TALKING ABOUT? I HAVEN'T SEEN IT." 10 16 IS THE DATE. 16TH OF OCTOBER IS THE DATE BY WHICH THIS LETTER WOULD BE ATTACHED TO THE AGENDA POSTED, WHICH IS ONLY, UH, NINE DAYS FROM TODAY. BUT IT'S A SIMPLE LETTER. IT'S GONNA BE PRETTY SIMPLE. I'M, I'M STILL, I'M STILL CONFUSED ABOUT THE DOLLARS. I MEAN, IT'S BEEN 40 YEARS SINCE I WORKED FOR THE CITY THAT I HAVE PERSONALLY A BUDGET. AND BESIDES THE, THE SALARY, THE BURDEN, YOU KNOW, THAT USED TO BE, I DON'T KNOW, 30% OR SOMETHING ON TOP OF SAL- SALARY. SO HOW MUCH, I DON'T UNDERSTAND HOW MUCH MONEY WE'RE TALKING. OKAY. HOW, HOW MUCH DOES GM MAKE? THAT'S MY QUESTION. UH, YOU, YOU'RE WONDERING HOW MUCH MORE TIME, HOW MUCH TIME ARE WE BUYING BACK? YEAH. YEAH. HOW MANY MORE HOURS? ARE WE BUYING BACK ALL OF HER TIME OR JUST HER FROM A 0.3 TO A HALF? OH, SO WE'RE GOING FROM 0.3 TO 0.5. YEAH. SO SHE'D GET, INSTEAD OF HER 13 HOURS A WEEK, WE'D GET A LITTLE OVER 20, YOU KNOW, SOMETHING AROUND 20, WHICH IS WHEN I DID THE MATH ON HOW MUCH HOURS THIS WHOLE THING PLAYS OUT, HOW MUCH TIME SHE SPENDS ON THEM OR HOW MUCH, OUR NORMAL ALLOCATION AT MINIMUM IS LIKE 1,100 AND THIS WOULD TAKE HER TO 1,000. SO IT'S A LOT CLOSER TO WHAT WE NEED. IT'S NOT PERFECT. IT'S NOT ANYWHERE NEAR THE NEED, BUT IT'S HER ABILITY TO DO THESE PROJECTS IS GOING TO BE INCREASED. NO, NO. I'M JUST SAYING LIKE THE, THE, THE MONEY IS NOT THE ISSUE SO MUCH AS, AS I KEEP TRYING TO EMPHASIZE IS THE CONTENT OF WHAT THE LETTER IS NOT WHAT THIS IS ABOUT. WE NEED TO FORM AN AD HOC COMMITTEE TO MAKE THE LETTER. SO I KEEP GOING BACK TO THAT. SO, YOU KNOW, THE SERVICE, THE MONEY INVOLVED WHETHER THE CITY'S GOING TO DECIDE TO BE ALLOCATED THAT 25K IS NOT, IS NOT, IS, IS NOT THE PRIMARY THING THAT WE'RE DISCUSSING AT THIS TIME. WE'RE CREATING THE AD HOC COMMITTEE WILL BE THE AD HOC COMMITTEE JOB TO LOOK INTO - YEAH, THAT'S WHAT WE'RE DOING HERE. SO I, WE, RIGHT NOW WE DON'T HAVE A CLEAR PICTURE OF WHO'S GOING TO BE ON THIS AD HOC COMMITTEE OR WHO'S GOING TO ESSENTIALLY CHAIR THE AD HOC COMMITTEE. SO I WANT TO STEER IT BACK TO THAT BECAUSE I THINK WITHIN WHAT WE PROVIDE TO THE CITY NEEDS TO BE SOLUTIONS ORIENTED LIKE OPTION A, OPTION B, OPTION C, SO WE'RE PREPARED IF THEY DON'T [00:35:01] DO WHAT WE'RE ASKING THEM TO DO, WE'RE SAYING WHAT WE HAVE THE CAPACITY TO DO AS WELL. BUT THESE DETAILS ARE COMMITTED TO THE AD HOC COMMITTEE TO DISCUSS. SO STEP RIGHT UP. WAS THAT CORRECT IN HOW I WAS DESCRIBING IT? I BELIEVE SO, GENERALLY. I DON'T HAVE THE EXACT NUMBERS, BUT - TALKING ABOUT $25,000. WE'RE JUST ASKING THEM TO REVERSE WHAT THEY DID WITHIN BASICALLY JUST TO BE CLEAR. THEY TOOK OUT LOWER SALARY OUT OF THE BUDGET AND THEN GOT THE BANNERS PROGRAM AT $25,000, RIGHT? INSTEAD OF REMOVING THE $25,000 OUT OF THE BANNERS THE MAYOR'S BUDGET AND HER POSITION, HE CAME BACK WITH HIS CHANGE AT A 0.5. THE FIRST BUDGET HAD THIS COMMISSION CUT AS A ZERO. THE MAYOR CAME BACK, PUSHED IT TO A 0.5. AND THEN IN THE, WHEN HE, ONCE IT WAS VOTED ON, IT WENT BACK TO THE APPROPRIATIONS AND THEY DECIDED THAT THEY WANTED TO KEEP THE BANNER'S PROGRAM SO THEY REMOVED A PORTION OF HER SALARY AND RECREATED THE BANNERS PROGRAM. WE'RE TALKING ABOUT ASKING THEM TO DO IS TO REVERSE THAT DECISION HER SALARY. GOES TO A 0.5 LIKE THE MAYOR ASKED FOR AND WE WOULD WORK ON. AND JUST TO CLARIFY WHAT 30% TIME LOOKS LIKE MEANS THAT I HAVE 12 POINT HOURS, 12.8 HOURS A WEEK. SO I WENT FROM A 40 HOUR POSITION TO THE OPENING HOURS A WEEK. SO THAT'S WHY YOUR HELP WITH THINGS LIKE VETERANS DAY IS SO ESSENTIAL. WHAT OTHER EVENTS DO WE DO? WELL, WE'RE NOT GOING TO DO ANYTHING BUT VETERANS DAY, THE COMMISSION, AND POSSIBLY BANNERS. THIS, THAT, THAT'S MY. THE EXPECTATION FROM CITY LEADERSHIP IS THAT THE VETERANS COORDINATOR POSITION, UH, DOES THE BANNERS PROGRAM AND THE COMMISSION. THAT'S IT. THAT IS THE EXPECTATION OF THIS POSITION. VETERANS DAY IS ON THE COMMISSION TO FULLY GET IT DONE. THERE'S NO EXPECTATION ABOUT THE VETERANS DAY EVENT IN TERMS OF THE COMMISSION OR THE COORDINATOR'S POSITION. THAT DOESN'T MEAN YOU DON'T END. IT JUST MEANS THE EXPECTATION SET FORTH BY THE 30% OF THIS POSITION IS TO CONTINUE THE COMMISSION AND DO THE VANNER'S PROGRAM. THAT IS THE EXPECTATION THAT WAS SET FORWARD. AND LIKE, YOU KNOW, I'M WORKING ON THE VETERANS DAY EVENT AS I HAVE BEFORE BECAUSE IT'S NOT TIME TO WORK WITH THE BANNERS PROGRAM. IT'S PRETTY MUCH IT. AND, AND I'M BRINGING ON MY SUPERVISORS OR, YOU KNOW, I'M NOT DOING AS MUCH. THERE'S NO WAY I CAN DO, THAT'S WHY I'M SAYING YOUR HELP IS ESSENTIAL. AND THE MESSAGE, AGAIN, HOWEVER THIS LETTER IS WRITTEN, IS THAT YOU CANNOT DO A 65 BANNERS PROGRAM ON A 12.8 HOURS A WEEK SALARY. AND THAT'S NOT, WELL, HOURS, NOT SALARY. PLUS WE HAVE, WE HIRE AT LEAST ONE, UH, APPLE ONE TEMP TO HELP BECAUSE THE, THE SCOPE OF THE PROJECT IS MASSIVE. SO THE ONLY WAY WE COULD CONSIDER DOING IT IF THAT'S THE EXPECTATION IS TO CUT THE SIZE OF, OF THE BANNERS PROGRAM WAY DOWN. BUT AGAIN, THAT'S GETTING TO THE WEEDS, SO - I THINK WE NEED TO HAVE A FULL UNDERSTANDING OF WHAT IT IS THAT WE'RE GONNA CREATE AN AD HOC COMMITTEE FOR, RIGHT? RIGHT. SO IF THE EXPECTATION IS THAT THE CITY OR COUNCIL JUST WANTS TO DO THE BANNERS AND THAT'S IT. SO THE, THE VETERANS DAY EVENT, THE QUOTE COULD MAYBE LESS THAN $50,000 VETERANS DAY EVENT IS A EVENTS DEPARTMENT EVEN. THEY OWN IT. WE HELP THEM WITH IT, BUT THEY OWN IT. IT'S BUDGETED THROUGH THEIR DEPARTMENT. IT'S ONE OF FIVE CITY FUNDED EVENTS LIKE MARTIN LUTHER KING DAY, THE DAISY AVENUE PARADE. UM, WHAT ELSE? UH - PRIDE. I DON'T THINK PRIDE IS ON THAT LIST. IT'S NOT PART OF THE ORIGINAL FIVE, BUT VETERANS DAY, MARTIN LUTHER KING DAY, DAISY AVENUE PARADE, DIADELO SUERTOS AND ONE OTHER. UM, THOSE ARE CITY FUNDED EVENTS. BUT, BUT THESE EVENTS SUCCEED BECAUSE OF SPECIAL EVENTS PART, YOU KNOW, WORKS [00:40:01] WITH A COMMU - WITH THE COMMUNITY, COMMUNITY LIAISON, LIAISONS. BECAUSE SPECIAL EVENTS IS NOT SET UP AND DOESN'T HAVE THE CAPACITY TO DO, YOU KNOW, THE OUTREACH TO COMMUNITY GROUPS. THEY'RE MAKING SURE THAT THERE'S A, A PERMIT FOR THE PARK, WHICH ARE THESE HUGE APPLICATIONS, MAKING SURE THAT PARKS AND RANCHES CLEANED UP THE PARK OR WHAT, YOU KNOW, WHATEVER IT IS. MAKING SURE THERE'S PARKING, MAKING SURE THE CONTRACT WITH THE ENTERTAINMENT AND STAGE CREW AND ALL, THAT'S WHAT THEIR LOGISTICS. SO THEY COUNT ON PEOPLE FROM THE COMMUNITY AND COMMUNITY GROUPS TO HELP MAKE THESE EVENTS SUCCESSFUL. SO THAT'S HOW, AND HOW I ENDED UP DOING WHAT I'M DOING IS FOR VETERANS DAY IS BECAUSE CD9 BY 2023 DECIDED THEY DIDN'T HAVE ANY CAPACITY. SO THEY, THEY APPEALED TO ME AND SAID THEY NEED TO HELP TO MAKE VETERANS DAY EVENT A SUCCESS. AND THAT'S HOW IT BECAME OUR, SO TO SPEAK. SO THAT'S KIND OF STANDARD OPERATING PROCEDURE, YOU KNOW. WHAT IS THE CITY COUNCIL'S EXPECTATION OF VETERANS DAY AND THE COORDINATION AT ALL OF THE VETERANS COMMISSION? THERE IS NO EXPECTATION THAT THE VETERANS COMMISSION OR GINA'S POSITION DO ANYTHING WITH THE VETERANS DAY EVENT. THE VETERANS DAY. NOW, IT DOESN'T, AGAIN, IT DOESN'T MEAN THAT YOU CANNOT DO IT. OH, I KNOW WHAT YOU'RE SAYING. THOSE ARE THE EXPECTATIONS SET FORTH BASED ON THE REDUCTION IN FUNDING FOR THE LEADERSHIP. YEAH. UH - THAT'S WHY WE'RE NOT DOING A VETERANS RECOGNITION. SO, SO YOU'RE SEEING THE BIG PICTURE NOW, YOU KNOW, THE RESOURCES FAIR AND THE PROMOTION OF THE EVENT ARE STILL HAPPENING, PROBABLY NOT TO THE ROBUST DEGREE THAT THEY HAVE IN THE PAST. UM, EVEN PAYING FOR FLYERS, WE'RE GONNA BE DOING ELECTRONIC STUFF. DO WE HAVE A... IS THERE A BUDGET ON THE VETERANS DAY, UH, DAY EVENT THAT IS OUTLINING - YES, THE CITY PAYS $50,000 FOR THAT EVENT, BUT BECAUSE - AND IT'S OUTLINED OF WHAT IT IS SPECIFICALLY TO THE TITLE. YEAH. SPECIAL EVENTS HAS A SPECIAL EVENTS. THAT'S FINE. THE SPECIAL EVENTS TEAM HAS A BUDGET AND THEY DO, UH, UH, FOR LACK OF BETTER TERMINOLOGY, THEY ALLOCATE SOME OF IT TOWARDS THE THINGS THAT WE LEAD. SO IF I SAY I WANT 3,000 FLYERS, THEY'LL FIND THE MONEY FOR THAT. THAT'S PART OF THE BUDGET. IF, IF I WON A FLYOVER, THEY WOULD PAY FOR THAT. BUT THINGS ARE SO MUCH MORE EXPENSIVE NOW. THEY WENT OVER BUDGET LAST YEAR, SO WE'RE, YOU KNOW, WE'RE... EVEN IF MY POSITION HADN'T BEEN CUT, VETERANS DAY WOULD STILL BE A LITTLE BIT LESS THAN IT HAS BEEN IN THE PAST, JUST BECAUSE EVERYTHING THAT THEY USED TO PAY, YOU KNOW, $10,000 FOR THE STAGE RENTAL IS NOW 15,000, WHATEVER IT IS. SO THEY DO ALLOCATE, YOU KNOW, I, I PRESENT THINGS AND SAY, "THE FLYOVER'S GONNA COST THIS MUCH. THIS MANY FLYERS IS GONNA COST THAT MUCH." UM, WHAT ELSE DO WE ASK FOR, FOR? JUST VERY MINIMAL STUFF. OH, THEY PUT AN AD IN THE, UM, THE HISTORICAL SOCIETY OF LONG BEACH DOES THAT HUGE SEDENTARY TOUR, SO WE HAVE A FULL PAGE AD AND, YOU KNOW, STUFF LIKE THAT. SO THEY'RE, THEY DO ALLOCATE SOME FUNDING FOR THINGS THAT WE SAY, "HEY, CAN WE DO THIS? CAN WE DO THAT?" AND THIS YEAR WE MAY BE, UM, UH, USING OUR, UM... WE MAY BE ABLE TO GET TABLES, CHAIRS, AND CHAIRS AND TENTS FROM WITHIN OUR DEPARTMENT AND ONLY BE... AND THIS, UH, AND, AND CITY EVENTS WOULD ONLY BE CHARGED THE LABOR FOR THEM TO SET UP A TIER. SO THEY'RE LOOKING FOR ALL... THIS PARTICULAR YEAR, THEY'RE LOOKING FOR ALL KINDS OF WAYS TO CUT. SO... BUT NONE OF THEM PAYS ME OR, YOU KNOW, OR, OR A TEMP OR ANYTHING. WE JUST PROVIDE SOME SUPPORT TO MAKE THE EVENT SUCCESSFUL. THAT'S WHY, YOU KNOW, ALL OF YOU, WHEN YOU HAVE THE FLYER AT HAND, YOU'RE GONNA BE SENDING IT OUT. OKAY. UM, QUESTION. SINCE THE CITY HAS DECIDED THAT FOR 13 HOURS A WEEK WOULD BE THE CONNECTION TO THE BANNERS PROGRAM, IF WE ARE ABLE TO REINSTATE THE ADDITIONAL SEVEN HOURS A WEEK THROUGH THIS CHANGE, WOULD THOSE SEVEN HOURS BE ABLE TO BE PROGRAMMED TOWARDS OTHER THINGS LIKE SUPPORTING THE VETERANS DAY EVENT? SINCE WE'RE ASKING... THEY MADE THEIR DECISION, THIS MUCH MONEY SHOULD COVER THIS MUCH JOB TO COVER THIS EVENT. IF WE ADD ON, WE ASK THEM TO MOVE THE MONEY BACK AND SAY, "HEY, THAT MONEY IS FOR THIS AND..." THERE IS NOTHING RESTRICTING GINA FROM SUPPORTING WITH THE VETERANS DAY EVENT. IT'S JUST NOT AN EXPECTATION OF THE ROLE. RIGHT. YOU GUYS ARE GONNA HAVE TO CATCH ME IF I SAY SOMETHING WRONG, BECAUSE I DON'T KNOW - WELL, I WAS JUST GONNA SAY, SO THE AGENDA ITEM IS. UM, WE CAN DISCUSS THE ADOPT - [00:45:01] THE BUDGET THAT WAS ADOPTED, AND WE CAN DISCUSS THE POSITION AND THE IMPACTS TO THE COMMISSION, BUT GETTING INTO THE DETAILS, UM, YOU KNOW, IT'S NOT THE EXPECTATION OF STAFF TO HAVE ALL THE ANSWERS TODAY. I THINK THE AD HOC IS SUPPOSED TO KIND OF GET THEIR INFORMATION AND THEN PROVIDE IT ON THE LETTER IMPACTS TO THE COMMISSION. AND THAT'S REALLY THE STORY YOU SHOULD TELL, IS THE IMPACTS TO THE COMMISSION, AND THEN IT'S UP TO COUNCIL TO DECIDE, YOU KNOW, HOW WE'RE GONNA ALLOCATE THE MONEY AND HOW WE'RE GONNA MAKE CHANGES. UM, SO TODAY IS REALLY JUST CREATING YOUR AD HOC, DECIDING WHO IT IS, AND THEN THE AD HOC DOES THE RESEARCH. AND GETS ALL THE INFORMATION. AND IF THEY WANNA - OKAY. AND ALSO WE NEED TO BE WRAPPING THIS, THIS EVENT UP BECAUSE THERE'S SOMEBODY WHO'S GONNA BE WANT- WANTING TO LOCK THE DOOR IN 15 MINUTES. SO LET'S, UH - RECENTLY, AND I THINK THIS WENT THIS WAY BECAUSE WE HAVE NEW PEOPLE, AND THEY WANNA UNDERSTAND THE ISSUE, AND PEOPLE THERE WANNA UNDERSTAND THE ISSUE BEFORE WE DO IT, SO I THINK THAT'S WHY IT WENT. MAY I. YEAH, AND I DO THINK IT'S IMPORTANT FOR YOU ALL TO HAVE ALL THAT INFORMATION. IT SOUNDS LIKE NOW IS NOT THE TIME FOR US TO PROVIDE THAT INFORMATION, BUT AM, AM I ABLE TO PARTICIPATE IN THE AD HOC COMMITTEE MEETING TO PROVIDE INFORMATION? OR, OR HOW DOES THAT WORK? YOU DON'T HAVE TO, BUT IF YOU WANNA ANSWER THEIR QUESTIONS, THAT'S ON - OKAY GREAT. GREAT. I'M HAPPY TO PARTICIPATE IN THE AD HOC COMMITTEE MEETINGS TO PROVIDE ADDITIONAL INFORMATION FOR THE PURPOSES OF THIS ACTIVITY. AND IF IT DOESN'T WORK OUT FOR YOU, YOU PROVIDE ME WITH INFORMATION OR WHATEVER IT IS. BUT YEAH, WE'RE, WE'RE PRO-INFORMATION HERE. YES. I THINK WE'RE ALL... DOES ANYBODY ELSE HAVE ANY QUESTIONS, COMMENTS, CONCERNS ABOUT THE AD HOC COMMITTEE AND WHAT WE'RE DOING? I MIGHT BE OFF, I MIGHT OFF AGENDA ITEM, BUT... SO STOP ME IF YOU NEED TO, BUT I WANTED TO ALSO MAKE SURE THAT BECAUSE YOU WERE TALKING ABOUT PEOPLE REACHING OUT TO COUNCIL MEMBERS INDIVIDUALLY, I THINK IT'S IMPORTANT FOR EVERYBODY TO UNDERSTAND WHO WAS A PART OF THE BUDGET OVERSIGHT COMMITTEE THAT MADE THIS DECISION BEF - TO INFORM YOUR CONVERSATIONS. AND I THINK WHAT YOU'RE SAYING TOO IS THAT IT HAS TO BE A COORDINATED APPROACH. YOU'RE NOT GONNA GO OUT THERE WITH SOME, YOU KNOW, TALKING POINTS THAT COME FROM THAT LETTER OR KNOWING WHO THESE COUNCIL MEMBERS ARE AND, YOU KNOW, WHO WAS ON... ABSOLUTELY. ABSOLUTELY. I DON'T WANNA GET IT TOO COMPLICATED. LET'S KEEP IT SIMPLE. LET'S KEEP IT SIMPLE CONVERSATIONS. YOU THINK WE'RE PEOPLE, WE HAVE A CONVERSATION WITH A PERSON. I THINK DURING THE AD HOC COMMITTEE. YEAH, WE CAN WORK ON THE AD HOC. LIKE TO NAME THE AD HOC COMMITTEE. SO WE HAVE TO PUT IT IN THE MOTION. SO AD HOCS ARE TEMPORARY. WE KNOW WHEN THEY ARE CREATED AND WHEN THEY DISSOLVE. SO WE GIVE IT A NAME, WE KNOW WHEN IT'S GONNA DISSOLVE, AND WE KNOW WHICH MEMBERS ARE ON THERE. SO I WOULD INCLUDE IN THE MOTION THE NAME AND THEN WHO ALL IS GONNA SERVE ON THAT. 2027 BUDGET. THERE YOU GO. 2027 AD HOC BUDGET. DOES ANYBODY WANNA BE AT THE AD HOC MEETING? I'LL BE THERE. WE CAN HAVE FOUR. ANYBODY ELSE?. HOLD ON A MINUTE SO THAT THEY CAN HEAR WHAT'S HAPPENING. TYPICALLY, AD HOCS ARE TWO TO THREE MEMBERS. WHEN YOU HAVE MULTIPLE AD HOCS AND MULTIPLE MEMBERS ON THEM, YOU DON'T WANNA BE TALKING AMONGST... IT ENDS UP BECOMING THE, A QUORUM, BUT, YOU KNOW, A BROWN ACVISION. I WOULD KEEP IT TWO OR THREE. UM, FOUR IS GETTING CLOSE TO YOUR QUORUM NUMBER. AND BECAUSE YOU HAVE OTHER AD HOCS AND, UM. THEY'RE ALL AD HOC. YEAH. I WOULD... TWO OR THREE. BURNING DESIRES? BURNING DESIRES? OKAY. I JUST DIDN'T WANNA LEAVE ANYBODY. WE CAN FIGURE OUT WHO THE, WHO'S DOING IT. WE NEED TO NOW. SO RIGHT NOW IT'S YOU. OKAY. ANYBODY ELSE? THREE OF US AND THE THREE OF US. HAVE WE, HAVE WE NAMED IT? 2027 BUDGET AD HOC COMMITTEE. AND WE'RE GONNA DO IT FOR THE NEXT TWO WEEK. WE NEED A CLEAR MOTION, RIGHT? YEAH, RIGHT. YES. ANY OF YOU CAN MAKE A CLEAR MOTION WITH ALL THIS INFORMATION. WELL, WE'RE IN THE MIDDLE OF A MOTION. WE HAVE A MOTION IN A SECOND, SO - WE ALREADY HAVE THE MOTION IN THE SECOND. WE'RE MAKING THE - SO RIGHT NOW WE WOULD NEED A [00:50:01] FRIENDLY AMENDMENT TO CREATE THE 2027, UH, BUDGET AD HOC COMMISSION WITH MEMBERS OF EXISTING... EXCUSE ME. AD HOC COMMITTEE. MEMBERS CONSISTING OF COMMISSIONER TECH, CHAIR OSBORNE, COMMISSIONER GOODEN, THAT WILL DISSOLVE ONCE THE LETTER IS COMPLETE. THAT IS THE MOTION. MM-HMM. SO I'M MAKING FRIENDLY. HE ACCEPTS THE FRIENDLY AMENDMENT. SO WE NEED TO... I DON'T THINK YOU NEED A VOTE ON THAT. AND THEN PERSON MAKING THE MOTION ACCEPTS THE FRIENDLY AMENDMENT. THEN WE'RE GOOD. SO NOW WE MOVE ON TO THE VOTE. PUBLIC COMMENT. PUBLIC COMMENT. ANYBODY ELSE? HIDING IN NONE OF THE TABLES. I HAVE NO MEMBERS OF THE PUBLIC HERE TO PROVIDE PUBLIC COMMENT. THERE YOU GO. OKAY. DO YOU MIND REPEATING THE MOTION? THE MOTION IS TO APPROVE RECOMMENDATION AS RECOMMENDED TO CREATE THE 2027 BUDGET AD HOC COMMITTEE CONSISTING OF COMMISSIONER TECH, CHAIR OTHORNE, COMMISSIONER GOODEN, THAT WILL DISSOLVE ONCE THE LETTER IS COMPLETE. SO THAT'S THE FRIENDLY AMENDMENT FORM ONE CLARIFICATION. DOES THE, DOES THE AD HOC COMMITTEE, UM, BASED ON WHAT YOU STATED, DOES THE AD HOC COMMITTEE DISSOLVE ONCE THE LETTERS... WE DON'T HAVE TO FOLD TO DIS - TO DISSOLVE IT? WE'RE BAKING THAT INTO THE MOTION. GOT IT. OKAY. THANK YOU. ANYBODY ELSE HAVE ANY COMMENT? UH, COURT, PLEASE CALL YOURSELF. COMMISSIONER FINNING? YES. COMMISSIONER HARDIMAN? YES. COMMISSIONER SCHRAMEK? YES. COMMISSIONER TECK? YES. COMMISSIONER VARGAS? YES. CHAIR OSBORNE? YEP. MOTION IS CARRIED. AND I WILL CONVERT TO PICK A MEETING DATE. WE'LL MEET ONLINE BY EARLY NE - EARLY NEXT WEEK-ISH. WELL, TODAY'S WHEN - LET'S MOVE TO PUBLIC COMMENT. YEAH. SO AT THIS TIME, [PUBLIC COMMENT Opportunity to address the Veterans Affairs Commission on non-agenda items. Each speaker is limited to three minutes to make their comments unless extended by the Chair.] UH, I WILL TAKE KNOWLEDGE AND THE PUBLIC COMMENTS. ANYONE WOULD LIKE TO SPEAK? ON THE ITEM NOT LISTED ON THE AGENDA, PLEASE STAND DOWN. MEMBERS OF THE PUBLIC HERE TO PROVIDE PUBLIC COMMENT. ANY ANNOUNCEMENTS FROM [ANNOUNCEMENTS] THE COMMISSIONERS? I DID SHARE THE FLYER WITH YOU, BUT I WOULD ALSO LIKE TO JUST HAVE A, UM, A, UH, SHARE WITH YOU A MOMENT THAT WAS EARLIER. AND, UM, AS YOU KNOW, WE GAVE THE 2025 BANNERS BACK, UH, TO THEIR RIFLE OWNERS. UH, TWO WEEKS AGO, WE HAD... WE TOOK SOME FABULOUS PICTURES THAT, OF, OF THE BANNER RECIPIENTS. AND THAT WAS VERY, VERY TOUCHING. AND TODAY, SOMEONE CAME TO PICK UP THEIR BANNER, AND THEN IT'S THE BANNER FOR JACOB DURHAM. AND JACOB DURHAM, UNFORTUNATELY, NEVER GOT TO BE A VETERAN BECAUSE HE WAS KILLED IN ACTION. HE WAS KILLED IN, IN A HELICOPTER ACTION. UM, IT WASN'T, IT WASN'T ENEMY FIRE, WHATEVER PLANE CRASHED IN THE PHILIPPINES IN FEBRUARY OF 2025. SO GISELLE DURHAM, WHO IS AN EMPLOYEE OF THE CITY OF LONG BEACH, NOMINATED HER SON TO BE ONE OF THE BANNER HONOREES. SO I HANDED THE BANNER TO HER TODAY AND HIS KEEPSAKE, THE LITTLE, UH, DESKTOP ONES. AND SHE JUST OPENED HER ARMS AND HUGGED ME AND CRIED, AND WE JUST HAD THIS BEAUTIFUL MOMENT BECAUSE IT WAS JUST ONE OF THOSE BEAUTIFUL MOMENTS. AND THAT'S, THAT'S WHY WE DO WHAT WE DO, AND I JUST WANTED TO SHARE IT WITH ALL OF YOU, BECAUSE IT WAS JUST A VERY, VERY TOUCHING MOMENT. AND SOMETHING AS SIMPLE AS A BANNERS PROGRAM, EVEN THOUGH IT'S A LOT OF WORK, IT'S JUST SO, YOU KNOW, SO SPECIAL AND SO UNIQUE. AND AMAZING TO ME THAT A CITY OF OUR SIZE THAT USED TO BE A NAVY TOWN IS JUST NOW... HAS ONLY DONE THIS FOR A COUPLE OF YEARS. SO I JUST WANTED TO SHARE THAT LITTLE ANECDOTE TO REMIND, REMIND Y'ALL OF WHY, WHY WE'RE HERE AND THAT WHAT WE DO IS IMPORTANT. AND HE WAS OUR SPECIAL. AS THE PEOPLE ON THE COMMITTEE, WE HAD A SPECIAL PERSON EACH OF THE TWO SPECIAL. SO HE DIDN'T HAVE ANY AWARDS. HE DIDN'T HAVE ANY SERVICE. HE DIDN'T HAVE ANY OF THAT. BUT HE STILL MADE THE HUSBAND SACRIFICE, YOU KNOW, IN THE, IN THE FUNDING. SO THAT'S PRETTY AWESOME. HE WENT TO MILLIKEN HIGH SCHOOL AND, UM, HE WAS PROBABLY MAYBE 21 YEARS OLD. AND, UM, SHE APPRECIATED THAT THE BANNER WAS ON LAKEWOOD BOULEVARD. AND SOME OF YOU KNOW THAT WERE HERE WHEN THIS WAS HAPPENING. I CAREFULLY CONSTRUCTED THE LIST. HE WAS A MARINE. THAT ANY MARINE, ANY NAVY PERSON WAS GONNA GO CLOSER TO THE WATER ON ATLANTIC. AND THEN THE OTHER BRANCHES, YOU KNOW, IF YOU WERE AIR FORCE, YOU WERE GONNA GO. SO I CAREFULLY DID THIS, AND THEN THE BANNER COMPANY DID WHATEVER. YEAH. SO WE ENDED UP ON IN A PROMINENT LOCATION ON LAKEWOOD BOULEVARD. SO ANYBODY COMING DOWN LAKEWOOD ON THEIR WAY TO THE AIRPORT GOT TO SEE THIS BANNER AND JUST A LOT OF FUN, SO... COOL. [00:55:01] I KNOW WE'RE TRYING TO WRAP UP, BUT I HAVE TO SHARE, UH, A STORY FROM BANNER'S RECEPTION AS WELL, UM, THAT DEEPLY, DEEPLY TOUCHED ME, AND AGAIN, SPEAKS TO THE IMPACT THAT THE BANNER'S PROGRAM HAS ON OUR VETERANS AND THEIR FAMILY MEMBERS AND LOVED ONES. THERE WAS, UM, A WOMAN THERE WHO CAME FROM NEW MEXICO, AND HER HUSBAND WAS HONORED ON A BANNER, UM, AND HE DIED BY SUICIDE. AND SO SHE'S BEEN TRYING TO FIND WAYS TO HONOR HIM FOR HIS LIFE AND THAT HE LIVED, NOT THE WAY THAT HE PASSED. AND SO, UM, THE BANNER'S PROGRAM WAS THE WAY THAT SHE FOUND THAT, AND SHE DIDN'T GET TO SHARE LONG BEACH WITH HIM WHILE THEY WERE STILL ALIVE, BUT OBVIOUSLY HE, HE LIVED HERE AND STUFF. SO SHE WAS COMING BACK TO EXPERIENCE LONG BEACH AND TO HONOR HIM. AND IT JUST SO HAPPENED TO BE THEIR 15-YEAR WEDDING ANNIVERSARY ON THE DAY OF BANNER'S RECEPTION. AND IT WAS NATIONAL SUICIDE PREVENTION DAY, SO IT WAS JUST LIKE, SHE REALLY WAS SO HAPPY THAT SHE HAD KILLED... THAT WE HAD THE RECEPTION. IT WAS SUCH A BEAUTIFUL EVENT, AND THAT SHE WAS ABLE TO FEEL THE RESPECT AND THE HONOR AND THE LOVE IN THAT SPACE ON A DAY THAT WAS JUST SO... COULD HAVE BEEN SO HEAVY AND HARD, AND IT ENDED UP BEING REALLY MEANINGFUL TO HER. AND I WAS ABLE TO SEE HER ON MY WAY OUT, AND SHE JUST SAID, YOU KNOW, "MY HEART IS SO FULL. THANK YOU SO MUCH FOR PUTTING ON THIS EVENT AND FOR DOING THE BANNERS PROGRAM." AND SHE GAVE ME A BIG HUG AND WAS JUST SO APPRECIATIVE. SO THIS WORK IS REALLY, REALLY IMPORTANT. UM, THE BANNERS PROGRAM IS REALLY SPECIAL. IT MEANS SO MUCH TO PEOPLE. UM, SO I JUST WANTED TO SHARE THAT. THANK YOU. THANK YOU. WOW. I'M SO GLAD THAT YOU HAD THAT, THAT INTIMATE INTERACTION. YOU KNOW, THAT'S REALLY WHAT IT'S ALL ABOUT, BECAUSE, BECAUSE I WAS PART OF PRESENTING THE EVENT, I, I DIDN'T HAVE THE CAPACITY TO REALLY, YOU KNOW, SIT, TALK WITH PEOPLE THAT MUCH, SO I'M REALLY GLAD. AND THIS IS STEPHANIE KAMALIK, BY THE WAY, WHO IS THE BUREAU MANAGER FOR COLLECTIVE IMPACT BUREAU. SO... DID YOU ALL WANT TO INTRODUCE YOURSELF REALLY QUICK? SO WE DIDN'T REALLY START WITH INTRODUCTIONS, SO GO AHEAD. I'M MAGGIE TRINIDAD. I'M THE ASSISTANT CITY CLERK. I'M KAREN BALDWIN. I'M A SENIOR CITY CLERK ANALYST. I'M THE CO-LEAD FOR THIS COMMISSION, SO JUST WANTED TO UNDERSTAND IT AND, UM, HELP SUPPORT THE COMMISSION. I KNOW, UM, WE ARE ATTENDING YOUR MEETINGS AND TRYING TO MAKE SURE EVERYTHING IS BEING RAN CORRECTLY, BUT ALSO PROVIDING SUPPORT AND MAKING SURE THINGS ARE DONE, UM, THE WAY YOU WANT IT. SO WE'RE HERE TO SUPPORT. Y'ALL KNOW ME. I'M VANESSA. I'M THE CLERK'S OFFICE. I'M HERE IF YOU GUYS MEET ME. WE'RE SO SPECIAL THAT WE HAVE THREE. CITY CLERK AND HIMSELF. I DID ASK VANESSA. I SAID, SHOULD I BE WORRIED? SHE SAID, NO, I SHOULD BE WORRIED. NOW. YEP. UM, IS THERE ANY [ADJOURNMENT] OBJECTION? NO. NO. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.